Attachment 14_Global Air Transportation and Execution System Instructions.doc

Attachment 14 Global Air Transportation and Execution System (GATES)

Instructions

1. Commercial Travel Office (CTO). The CTO shall make official air transportation travel arrangements on Patriot Express missions using the Global Air Transportation and Execution System (GATES) when required by the CTO contract.

2. GATES access. Information is available at https://www.my.af.mil/gcssaf/USAF/AFP40/d/1074111948/Files/a4t/a4ti/gates/accessprocess/gatesrequesttemplate.pdf or by contacting Air Mobility Command (AMC)/A4TI, Scott AFB, IL, commercial 618-229-8174 or DSN 779-8174. New users require a National Agency Check or equivalent security clearance before a GATES password will be granted.

3. GATES user manual. Is available at https://www.my.af.mil/gcss-af/USAF/AFP40/d/1074111948/Files/a4t/a4ti/gates/hello.html. The CTO will be required to register for an Air Force Portal account to gain access to the document.

4. Booking reservations. Involves accessing missions, finding potential missions that satisfy a passenger’s requirements, and then selecting one of those missions. GATES provides the capability to book passenger, pet, and group reservations.

5. Unique Control Numbers (UCN). Upon confirming reservations, GATES automatically assigns a UCN for travelers. The CTO annotates travel orders as required in DoD 4500.9-R for travel aboard AMC international airlift. A local UCN register must be maintained by the CTO/Travel Management Flight (TMF) on a fiscal year basis. The UCN is annotated on four copies of the travel order in the upper left hand corner and is distributed as follows:

a. CTO/TMF retains one station file copy.

b. Two copies to the member, one to turn in at the AMC terminal prior to travel and the other one to file with their travel voucher.

c. CTO/TMF forwards a copy to the local Financial Services Office for TDY travelers only.

6. Travelope/Passenger Checklist. The CTO must brief all travelers concerning applicable flight information at the time tickets are issued. Use of the PNR, invoice, travelope, passenger checklist or any locally developed form. (see AFI 24-201, Attachment 4) is highly recommended.

7. Patriot Express process. The process from beginning to end, booking the reservation and issuing the UCN takes about 10 minutes.

8. Training. The local transportation office will coordinate GATES training prior to implementation of the contract.

9. Additional guidance. Refer to Defense Transportation Regulation 4500.9-R, Part 1, Chapter 103 at http://www.transcom.mil/dtr/part-i/dtr_part_i_103.pdf and Air Force Instructions 24-201 at http://www.af.mil/shared/media/epubs/AFI24-101.pdf.

10. The above GATES process may be further defined by the local transportation office.