HAAW242009_SOW_20241001_NEW.pdf

STATEMENT OF WORK

Repair by Replacement HVAC (RTU), Building 642 Project No. HAAW242009

174th Attack Wing

Hancock Field Air National Guard Base 6001 East Molloy Road

Syracuse, New York 13211

1 October 2024

TABLE OF CONTENTS

1.0 PROJECT GENERAL DESCRIPTION

2.0 SCOPE OF WORK

3.0 PERIOD OF PERFORMANCE

4.0 DESCRIPTION OF WORK

5.0 GENERAL CONDITIONS

6.0 MATERIAL & EQUIPMENT

7.0 ENVIRONMENTAL

8.0 APPLICABLE PUBLICATIONS AND FORMS

9.0 DEFINITIONS AND ACRONYMS

10.0 ATTACHMENTS

1.0 PROJECT GENERAL DESCRIPTION:

1.1 This project consists of the repair by replacement of an existing single packaged Air Handler Unit

(AHU) Roof Top Unit (RTU) located at Building 642 on Hancock Field. (Reference Attach 1.0)

1.2 Hancock Field is synonymous with the location 174th Attack Wing New York Air National Guard which is often shortened to 174 ATKW. All reference to Hancock Field here after in this SOW are equivalent to the 174th Attack Wing. Building 642 Communications Facility is commonly referred to as “B642”, here after.

1.3 The contractor shall provide all labor, materials, tools, equipment, supervision/quality control, and project management necessary to complete the Project Repair by Replacement HVAC (RTU), Building 642 at the 174th ATKW Hancock Field, Syracuse, NY. This includes but is not limited to demolition/recovery/disposal of existing material or equipment, delivery/receiving of all material or equipment to B642. Use of Government equipment should not be considered during any cost estimation.

1.4 The Government will not exercise any supervision or control over the contract service providers performing the services herein. Quality Control of materials, installation, and workmanship is included in supervision. Such contract service providers will be accountable solely to the Contractor who, in turn is responsible to the Government.

1.5 The Contractor shall coordinate all interior access to Building 642 with the Government COR. The

COR will provide dedicated escort to the Contractor and his sub-contractors for interior work included in this Statement of Work.

1.6 All work shall be performed by manufacturer certified personnel. Applicable manufacturer and industry certifications for the work described in this SOW shall be included in the Invitation for Bid (IFB). Trade specific certificates are required when noted within this SOW, Submittal Register, Project Specification Book or AF Form 66 Submittals list.

1.6.1 Material and parts shall be further itemized with long lead times greater than 30 days identified in the IFB and the preliminary schedule.

1.6.2 The Contractor's proposed schedule (AF Form 3064 or detailed progress chart), prepared by the Contractor and shall be submitted with the IFB. Duration of milestones, construction, activities, duration of cooling interruption at B642, and other closures or outages shall be included. Calendar Dates may be estimated until after the Notice to Proceed (NTP) is issued by the Contracting Officer.

1.7 Background and Existing Conditions

1.7.1 The project location is at Building 642 of the 174th Attack Wing (174 ATKW), 6001 East

Molloy Road, Syracuse, New York 13211. The existing RTU has surpassed it’s intended life and in need of replacement. The current RTU operates with the ozone depleting R-22 refrigerant. The U.S. Environmental Protection Agency (EPA) banned the production and import of R-22 refrigerant on January 1, 2020. Recurrent maintenance has included the replacement of fan motors twice in the past two years and field diagnostics are not possible due to onboard microprocessor display malfunction. Replacement parts for the unit are not readily available.

1.7.2 The existing 20-ton single package Roof Top Unit (RTU) has a capacity rating of 6,000 standard CFM and is oversized as result of facility restructuring. The replacement unit will be downsized to match the specifications listed in item 4 (Description of Work). The existing AHU measures 14’-1” (L) x 7’-2” (W) x 4’-10” (H) and sits on top of an existing 9’-6 7/16"

(L) x 6’-6 5/8” (W) x 2’-0” (H) roof top curb. (Reference Attach. 1.1 / Attach 1.2) The height of the facility rooftop from finished grade measures +/- 16’-0”. In anticipation of equipment deliveries, the Contractor shall account for electrical and mechanical equipment on South side of the facility. Routine access for maintenance is made by way of an interior 2nd story roof hatch. No exterior ladder is present for rooftop access. (Reference Attach 1.3).

2.0 SCOPE OF WORK:

2.1 The Contract work associated with HAAW242009 Repair by Replacement HVAC (RTU), Building

642 shall result in complete, reliable, and fully functional cooling system. All work shall be performed by contractors bearing the necessary certification to install and program Commercial Air Conditioning Systems.

2.2 Warranty. The Contractor shall provide a 12-month Installation Warranty on workmanship and parts starting from the Beneficial Occupancy Date and in addition to all Manufacturer’s Warranties. The Contractor shall include both the Installation Warranty and Manufacturer’s warranty in the Close Documents of this Project.

2.3 Additional details are further described in the Description of Work within this SOW.

3.0 PERIOD OF PERFORMANCE:

The Period of Performance (POP) shall be 180 calendar days. The POP accounts for administrative processes, equipment lead times, and Contract closeout requirements. The On-Site work may be less than the Contract POP and shall be noted in the Contractor’s Proposed Schedule.

4.0 DESCRIPTION OF WORK:

4.1. The work specified by this section consists of furnishing all labor, equipment, tools, appliances, transportation, materials, and quality control reports required to deconstruct and dispose (1) unitary roof top unit (RTU) as well as to furnish and install appropriately sized replacement RTU.

4.2. Deconstruct one 20-ton cooling RTU.

4.2.1. Remove and dispose of equipment offsite and IAW applicable laws and regulations.

4.2.2. Recovery of existing, package, and transport R-22 refrigerant.

Place recovered refrigerant in cylinders meeting AHRI Guideline K suitable for R-22 (filled to no more than 80 percent capacity) and provide appropriate DOT-compliant labeling.

Ship to Defense Depot Richmond, Virginia IAW the DoD Ozone Depleting Substances Customer Turn-in Procedures and DOT hazardous material (HM) regulations.

Submit to the KO a shipping receipt or bill of lading for all containers shipped to Defense Depot Richmond as a part of this Contract. Include quantities in pounds (lbs.) of refrigerant received by recipient.

4.3. Furnish and install a roof curb adapter (when necessary) for new RTU according to manufacturer’s recommendations. Contractor shall exercise caution during the removal and reinstallation of RTU’s as not to damage existing roof curb.

4.4. Furnish and install one Trane Horizon (OAD/N Rev 6 – OADG/OANG) 15-ton RTU Model Number OADG015C3-D0B1G0000-J1AJ00000-00B00003C-A00CA0AA0-AA0A000A0- 01AL00000 or equivalent unitary rooftop system matching specifications below with KO approval.

Height | Width | Length: 68 inches | 95 inches | 110 inches Weight: 2828 lbs.

New RTU shall be ready to accept 460v 3Ph 60Hz New RTU unit shall be equipped low ambient controls

New RTU shall be capable of controlling safety lockouts for compressors including fan supply status

New RTU shall be equipped with Digital Scroll on first circuit and Scroll on second circuit

New RTU shall be equipped with Modulating OA & RA Dampers with Economizer New RTU shall be equipped with variable frequency drive (VFD) on supply fan New RTU shall be equipped with direct drive supply fan motor New RTU shall be equipped with Barometric Relief Dampers New RTU curb adapter to match existing curb that is scheduled to remain New RTU shall furnish a powered convenience outlet New RTU shall be equipped with hail guards for protection New RTU shall be factory installed with R-454B refrigerant, or most current environmentally friendly refrigerant at time of installation

4.5. Connect new unit to Alerton Building Automated System (BAS). BAS will control Supply fan Stop /Start, Supply fan speed, economizer, Cooling signals and will monitor all necessary temperatures and pressures. All wiring, programming, and updating of graphics shall be included in this Contract.

4.6. All existing Network Automation Engines (NAEs) and Field Enhanced Controllers (FECs) will be upgraded to the latest versions and must connect to the Alerton BAS.

4.7. Contractor will perform a test, run, and balance according to the manufacturer’s specifications.

The balancing of all existing VAV’s shall be included in the scope of this project with exception of VAV #3 which shall be omitted. (Reference Attach 1.4). All test, run, and balance results shall be in an electronic format and included in the Operations Maintenance (O&M) closeout data.

4.8. Based on final RTU specified the Contractor shall provide the correctly sized breaker and wiring according to the manufacturer’s specifications. The current breaker is rated at 60A and is in the Electrical/Mechanical Room directly below the unit. New circuit breaker shall be compatible with the existing distribution panel.

4.9. Contractor shall replace a quantity of (2) liquid tight conduit between RTU and (2) existing junction boxes in mechanical room below. In conduit one of two the Contractor to furnish and install new feed wiring from new RTU back to distribution panel. Wiring shall match breaker size and be installed in accordance with manufacturer’s specifications. In conduit two of two the Contractor may blend existing wiring and new wiring (when necessary) to control and monitor the new RTU. No splices of existing control wiring shall be permitted. (Reference Attach 1.4).

4.10. Contractor to use care when removing (2) existing liquid tight conduits from roof penetration as not to damage membrane roofing. Contractor to install a conduit pipe boot that shall be compatible with both the conduit and the roofing manufacturer. Conduit pipe boot shall be submitted for approval and shall be accompanied by the roofing manufacturer’s accepted installation instructions.

4.11. In accordance with this Statement of Work it is anticipated that the Contractor will utilize an equipment crane to aid in the removal of the existing equipment as well as hoisting and placement of the new equipment. The Contractor shall bear the responsibility of contacting the FAA in accordance with Federal Aviation Regulation (FAR) Part 77 of the United Facilities Criteria (UFC) 3-2601-01. For more information pertaining to Objects Affecting Navigable Airspace and the Forms and instructions for filing with the FAA visit https://oeaaa.faa.gov/oeaaa/external/portal.jsp.

4.12. Prior to commencing installation work, refer conflicts between this requirement and contract documents to the COR for resolution. Failure of the Contractor to resolve or point out any issues will result in the Contractor correcting at no additional cost or time to the Government.

4.13. Complete coordination/shop drawings shall be required in accordance with Paragraph, SUBMITTALS. Construction work shall not start on any system until the coordination/shop drawings have been approved by KO.

4.14. Workmanship/craftsmanship will be of the highest quality and standards. The KO reserves the right to reject any work based on poor quality of workmanship. This work shall be removed and done again at no additional cost or time to the Government.

5.0 GENERAL CONDITIONS:

5.1 General Requirements: The primary responsibility for overall management and control of workmanship, quality control and documentation lie with the contractor. The contractor is required to develop an organized project management process and controls. The Air National Guard does not follow a specific project documentation format for sustainment, minor renovation and restoration projects. The 174 ATKW does require compliance with the United Facilities Criteria and refencing the applicable United Facility Specifications Guides. Both are found at the open-source website, www.WBDG.com. The 174 ATKW does accept the use of USACE Engineering Regulation 1110-1-8155 Engineering Design Specifications and Construction Specifications Institute (CSI) Division 1 General Requirements.

Contractors shall use Air Force form AF3000 Submittal Form for all materials and documentation requiring Government approval. Contractors shall use Air Force form AF1477 Construction Inspection Report for documenting daily progress.

5.2 A Notice to Proceed (NTP) for work described in this SOW from the Contracting Officer will be issued once all applicable CSI Division 1 documents have been sent from the Contractor and a Pre-Construction Meeting or “Kickoff” meeting lead by the Contracting Officer has been accomplished.

5.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP assures that all contract and subcontracted work complies with the requirements of the contract. QC is the contractors defined procedures to manage and control themselves, all subcontractors', and all supplier's activities so that the completed project complies with contract requirements. QC is different from Quality Assurance (QA). QA is how the Government protects its interests through reviews, random inspections, and performance tests approved by the Contracting Officer. As result, the Government assures that Contractor QC is working effectively, and the finished product complies with the quality established by the contract. Refer to UFSG 01 45 00 Quality Control and ER 1180-1-6, Construction Quality Management for additional details.

5.4 Bring any unforeseen project conditions to the attention of the KO immediately. Differing site conditions, which may alter the scope of work, shall be approved by the KO prior to such work being performed.

5.5 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

5.5.1 New Year’s Day: January 1st

5.5.2 Martin Luther King, Jr.’s Birthday

5.5.3 President’s Day

5.5.4 Memorial Day

5.5.5 Juneteenth Day: June 19th

5.5.6 Independence Day: July 4th

5.5.7 Labor Day

5.5.8 Indigenous Peoples/Columbus Day

5.5.9 Veteran’s Day: November 11th

5.5.10 Thanksgiving Day

5.5.11 Christmas Day: December 25th

5.6 Working Hours/Duty Day: The contractor shall provide services between the hours of 7:00 a.m. – 4:15 p.m. on Monday through Thursday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Weekdays in addition to the Monday through Thursday military Duty Day may be added with 60 days’ notice. The duty day hours may be adjusted if previously identified and approved by the Base Civil Engineer or designee. Performance will be in the Controlled Area at 174th ATKW New York Air National Guard Base, Syracuse, NY. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons.

When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

5.7 Unscheduled gate closures by the Security Forces may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

5.8 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, security environmental regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

5.9 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. All contractor (and sub-contractor) personnel shall always have a minimum of one government-issued photo identification with them.

5.10 The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

5.11 For contractors that do not require a CAC, but require access to a DoD facility or installation:

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a government representative).

5.12 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

5.13 Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

5.14 For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (DODIO 2000.16V1_DAFI 31-145, DAFI 31-101 and DODM 5200.08v3_DAFMAN 31-101v3), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

5.15 For contracts that require an OPSEC Plan. The contractor shall develop an OPSEC Plan and provide it to the COR or KO within 30 calendar days of contract award to be reviewed and approved by the responsible Government OPSEC officer, per AFI 10-701, Operations Security. This Plan shall include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. For the contractor to effectively comply with OPSEC provisions of the contract, the organization will provide the following guidance: (1) Organization’s Critical Information; (2) Adversaries’ collection threat information as it applies to the organization’s mission and the contract; (3) Operations Security guidance; and (4) Specific OPSEC measures the organization requires (as appropriate).

5.16 Requirement for OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees within 30 days of employees’ initial assignment to the contract and prior to having access to any critical information (CI) and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 - OPSEC Fundamentals) located on the Defense Counterintelligence and Security Agency website:

https://securityawareness.usalearning.gov/opsec/index.htm and the OPSEC Annual training- DAF- Operations Security Awareness Training located on My Learning https://lms-jets.cce.af.mil/moodle/course/view.php?id=11654#section-1

5.17 AT Level 1 Awareness Training (AT): When deemed applicable by the Contracting Officer, contractor employees, to include subcontractor employees, requiring access to Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT level I Awareness Training is available through the Joint Knowledge Online website:

https://jko.jten.mil/courses/AT-level1/launch.html

5.18 iWATCH Training: When designated by the Contracting Officer, the contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the COR within 15 calendar days after completion of training. This contract is not anticipated to occur on any Army –controlled installations. Air Force Eagle Eye program may be used only at New York Air National Guard bases.

5.19 OPSEC Training: When designated by the Contracting Officer, Operations Security (OPSEC) PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees in accordance with AFI 10-701, Training will occur within 90 days of employees’ initial assignment to the contract and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 - OPSEC Fundamentals) and refresher training (Protecting Sensitive Information) are both available on the ADLS website.

5.20 Safety Requirements:

5.20.1 The contractor is directly responsible for complying with Federal and State OSHA standards for its employees including subcontractors.

5.20.2 Health and Safety Plan. When applicable, the Contractor shall submit a written, site-specific Health/Safety Plan and Accident Prevention Plan to the local Contracting Office. The Prime Contractor Superintendent, Project Manager, Foreman shall ensure all employees and subcontractors understand the Health and Safety plans submitted for this project. The contractor shall be familiar with the Health Protection Conditions (HPCON). The HPCONs may increase or decrease rapidly depending upon the local health threat. At the time this SOW was written, the 174 ATKW was in HPCON BRAVO due to the COVID-19 pandemic. The use of face coverings is required for individuals that can’t maintain six feet separation. The 174 ATKW leadership determines the specific policies that will be followed. The Center for Disease Control (CDC) guidance and posture is generally followed at the 174 ATKW. The 174 ATKW Commander may adopt additional protective measures as local Health threats and CDC guidance change or are updated. Contractors will be notified immediately of any changes in local guidance on base. Face Coverings are considered PPE and will not be provided by the Government.

5.21 FOD Mitigation Plan. Contractors shall submit a FOD Mitigation plan before any on site work begins. The 174 ATKW Airfield Manager is the approving official. There is not a local format requirement. The FOD Mitigation Plan format used by the FAA is acceptable.

5.22 All work shall follow be performed in accordance with OHSA & DoD Regulations. If there is a conflict in regulations, the most stringent applies. Contractors are required to have a representative on staff with a current OSHA 30-Hour Construction Training Certificate. Contractors working on site shall have a current OSHA 10-Hour Construction Training Certificate.

5.23 Welding/Hot Work Permits. All Hot Work shall be permitted through the Installation Fire Department and Ground Safety. Permits are issued following the routing and approval of AF Form 592 Hot Work Permit. Wet Signatures are required unless all persons requiring signature have the ability to digitally sign the AF Form 592. Digital Signatures cannot be mixed with Wet Signatures. The AF Form 592 routing list is as follows:

Office Phone Number Email Address

Safety Office (315) 233-2143 David.Roe@us.af.mil

Bio-environmental Engineering Office

(315) 233-2477 Stephen.bitler@us.af.mil

Fire Emergency Services

(315) 233-2660

(315) 233-2534

Luke.Pereto@us.af.mil or Jeffery.chrissley.1@us.af.mil

5.24 Aerial Lifts and Elevated Work Platforms. All elevated work must meet the most current OSHA standards and be clearly documented in the project schedule. All work requiring elevated lifts or platforms shall be inspected by the 174 ATKW Safety Office prior to beginning work. This includes scaffolding, motorized and non-motorized platforms, vehicle-mounted work platforms, scissor lifts and aerial lifts. Pre-Work Inspections can be coordinated directly with the on-site, Installation Safety Office.

5.25 Crane Lifts. Crane Lift Plans shall be submitted four weeks prior to scheduled lifts to properly coordinate with 174 ATKW Ground Safety and 174 ATKW Airfield Management. Additional coordination may be required with the FAA depending upon the maximum crane tip height and location on base that the lift will occur. Revised plans should there be a crane or crane operator change shall be submitted no later than 10 days prior to the scheduled lift.

5.26 Physical Security. The contractor shall safeguard all Government property provided for contractor use.

At the close of each work period, Government facilities, equipment and materials shall be secured.

5.27 Key Control. All references to keys include key cards. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

5.28 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system and will deduct the total cost from the monthly payment due the contractor.

5.29 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

5.30 Lock Combinations: The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

5.31 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government. The Contractor shall email a meeting agenda to the Government in advance of the Periodic Progress Meeting. The Contractor shall email the Meeting Minutes with bullet points of all topics discussed during the meeting no longer than seven calendar days following the end of the Progress Meeting.

5.32 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services.

The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

5.33 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities.

Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicle pass) to the KO within 14 days of an employee’s departure.

5.34 Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

5.35 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

5.36 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

5.37 Fines. Any Federal, State, or local government fines imposed on the 174 ATKW by other government agencies due to the Contractor’s action or non-compliance with this contract or Government regulations shall be transferred to the Contractor. Additional Liquidated Damages may be enforced by the Contracting Officer if the Government incurs additional administrative work because of the Contractor’s non-compliance to Federal, State and local government standards.

6.0 MATERIALS AND EQUIPMENT

6.1 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S)

6.1.2 Property: NONE

6.1.3 Materials: NONE

6.1.4 Equipment: NONE

6.1.5 Services: NONE

6.2 Utilities

6.2.1 All utilities in the facility will be available for the contactor’s use in the performance of this contract.

6.2.2 The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

6.2.3 Hook up will be to existing outlets and will be the contractor’s responsibility.

6.2.4 Water outlets without a suitable backflow prevention device already installed must have one provided by the contractor prior to use. The backflow prevention device must be submitted to the KO for approval before installation or use. Submittal instructions apply to backflow prevention device approvals.

6.2.5 Any planned utility outage requests or notifications shall be routed to the Contracting Officer no later than 30 calendar days prior to the planned outage.

6.3 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

6.3.1 Construction materials must meet relevant code specifications and the New York State building code for northern construction.

6.3.2 The contractor shall submit required Front End and Division 1 documents to the

Contracting Officer (KO) for approval within 10 calendar days of the notice to proceed (NTP).

Alternatively, the contractor may, within 10 calendar days of the NTP, provide the KO with a schedule indicating when each material submittal shall be submitted for approval.

6.3.3 Use an AF Form 3000 for transmitting material submittals.

6.3.4 Ensure that any disapproved submittal will not impact the approved project execution schedule, as a disapproved submittal shall not be considered grounds for a time extension.

6.3.5 Allow for a minimum of 15 working days for the Government’s processing of submittals.

6.3.6 The contractor shall not order, deliver, nor install any materials and/or equipment without

KO’s approval or remove any materials on site that have not been properly approved.

6.3.7 In addition to model and serial numbers, the contractor shall provide 1 hard copy of the operations & maintenance (O&M) manual for each installed equipment item unless otherwise specified. Final payment (up to 10% of awarded amount) will be withheld until O&M manuals are received by the COR.

6.3.8 Except for those items specifically stated to be Government-Furnished in Paragraph 6.1, the contractor shall furnish everything required to perform these services as indicated in Section 1.0

6.3.9 The specification hierarchy is the collection of technical specifications to be used for all projects. The hierarchy is listed in the order of precedence (i.e. “A” supersedes “B”, “B” supersedes “C”, etc.). Any conflict in specifications shall be resolved by following the more stringent requirement. The local approving authority is the 174th Base Civil Engineer. The hierarchy is as follows:

A. Any Specifications/Installation guidance by the Manufacturer B. Any specifications provided within existing drawings or construction documents.

C. Federal Specifications (i.e., United Facilities Criteria, DoD, ANG, or FAA) D. MATOC or Contract Default Specifications

7.0 ENVIRONMENTAL

7.1 All spills shall be reported to the COR or the Base Environmental Office to determine the level of reporting required and risk involved. Historically, most spills by vendors are due to oil, hydraulic fluid or gasoline leaking from service vehicles. Acceptable Safety & Environmental plans include spill kits on service vehicles.

7.1.1 Spill kits are required while working on base. Required spill kits shall match the level of risk associated with the scope of work.

7.1.2 In the event of an emergency, small scale spill kits are available at various locations around base. Government provided spill kits used in an emergency shall be restocked by the vendor at the vendor’s expense.

7.2 Hazardous Materials A hazardous material (HM) is any item that is:

a. a health hazard or physical hazard as defined in 29 CFR 1910.1200(c), or

b. regulated in its disposal by the Environmental Protection Agency in 40 CFR, or

c. hazardous as defined by Department of Transportation regulation in 49 CFR, or

d. hazardous as defined by the Dangerous Goods Regulations of the International Air

Transportation Association

7.3 If hazardous material is required to complete this contract, the contractor shall submit to the KO a HM storage plan and Chemical/Hazardous Material Request Authorization Form (AF Form 3952).

7.4 Any Federal, State, or local government fines imposed on the 174 ATKW due to the Contractor’s non-compliance with this contract or Government regulations shall be transferred to the Contractor.

This includes but is not limited to Environmental fines, Storm Water Pollution violations, EPA and NYS Department of Environmental Conservation. (DEC).

Office Phone Number Email Address

Environmental Management Office

(315) 233-2111 or (315) 233-2692

Jason.preston.4@us.af.mil Christopher.wunderlich.1@us.af.mil

Bio-environmental Engineering Office

(315) 233-2477 Stephen.bitler@us.af.mil

7.5 Additional Environmental Considerations

7.5.1 Contractor shall clean up after each work period and dispose of all debris at the close of each day.

7.5.2 The contractor shall not use any government disposal bins, dumpsters or trash receptacles for any reason at any time unless otherwise specified in this SOW. The contractor shall provide appropriate disposal bins and/or trash receptacles. Approval of disposal bins/trash receptacle location(s) shall be coordinated through the COR.

7.5.3 The contractor shall not allow debris to leave the work area risking damage to aircraft engines and other government property.

7.5.4 All debris or trash shall be disposed of off base. All demolition debris shall be disposed of at a permitted landfill, with landfill authorization, unless other arrangements have been coordinated through the Environmental Management Office (EMO). Contractor shall coordinate with the base EMO prior to disposing any materials off base.

7.5.5 Provide documentation of all disposal and recycling of solid waste, such as landfill receipts;

waste manifests, or weight tickets from the landfill that accepts the debris.

6.0 APPLICABLE PUBLICATIONS AND FORMS

Publication

(Chapter/Page) Date of

Publication Mandatory or Advisory

Website

UFC 1-200-01 DoD Building Code

06/12/2023 Mandatory ufc_1_200_01_2022_c2.pdf (menlosecurity.com)

UFGS 08 34 16.20 Vertical Lift Fabric Doors, with Change 1 Nov

08/31/2021 Mandatory UFGS 08 34 16.20 Vertical Lift Fabric Doors

(wbdg.org)

AF RPA General Maintenance Hangar Facility

11/01/2018 Advisory af_rpa_general_maintenance_hangar_facility_standar d_design.pdf (menlosecurity.com)

DoD 5400.11-R Department of Defense Privacy

Program 05/14/2007 Mandatory http://www.dtic.mil/whs/directives/corres/pub1.h tml

UFGS 01 45 00.00 Quality Control

08/01/2023 Mandatory wbdg.org/FFC/DOD/UFGS/UFGS 01 45 00.pdf

ER 1180-1-6 Construction Quality Control

09/30/1995 Advisory C:MYDOCU~1JANECORPSECURITY STPAGE2.PDF (army.mil)

AR 381-12

Threat Awareness and Reporting

Program (TARP) (Section II, ¶ 2-4. b)

06/01/2016 Mandatory http://armypubs.army.mil/ProductMaps/PubFor m/AR.aspx

Publication

(Chapter/Page) Date of

Publication Mandatory or Advisory

Website

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common

Identification Standard for Federal Employees and Contractors

08/27/2004 Mandatory https://www.dhs.gov/homeland-security-presidential-directive-12

DoDD 5400.11 Department of Defense Privacy

Program 10/29/2014 Mandatory http://www.dtic.mil/whs/directives/corres/dir.ht ml#

AR 190-13

The Army Physical Security

Program

02/25/2011 Mandatory http://www.apd.army.mil/ProductMaps/PubFor m/AR.aspx

Federal Acquisition Regulation Mandatory https://www.acquisition.gov/?q=browsefar or http://farsite.hill.af.mil/

Defense Federal Acquisition Regulation Supplement

Mandatory http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or http://farsite.hill.af.mil/

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 Mandatory http://www.dtic.mil/whs/directives/corres/pub1.html

Form Date Website

DD 441

Department of Defense Security

Agreement Jan 2017 http://www.dtic.mil/whs/directives/forms/dd/ddfor ms0001-0499.htm

DD 250

Material Inspection and Receiving

Report Aug 2000 http://dtic.mil/whs/directives/forms/dd/ddforms000 1-0499.htm

AF3000 Material Approval Submittal Sep 2003 https://static.e-publishing.af.mil/production/1/saf_aq/form/af3000/ af3000.pdf

Form Date Website

AF Form 3064 Contract Progress Schedule

Jun 1990 PDF blank copy available from COR

AF IMT 3065 Construction Progress Report

Apr 1996 PDF blank copy available from COR

AF Form 3952 Chemical/Hazardous Material Request Authorization

Mar 2005 https://static.e-publishing.af.mil/production/1/af_a4/form/af3952/af3952

.pdf

AF IMT 1477 Construction Inspection Report

Jul 1980 https://static.e-publishing.af.mil/production/1/af_a4/form/af1477/af

1477.pdf

AF Form 66 Submittal List PDF available from COR when applicable

9.0 DEFINITIONS AND ACRONYMS

9.1 Definitions

9.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

9.1.2 Contracting Officer (KO): A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

9.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

9.1.4 Defective Service: A service output that does not meet the standard of performance associated with the SOW.

9.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes, reports, testing & commission, drawing & schematics.

9.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

9.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

9.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

9.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. The QASP requirement can be found in FAR Chapter 46. The role of a Trusted Agent (TA) and COR, assumes Quality Assurance duties. The COR monitors contractor performance to ensure compliance with the contract requirements.

The COR is responsible for documenting contractor performance on the Quality Assurance Worksheets.

Refer to the Section 10.0 ATTACHMENTS for an example.

9.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of a product or service shall meet contract requirements.

9.1.11 Subcontractor: One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

9.2 Acronyms:

AEI Army Enterprise Infrastructure AF Air Force ANG Air National Guard AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CFR Code of Federal Regulations

CM Contract Manager CMRA Contractor Manpower Reporting Application COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer MOD Modification NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SOW Statement of Work SSN Social Security Number TA Trusted Agent TE Technical Exhibit UFC United Facility Criteria UFGS United Facility Specification Guide WBDG Whole Building Design Guide