Hall County 2026 Cat2 RFP FINAL (1).pdf
PDF 97 KB Posted
- Attached to
- HALL COUNTY CAT2 RFP FY26
- Solicitation number
- PE-77649-NONST-2026-000000005
- Issued by
- Hall County, Georgia
About this file
This is a Request for Proposal (RFP) issued by the Hall County Library System in Georgia for E-Rate Category 2 eligible internal connections services for the funding year July 1, 2026, through June 30, 2027. The Hall County Library System is seeking proposals for network infrastructure equipment and related licensing to enhance and upgrade its internal network across multiple library locations. Required equipment includes one Meraki MX85 Firewall or equivalent, eight MS150-48MP-4X Switches or equivalent, and twenty CW9172I Access Points or equivalent. Additionally, the System requires licensing for new equipment including one Meraki MX85 Advanced Security License, eight Meraki MS150-48 Enterprise Licenses, and renewals for the current environment including thirty-eight Meraki MR Enterprise Licenses, seven Meraki MS150-48 Enterprise Licenses, four Meraki MX85 Advanced Security Licenses, and one Meraki MX250 Advanced Security License, all with three-year terms or equivalents. All licenses must include support and bug fixes. Proposals must be submitted electronically to Mason Patton, IT Operations Manager, by March 20, 2026, at 2:00 PM ET, with questions due by March 6, 2026.
Vendors must be USAC service providers with a valid Service Provider Identification Number (SPIN) and FCC Form 498 filer status. Pricing evaluation comprises 40 percent of the total score, with an additional 10 percent weight assigned to ineligible item costs. Past performance, particularly experience with libraries and schools with multi-location deployments, accounts for 25 percent of the evaluation, while technical requirements capability comprises the remaining 25 percent. Vendors must provide detailed cost breakdowns clearly identifying E-Rate eligible portions and must submit SPI invoicing. The contract is subject to all E-Rate program rules and regulations under 47 CFR Part 54 and requires USAC funding approval. The Hall County Library System reserves the right to reject any or all proposals and to negotiate with multiple qualified vendors simultaneously. Contract approval is contingent upon final approval by the IT Operations Manager and Director.
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| File | Type | Posted |
|---|---|---|
| Cat2 470 Addendum 3_23_26.pdf |
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Text version
Request for Proposal Internal Connections
The Hall County Library System E-Rate Funding Year
[July 1, 2026 through June 30, 2027] Hall County Library System Request for Proposals (RFP) for Category 2 Funds
Contact: Mason Patton IT Operations Manager 127 Main St. NW Gainesville, GA 30501-3614 770-532-3311 mpatton@hallcountylibrary.org
1. Introduction
The Hall County Library System is issuing this Request for Proposal (RFP) to solicit bids for E-Rate eligible Category Two services for Funding Year 2026 (July 1, 2026, to June
30, 2027). This RFP is developed as a component of an application for federal E-Rate program Category 2 funds. Proposal applicants must be USAC service providers and must possess a service provider identification number (SPIN). This RFP is subject to all rules and regulations of the Universal Service Administrative Company (USAC) and the
Federal Communications Commission (FCC) governing the E-Rate program, including, but not limited to, 47 CFR Part 54.
2. Project Description
The purpose of this Request for Proposal (RFP) is to supply supplementary information regarding the network infrastructure requirements of our libraries. The following is a list of required network infrastructure equipment. The Hall County Library System requests proposals for the following E-Rate eligible Category Two services for Internal
Connections:
Internal Connections: To enhance and upgrade its internal network, the Hall County
Library System requires new firewalls, switches, wireless access points, and all the necessary right-to-use/client access and BMIC (bug fixes, software upgrades) licenses to operate and manage said equipment, if required. The desired outcome is to ensure that all networking equipment is reliable and up to date.
mailto:mpatton@hallcountylibrary.org
The Hall County Library System requires:
Equipment:
(Qty 1) Meraki MX85 Firewall or Equivalent
(Qty 8) MS150-48MP-4X Switch or Equivalent
(Qty 20) CW9172I AP or Equivalent
Licensing/Renewals:
Licensing for equipment:
(Qty 1) Meraki MX85 Advanced Security License and Support, 3 Year; or Equivalent
(Qty 8) Meraki MS150-48 Enterprise License and Support, 3 Year; or Equivalent
Renewals for the current environment:
(Qty 38) Meraki MR Enterprise License, 3 Year; or Equivalent
(Qty 7) Meraki MS150-48 Enterprise License and Support, 3 Year; or Equivalent
(Qty 4) Meraki MX85 Advanced Security License and Support, 3 Year; or Equivalent
(Qty 1) Meraki MX250 Advanced Security License and Support, 3 Year; or Equivalent
3. Proposal Requirements
Respondents must provide the following information in their proposals:
Company Information: Name, address, contact information, E-Rate SPIN (Service
Provider Identification Number), and proof of FCC Form 498 filer status.
Service Details: A detailed description of the proposed equipment, including the manufacturer, model numbers, specifications, and warranty information. Specify any ongoing maintenance or support services offered.
E-Rate Compliance: Demonstrate understanding and compliance with E-Rate rules and regulations for Category Two services. This includes providing a clear explanation of how the proposed equipment is eligible for E-Rate funding and how the respondent will ensure compliance throughout the service period. Include a statement acknowledging Hall County Library System’s right to select the most cost-effective proposal under 47 CFR § 54.500(a).
Pricing: Provide a detailed breakdown of all costs, including equipment, recurring maintenance, and any other associated charges. Clearly indicate the E-Rate eligible portion of the costs. The vendor must provide SPI invoicing.
References: Provide at least three references, preferably in library or educational settings, and ideally with multi-location deployments.
4. Evaluation Matrix
Evaluation Criteria Weight
Price of eligible items 40%
Past Performance (experience)
Experience with libraries and schools preferred
25%
Ability to meet technical requirements 25%
Price of ineligible items 10%
Total 100%
5. Submission Deadline
Proposals must be received by 03/20/2026 @2pm ET
Submit proposals electronically to:
Contact: Mason Patton mpatton@hallcountylibrary.org
6. Questions
All questions must be submitted by (03/06/2026) via email to:
Contact: Mason Patton mpatton@hallcountylibrary.org
All questions will be answered and posted at the following link:
https://www.hallcountylibrary.org/information/bid_opportunities.php
7. Right of Rejection
The Hall County Library System reserves the right to accept or reject any or all responses to this RFP and to enter into discussion and/or negotiations with one or more qualified vendors at the same time if such actions are in the best interest of the Hall
County Library System. This RFP does not constitute a binding offer to enter into a contract. The selection of a service provider is subject to final approval by the IT
Operations Manager and Director and is contingent upon USAC funding approval. All services provided under any resulting contract will be subject to the terms and conditions of the E-Rate program. By submitting a proposal, the respondent acknowledges and agrees to these terms and conditions.
| Request for Proposal |
| Internal Connections |
| The Hall County Library System |
| E-Rate Funding Year |
| [July 1, 2026 through June 30, 2027] |
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