H92239-22-Q-0023_POTFF 8th POG LINKS Event v1.pdf

RFQ/SOLICITATION NUMBER: H92239-22-Q-0023

8th POG (A) LINKS Family Event

Combined Synopsis/Solicitation

Preservation of the Force & Family Retreat

23-25 September 2022

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii. The solicitation number is H92239-22-Q-0023 and is issued as a Request for Quote (RFQ).

iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular FAC 2022-06, effective date 26 May 2022.

iv. USASOC intends to award a Firm-Fixed-Price Purchase Order in support of a Preservation of the

Force and Family (POTFF) Event.

v. The associated North American Industrial Classification System (NAICS) code for this procurement is

561920, “Convention and Trade Show Organizers”, with a small business size standard of $17.5 million.

vi. USASOC will award this requirement as a 100% small business set aside.

vii. Your points of contact for this requirement are as follows:

(a) Contracting Specialist: SFC Jason Edwards, jason.e.edwards.mil@socom.mil

(b) Contracting Officer: MSG Katrina Lazare, katrina.d.lazare.mil@socom.mil

viii. This solicitation will close at 12:00 PM EST on 1 September 2022

ix. All questions must be submitted no later than 3:00 PM EST on 26 August 2022 to the contract specialist and contracting officer at the above email addresses.

x. The Contractor shall submit all information to include location, venue information, pricing, menu options, childcare provider information, excursion offering, and any other pertinent information for the following Contract Line Item Numbers (CLINs). Include sufficient detail to evaluate compliance with the requirements in the solicitation.

CLIN

SUPPLIES/SERVICES.

QTY

UNIT

ISSUE

UNIT PRICE

TOTAL

0001 Lodging (70 rooms for 2 nights)

IAW PWS - 70 Rooms; Check-in: 23 September 2022;

Check-out: 25 September 2022; IAW PWS para. 1.3, 1.5.3, & 4.2

** Location and Venue Information must be provided with quote

EA

Meal/Snack Services

IAW PWS – Breakfast, Lunch, Dinner and snacks must be provided throughout event duration for 70 adults and

60 children. IAW PWS para. 1.3 & 5.3

**Menu must be provided with quote

Lot mailto:jason.e.edwards.mil@socom.mil mailto:katrina.d.lazare.mil@socom.mil

0003 Event Space (Main Conference/Training Room and

Childcare Room)

- 1x Conference/Training Room to support 70 participants.

- 2x Childcare Rooms to support 60 children

Must include AV support during event times. See PWS para. 1.3, 4.2, 5.4, & 5.5 for details of the space needed.

EA

0004 Childcare Services

- Childcare Services supporting up to 60 children of varying ages

IAW PWS para. 1.3, 1.5.3, & 5.6

** Childcare provider information and certification documentation must be provided with quote.

Lot

Total: $

xi. Description of the Requirement:

The USASOC Contracting Office is acquiring Event Planning Services to Plan, Coordinate, and Resource 3rd

SFG (A) TRIBE program event. This effort supports the United States Special Operations Commands

Preservation of the Force and Family Program. The USASOC Contracting Office seeks one Event Planning

Entity to deliver all required services defined in the Performance Work Statement.

xii. Period of Performance: 23-25 September 2022

xiii. Place of Performance: in or within 100 miles of Wrightsville Beach, NC

List of documents required upon submittal:

Attachment 1: Page one (1) of Solicitation

Attachment 2: Document showing your CAGE and DUNS number registered in SAM

Attachment 3: Sample Menu for Event

Attachment 4: Hotel venue information or brochure to include conference room details

Attachment 5: Childcare provider information and certification

Applicable Provisions:

i. 52.204-7 System for Award Management (OCT 2018)

ii. 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

iii. 52.204-22 Alternative Line Item Proposal (JAN 2017)

iv. 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

v. 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment (DEC 2021)

vi. 52.204-26 Covered Telecommunications Equipment or Services – Representation (OCT 2020)

vii. 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (DEC 2021)

viii. 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial

Services (NOV 2021)

ix. 252.203-7005 Representation Relating to Compensation of Former DoD Officials (NOV 2011)

x. 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (OCT 2016)

xi. 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services – Representation (MAY 2021)

xii. 252.215 -7007 Notice of Intent to Resolicit (June 2012)

xiii. 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (DEC 2018)

xiv. 252.232-7006 Wide Area Workflow Payment Instructions (DEC 2018)

52.212-1, Instructions to Quoters —Commercial Items Addendum

This addendum replaces provision FAR 52.212-1 in its entirety.

(a) North American Industry Classification System (NAICS) code and small business size standard is not applicable to this acquisition as this purchase is for an OCONUS location.

(b) Submission of quotations. Submit signed and dated quotations to the office specified in this solicitation via email to katrina.d.lazare.mil@socom.mil with courtesy copy to jason.e.edwards.mil@socom.mil at or before the exact time specified in this solicitation. Quotations may be submitted on letterhead, stationery, or as otherwise specified in the solicitation. As a minimum, quotations must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, telephone number and email address of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of quotations. The quoter agrees to hold the prices in its quotation firm for 30 calendar mailto:katrina.d.lazare.mil@socom.mil mailto:jason.e.edwards.mil@socom.mil days from the date specified for receipt of quotations.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of quotations.

(1) Quoters are responsible for submitting quotations, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations or revisions are due.

(2) Any quotation, modification, revision, or withdrawal of a quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is “late” and will not be considered unless it is received before award is made, and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(g) Issuance of Purchase Order. The Government intends to evaluate quotations in accordance with FAR 13.106.

The Government will not use the formal source selection procedures described in FAR Part 15. The Government may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Government may negotiate final terms with one or more quoters of the Government’s choice before issuing any purchase order.

(h) Multiple Purchase Orders. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order on any item for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise.

(i) Contractor and Government Entity (CAGE) Code or NATO Contractor Government Entity (NCAGE) Code.

The quoter shall enter its CAGE or NCAGE code in the block with its name and address on the cover page of its quotation, in accordance with FAR 52.204-16.

(j) Data Universal Numbering System (DUNS) Number. The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation “DUNS” or “DUNS+4” followed by the DUNS or

DUNS+4 number that identifies the quoter’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and

Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by the Contracting Officer, the quoter shall be registered in the SAM database prior to issuance of purchase order, during performance and through final payment. If the quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting

Officer will proceed to award to the next otherwise successful registered quoter. Quoters may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Requests for Information: The Contracting Officer will not notify unsuccessful quoters. Quoters may request information on purchase order(s) resulting from this solicitation.

(End of provision)

xv. FAR 52.212-2 Evaluation of Quotes—Commercial Items ADDENDUM https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2032_11.html#wp1043964 http://fedgov.dnb.com/webform https://www.acquisition.gov/

This addendum replaces provision FAR 52.212-2 in its entirety.

(a) The Government will issue a purchase order resulting from this solicitation to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered, in accordance with FAR 13.106. The following factor(s) shall be used to evaluate offers:

Technical Acceptability

Price

(b) Options. The Government will evaluate quotations by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quotation is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). N/A

(c) Notification. For acquisitions for which automatic notification is not provided through an electronic commerce method that employs widespread electronic public notice, notification to unsuccessful quoters shall be given only if requested or required by FAR 5.301.

(End of provision)

xvi. Quoters shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications—Commercial Items (Jun 2020) Alternate I, with its offer.

xvii. 52.212-4, Contract Terms and Conditions—Commercial Items (Oct 2018) applies to this acquisition, no addenda has been done.

xviii. 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive

Orders— Commercial Items (DEVIATION 2013-O0019) (Jul 2020) applies to this acquisition.

xix. The following clauses also apply to this acquisition:

52.252-2 -- Clauses Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov

Clauses Incorporated by reference:

52.202-1, Definitions (Jun 2020);

52.204-7, System for Award Management (Oct 2018);

52.204-25, Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020)

52.222-3 Convict Labor (June 2003)

52.222-19 Child Labor – Cooperation with Authorities and Remedies (Jan 2020)

52.222-21 Prohibition of Segregated Facilities (Apr 2015)

52.222-50 Combatting Trafficking in Persons (Jan 2019)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020)

52.225-14, Inconsistency Between English Version and Translation of Contract (Feb 2020);

52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions

Relating to Iran – Representation and Certification (Jun 2020)

52.229-6, Taxes -- Foreign Fixed-Price Contracts (Feb 2013)

52.252-2, Clauses Incorporated by Reference (FEB 1998)

52.252-6, Authorized Deviations in Clauses (Nov 2020)

252.203-7000, Requirements Relating to Compensation of Former DOD Officials (Sep 2011);

https://www.acquisition.gov/

252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Sept 2013);

252.203-7005, Representation relating to compensation of former DOD officials (Nov 2011);

252.209-7004, Subcontracting With Firms That Are Owned or Controlled By the Government of A

Terrorist Country (May 2019);

252.225-7041, Correspondence in English (Jun 1997);

252.229-7000, Invoices Exclusive Of Taxes or Duties (Jun 1997);

252.232-7003, Electronic Submission of payment requests and receiving Reports (Dec 2018)

252.232-7006, Wide area workflow payment instructions (Dec 2018)

252.232-7008, Assignment of Claims (Overseas) (Jun 1997);

252.232-7010, Levies on Contract Payments (Dec 2006);

252.233-7001, Choice of Law (Overseas) (Jun 1997)

252.243-7001, Pricing of Contract Modifications (Dec 1991)

xx. The Defense Priorities and Allocation System (DPAS) is not applicable to this requirement.