Hampton _ Elm Street Parking _ Contract Docs .pdf

CITY OF HAMPTON, GEORGIA

E. MAIN ST. N. & ELM ST.

INTERSECTION IMPROVEMENTS

ITB #2025-400

MAY 2025

STOCKBRIDGE OFFICE: 235 Corporate Center Dr., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666 CUMMING OFFICE: 500 Pirkle Ferry Road, Suite C, Cumming, GA 30040 / Phone: 678.807.7100

NEWNAN OFFICE: 40 Greenway Court, Suite A, Newnan, GA 30265 / Phone: 770.755.7978

TABLE OF CONTENTS

HAMPTON, GA

E. MAIN ST. N. & ELM ST. INTERSECTION IMPROVEMENTS

ITB #2025-400

I

CITY OF HAMPTON, GEORGIA

E. MAIN ST. N. & ELM ST.

INTERSECTION IMPROVEMENTS

ITB #2025-400

PART 1 – BIDDING / AGREEMENTS / BONDS / CONDITIONS

I. INSTRUCTION TO BIDDERS

II. INVITATION TO BID

III. BID FORM

IV. BID BOND

V. CONTRACTOR FURNISHED DOCUMENTS

VI. CONTRACTOR AFFIDAVIT AND AGREEMENT

VII. SUBCONTRACTOR AFFIDAVIT

VIII. FORM OF AGREEMENT

IX. NOTICE TO PROCEED

X. PERFORMANCE BOND

XI. PAYMENT BOND

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II

XII. CERTIFICATE OF OWNER’S ATTORNEY

XIII. GENERAL CONDITIONS

XIV. SUPPLEMENTARY CONDITIONS

XV. REFERENCE VERIFICATION AND RELEASE FORM

XVI. CITY OF HAMPTON REQUIRED FORMS

a. APPENDIX B: REQUIRED FORMS SUBMITTALS

b. CITY OF HAMPTON – VENDOR’S INFORMATION FORM

c. CITY OF HAMPTON – VENDOR’S EXECUTION A BID FORM

d. FEDERAL W-9 FORM

e. CITY OF HAMPTON – BUSINESS ENTITY CERTIFICATE

f. CITY OF HAMPTON – NON-CONFLICT OF INTEREST

g. CITY OF HAMPTON – NON-COLLUSION AFFIDAVIT

h. CITY OF HAMPTON – ACKNOWLEDGMENT OF BIDDER

i. CITY OF HAMPTON – ACKNOWLEDGMENT OF INSURANCE

REQUIREMENTS

j. CITY OF HAMPTON – CERTIFICATE OF AUTHORITY – JOINT

VENTURE

k. CITY OF HAMPTON – SUB BIDDER INFORMATION FORM

PART II – TECHNICAL SPECIFICATIONS

SECTION 01025 MEASUREMENT AND PAYMENT

SECTION 01100 SUMMARY

SECTION 01200 PRICE AND PAYMENT PROCEDURES

SECTION 01300 ADMINISTRATIVE REQUIREMENTS

SECTION 01323 CONSTRUCTION PROGRESS SCHEDULES

SECTION 01400 QUALITY REQUIREMENTS

SECTION 01500 TEMPORARY FACILITIES AND CONTROLS

SECTION 01600 PRODUCT REQUIREMENTS

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III

SECTION 01700 EXECUTION REQUIREMENTS

SECTION 01720 RECORD DOCUMENTS

END

SECTION I

Instruction to Bidders - Page i

HAMPTON, GA

E. MAIN ST. N. & ELM ST. INTERSECTION IMPROVEMENTS

ITB #2025-400

INSTRUCTIONS TO BIDDERS

TABLE OF CONTENTS

Page Article 1 – Defined Terms Article 2 – CITY OF HAMPTON REQUIRED FORMS Article 3 – Copies of Bidding Documents Article 4 – Qualifications of Bidders Article 5 – Examination of Bidding Documents, Other Related Data, and Site Article 6 – Mandatory Pre-Bid Conference Article 7 – Site and Other Areas Article 8 – Interpretations and Addenda Article 9 – Bid Security Article 10 – Contract Times Article 11 – Liquidated Damages Article 12 – Substitute and “Or-Equal” Items Article 13 – Subcontractors, Suppliers and Others Article 14 – Preparation of Bid Article 15 – Basis of Bid; Comparison of Bids Article 16 – Submittal of Bid Article 17 – Modification and Withdrawal of Bid Article 18 – Opening of Bids Article 19 – Bids to Remain Subject to Acceptance Article 20 – Evaluation of Bids and Award of Contract Article 21 – Contract Security and Insurance Article 22 – Signing of Agreement

Instruction to Bidders - 1

HAMPTON, GA

E. MAIN ST. N. & ELM ST. INTERSECTION IMPROVEMENTS

ITB #2025-400

ARTICLE 1 – DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the

A. Design Engineer (Pond and Company) - The engineering design firm contracted by the City of Hampton to provide detailed engineering plans for the project.

B. Issuing Office (City of Hampton Website) – The location where all the Bidding Documents are to be issued and where the bidding procedures are administered. All documents associated with the bidding of this project are located solely on the city’s website.

C. Owner (City of Hampton, GA) – The Owner (also known as; “City”) as stated in these Contract Documents

D. Plan Holders List – All Contract Documents and Plans for this project are available from the Issuing Office and therefore no Plan Holders List will be maintained for this project.

E. Owner’s Representative (Falcon Design Consultants, LLC) – The independent engineering firm contracted by the City of Hampton to provide contract administration and construction observation for the project.

ARTICLE 2 – CITY OF HAMPTON REQUIRED FORMS

2.01 Attention is called to the fact that the City of Hampton requires a document package to be supplied with all bids received that shall be fully and completely executed by the Bidder. These required documents are found in “Part I - Bidding / Agreements / Bonds / Conditions; Section XVI - City of Hampton Required Forms” contained in this bid package and listed as follows:

A. Appendix B: Required Forms Submittals

B. City of Hampton – Vendor’s Information Form

C. City of Hampton – Vendor’s Execution A Bid Form

D. Federal W-9 Form

E. City of Hampton – Business Entity Certificate

F. City of Hampton – Non-Conflict of Interest

G. City of Hampton – Non-Collusion Affidavit

H. City of Hampton – Acknowledgment of Bidder

I. City of Hampton – Acknowledgment of Insurance Requirements

J. City of Hampton – Certificate of Authority – Joint Venture

K. City of Hampton – Sub Bidder Information Form

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ARTICLE 3 – COPIES OF BIDDING DOCUMENTS

3.01 All potential Bidders can obtain a copy of the Bid and Specifications located on the City’s website at https://www.hamptonga.gov/293/Bid-Opportunities the Georgia Procurement Registry website https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp and the Georgia Municipal Association https://www.glga.org/SubmitListing. Bid is administered by the City of Hampton, Procurement Division. The City of Hampton’s Procurement Department and the Owner’s Representative will oversee all bidding for this project.

3.02 All potential Bidders are solely responsible for assuring they have all required bid documents including any Addendums that are issued prior to bidding.

3.03 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

3.04 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license for any other use.

ARTICLE 4 – QUALIFICATIONS OF BIDDERS

4.01 To demonstrate Bidder’s qualifications to perform the Work, Bidder shall submit written evidence with bid such as financial data, previous experience, present commitments, and such other data as may be called for below.

A. Required Bidder Qualification Statement with Supporting Data (Business License, Corporate Resolution to Bid, Financial Statement, Current Workload)

B. Georgia General Contractors License

ARTICLE 5 – EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND

SITE

5.01 Subsurface and Physical Conditions

A. The Supplementary Conditions identify:

1. Those reports known to Owner of explorations and tests of subsurface conditions at or contiguous to the Site.

a. No known reports

2. Those drawings known to Owner of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities).

a. No known drawings

B. Copies of reports and drawings, if any, referenced in Paragraph 5.01.A will be made available by Owner to any Bidder upon written request. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein as provided in Paragraph 4.02 of the General Conditions has been identified and established in Paragraph 4.02 of the https://www.hamptonga.gov/293/Bid-Opportunities https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp https://www.glga.org/SubmitListing gathearn Text Box B. Georgia General Contractors License and/or GDOT Prequalification

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Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

5.02 Underground Facilities

A. Information and data shown or indicated in the Bidding Documents with respect to existing Underground Facilities at or contiguous to the Site is based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities, including Owner, or others.

5.03 Hazardous Environmental Condition

A. The Supplementary Conditions identify any reports and drawings known to Owner relating to a Hazardous Environmental Condition identified at the Site.

B. Copies of reports and drawings referenced in Paragraph 4.03.A will be made available by Owner to any Bidder on request. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein as provided in Paragraph 4.06 of the General Conditions has been identified and established in Paragraph 4.06 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

5.04 Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions, and Underground Facilities, and possible changes in the Bidding Documents due to differing or unanticipated subsurface or physical conditions appear in Paragraphs 4.02, 4.03, and 4.04 of the General Conditions.

Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work, appear in Paragraph 4.06 of the General Conditions. On request, Owner will provide Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies as Bidder deems necessary for submission of a Bid. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies. Bidder shall comply with all applicable Laws and Regulations relative to excavation and utility locates.

5.05 It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, and the other related data identified in the Bidding Documents;

B. visit the Site and become familiar with and satisfy Bidder as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;

C. become familiar with and satisfy Bidder as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work;

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ITB #2025-400

D. consider the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site;

the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents; and (3) Bidder’s safety precautions and programs;

E. agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s) bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents;

F. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;

G. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Engineer is acceptable to Bidder; and

H. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work.

5.06 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents, that Bidder has given Engineer written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions thereof by Engineer are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

ARTICLE 6 – MANDATORY PRE-BID CONFERENCE

6.01 A Mandatory Prebid Conference will be held at 11:00 AM EST on Thursday, May 29th, 2025 at the Hampton City Hall – 17 E. Main St. S.; Hampton, GA 30228. Representatives of Owner and Engineer will be present to discuss the Project. Bidders are required to attend and participate in the pre-bid conference; this meeting is mandatory. The City will post meeting minutes for this pre-bid conference on the City’s website. Oral statements may not be relied upon and will not be binding or legally effective.

ARTICLE 7 – SITE AND OTHER AREAS

7.01 The Site is identified in the Bidding Documents. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by Owner unless otherwise provided in the Bidding Documents. All additional lands and access thereto required for temporary gathearn Rectangle gathearn

Monday, June 9th, 2025

Instruction to Bidders - 5

HAMPTON, GA

E. MAIN ST. N. & ELM ST. INTERSECTION IMPROVEMENTS

ITB #2025-400

construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by Contractor.

ARTICLE 8 – INTERPRETATIONS AND ADDENDA

8.01 Any questions regarding this ITB should be submitted in writing at wmoore@hamptonga.gov and gathearn@fdc-llc.com on or before Thursday, June 5th, 2025 at 3:00 P.M. EST, Questions received after the designated period may not be considered. Responses made by the City will be provided in writing to all Bidders via Addendum. It is the responsibility of each Bidder to obtain a copy of any Addendum issued for this solicitation by monitoring the City’s website at https://hamptonga.gov/293/Bid-Opportunities. No Bidder may rely on any verbal response to any question submitted concerning this ITB. All Bidders and representatives of Bidders are strictly prohibited from contacting any other City employees, City Officials or any third-party representatives of the City on any matter having to do with this ITB.

8.02 Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

8.03 Addenda may be issued to clarify, correct, or change the Bidding Documents as deemed advisable by Owner or Engineer and all Addenda will be posted on the City’s website.

ARTICLE 9 – BID SECURITY

9.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of 5 percent of Bidder’s maximum Bid price and in the form of a certified check, bank money order, or a Bid bond (on the form attached) issued by a surety meeting the requirements of Paragraphs 5.01 and 5.02 of the General Conditions.

9.02 The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract Documents, furnished the required contract security and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited. Such forfeiture shall be Owner’s exclusive remedy if Bidder defaults. The Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of seven (7) days after the Effective Date of the Agreement or (91) days after the Bid opening, whereupon Bid security furnished by such Bidders will be returned.

9.03 Bid security of other Bidders whom Owner believes do not have a reasonable chance of receiving the award will be returned within seven days after the Bid opening.

mailto:wmoore@hamptonga.gov mailto:gathearn@fdc-llc.com https://hamptonga.gov/293/Bid-Opportunities gathearn Rectangle gathearn

Thursday, June 12th, 2025

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HAMPTON, GA

E. MAIN ST. N. & ELM ST. INTERSECTION IMPROVEMENTS

ITB #2025-400

ARTICLE 10 – CONTRACT TIMES

10.01 The number of days within which, or the dates by which, the Work is to be substantially completed and ready for final payment are set forth in the Agreement.

ARTICLE 11 – LIQUIDATED DAMAGES

11.01 Provisions for liquidated damages, if any, are set forth in the Agreement.

ARTICLE 12 – SUBSTITUTE AND “OR-EQUAL” ITEMS

12.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents, or those substitutes or “or-equal” materials and equipment approved by Engineer and identified by Addendum. The materials and equipment described in the Bidding Documents establish a standard of required type, function and quality to be met by any proposed substitute or “or-equal” item. No item of material or equipment will be considered by Engineer as a substitute or “or-equal” unless written request for approval has been submitted by Bidder and has been received by Engineer at least 10 days prior to the date for receipt of Bids. Each such request shall conform to the requirements of Paragraph 6.05 of the General Conditions. The burden of proof of the merit of the proposed item is upon Bidder. Engineer’s decision of approval or disapproval of a proposed item will be final. If Engineer approves any proposed item, such approval will be set forth in an Addendum issued to all prospective Bidders. Bidders shall not rely upon approvals made in any other manner.

ARTICLE 13 – SUBCONTRACTORS, SUPPLIERS AND OTHERS

13.01 If the Supplementary Conditions require the identity of certain Subcontractors, Suppliers, individuals, or entities to be submitted to Owner in advance of a specified date prior to the Effective Date of the Agreement, the apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to Owner a list of all such Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, individual, or entity if requested by Owner. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit a substitute, without an increase in the Bid.

13.02 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, individuals, or entities. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to revocation of such acceptance after the Effective Date of the Agreement as provided in Paragraph 6.06 of the General Conditions.

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HAMPTON, GA

E. MAIN ST. N. & ELM ST. INTERSECTION IMPROVEMENTS

ITB #2025-400

13.03 Contractor shall not be required to employ any Subcontractor, Supplier, individual, or entity against whom Contractor has reasonable objection.

ARTICLE 14 – PREPARATION OF BID

14.01 The Bid Form is included with the Bidding Documents. Additional copies may be obtained from Engineer.

14.02 All blanks on the Bid Form shall be completed in ink and the Bid Form signed in ink. Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each section listed therein.

14.03 A Bid by a corporation shall be executed in the corporate name by the president or a vice-president or other corporate officer accompanied by evidence of authority to sign. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown.

14.04 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be shown.

14.05 A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown.

14.06 A Bid by an individual shall show the Bidder’s name and official address.

14.07 A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the Bid Form. The official address of the joint venture shall be shown.

14.08 All names shall be printed in ink below the signatures.

14.09 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form.

14.10 Postal and e-mail addresses and telephone number for communications regarding the Bid shall be shown.

14.11 The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located, or Bidder shall covenant in writing to obtain such authority and qualification prior to award of the Contract and attach such covenant to the Bid. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form.

ARTICLE 15 – BASIS OF BID; COMPARISON OF BIDS

15.01 Unit Price

A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the Bid schedule.

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ITB #2025-400

B. The value of items required by the Contract Documents but not show in the line items on the Bid Form shall be included in the unit price of the line item that relates to this work.

C. The total of all estimated prices will be the sum of the products of the estimated quantity of each item and the corresponding unit price. The final quantities and Contract Price will be determined in accordance with Paragraph 11.03 of the General Conditions.

D. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

E. The project will be bid as two separate phases and a bidder may bid on one or both phases. The City intends to award the project to the lowest responsible bidder for each phase of the project.

15.02 Allowances

A. In the amount bid on the Bid Form submitted, the Bidder shall include a $75,000 Contingency Allowance. This allowance is for additional work as directed by the Owner. Monies not utilized by the Owner for this project will be removed from the final contract price at the completion of the project by use of a Change Order.

ARTICLE 16 – SUBMITTAL OF BID

16.01 With each copy of the Bidding Documents, a Bidder is furnished one separate unbound copy of the Bid Form, and, if required, the Bid Bond Form. The unbound copy of the Bid Form is to be completed and submitted with the Bid security and the following documents:

o “Section III – Bid Form” of the Contract Documents executed by the Bidder and acknowledging Addendums is received for this project;

o “Section IV – Bid Bond” of the Contract Documents executed by the Bidder and Bond Company or other approved bond form or cashier’s check in the minimum amount of 5% of the total Base Bid;

o “Section VI – Contractor Affidavit and Agreement” of the Contract Documents executed by the Bidder;

o “Section XV - Reference Verification Release Form” complete with five references for similar projects and authorization for contact of references.

o “Section XVI – City of Hampton Required Forms” of the Contract Documents executed by the Bidder;

o Required Bidder Qualification Statement with Supporting Data (Business License, Corporate Resolution to Bid, Financial Statement, Current Workload) o Corporate Resolution giving signatory authorization to the responsible person signing on behalf of the Bidder;

o Georgia General Contractor’s License and/or GDOT Prequalification Number o Certificate of Insurance meeting or exceeding the requirements established in the

“Section XIV - Supplementary Conditions” and listing the City of Hampton as the Certificate Holder.

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HAMPTON, GA

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ITB #2025-400

16.02 Ownership of Bids: Each Bid submitted to the City will become the property of the City, without compensation to a Bidder, for the City’s use, in its discretion. The City shall not be liable for any Bid preparation costs incurred by Bidders.

16.03 Georgia Open Records Act: Information provided to the City is subject to disclosure under the Georgia Open Records Act, O.C.G.A. § 50-18-70 et. seq. Pursuant to O.C.G.A. § 50-18-72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.]”.

16.04 A Bid shall be submitted no later than the date and time prescribed and at the place indicated in the advertisement or invitation to bid and shall be enclosed in a plainly marked package in accordance with the requirements of “Part I - Bidding / Agreements / Bonds / Conditions; Section XV - City of Hampton Required Forms; Appendix B: Required Forms Submittals” and shall be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED – E. MAIN ST. N. & ELM ST. INTERSECTION IMPROVEMENTS: ITB # 2025-400”. A mailed Bid shall be addressed to the City of Hampton; Attention: Carmen Blount – Deputy City Clerk; 17 E. Main St. S.;

Hampton, Georgia 30228.

16.05 Bid packages submitted shall include one (1) complete set of bid documents, as required by this section, with original signatures and seals as required and this document set shall be labeled “Original”. Additionally, two (2) complete copy sets of the bid documents, as required by this section, labeled “Copy” shall be included in the bid package.

ARTICLE 17 – MODIFICATION AND WITHDRAWAL OF BID

17.01 A Bid may be modified or withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids.

17.02 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

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HAMPTON, GA

E. MAIN ST. N. & ELM ST. INTERSECTION IMPROVEMENTS

ITB #2025-400

ARTICLE 18 – OPENING OF BIDS

18.01 Bids will be opened at the time and place indicated in the Advertisement or Invitation to Bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

18.02 Owner reserves the right to waive any bidding informalities.

18.03 Sealed Bids will be received until 1:00 PM EST on Thursday, June 19th, 2025, and then publicly opened and read aloud. Bids are to be submitted at the Hampton City Hall – Attention: Carmen Blount – Deputy City Clerk; 17 E. Main St. S.; Hampton, GA 30228; Reference: “E. MAIN

ST. N. & ELM ST. INTERSECTION IMPROVEMENTS ITB #2025-004”.

ARTICLE 19 – BIDS TO REMAIN SUBJECT TO ACCEPTANCE

19.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 20 – EVALUATION OF BIDS AND AWARD OF CONTRACT

20.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible.

20.02 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

20.03 In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

20.04 In evaluating Bidders, Owner will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the Supplementary Conditions.

20.05 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work in accordance with the Contract Documents.

20.06 If the Contract is to be awarded, Owner will award the Contract to the Bidder whose Bid is in the best interests of the Owner including any alternate bid prices that are selected by the Owner

20.07 The City intends to award the project to the lowest responsible bidder for the project.

Instruction to Bidders - 11

HAMPTON, GA

E. MAIN ST. N. & ELM ST. INTERSECTION IMPROVEMENTS

ITB #2025-400

ARTICLE 21 – CONTRACT SECURITY AND INSURANCE

21.01 Article 5 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds and insurance. When the Successful Bidder delivers the executed Agreement to Owner, it shall be accompanied by such bonds.

ARTICLE 22 – SIGNING OF AGREEMENT

22.01 When Owner issues a Notice of Award to the Successful Bidder, it shall be followed by six (6) unsigned counterparts of the Agreement along with the other Contract Documents which are identified in the Agreement as attached thereto. Within fifteen (15) calendar days thereafter, Successful Bidder shall sign and deliver the required number of counterparts of the Agreement and attached documents to Owner. Within ten (10) calendar days thereafter, Owner shall execute all counterparts and two (2) copies or the fully executed contract will be provided to the Successful Bidder with a complete set of the Drawings with appropriate identification at the Preconstruction Conference for this project.

SECTION II

HAMPTON, GA

E. MAIN ST. N. & ELM ST. INTERSECTION IMPROVEMENTS

ITB #2025-400

INVITATION TO BID

CITY OF HAMPTON, GEORGIA

E. MAIN ST. N. &ELM ST.

INTERSECTION IMPROVEMENTS

DATE: MAY 2025

Sealed unit price bids will be received by the City of Hampton, Georgia from prospective contractors for the City of Hampton, Georgia’s “E. MAIN ST. N & ELM ST. INTERSECTION

IMPROVEMENTS - ITB #2025-400” project. The City intends to award the project to the lowest responsible bidder for the project including any bid alternates selected by the City. The work consists of furnishing and installing all materials, labor, tools, equipment, and related services required for a complete project. This project includes, but is not limited to, the necessary erosion and sediment control, demolition, grading, utility coordination, parking space creation, sidewalk ADA ramps, sidewalks, paving, stabilization, landscaping, and any other appurtenances within the project limits that are required by the Contract Drawings and these Contract Documents and Technical Specifications in accordance this project for the City of Hampton, Georgia’s “E. MAIN ST. N. & ELM ST. INTERSECTION

IMPROVEMENTS - ITB #2025-400” project.

The City of Hampton in accordance with Title VI of the Civil Rights Act of 1964 and 78 Stat. 252, 42

USC 2000d—42 and Title 49, Code of Federal Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award.

Complete sets of Bid Documents may be obtained on the City of Hampton’s website at https://hamptonga.gov/293/Bid-Opportunities; the Georgia Procurement Registry website https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp; and the Georgia Municipal Association https://www.glga.org/SubmitListing. The City of Hampton’s Procurement Department and the

Owner’s Representative will oversee all bidding for this project.

https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp https://www.glga.org/SubmitListing

ITB #2025-400

SECTION II

A Mandatory Prebid Conference will be held at 11:00 AM EST on Monday, June 9th, 2025 at the

Hampton City Hall – 17 E. Main St. S.; Hampton, GA 30228. Any questions pertaining to the requirements of the Contract Documents either procedural or technical, shall be in writing and are to be submitted via email to wmoore@hamptonga.gov and gathearn@fdc-llc.com by 3:00 PM EST on

Thursday, June 12th, 2025.

Sealed Bids will be received until 1:00 PM EST on, Thursday, June 19th, 2025, and then publicly opened and read aloud. Bids are to be submitted at the Hampton City Hall – Attention: Carmen Blount

– Deputy City Clerk; 17 E. Main St. S.; Hampton, GA 30228; Reference: “E. MAIN ST. N. & ELM

ST. INTERSECTION IMPROVEMENTS - ITB #2025-400”.

No bid may be modified, withdrawn, or canceled for a period of ninety (90) days after the time designated for the receipt of Bids or until the Bidder is notified by the City whichever is sooner. The City reserves the right to accept or reject any/or all bids and to waive irregularities, technicalities, and formalities.

Each bid shall be accompanied by a Bid Bond in an amount of not less than 5% of the total bid amount.

The Bid Bond may be in the form of a bond issued by a surety acceptable to the City or a cashier’s check made payable to the City of Hampton, Georgia.

The successful bidder will be required to furnish a Performance Bond and a Payment Bond, each in the sum of 100% of the total amount bid and provide insurance coverage as required in the Contract

Documents.

Note: For more information please refer to the Instruction to Bidders and the Contract Documents, which govern and supersede this Invitation to Bid.

mailto:wmoore@hamptonga.gov

SECTION III

Page i

HAMPTON, GA

E. MAIN ST. N. & ELM ST. INTERSECTION IMPROVEMENTS

ITB #2025-400

BID FORM

CITY OF HAMPTON, GEORGIA

E. MAIN ST. N. & ELM ST.

INTERSECTION IMPROVEMENTS

MAY 2025

Page ii

HAMPTON, GA

E. MAIN ST. N. & ELM ST. INTERSECTION IMPROVEMENTS

ITB #2025-400

TABLE OF CONTENTS

Page Article 1 – Bid Recipient

Article 2 – Bidder’s Acknowledgements

Article 3 – Bidder’s Representations

Article 4 – Bidder’s Certification

Article 5 – Basis of Bid

Article 6 – Time of Completion

Article 7 – Attachments to This Bid

Article 8 – Defined Terms

Article 9 – Bid Submittal

HAMPTON, GA

E. MAIN ST. N. & ELM ST. INTERSECTION IMPROVEMENTS

ITB #2025-400

ARTICLE 1 – BID RECIPIENT

1.01 This Bid is submitted to:

City of Hampton, Georgia

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 – BIDDER’S ACKNOWLEDGEMENTS

2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 90 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

ARTICLE 3 – BIDDER’S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged:

Addendum No. Addendum Date

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and is satisfied as to all Laws and Regulations that may affect cost, progress, and performance of the Work.

D. Bidder has considered the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying the specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents; and (3) Bidder’s safety precautions and programs.

E. Based on the information and observations referred to in Paragraph 3.01.D above, Bidder does not consider that further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price(s) bid and

HAMPTON, GA

E. MAIN ST. N. & ELM ST. INTERSECTION IMPROVEMENTS

ITB #2025-400

within the times required, and in accordance with the other terms and conditions of the Bidding Documents.

F. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

G. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by Engineer is acceptable to Bidder.

1. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted.

ARTICLE 4 – BIDDER’S CERTIFICATION

4.01 Bidder certifies that:

A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation;

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid;

C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and

D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 4.01.D:

1. “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process;

2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition;

3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels; and

4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract.

HAMPTON, GA

E. MAIN ST. N. & ELM ST. INTERSECTION IMPROVEMENTS

ITB #2025-400

ARTICLE 5 – BASIS OF BID

5.01 Bidder will complete the Work in accordance with the Contract Documents for the following price(s). Any incomplete or illegible bid prices will make this bid subject to rejection by the Owner:

ITEM

NO.:

ESTIMATED

QUANTITY

UNITS DESCRIPTION

UNIT

PRICE

TOTAL

PRICE

1 1 LS LAYOUT AND STAKING $________ $_____________

2 1 LS MOBILIZATION & TRAFFIC

CONTROL

3 1 LS BONDS & INSURANCE $________ $_____________

4 1 LS

EROSION CONTROL; COMPLETE

INCLUDING, BUT NOT LIMITED TO:

INSTALLATION AND

MAINTENANCE OF EROSION AND

SEDIMENT CONTROL

MECHANISMS AND FINAL SITE

STABILIZATION IN ACCORDANCE

WITH APPROVED PLANS, AND

LOCAL AND GSWCC

REQUIREMENTS

5 1 LS

DEMOLITION AND REMOVAL OF

MATERIAL; COMPLETE INCLUDING

BUT NOT LIMITED TO EXISTING

ASPHALT, CURB & GUTTER,

DRIVEWAY APRON(S), AND

LANDSCAPING

6 0.27 AC

CLEARING AND GRADING

COMPLETE IN ACCORDANCE WITH

APPROVED PLANS

7 LF 405

GDOT GRADED AGGREGATE BASE;

30” WIDE BY 6” THICK COMPACTED

TO 98% MAX DRY DENSITY PER

STANDARD PROCTOR INSTALLED

UNDER NEW CONCRETE CURB AND

GUTTER; INSTALLED COMPLETE

HAMPTON, GA

E. MAIN ST. N. & ELM ST. INTERSECTION IMPROVEMENTS

ITB #2025-400

8 LF 330

GDOT 6” BY 24” CONCRETE CURB

AND GUTTER; CLASS “A” 3,000 PSI

ISNTALLED COMPLETE

9 LF 80

24” WIDE x 8” THICK CONCRETE

RIBBON CURB; CLASS “B” 3,000 PSI

INSTALLED COMPLETE

10 EA 2

GDOT TYPE “A” ADA SIDEWALK

RAMP; COMPLETE INCLUDING BUT

NOT LIMITED TO: “RED”

TRUNCATED DOME DETECTOR

PAD IN ACCORDANCE WITH

APPROVED DRAWINGS

11 EA 1

GDOT TYPE “B” ADA SIDEWALK

RAMP; COMPLETE INCLUDING BUT

NOT LIMITED TO: “RED”

TRUNCATED DOME DETECTOR

PAD IN ACCORDANCE WITH

APPROVED DRAWINGS

12 LF 142 4” WIDE THERMOPLASTIC

STRIPING; WHITE

13 LF 54 4” WIDE THERMOPLASTIC

STRIPING; BLUE

14 LF 45

8” WIDE THERMOPLASTIC

CROSSWALK STRIPING PER GDOT

DETAIL T-11Al; WHITE

15 LF 11 24” WIDE THERMOPLASTIC STOP

BAR; WHITE

16 EA 19

CONCRETE WHEELSTOP;

COMPLETE INCLUDING BUT NOT

LIMITED TO ANCHORING AND ALL

REQUIRED APPURTENANCES

17 EA 1 THERMOPLASTIC ADA HANDICAP

PARKING SYMBOL (BLUE)

18 SF 150 4” WIDE THERMOPLASTIC ADA

HANDICAP GORE STRIPING (BLUE)

19 EA 1

ADA HANDICAP SPACE AERIAL

SIGN, INSTALLED COMPLETE IN

ACCORDANCE WITH APPROVED

DRAWINGS

HAMPTON, GA

E. MAIN ST. N. & ELM ST. INTERSECTION IMPROVEMENTS

ITB #2025-400

17 EA 1

ADJUST EXISTING SANITARY

SEWER MANHOLE TO PROPOSED

CONDITIONS IN ACCORDANCE

WITH APPROVED DRAWINGS

18 SF 1,650

4” THICK CONCRETE SIDEWALK; 5’

WIDE CLASS “A” 3,000 PSI;

INSTALLED COMPLETE

INCLUDING, BUT NOT LIMITED TO

PREPARATION OF SUBGRADE,

FORMING, AND FINSIH (LIGHT

BROOM)

19 SY 50

GDOT GRADED AGGREGATE BASE;

8” THICK COMPACTED TO 100%

DRY MAX DENSITY PER

STANDARD PROCTOR INSTALLED

UNDER ROADWAY COMPLETE

20 TN 8

RECYCLED ASPHALTIC CONCRETE

PAVEMENT 19 MM SUPERPAVE,

TYPE 1, GP 1 OR 2, INCLUDING

BITUMINOUS MATERIAL AND H

LIME, 3” MINIMUM THICKNESS

21 GAL 10

BITUMASTIC TACK COAT APPLIED

AT 0.04 GAL/SY INSTALLED

COMPLETE

22 TN 4

RECEYCLED ASPHALTIC

CONCRETE PAVEMENT 12.5 MM

SUPERPAVE, TYPE 1, GP 1 OR 2,

INCLUDING BITUMINOUS

MATERIAL AND H LIME, 1 ½”

MINIMUM THICKNESS

23 SF 3,020

BELGARD “TURFSTONE”

PERMABLE PAVERS; INSTALLED

COMPLETE IN ACCORDANCE WITH

APPROVED DRAWINGS INCLUDING

BUT NOT LIMITED TO:

COMPACTED SUBGRADE,

GEOTEXTILE SEPARATION FABRIC,

COMPACTED AGGREGATE BASE,

BEEDING LAYER, EDGE RESTRAINT

AND CRUSHED STONE INFILL,

STAINED RED TO MATCH CITY OF

HAMPTON POLICE DEPARTMENT

PARKING

HAMPTON, GA

E. MAIN ST. N. & ELM ST. INTERSECTION IMPROVEMENTS

ITB #2025-400

24 LF 73

5’ WIDE PERVIOUS PEDESTRIAN

SIDEWALK; INSATLLED COMPLETE

INCLUDING BUT NOT LIMITED TO:

98% COMPACTED SUBGRADE,

MINIMUM 4” COMPACTED GRADED

AGGREGATE BASE, FILTER FABRIC,

1” SAND BEDDING AND

POLYMETRIC SAND JOINTS AND

PERVIOUS PAVERS COLOR

MATCHED TO EXISTING

25 1 LS

LANDSCAPING INSTALLED

COMPLETE IN ACCORDANCE WITH

APPROVED DRAWINGS

26 1 L.S.

PROJECT CONTINGENCY

ALLOWANCE (FOR USE BY CITY

ONLY)

$75,000 $75,000

Total Base Bid in Words:

______________________________________________________________________Dollars

In Numbers: $__________________________________________

Unit Prices have been computed in accordance with Paragraph 11.03.B of the General Conditions.

Bidder acknowledges that estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all unit price Bid items will be based on actual quantities, determined as provided in the Contract Documents.

ARTICLE 6 – TIME OF COMPLETION

6.01 Bidder agrees that the Work will be substantially complete within 150 calendar days after the date when the Contract Times commence to run as provided in Paragraph 2.03 of the General Conditions, and will be completed and ready for final payment in accordance with Paragraph 14.07 of the General Conditions within 180 calendar days after the date when the Contract Times commence to run.

6.02 Bidder accepts the provisions of the Agreement as to liquidated damages.

ARTICLE 7 – ATTACHMENTS TO THIS BID

7.01 The following documents are submitted with and made a condition of this Bid:

o “Section III – Bid Form” of the Contract Documents executed by the Bidder and acknowledging Addendums is received for this project;

HAMPTON, GA

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ITB #2025-400

o “Section IV – Bid Bond” of the Contract Documents executed by the Bidder and Bond Company or other approved bond form or cashier’s check in the minimum amount of 5% of the total Base Bid;

o “Section VI – Contractor Affidavit and Agreement” of the Contract Documents executed by the Bidder;

o “Section XV - Reference Verification Release Form” complete with five references for similar projects and authorization for contact of references.

o “Section XVI – City of Hampton Required Forms” of the Contract Documents executed by the Bidder;

o Required Bidder Qualification Statement with Supporting Data (Business License, Corporate Resolution to Bid, Financial Statement, Current Workload) o Corporate Resolution giving signatory authorization to the responsible person signing on behalf of the Bidder;

o Georgia General Contractor’s License and/or GDOT Prequalification o Certificate of Insurance meeting or exceeding the requirements established in the

“Section XIV - Supplementary Conditions” and listing the City of Hampton as the Certificate Holder.

ARTICLE 8 – DEFINED TERMS

The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions.

ARTICLE 9 – BID SUBMITTAL

9.01 This Bid is submitted by:

If Bidder is:

An Individual

Name (typed or printed):

By:

(Individual’s signature)

Doing business as:

A Partnership

Partnership Name:

By:

(Signature of general partner -- attach evidence of authority to sign)

Name (typed or printed):

HAMPTON, GA

E. MAIN ST. N. & ELM ST. INTERSECTION IMPROVEMENTS

ITB #2025-400

A Corporation

Corporation Name: (SEAL)

State of Incorporation:

Type (General Business, Professional, Service, Limited Liability): _______

By:

(Signature -- attach evidence of authority to sign)

Name (typed or printed):

Title:

(CORPORATE SEAL)

Attest

Date of Qualification to do business in ______________ is ____/____/____.

A Joint Venture

Name of Joint Venture:

First Joint Venturer Name: (SEAL)

By:

(Signature of first joint venture partner -- attach evidence of authority to sign)

Name (typed or printed):

Title:

Second Joint Venturer Name: (SEAL)

By:

(Signature of second joint venture partner -- attach evidence of authority to sign)

Name (typed or printed):

Title:

(Each joint venturer must sign. The manner of signing for each individual, partnership,…