Hardware PORFP Cisco W00P4601034 26-24-0063.pdf

Purchase Order Request for Proposals (PORFP) Hardware Master Contract

Section 1 –General Information

PORFP Number:

(ADPICS PO Number)

W00P4600604

PORFP Type:

(Select one category from drop down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Microcomputers / PCs / Servers / Associated Peripherals)

FA II (Printers / Associated Peripherals)

FA III (Network Communication Equipment)

FA IV (Installation / Training) + FA I

FA VI (Security / Cameras / Associated Peripherals)

FA IV + FA II

FA IV + FA III

FA IV + FA V (Manufacturer’s Extended Warranty)

FA IV + FA VI

FA V

FA VI (Security / Cameras / Associated Peripherals)

Manufacturer Name

Cisco

Designated Small

Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

Yes

Minority Business Enterprise (MBE) Goal for FA IV Below

(See “Hardware Master Contract MBE Participation Worksheet”):

0 %

PORFP Issue Date:

mm/dd/yyyy

10/23/23 PROPOSAL DUE

DATE and TIME:

11/6/23 @2:00PM

Place of Performance: 1201 Reisterstown Road

Pikesville, MD 21208

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Hardware and Associated Equipment and Services 2012, 060B2490022 (Cisco) Functional Area I are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP).

Small Business Reserve (SBR) Procurement

This is a Small Business Reserve Procurement for which award will be limited to certified small business vendors.

Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-

501—14-505, Annotated Code of Maryland, and that are certified by GOSBA Small Business Reserve Program are eligible for award of a contract.

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland

Marketplace Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at: https://procurement.maryland.gov/emma-qrgs/

Refer to Vendor QRG 4 – eMMA QRG Responding to

Solicitations (IFB)

Questions Due (Closing) Date and Time:

X/XX/2023 at 5:00 PM EDT

Questions must be submitted in writing with the subject line, “Question for PORFP #W00P4600604”, and be submitted in writing via e-mail to the Procurement Officer no later than the date and time specified.

SPECIAL REQUIREMENTS

1. 1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the

PORFP.5. Please allow proposals/quotes provided in response to this PORFP to be valid for at least 90 days after the set due date above.

5. The Master Contractor must be an authorized reseller for CISCO. The state reserves the right to request a Letter of Authorization (LOA) from the

Manufacturer or Distributor.

6. The Master Contractor must include a screen shot of the Manufacturer’s Suggested Retail Price (MSRP) with the bid.

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx https://procurement.maryland.gov/emma-qrgs/ https://procurement.maryland.gov/emma-qrgs/

7. The Master Contractor must provide a Mercury

Affidavit:

https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf

8. Equipment must be delivered to:

Maryland State Police

Quartermaster Division

7745 Washington Boulevard

Jessup, Maryland 20794

Security Requirements (if applicable):

Invoicing Instructions:

Invoices are to be sent directly to Accounts Payable at:

1201 Reisterstown Road

Pikesville, Maryland 21208

Or via email at:

Msp.accountspayable@maryland.gov

Please ensure you reference purchase order number on any and all invoices for this procurement.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: MSP Quartermaster Division

Agency POC Name: Gregory Chason Agency POC

Phone Number:

(410)379-9410

Agency POC Email

Address:

gregory.chason@maryland.

gov

Agency POC

Fax:

(410)799-0076

Agency POC Mailing

Address:

7745 Washington Blvd.

Jessup, MD 20794

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact

Name:

Sgt David Marshall Agency On-site

Phone Number:

410-653-4386

Agency On-site Email

Address:

David.marshall@maryland.

gov

Agency On-site

Fax:

Agency On-site Address:

Section 4 – Scope of Work

FA I – Microcomputers, PCs, Servers, and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

*Business Need /

Required Functionality

Add cisco Nexus 9K to networks https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1. See Attached See Atached 1/1/24

2.

3.

FA II - Printers and Associated Peripherals

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

*Business Need /

Product Name Product Description Model # Qty

Due Date mm/dd/yyyy

1.

(insert additional rows as needed)

FA III - Network Communication Equipment

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

FA IV – Installation and Training Services

(Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA IV value.

Installation / Training Services

Deliverables

Start Date

End Date

(insert additional rows as needed)

FA V - Manufacturer’s Extended Warranty

(Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date

End Date

(insert additional rows as needed)

FA VI – Security, Cameras and Associated Peripherals

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

1.

2.

3.

Section 5 – Evaluation Criteria – Technical Proposal

(Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. Adherence to the Original Specifications and Do Not leave any items blank. EX. Warranties

2. Timeliness of Delivery

Basis for Award Recommendation

Evaluation criteria for award will be established at the PORFP level. PORFPs will be awarded in accordance with the competitive Sealed Proposals process under COMAR 21.05.03. The agency

POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the

PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.