Hardware PORFP Dell W00P4601770 40-24-0293.pdf

Purchase Order Request for Proposals (PORFP) Hardware Master Contract

Section 1 –General Information

PORFP Number:

(ADPICS PO Number)

W00P4601770

PORFP Type:

(Select one category from drop down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Microcomputers / PCs / Servers / Associated Peripherals)

FA II (Printers / Associated Peripherals)

FA III (Network Communication Equipment)

FA IV (Installation / Training) + FA I

FA VI (Security / Cameras / Associated Peripherals)

FA IV + FA II

FA IV + FA III

FA IV + FA V (Manufacturer’s Extended Warranty)

FA IV + FA VI

FA V

FA VI (Security / Cameras / Associated Peripherals)

Manufacturer Name

Dell

Designated Small

Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

Yes

Minority Business Enterprise (MBE) Goal for FA IV Below

(See “Hardware Master Contract MBE Participation Worksheet”):

PORFP Issue Date:

mm/dd/yyyy

3/20/2024 PROPOSAL DUE

DATE and TIME:

4/1/24 @2:00P

Place of Performance: 9758 Ocean Gateway Berlin, MD 21811

Special Instructions:

ONLY Master Contractors that are awarded a contract under the

Hardware and Associated Equipment and Services 2012, 060B2490022 (Dell) Functional Areas I are eligible to submit a Proposal for this secondary competition Purchase Order

Request for Proposal.

Small Business Reserve (SBR) Procurement:

This is a Small Business Reserve Procurement for which award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA

Small Business Reserve Program are eligible for award of a contract. Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx on the following website:

https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

Proposals Submission Instructions:

Instructions on how to submit proposals electronically can be found at:

https://procurement.maryland.gov/emma-qrgs/

Refer to Vendor QRG 4 – eMMA QRG Responding to

Solicitations (IFB)

1. Please submit any documents that require a signature with your bid in a word document (software agreement, professional service agreement, terms/conditions, etc.). Failure to do so may result in rejection of your bid. (If applicable)

2. Please submit warranty terms with your bid. Failure to do so may result in rejection of your bid. (If applicable)

3. All bids are to go through eMaryland Marketplace Advantage.

4. Bids must be received by the procurement officer by the due date in the solicitation. Bids that are not received by the due date will not be accepted.

5. MSRP must be included with all bid(s).

6. You must fill out a no bid form if your firm elects not to bid.

7. The Master Contractor must provide a Mercury Affidavit

8. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

9. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

10. Purchase new and unused equipment.

11. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

12. Equipment must be delivered to:

Maryland State Police

9758 Ocean Gateway

Berlin, MD 21811

Security Requirements (if applicable):

Invoicing Instructions:

Invoices are to be sent directly to Accounts Payable at:

1201 Reisterstown Road

Pikesville, Maryland 21208

Or via email at:

Msp.accountspayable@maryland.gov

Please ensure you reference purchase order number on any and all invoices for this procurement.

Section 2 – Agency Point of Contact (POC) Information https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx https://procurement.maryland.gov/emma-qrgs/ mailto:Msp.accountspayable@maryland.gov

Agency / Division Name: MSP Quartermaster Division

Agency POC Name: Gregory Chason Agency POC

Phone Number:

(410)379-9410

Agency POC Email

Address:

gregory.chason@maryland.

gov

Agency POC

Fax:

(410)799-0076

Agency POC Mailing

Address:

7745 Washington Blvd.

Jessup, MD 20794

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact

Name:

Lt. Matthew Kail Agency On-site

Phone Number:

410-694-4706

Agency On-site Email

Address:

Matthew.kail@maryland.go v

Agency On-site

Fax:

Agency On-site Address:

Section 4 – Scope of Work

FA I – Microcomputers, PCs, Servers, and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

*Business Need /

Required Functionality

Servers for CED Division of the new Berlin Barracks

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1. See Attached See Attached 210-AZWF 4 7/1/24

2.

3. Shipping

Shipping FOB

FA II - Printers and Associated Peripherals

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

*Business Need /

Required Functionality

Product Name Product Description Model # Qty

Due Date mm/dd/yyyy

1.

3.

(insert additional rows as needed)

FA III - Network Communication Equipment

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) mailto:gregory.chason@maryland.gov mailto:gregory.chason@maryland.gov mailto:gregory.chason@maryland.gov

Product Name Product Description Model # Qty Due Date

FA IV – Installation and Training Services

(Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA IV value.

Installation / Training Services

Deliverables

Start Date

End Date

(insert additional rows as needed)

FA V - Manufacturer’s Extended Warranty

(Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date

End Date

(insert additional rows as needed)

FA VI – Security, Cameras and Associated Peripherals

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

Product Name Product Description Model # Qty Due Date

1.

2.

3.

Section 5 – Evaluation Criteria – Technical Proposal

(Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. Price

2. Timeliness of Delivery

Basis for Award Recommendation

Evaluation criteria for award will be established at the PORFP level. PORFPs will be awarded in accordance with the competitive Sealed Proposals process under COMAR 21.05.03. The agency

POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the

PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.