H_Rogalske_2015-023_RFP_REVISED_(02.09.16).pdf

***READVERTISEMENT***

REQUEST FOR PROPOSAL

February 9, 2016

BID NO.: 2015-023

TITLE: Well Abandonment and Site Restoration of: H. Rogalske, Well “Rogalske” 10 (037-25662), Los Angeles, California

The Department of Conservation has extended the submission deadline until to March 9, 2016 at 1:00pm. You are invited to review and respond to this Request for Proposal (RFP), pursuant to Public Contract Code sections 10340 – 10345 (See State Contract Manual, Volume 1, Section 5.20) at www.ols.dgs.ca.gov. In submitting your proposal, you must comply with the instructions contained in this RFP.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site:

http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx. If you do not have Internet access, a hard copy can be provided by calling (916) 324-4962.

In the opinion of the Department of Conservation, this RFP is complete and without need of explanation. However, potential bidders may submit questions regarding intent, expectations, or other topics pertaining to the actual bid through the Q & A feature in the BidSync advertisement. To access the Q & A feature, proposers will need to be logged into BidSync. Registration is free and the website is located at the following link:

http://www.dgs.ca.gov/pd/Programs/eprocure.aspx by clicking on the “Access eProcurement”.

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Sincerely, Brian Lacey Department Contract Administrator http://www.ols.dgs.ca.gov/ http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx http://www.dgs.ca.gov/pd/Programs/eprocure.aspx

Table of Contents

1. Project Details

1.1. Description of Work

1.2. Access

1.3. Commencement of Work

1.4. Safety

2. Administrative Content Requirements

3. Technical Content Requirements

4. Submission Requirements and Information

4.1. Time Schedule

4.2. Mandatory Pre-Proposal Walkthrough

4.3. Submission of Proposals

4.4. Evaluation Process

4.4.1. Eligible Proposals - Administrative Content Evaluation

4.4.2. Narrative - Technical Content Requirement Evaluation

4.4.3. Cost Evaluation

4.4.4. Application of Small Business Preference

4.5. Award and Protest

4.6. Disposition of Proposals

4.7. Standard Conditions of Service

4.8. Payment Terms or Restrictions

5. Package Submittal Items

Attachment 1: Bid/Bidder Certification Sheet

Attachment 2: Proposer References

Attachment 3: Cost Breakdown Sheet

California Department of Conservation

RFP #2015-023-01

Plug and Abandon Oil Well – “Rogalske” 10 P a g e | 1

1. Project Details

The California Department of Conservation is soliciting proposals from businesses with the resources, experience, and abilities to plug and abandon oil well, “Rogalske” 10 (API #037- 25662), located within the predominantly residential area at 323 Firmin Street, Los Angeles, CA. This Primary RFP seeks a narrative describing the approach which will be used to abandon “Rogalske” 10 and a cost proposal, to be submitted in two separate envelopes. The Department intends to award one service contract from this solicitation.

1.1. Description of Work

According to Division records, the present condition of the well is as follows:

1. Location: 323 Firmin Street, Los Angeles

2. Accessibility: See Photo 2.

3. Status: Buried Idle Well

4. Total Depth: Unknown Effective Depth: Unknown DF: Unknown

5. Casing: Redwood slats to 8’ +/-

6. Tubing: No. Rods: Unknown

7. Base of Fresh Water (BFW): + / - 195'+/-

8. Top of Upper Hydrocarbon Zone: +/- 300’

9. Producing Zone(s): First Zone: +/- 890’

10. Hole Fluid: Unknown, H2S & Methane present

11. Junk: Unknown

12. Plugs: Unknown

13. Comments: The hole appears to be lined with vertical redwood boards to 8 +/-feet.

14. There is no injection project associated with this field.

The Contractor shall provide all labor, equipment, materials, travel, and services necessary to perform all tasks required to plug and abandon “Rogalske” 10 and fully restore the site.

Contract requirements to be considered when preparing a proposal:

1. A Notice of Intention to Abandon (Form OG 108) shall be filed with this Division at least 10 days prior to commencing work. Work shall not begin until a Permit to Conduct Well Operations (Form OG 111) and a City of Los Angeles Fire Permit has been issued. All well operations are to be witnessed by a representative of this Division as directed in the Permit to Conduct Well Operations.

The operator or the Division’s authorized agent shall enter the property and the following program, or such necessary operations as determined by this Division from engineering and geological data, shall be performed.

Prior to commencing well operations, the abandonment contractor is responsible for having any utility lines, overhead powerlines and all fencing that prevent access to working on the well, temporarily moved. Any utility lines, overhead powerlines and/or fencing removed for accessibility shall be returned to its original position and condition upon completion of well abandonment. Storm water runoff shall be properly planned for and implemented.

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2. The abandonment contractor will review Job Safety Programs (JSP) with all crewmembers prior to work startup and/or if conditions change. Monitor well for any leaking gas. Position gas monitors and ventilation fans, if warranted, before moving in any other equipment or personnel.

3. Adequate blowout prevention equipment (BOPE), as defined in Division publication M07 and the Notice to Los Angeles Basin Operators and Contractors dated May 21, 2001, shall be installed and maintained in operating condition at all times. The minimum requirements are:

a. Class II2M, with hydraulic controls, during abandonment operations.

b. A 2M lubricator for wireline operations.

4. All portions of the well not plugged with cement shall be filled with inert mud fluid having a minimum density of 72 lbs/cu ft and a minimum gel shear strength of 25 lbs /100 sq ft. All cement plugs are to have a minimum compressive strength of 1000 psi and maximum liquid permeability of 0.1 md. All depths noted are from ground level.

5. Hole fluid of a quality and in sufficient quantity to control all subsurface conditions in order to prevent blowouts shall be used.

6. Naturally occurring methane and H2S is known to be present in this area. Appropriate measures shall be taken to monitor and prevent the release of gas and/or oil.

7. Should bad casing be encountered that prevents further downhole access into the wellbore, or if removal of the junk is unsuccessful, the Division shall be notified for further instruction. If needed, additional methods may be required to determine the nature of obstruction, such as the use of a downhole camera, impression block, etc.

8. Should any junk be encountered in the hole, a diligent effort shall be made to remove the junk from the wellbore.

9. The well cellar shall be excavated, exposing all well casing valves, flanges and/or annuli.

10. A drilling auger shall be used to clean out the wellbore to 120’ (three joints of casing (120’ +/-), with a diameter large enough to open the wellbore to the formation (12” +/-), and also to remove the redwood casing boards. A vacuum truck must be present during all operations should fluid come to surface.

11. 10 3/4” surface casing shall be run into the well to 120’ (three joints of casing (120’ +/-), and cemented to surface for BOPE installation. Note: auger to 120’, installation and cementing of surface casing, and installation of BOP must be accomplished the same day. Once excavation commences, hole is NOT to be left open overnight.

12. Install and function test Class II2M (or higher) BOPE (function test BOPE every day thereafter).

13. Clean out the hole to the virgin (original) formation depth. Division approval is required

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14. Plug well with cement from the approved depth to 5 feet.

15. All well casings shall be cut off at least 5 feet below the surface of the ground, or final grade, and removed. Any open annular spaces shall be filled with cement from 30 feet to 5 feet.

16. A steel plate, at least as thick as the outer well casing and bearing the last five digits of the API number, shall be tack welded around the top circumference of the outer casing.

17. Cellar, production pads and pipelines shall be removed and the resulting excavations filled with clean soil and compacted properly to the existing grade, to prevent settling. If the existing soil material removed during excavation, is stained or contaminated with oil, the stained and contaminated soil shall be transported to an appropriate facility and the existing hole shall be replaced with clean earth material, suitable for compaction.

18. Remaining buried pipelines that cannot be removed shall be purged with clean water and filled with an inert fluid. Each line segment shall have a steel cap welded on both ends. Toxic or hazardous materials shall be removed and disposed of in accordance with Department of Toxic Substances Control requirements.

19. All equipment, casing, or junk that requires removal to implement restoration to lawful conditions shall be removed and properly disposed of in accordance with all applicable environmental laws, and in accordance with instructions from the Division. All liquid wastes shall be removed and properly disposed.

20. The wellsite shall be restored. Planters, landscaping and structures, including sidewalks and patios that are damaged from abandonment operations, shall be restored to original condition.

Any utility lines, overhead powerlines and property fencing removed for accessibility shall be returned to their original position.

21. A Well History (Form OG 103) shall be filed with the Division within 60 days of completing the work and must include a description of the removal or abandonment of the well flow line and any associated piping.

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Photo 1: Address of the “Rogalske” 10 oil well is located at 323 Firmin Street, Los Angeles, CA 90026.

rmin St.). AGA 12-17-2015

Note: The oil well, “

Photo 2: The oil well, “Rogalske” 10, is located in front yard of the house. AGA 12-17-2015

1.2. Access

“Rogalske” 10 is located in the City of Los Angeles metropolitan area in a densely populated, residential community, and within extremely close proximity to a heavily trafficked residential entrance. The well is on private property, on the front patio, in close proximity to an occupied residence. Power lines are also located overhead. Submissions much clearly detail measures which will be taken to ensure public safety and the protection of properties in the vicinity of the well.

1.3. Commencement of Work

Contract has been awarded, executed and approved by the Department of Conservation (DOC) and the Department of General Services (DGS).

All permits have been obtained by the contractor and made available to the Department of Conservation, DOGGR upon request.

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1.4. Safety

Safety and security must be treated as the foremost concern during abandonment activities. It is the contractor’s responsibility to take all necessary safety and security precautions. Where abandonment services are conducted, the contractor shall prepare, and communicate to all applicable personnel, the Site Safety and Security Plan which address all potentially applicable hazards, hazard mitigation and avoidance.

2. Administrative Content Requirements

Each proposer shall demonstrate (defined as providing required or requested information) in their proposal package that they meet each of the following Administrative Content Requirements.

Submission of the items listed in this section is mandatory.

It is the proposer’s responsibility to read, understand, comply with, precisely follow and submit ALL of the information required by Section 2, Administrative Content Requirements in this RFP. Failure to demonstrate compliance with each and every one of these Administrative Content Requirements may deem your proposal to be non-responsive.

Documentation in the proposal of a current and active California General Contractor License (Type A). Documentation means providing a copy of your current Contractor License Card and/or a copy of the State Contractor License Board webpage showing current active status. It is to your advantage to make sure that the license has not expired and that any outstanding investigations or complaints filed with the California State Contractors License Board have been resolved or that you address the status in your proposal.

Documentation in the proposal of general aggregate liability insurance with limits of not less than $2,000,000 and single occurrence liability with limits of not less than $1,000,000.

A current Acord Certificate of Insurance is acceptable for meeting this requirement, or an insurance binder may be submitted with the proposal for the specified amount; however, a copy of the Acord Certificate of Insurance must be provided upon award of the contract. The primary contractor will need to maintain the required insurance coverage for any subcontractors.

The policy(ies) must provide additional insurance language as follows: “State of California, its officers, employees, and servants are included as additional insureds, but only with respect to work performed under this contract.”

Documentation in the proposal of a current certificate of automobile liability insurance with limits not less than $1,000,000 combined single limit per accident. Such insurance shall cover liability arising out of a motor vehicle including owned, hired and non-owned motor vehicles; therefore, the Certificate of Liability document for automobiles MUST have either the owned, hired, and non-owned motor vehicle boxes checked, or the “Any Auto” box checked. The same additional insured designation and endorsement required for general liability is to be provided for this coverage.

Documentation in the proposal of Workers Compensation and Employers Liability. Contractors shall maintain statutory worker’s compensation and employer’s liability coverage for all its employees who will be engaged in the performance of the Contract. Employer’s liability limits of $1,000,000 are required. When work is performed for the State the workers’ compensation policy

P a g e | 6 shall contain a waiver of subrogation in favor of the State. The waiver of subrogation endorsement shall be provided.

Participate in a mandatory pre-proposal walkthrough at the proposed job site.

3. Technical Content Requirements

The core of the proposal submittal should be a concise demonstration of an understanding of the work to be done, a detailed work plan and schedule for completion of the services specified in the RFP. The proposal shall address each of the following:

A detailed narrative which includes:

A comprehensive assessment of the site detailing potential risks pertaining to public safety and protection of property. Assessment must include:

o Identification of potential hazards and unique challenges o Appropriate steps to adequately address all hazards and challenges.

o Identify any subcontractors to be used (i.e. traffic controls, equipment staging, fencing, etc.). Include a brief description of why the subcontract is needed and the service(s) they will provide.

A description of the well plugging and abandonment. The description must address:

o Space limitations o Special equipment to be used o Any procedures unique to the well plugging and abandonment in a residential area.

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4. Submission Requirements and Information

4.1. Time Schedule

Below is the time schedule for this RFP.

Event Date Time*

RFP Available 02/09/2016 4:00 p.m.

Pre Proposal Walkthrough 02/29/2016 10:00 a.m.

Final Date for Proposal Submission 03/09/2016 1:00 p.m.

Proposal Opening 03/14/2016 11:00 a.m.

Notice of Intent to Award 03/15/2016 8:00 a.m.

Proposed Award Date 03/23/2016 N/A

Proposed Start Date 04/25/2016 N/A

* All times are in Pacific Standard Time.

4.2. Mandatory Pre-Proposal Walkthrough

Proposers wishing to submit proposals for this RFP are required to attend a pre-proposal site visit on February 29, 2016. All prospective proposers shall meet at the well location at 10:00 a.m.

Plug and abandonments are inherently dangerous. Recognition of safety hazards and the demonstrated use of appropriate worker safety hazard are critical to a safe job walk site and are the responsibility of the contractor.

In the event a potential prime contractor is unable to attend the mandatory pre-proposal conference/walkthrough, an authorized representative may attend on their behalf. The representative may only sign-in for one (1) company. Subcontractors may not represent a potential prime contractor at a mandatory pre-proposal conference/walkthrough.

4.3. Submission of Proposals

Bids are due by 1:00 pm on March 9, 2016. Each proposal must be received (not postmarked) at the below address by this time. Upon receipt, the Department of Conservation will stamp each submission with the Division name and time it was received. Any submission bearing a time after the 1:00 pm cutoff on March 9, 2016 will be considered a late entry and will not be accepted for consideration. Individuals, organizations and businesses submitting proposals have the burden of proof to confirm that their proposal was actually received in accordance with this announcement should there be any dispute about meeting the filing deadline.

All proposals must be submitted by mail or hand-delivered to:

RFP #2015-023-01

Department of Conservation

Attention: Brian Lacey, Administration 801 K Street, #2236

Sacramento, CA 95814-3500

DO NOT OPEN

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A minimum of three (3) copies of the proposal must be submitted.

Proposals must include:

o Narrative addressing the requirements described in Section 3, Technical Content Requirements.

o Cost proposal (Attachment 3) in a sealed envelope, clearly labeled, “Cost Proposal”.

o Documents requested in Section 2, Administrative Content Requirements.

The original proposal must be marked "ORIGINAL COPY". All documents contained in the original proposal package must have original signatures and must be signed by a person who is authorized to bind the proposing party. All additional proposal sets may contain photocopies of the original package

All proposals shall be submitted in two (2) envelopes. One (1) envelope will contain the narrative and all requested items. The second (2) envelope will be sealed and contain Attachment 3 “Cost Proposal”. Both envelopes may be placed into one (1) large envelope and sent to the DOC by the dates and times shown in Section 4, Proposal Submission Requirements and Information, Item 1) Time Schedule, above. The envelope shall be plainly marked with the RFP number and title and shall show your firm name and address.

The cost sheets from eligible submissions (see section 4.4 below) will be opened publicly at the Sacramento office listed below on March 14, 2016 at 11:00 am

Division of Oil, Gas, and Geothermal Resources 801 K Street, 18th Floor

Sacramento, CA 95814-3500

Faxed proposals will not be accepted.

All proposals shall include all items identified in Section 5, Package Submittal Items. Proposals not including the proper "required attachments" shall be deemed non-responsive. A non-responsive proposal is one that does not meet the basic proposal requirements.

All documents requiring a signature shall bear an original signature of a person authorized to bind the proposing firm.

Proposals shall be submitted for the performance of the services described herein. Any deviation from the work specifications will not be considered and will cause a proposal to be rejected.

All documents submitted with this proposal are considered public documents; therefore proprietary designs or information cannot be withheld from public review upon request.

A proposal may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may reject any or all proposals and may waive any immaterial deviation in a proposal. The State's waiver of immaterial deviation shall in no way modify the RFP document or excuse the proposer from full compliance with all requirements if awarded the agreement.

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Costs incurred for developing proposals and in anticipation of award of the agreement are entirely the responsibility of the proposer and shall not be charged to the State of California.

An individual who is authorized to bind the proposer contractually shall sign the Bid/Bidder Certification Sheet (Attachment 1). The signature shall indicate the title or position that the individual holds in the firm. An unsigned proposal may be rejected.

A proposer may modify a proposal after its submission by withdrawing the original proposal and resubmitting a new proposal prior to the proposal submission deadline. Proposer modifications offered in any other manner, oral or written, will not be considered.

A proposer may withdraw its proposal by submitting a written withdrawal request to the State, signed by the proposer or an authorized agent. A proposer may thereafter submit a new proposal prior to the proposal submission deadline. Proposals may not be withdrawn without cause subsequent to proposal submission deadline.

The awarding agency may modify the RFP prior to the date fixed for submission of proposals by the issuance of an addendum to all parties who received a proposal package.

The State does not accept alternate contract language from a prospective contractor. A bid with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable.

The Department of Conservation reserves the right to reject all bids. The agency is not required to award an agreement.

Before submitting a response to this solicitation, proposers should review, correct all errors and confirm compliance with the RFP requirements.

No oral understanding or agreement shall be binding on either party.

Disabled Veteran Business Enterprises (DVBE) will not be given preference on this RFP.

4.4. Evaluation Process

Based on the State’s evaluation, issuance of an award will be made to the responsible bidder offering the lowest cost to the government. As described herein, the Primary RFP method is being used because the services requested may require varying methods or approaches due to the location of the well. The methods and approaches used may not differ significantly from one proposer to another, which allows costs to be used as the deciding factor for making the award.

Proposals and Proposers must meet all of the requirements stated in the RFP at the time of the proposal opening, each proposal will first be reviewed to ensure the following items:

Proposal is received by date and time specified;

Proposal contains all the required documents (see Section 5, Required Attachment Checklist);

Proposal meets the format requirements specified.

A responsive proposal from a responsible Proposer is one that meets the definitions as stated below.

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Definition of Responsive/Compliant Proposal:

A Proposer’s solicitation response must be compliant with solicitation requirements without material deviation from the terms and conditions of the proposed contract.

A non-responsive proposal is one that does not meet the requirements stated in the RFP; fails to provide all required documents/ attachments or deviates substantially from requirements. A proposal that changes the terms and conditions of the RFP or the proposed contract provisions will be considered as a counterproposal and will be rejected as non-responsive.

Definition of Responsible Bidder/Proposer:

The question of whether a particular Proposer is responsible involves an evaluation of the Proposer and other factors existing at the time of evaluation. If it is determined that you are not a responsible Proposer, your proposal will be rejected.

In determining whether a Proposer is a qualified responsible proposer, DOC requires Proposer(s) to submit evidence of their qualifications at such times, and under such conditions, as required. See Section 5, Required Attachment Check List.

Eligible proposals (i.e. those filed on time and in the manner prescribed) will be reviewed to determine which ones meet format requirements and the standards specified in the RFP.

Proposals meeting the minimum standards and format requirements will be evaluated and scored according to the criteria indicated below. A minimum of seventy (70) points must be achieved to be considered a qualified responsible bidder. A minimum of five (5) points must be achieved for each rating/scoring criterion. All proposers with a score of seventy (70) points or higher will have their cost submissions opened and evaluated. The contract will be awarded to the qualified responsible proposer submitting the lowest cost bid.

The following criteria will be reviewed by the State’s evaluation team:

Rating/Scoring Criteria Maximum

MINIMUM

POINTS

MAXIMUM

POINTS

Past performance on oil well abandonment contracts 5 20

Past experience providing services similar in nature to those described in this RFP, specifically services provided in confined spaces where assurances had to be made to ensure public safety and property. 5 50

Quality and content of the site safety plan, specifically pertaining to ensuring public safety and property. 5 30

Total Possible Points 100

Proposers will be evaluated on the basis of their responses to this RFP. The DOC reserves the right to terminate the selection proceedings at any time prior to the award of contract. Proposals that contain false or misleading statements, or which provide references that do not support an attribute or condition claimed by the proposer, may be rejected.

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4.4.1. Eligible Proposals - Administrative Content Evaluation

The Department will evaluate each proposal to determine its responsiveness to the published administrative content requirements contained in this RFP. The proposer is responsible for ensuring that all administrative content requirements has been adequately documented in the submitted proposal. The administrative content requirement evaluation criteria will be scored pass/fail. Failure to adequately document the administrative content requirements listed in Section 2, Administrative Content Requirements, of this RFP may cause the proposal to be rejected.

Administrative Content Requirements Evaluation Criteria YES NO

Proposal received by submission deadline

Documentation of current and active California Contractors License

Documentation of general aggregate liability insurance with the stipulated limits and endorsement statements

Documentation of current automobile liability insurance with stipulated limits, endorsement statements and boxes checked

Documentation of Workers Compensation and Employers Liability insurance with a waiver of subrogation

Participation on mandatory pre-proposal walkthrough

Those proposals that meet the administrative content requirements shall then be submitted to an evaluation committee. The evaluation committee may contain one or more members from the Division of Oil, Gas, and Geothermal Resources.

4.4.2. Narrative - Technical Content Requirement Evaluation

Please refer to Section 3, Technical Content Requirements. DOC will conduct an evaluation of the Technical Content Requirements by an evaluation panel consisting of Division of Oil, Gas, and Geothermal Resources staff. The evaluation team shall determine a consensus score for each criterion, based on the team's verbal discussion of each Proposer's responses. To determine the consensus score, evaluators will meet either in person or by teleconference to discuss in detail the strengths, weaknesses, and ratings of each proposal to determine scores. The evaluation team will carefully review and discuss the completeness of the Proposer's response, as well as clarity of documentation presented in the proposals submitted in response to this RFP. NOTE: There will be no individual sheets, no written scores, and no written notes. There will be one final score sheet for each bidder.

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Technical Requirements Evaluation Criteria (100 points possible) Points

Available

Points

Awarded

Demonstrated successful experience in oil well plugging and abandonments - Evaluation based on detailed information from at least three (3) projects with similar scope and complexity performed in the

State of California within the last 5 years or demonstrated out of state equivalency and experience of the person(s) who will manage and oversee this award. References should specifically address services provided in confined spaces where measures were taken to ensure public safety and protection of property.

Site assessment and safety plan – Evaluation of quality and content of the comprehensive site assessment and safety plan.

Plug and abandonment process – Evaluation will assess the use of personnel and equipment to achieve the objectives described in this

RFP.

4.4.3. Cost Evaluation

Cost proposals will be submitted in a sealed envelope separate from the narrative proposal.

Proposers achieving seventy (70) points or more on the Technical Evaluation will have their cost proposals opened and evaluated. Small Business Preference will be applied at this time.

The contract will be awarded to the qualified responsible bidder with the lowest cost proposal.

4.4.4. Application of Small Business Preference

A Small Business Preference of five percent (5%) will be granted in accordance with Government Code Section 14835, and as contained in Title 2, California Administrative Code Section 1896 et. seq. To claim the Small Business Preference, which may not exceed $50,000 for any bid, your firm must have its principal place of business located in California and you must have an approved small business certification form and proof of annual receipts on file with the Department of General Services, Office of Small Business and Disabled Veteran Business Services (OSDS). Questions and requests for copies of the regulations should be directed to OSDS at (916) 375-4940.

Bidders requesting the Small Business Preference must complete the certification on the attached Bid/Bidder Certification Sheet (Attachment 1, Item 16) and include a copy of the certification. The Small Business Preference and Certification Request must be signed in the same style in which the bidder is licensed by the Contractor’s State License Board.

The application of the five percent (5%) Small Business bidding preference is now extended to non-small businesses that commit to subcontracting at least twenty-five percent (25%) of its net bid price to California Certified Small Businesses and/or Micro-businesses when the non-small business:

Has included in its bid a notification to the DOC that it commits to subcontract at least twenty-five percent (25%) of its net bid price with one (1) or more small businesses; and has submitted a timely, responsive bid; and is determined to be a responsible bidder; and submits

P a g e | 13 a Bidder Declaration GSPD-05-105 listing the small businesses it commits to subcontract with for a commercially useful function in the performance of the Agreement. The GSPD-05-105 is available at: http://www.documents.dgs.ca.gov/pd/delegations/GSPD105.pdf.

The DOC will grant small businesses a five percent (5%) Small Business preference on a bid evaluation when a responsible non-small business has submitted the lowest-priced, responsive bid pursuant to the evaluation of a solicitation method when a small business:

• Includes in its bid a notification to the DOC that it is a small business or that it has submitted to the Department of General Services, Office of Small and Disabled Veteran

Business Services (OSDS) a complete application no later than 5:00 p.m. on the bid due date, and is subsequently certified by the Department of General Services as a small business; and

• Submits a timely, responsive bid; and

• Has been determined to be a responsible bidder.

Bidders having pending Small Business or DVBE Certification applications under review by the Department of General Services concurrent with the bid time frame should contact OSDS to request an expedite review/approval of their application in order to be considered for the small business preference during the evaluation of this bid. Contact OSDS at (916) 375-4940 to obtain information about the application expedite process.

Bidders must notify the DOC, in writing, at the time of bid submission that they have an application for Small Business or DVBE Certification under review at the OSDS, and that they wish to be considered for the Small Business Preference Calculation.

4.5. Award and Protest

The Intent to Award letter will be posted in the Division of Oil, Gas, and Geothermal Resources Cypress office, located at 5816 Corporate Ave, Suite 200, on January 15, 2016 by 8:00am for five (5) working days prior to awarding the agreement.

If any proposer, prior to the award of agreement, files a written protest with the Department of General Services, Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA 95605 and the Department of Conservation, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

Within five (5) days after filing the written protest, the protesting proposer shall file with the Department of General Services and the awarding agency, a detailed written statement specifying the grounds for the protest. The written protest shall be sent to the Department of General Services (see address above). A copy of the detailed written statement should be mailed to the awarding agency. It is suggested that you submit any protest by certified or registered mail.

Upon resolution of the protest and award of the agreement, the successful proposer(s) are hereafter referred to as the Contractor.

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4.6. Disposition of Proposals

Upon proposal opening, all documents submitted in response to this RFP will become the property of the State of California, and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

Proposal packages may be returned only at the proposer's expense, unless such expense is waived by the awarding agency.

4.7. Standard Conditions of Service

Work shall not commence until:

o The contract has been awarded, executed and approved by the Department of Conservation (DOC) and the Department of General Services (DGS).

o The DOC project manager has given the contractor written approval to begin work.

All performance under the agreement shall be completed on or before the termination date of the agreement.

The State does not accept alternate contract language from a prospective contractor. A proposal with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable.

Where applicable, proposers should carefully examine work sites and specifications. Proposers shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the agreement amount will be made due to a lack of careful examination of work sites and specifications.

No oral understanding or agreement shall be binding on either party.

4.8. Payment Terms or Restrictions

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

Invoices shall be submitted upon completion of the contract (or monthly if well abandonment is not completed within 30 days)

All work will be inspected and approved prior to payment being made. If work is deemed to be inadequate or does not conform to the stated contract terms, the Contractor will need to correct the inadequacies in a timely manner and at their own cost. If corrections are not made, the State may not make payment due to non-conformance with the contract.

http://law.justia.com/california/codes/gov/927-927.12.html http://law.justia.com/california/codes/gov/927-927.12.html

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5. Package Submittal Items

A complete proposal package will consist of the items identified below.

Complete this checklist to confirm that the following required items are included in your proposal. For your proposal to be responsive, all required attachments shall be included in the submitted proposal.

Bid/Bidder Certification Sheet (Attachment #1).

Proposer References (Attachment #2)

Administrative Content Requirements (Section 2).

Narrative - Technical Content Requirements (Section 3).

Cost Breakdown Sheet (Attachment #3). This document shall be signed and submitted with the proposal.

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Attachment 1: Bid/Bidder Certification Sheet

This Bid/Bidder Certification Sheet shall be signed (original signature) and returned along with all the required attachments as stated in Section 5 of this RFP. By signing this Certification Sheet, the bidder is declaring that:

All required attachments are included with this certification sheet.

The signature affixed hereon and dated certifies compliance with all the requirements of this RFP.

The signature below is the authorized signer and authorizes the verification of this certification.

AN UNSIGNED BID/BIDDER CERTIFICATION SHEET MAY BE CAUSE FOR REJECTION

1. Company Name 2. Telephone Number 2a. Fax Number

2b. Contact Email

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation

Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

Indicate applicable license and/or certification information:

9. Contractor’s State Licensing 10. PUC License Number 11. Other Licenses/ Board Number CAL-T- Certifications

12. Bidder’s Name (Print) 13. Title

14. Signature 15. Date

16. Are you, or a subcontractor that is providing at least 25% (twenty five percent) of the work on this contract, certified with the Department of General Services, Office of Small Business Certification and Resources (OSBCR) as:

a. California Small Business Yes No

If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No

If yes, enter your service code below:

NOTE: A copy of your Certification is required to be included if either of the above items is pending.

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Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Proposal/Proposer Certification Sheet by following the instructions below.

Item Numbers Instructions

1, 2, 2a, 3

Shall be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

Enter your federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State’s Office.

This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete if your firm holds a California contractor’s license. This information will be used to verify possession of a contractor’s license, when required.

Complete if your firm holds a PUC license. This information will be used to verify possession of a PUC license, when required.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

12, 13, 14, 15

Shall be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSBCR.

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Attachment 2: Proposer References

Submission of this attachment is mandatory. Failure to complete and return this attachment with your bid may cause your bid to be rejected and deemed nonresponsive.

List at least three (3) references for any well plugging and abandonment services performed in the last five (5) years. If three (3) references cannot be provided for the type of service, please explain why on an attached sheet of paper. Include a description of past performance on contracts with government agencies and private industries in terms of cost control, quality of work, and compliance with performance schedules. Inclusion of reference letters, emails or other similar documentation in the bid package that address these topics is also appreciated. References may be checked by the Department.

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REFERENCE 1

Name of Firm

Street Address City State Zip Code

Contact Person Telephone Number

Dates of Service Value or Cost of Service

Brief site specific description of service provided including type of closure, method of construction, special issues encountered during construction, and photos.

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REFERENCE 2

Street Address City State Zip Code

Contact Person Telephone Number

Dates of Service Value or Cost of Service

Brief site specific description of service provided including type of closure, method of construction, special issues

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REFERENCE 3

Street Address City State Zip Code

Contact Person Telephone Number

Dates of Service Value or Cost of Service

Brief site specific description of service provided including type of closure, method of construction, special issues

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Attachment 3: Cost Breakdown Sheet

“Rogalske” 10 (API #037-25662)

The Contractor shall provide all labor, equipment, materials, travel, and services necessary to perform all tasks required to plug and abandon “Rogalske” 10 and fully restore the site. Contract will take all necessary precautions to ensure public safety and protect property.

Operator Name Lease Name Well # API # Total Bid

H. Rogalske Rogalske 10 037- 25662 $

Please identify, from the above ‘Total Bid’, how much is allocated towards:

Well surface and subsurface salvaged equipment value shall be credited by the contractor to the final invoice.

Tubing Credit Rod Credit

2 3/8” @ $ _______/ joint 2 7/8” @ $ _______/ joint $ _______/ joint

Signature Date

Traffic Controls $ _____________

Overhead Utility Lines $ _____________