Hach_Laboratory_Products.pdf
PDF 116 KB Posted
- Attached to
- Hach Laboratory Products
- Solicitation number
- SS25-19
- Issued by
- Orange County, Florida
About this file
This is a single source procurement document from the City of Winter Park, Florida, requesting approval for a sole-source purchase of laboratory products from Hach for fiscal year 2025. The document seeks to acquire testing and measurement equipment and related repair/replacement parts specifically from Hach, who designed and manufactured the existing laboratory and field equipment. The procurement is for a single purchase with an estimated annual spending of $75,000, and the document will remain active for fifteen business days in accordance with Florida Statute 287.057.
The city acknowledges that this purchase will obligate them to Hach for future maintenance and potentially require additional "like" items to match the existing system. The procurement division recognizes this as an exception to their standard full and open competition policy, with the justification that Hach is the original equipment manufacturer (OEM) and the only vendor with the specific products and knowledge required for operation, repair, and service of the existing equipment. The department head, David Zusi, has certified that the statements are true and that neither he nor his family members will receive additional benefits from recommending this sole-source acquisition.
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Other files
| File | Type | Posted |
|---|---|---|
| Hach_Laboratory_Products.pdf | ||
| Sole_source_letter_Winter_Park_2025.pdf | ||
| Sole_source_letter_Winter_Park_2025.pdf |
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1. Summary
Supplier: Hach
Description: Hach
To date, the listed supplier has been identified as the exclusive source for this product/service. Notice is hereby provided that this product/service may be a single source.
Any supplier that believes they are capable of providing the same type of product/service should submit product information, statement of qualifications, and/or capabilities, as applicable, by the due date.
This posting will remain active for fifteen (15) business days pursuant to Florida Statute 287.057.
Single Source #SS25-19 Title: Hach Laboratory Products
2. Notice
It is the policy of the City of Winter Park to consistently purchase goods and services by full and open competition. The taxpayers of Winter Park are best served when we make sound business decisions based on competitive bids or proposals. Early acquisition planning, including the Procurement Division, can help to avoid delays and facilitate effective market research. However, there may be instances in which a method other than full and open competition can be justified. If a user department determines that a method alternative to full and open competition is necessary or in the best interest of the
City of Winter Park, appropriate justification for that course of action must be submitted to the Procurement Division for approval in order to waive the competitive procurement process.
Requestor: David Zusi
Date: Tuesday, June 17, 2025
Request For: Single Source
Single Source (use for single purchases only): The supply of a product or service is so uniquely* qualified that is only available from a solitary source.
*Definition of Uniquely:
A. Being the only one of its kind
B. Without an equal or equivalent; unparalleled
C. Unusual; extraordinary
D. Characteristic of a particular category, condition or locality
Proposed Vendor: Hach
Fiscal Year: FY25
Estimated FY Spending: $75,000
1. Explain why the product/service requested is the only product/service that can satisfy your requirements. Be specific with regard to specifications, features, characteristics, requirements, capabilities and compatibility. Describe what steps have been taken to make this determination:
The equipment used for testing and measurement was provided by Hach. We must obtain
OEM repair and replacement parts for proper and reliable functionality.
2. Explain why this service provider, supplier or manufacturer is the unique available source from which to obtain this product/service. Describe the efforts that were made to verify and confirm the validity of a distributor’s claim to be the only available source.
(Obtain and include a signed letter from the manufacturer confirming claims made by distributors of exclusive distributorship):
Hach is the designer and manufacturer of the equipment used for the testing and monitoring.
3. Will this purchase obligate the City to a particular vendor for future purchases? (Either in terms of maintenance that only this vendor will be able to perform and/or if we purchase this item, will we need more “like” items in the future to match this one?):
Yes
4. Please describe your market research and the results thereof, including a description of other similar sources or products available and why they are not acceptable:
This is an existing equipment used in the laboratory and field designed and produced by
Hach which requires their specific products and knowledge of the system for operation, repair and service.
I certify that the above statements are true and correct to the best of my knowledge, and that prices obtained are fair and reasonable. I also certify that neither I, nor my family members, will gain or receive any additional benefit because I have recommended that this acquisition be obtained solely from a designated vendor or contractor.
Department Head: David Zusi Date: Tuesday, June 17, 2025
3. Vendor Questionnaire
1. Does your company provide this product/service?* ☐ Yes
☐ No
*Response required
2. Vendor Specifications and Information* Please upload your specifications and information.
*Response required
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