H-LEPRTCH-001 DNR LE Patch BID - MASTER.pdf

State of Wisconsin

DOA-3262 (R08/2004)

s.16.75, Wis. Statutes

RETURN TO:

Contact Person:

Leann McGowan

Phone:

( 608 ) 267-9534

E-Mail: Leann.McGowan@wisconsin.gov Fax Quotes

NOT Accepted

WI Dept. of Natural Resources

Attn: Leann McGowan

PO Box 7921

Madison WI 53703-7921

Price quoted/bid must be firm for sixty (60) days. Substitutions may be quoted but must be identified.

It will be the responsibility of the vendor to show product equivalency. The agency shall be the sole judge of equivalency.

The State of Wisconsin and its agencies are exempt from payment of all federal and Wisconsin state and local taxes on its purchases except Wisconsin excise or occupation taxes on beer, liquor, wine, cigarettes, tobacco products, motor vehicle fuel and general aviation fuel. However, it is exempt from payment of Wisconsin sales or use tax on these purchases. The State of Wisconsin may be subject to other states' taxes on its purchases in that state depending on the laws of that state. Contractors performing construction activities are required to pay state use tax on the cost of materials.

The State of Wisconsin reserves the right to accept or reject any or all quotations, to waive any technicality in any quotation submitted, and to accept any part of a quotation as deemed to be in the best interests of the State of Wisconsin.

REQUEST FOR QUOTATION/BID

THIS IS NOT AN ORDER

VENDOR:

Vendor E-mail:

All replies must refer to Request for Quotation No:

RH-LEPRTCH-001

Date:

08/03/2017

Quotation should be received in this office by:

Thursday 2:00 PM c.d.t. August 17, 2017

Quote price and delivery FOB

Destination

Terms: Net 30

Item

No.

Quantity and Unit Description Model Number

1,000

1,000

5,000

1,000

1,000

30,000

5,000

1,000

EDUCATOR PATCH

RANGER PATCH

WARDEN PATCH

WISCONSIN DNR PATCH

DNR OFFICER BADGE PATCH

WARDEN BADGE PATCH

WISCONSIN DNR GRADUATE HUNTER EDUCATION PATCH

WISCONSIN DNR BOW HUNTER

WISCONSIN DNR HUNTER EDUCATION JUNIOR INSTRUCTOR

DNR HUNTER EDUCATION INSTRUCTOR PATCH

DNR BOAT EDUCATION INSTRUCTOR PATCH

DNR SNOWMOBILE EDUCATION INSTRUCTOR PATCH

DNR ATV EDUCATION INSTRUCTOR PATCH

DNR BOWHUNTER EDUCATION INSTRUCTOR PATCH

Please see attached “Additional Terms and Conditions” and

“Specifications”. Do not include prices on this form, please refer to Bid Price Sheets – Pages 12 to 14. Bid response must include this form the “Bid Price Sheets” and any additional requirements of this bid.

Questions: The deadline for all questions regarding bid and bid specifications is August 10, 2017,11:00 AM c.d.t Email your questions to:

Leann.McGowan@wisconsin.gov

DNRE1

DNRR1

DNRW-LK1

DNR-1

DNRO1

CW-4

DNRG1

DNRI5

DNRJI2

DNRI4

DNRI2

DNRI1

DNRI3

DNRI5

Delivery Time:

We claim minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Department of Commerce. If you have questions concerning the certification process, contact the Wisconsin Department of Commerce, 5th Floor, 201 W. Washington Ave., Madison, Wisconsin 53702, (608) 267-9550.

We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605.

Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States.

Yes No Unknown

In signing this Quotation we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a quotation; that this quotation has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this quotation has not been knowingly disclosed prior to the opening of quotations to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions and specifications required by the state in this Request for Quotation and all terms of our quotation.

Name of Authorized Company Representative (Type or Print)

Title

Phone ( )

Fax ( )

Signature of Above

Date

Federal Employer Identification No.

Social Security No. if Sole

Proprietor (Voluntary)

This form can be made available in accessible formats upon request to qualified individuals with disabilities.

Wisconsin Department of Administration Chs. 16, 19, 51

DOA-3054 (R08/2016)

Standard Terms And Conditions (Request For Bids / Proposals)

1.0 SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific manufacturer and model numbers are used, they are to establish a design, type of construction, quality, functional capability and/or performance level desired. When alternates are bid/proposed, they must be identified by manufacturer, stock number, and such other information necessary to establish equivalency. The State of Wisconsin shall be the sole judge of equivalency.

Bidders/proposers are cautioned to avoid bidding alternates to the specifications which may result in rejection of their bid/proposal.

2.0 DEVIATIONS AND EXCEPTIONS: Deviations and excep-

tions from original text, terms, conditions, or specifications shall be described fully, on the bidder's/proposer's letterhead, signed, and attached to the request. In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications and the bidders/proposers shall be held liable.

3.0 QUALITY: Unless otherwise indicated in the request, all

material shall be first quality. Items which are used, demonstrators, obsolete, seconds, or which have been discontinued are unacceptable without prior written approval by the State of Wisconsin.

4.0 QUANTITIES: The quantities shown on this request are

based on estimated needs. The state reserves the right to increase or decrease quantities to meet actual needs.

5.0 DELIVERY: Deliveries shall be F.O.B. destination freight

prepaid and included unless otherwise specified.

6.0 PRICING AND DISCOUNT: The State of Wisconsin qualifies

for governmental discounts and its educational institutions also qualify for educational discounts. Unit prices shall reflect these discounts.

6.1 Unit prices shown on the bid/proposal or contract shall

be the price per unit of sale (e.g., gal., cs., doz., ea.)

as stated on the request or contract. For any given item, the quantity multiplied by the unit price shall establish the extended price, the unit price shall govern in the bid/proposal evaluation and contract administration.

6.2 Prices established in continuing agreements and term

contracts may be lowered due to general market conditions, but prices shall not be subject to increase for ninety (90) calendar days from the date of award.

Any increase proposed shall be submitted to the contracting agency thirty (30) calendar days before the proposed effective date of the price increase, and shall be limited to fully documented cost increases to the contractor which are demonstrated to be industrywide.

The conditions under which price increases may be granted shall be expressed in bid/proposal documents and contracts or agreements.

6.3 In determination of award, discounts for early payment

will only be considered when all other conditions are equal and when payment terms allow at least fifteen

(15) days, providing the discount terms are deemed favorable. All payment terms must allow the option of net thirty (30).

7.0 UNFAIR SALES ACT: Prices quoted to the State of

Wisconsin are not governed by the Unfair Sales Act.

8.0 ACCEPTANCE-REJECTION: The State of Wisconsin

reserves the right to accept or reject any or all bids/proposals, to waive any technicality in any bid/proposal submitted, and to accept any part of a bid/proposal as deemed to be in the best interests of the State of Wisconsin.

Bids/proposals MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid/proposal is due. Bids/proposals date and time stamped in another office will be rejected. Receipt of a bid/proposal by the mail system does not constitute receipt of a bid/proposal by the purchasing office.

9.0 METHOD OF AWARD: Award shall be made to the lowest

responsible, responsive bidder unless otherwise specified.

10.0 ORDERING: Purchase orders or releases via purchasing

cards shall be placed directly to the contractor by an authorized agency. No other purchase orders are authorized.

11.0 PAYMENT TERMS AND INVOICING: The State of

Wisconsin normally will pay properly submitted vendor invoices within thirty (30) days of receipt providing goods and/or services have been delivered, installed (if required), and accepted as specified.

Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order including reference to purchase order number and submittal to the correct address for processing.

A good faith dispute creates an exception to prompt payment.

12.0 TAXES: The State of Wisconsin and its agencies are

exempt from payment of all federal tax and Wisconsin state and local taxes on its purchases except Wisconsin excise taxes as described below.

The State of Wisconsin, including all its agencies, is required to pay the Wisconsin excise or occupation tax on its purchase of beer, liquor, wine, cigarettes, tobacco products, motor vehicle fuel and general aviation fuel. However, it is exempt from payment of Wisconsin sales or use tax on its purchases. The State of Wisconsin may be subject to other states' taxes on its purchases in that state depending on the laws of that state. Contractors performing construction activities are required to pay state use tax on the cost of materials.

13.0 GUARANTEED DELIVERY: Failure of the contractor to

adhere to delivery schedules as specified or to promptly replace rejected materials shall render the contractor liable for all costs in excess of the contract price when alternate procurement is necessary. Excess costs shall include the administrative costs.

14.0 ENTIRE AGREEMENT: These Standard Terms and

Conditions shall apply to any contract or order awarded as a result of this request except where special requirements are stated elsewhere in the request; in such cases, the special requirements shall apply. Further, the written contract and/or order with referenced parts and attachments shall constitute the entire agreement and no other terms and conditions in any document, acceptance, or acknowledgment shall be effective or binding unless expressly agreed to in writing by the contracting authority.

15.0 APPLICABLE LAW AND COMPLIANCE: This contract shall

be governed under the laws of the State of Wisconsin. The contractor shall at all times comply with and observe all federal and state laws, local laws, ordinances, and regulations which are in effect during the period of this contract and which in any manner affect the work or its conduct. The State of Wisconsin reserves the right to cancel this contract if the contractor fails to follow the requirements of s. 77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax. The State of Wisconsin also reserves the right to cancel this contract with any federally debarred contractor or a contractor that is presently identified on the list of parties excluded from federal procurement and non-procurement contracts.

16.0 ANTITRUST ASSIGNMENT: The contractor and the State of

Wisconsin recognize that in actual economic practice, overcharges resulting from antitrust violations are in fact usually borne by the State of Wisconsin (purchaser).

Therefore, the contractor hereby assigns to the State of Wisconsin any and all claims for such overcharges as to goods, materials or services purchased in connection with this contract.

17.0 ASSIGNMENT: No right or duty in whole or in part of the

contractor under this contract may be assigned or delegated without the prior written consent of the State of Wisconsin.

18.0 WORK CENTER CRITERIA: A work center must be certi-

fied under s. 16.752, Wis. Stats., and must ensure that when engaged in the production of materials, supplies or equipment or the performance of contractual services, not less than seventy-five percent (75%) of the total hours of direct labor are performed by severely handicapped individuals.

19.0 NONDISCRIMINATION / AFFIRMATIVE ACTION: In

connection with the performance of work under this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in s. 51.01(5), Wis.

Stats., sexual orientation as defined in s. 111.32(13m), Wis.

Stats., or national origin. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising;

layoff or termination; rates of pay or other forms of compensation; and selection for training, including appren-ticeship. Except with respect to sexual orientation, the contractor further agrees to take affirmative action to ensure equal employment opportunities.

19.1 Contracts estimated to be over fifty thousand dollars

($50,000) require the submission of a written affirmative action plan by the contractor. An exemp-tion occurs from this requirement if the contractor has a workforce of less than fifty (50) employees. Within fifteen (15) working days after the contract is awarded, the contractor must submit the plan to the contracting state agency for approval. Instructions on preparing the plan and technical assistance regarding this clause are available from the contracting state agency.

19.2 The contractor agrees to post in conspicuous places, available for employees and applicants for employ-ment, a notice to be provided by the contracting state agency that sets forth the provisions of the State of Wisconsin's nondiscrimination law.

19.3 Failure to comply with the conditions of this clause

may result in the contractor's becoming declared an "ineligible" contractor, termination of the contract, or withholding of payment.

20.0 PATENT INFRINGEMENT: The contractor selling to the

State of Wisconsin the articles described herein guarantees the articles were manufactured or produced in accordance with applicable federal labor laws. Further, that the sale or use of the articles described herein will not infringe any United States patent. The contractor covenants that it will at its own expense defend every suit which shall be brought against the State of Wisconsin (provided that such contractor is promptly notified of such suit, and all papers therein are delivered to it) for any alleged infringement of any patent by reason of the sale or use of such articles, and agrees that it will pay all costs, damages, and profits recoverable in any such suit.

21.0 SAFETY REQUIREMENTS: All materials, equipment, and

supplies provided to the State of Wisconsin must comply fully with all safety requirements as set forth by the Wisconsin Administrative Code and all applicable OSHA Standards.

22.0 WARRANTY: Unless otherwise specifically stated by the

bidder/proposer, equipment purchased as a result of this request shall be warranted against defects by the bidder/proposer for one (1) year from date of receipt. The equipment manufacturer's standard warranty shall apply as a minimum and must be honored by the contractor.

23.0 INSURANCE RESPONSIBILITY: The contractor performing

services for the State of Wisconsin shall:

23.1 Maintain worker's compensation insurance as required

by Wisconsin Statutes, for all employees engaged in the work.

23.2 Maintain commercial liability, bodily injury and property damage insurance against any claim(s) which might occur in carrying out this agreement/contract.

Minimum coverage shall be one million dollars ($1,000,000) liability for bodily injury and property damage including products liability and completed operations. Provide motor vehicle insurance for all owned, non-owned and hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million dollars ($1,000,000) per occurrence combined single limit for automobile liability and property damage.

23.3 The state reserves the right to require higher or lower

limits where warranted.

24.0 CANCELLATION: The State of Wisconsin reserves the right

to cancel any contract in whole or in part without penalty due to nonappropriation of funds or for failure of the contractor to comply with terms, conditions, and specifications of this contract.

25.0 VENDOR TAX DELINQUENCY: Vendors who have a

delinquent Wisconsin tax liability may have their payments offset by the State of Wisconsin.

26.0 PUBLIC RECORDS ACCESS: It is the intention of the state

to maintain an open and public process in the solicitation, submission, review, and approval of procurement activities.

Bid/proposal openings are public unless otherwise specified.

Records may not be available for public inspection prior to issuance of the notice of intent to award or the award of the contract. Pursuant to §19.36 (3), Wis. Stats., all records of the contractor that are produced or collected under this contract are subject to disclosure pursuant to a public records request. Upon receipt of notice from the State of Wisconsin of a public records request for records produced or collected under this contract, the contractor shall provide the requested records to the contracting agency. The contractor, following final payment, shall retain all records produced or collected under this contract for six (6) years.

27.0 PROPRIETARY INFORMATION: Any restrictions on the

use of data contained within a request, must be clearly stated in the bid/proposal itself. Proprietary information submitted in response to a request will be handled in accordance with applicable State of Wisconsin procurement regulations and the Wisconsin public records law. Proprie-tary restrictions normally are not accepted. However, when accepted, it is the vendor's responsibility to defend the determination in the event of an appeal or litigation.

27.1 Data contained in a bid/proposal, all documentation

provided therein, and innovations developed as a result of the contracted commodities or services cannot be copyrighted or patented. All data, docu-mentation, and innovations become the property of the State of Wisconsin.

27.2 Any material submitted by the vendor in response to

this request that the vendor considers confidential and proprietary information and which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or material which can be kept confidential under the Wisconsin public records law, must be identified on a Designation of Confidential and Proprietary Information form (DOA-3027). Bidders/proposers may request the form if it is not part of the Request for Bid/Request for Proposal package. Bid/proposal prices cannot be held confidential.

28.0 DISCLOSURE: If a state public official (s. 19.42, Wis.

Stats.), a member of a state public official's immediate family, or any organization in which a state public official or a member of the official's immediate family owns or controls a ten percent (10%) interest, is a party to this agreement, and if this agreement involves payment of more than three thousand dollars ($3,000) within a twelve (12) month period, this contract is voidable by the state unless appropriate disclosure is made according to s. 19.45(6), Wis. Stats., before signing the contract. Disclosure must be made to the State of Wisconsin Ethics Board, 44 East Mifflin Street, Suite 601, Madison, Wisconsin 53703 (Telephone 608-266-8123).

State classified and former employees and certain University of Wisconsin faculty/staff are subject to separate disclosure requirements, s. 16.417, Wis. Stats.

29.0 RECYCLED MATERIALS: The State of Wisconsin is

required to purchase products incorporating recycled mate-rials whenever technically and economically feasible.

Bidders are encouraged to bid products with recycled content which meet specifications.

30.0 MATERIAL SAFETY DATA SHEET: If any item(s) on an

order(s) resulting from this award(s) is a hazardous chemi-cal, as defined under 29CFR 1910.1200, provide one (1) copy of a Material Safety Data Sheet for each item with the shipped container(s) and one (1) copy with the invoice(s).

31.0 PROMOTIONAL ADVERTISING / NEWS RELEASES:

Reference to or use of the State of Wisconsin, any of its departments, agencies or other subunits, or any state official or employee for commercial promotion is prohibited. News releases pertaining to this procurement shall not be made without prior approval of the State of Wisconsin. Release of broadcast e-mails pertaining to this procurement shall not be made without prior written authorization of the contracting agency.

32.0 HOLD HARMLESS: The contractor will indemnify and save

harmless the State of Wisconsin and all of its officers, agents and employees from all suits, actions, or claims of any character brought for or on account of any injuries or damages received by any persons or property resulting from the operations of the contractor, or of any of its contractors, in prosecuting work under this agreement.

33.0 FOREIGN CORPORATION: A foreign corporation (any

corporation other than a Wisconsin corporation) which becomes a party to this Agreement is required to conform to all the requirements of Chapter 180, Wis. Stats., relating to a foreign corporation and must possess a certificate of authority from the Wisconsin Department of Financial Institutions, unless the corporation is transacting business in interstate commerce or is otherwise exempt from the requirement of obtaining a certificate of authority. Any foreign corporation which desires to apply for a certificate of authority should contact the Department of Financial Institutions, Division of Corporation, P. O. Box 7846, Madison, WI 53707-7846; telephone (608) 261-7577.

34.0 WORK CENTER PROGRAM: The successful

bidder/proposer shall agree to implement processes that allow the State agencies, including the University of Wisconsin System, to satisfy the State's obligation to purchase goods and services produced by work centers certified under the State Use Law, s.16.752, Wis. Stat. This shall result in requiring the successful bidder/proposer to include products provided by work centers in its catalog for State agencies and campuses or to block the sale of comparable items to State agencies and campuses.

35.0 FORCE MAJEURE: Neither party shall be in default by

reason of any failure in performance of this Agreement in accordance with reasonable control and without fault or negligence on their part. Such causes may include, but are not restricted to, acts of nature or the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes and unusually severe weather, but in every case the failure to perform such must be beyond the reasonable control and without the fault or negligence of the party.

ADDITIONAL TERMS AND CONDITIONS

Request for Quote No. RH-LEPRTCH-001

Quote Due Date: Thursday 2:00 PM C.D.T., August 17, 2017

1. SCOPE: The Wisconsin Department of Natural Resources, Bureau of Law Enforcement is soliciting quotes for the production for 14 separate patches for the Department’s Law Enforcement program. This bid request also includes the production of any new or revision of patches that are required for the program during the term of this contract and the contract extensions.

2. QUOTE/BID DUE DATE: Thursday 2:00 PM c.d.t., August 17, 2017

Email Bid Response: Emailed bid responses must be sent to the following address:

Leann.McGowan@wisconsin.gov. The following information must be included in the email: Subject line to include the bid number RH-LEPRTCH-001; In the body of the email provide Bidder Name;

Bidder contact person, telephone number and contact email address. Late bids and unsigned bids will be rejected.

3. CONTRACT TERM: This bid will be established as a two year contract with two-one year renewal options.

The contract period will begin from the date of the purchase order issued to the awarded vendor. The Department does not guarantee purchase of any additional units beyond the units that are currently needed however, additional purchases may be requested. The Department has the right to cancel any contract for non-compliance of bid and bid specifications, for the contract term and contract renewals.

4. FIRM PRICES: The price shall remain firm for the first year of the contract for the 14 individual patches listed in the Bid. Any price increases after the initial contract period must be received in writing and approved by the DNR Purchasing Department 30 days prior to the beginning of the contract period.

5. INCURRING COST: The State of Wisconsin is not liable for any cost incurred by a vendor in the process of responding to this bid.

6. QUESTIONS: The deadline for all questions regarding bid and bid specifications is August 10, 2017, 11:00

AM c.d.t. Questions must be emailed to: Leann.McGowan@wisconsin.gov

Vendor should contact Brenda Von Rueden, Email: Brenda.VonRueden@Wisconsin.gov for the artwork approval and questions. See Specifications. Please carbon copy Leann McGowan on all coorespondance at email: Leann.McGowan@wisconsin.gov

7. PROGRAM CONTACT:

Brenda Von Rueden – NR Program Specialist

Wisconsin Department of Natural Resources

GEF 2 DNR Central Office

101 S Webster St

Madison, WI 53703

Telephone: 608-267-7505

Email: Brenda.VonRueden@Wisconsin.gov mailto:Leann.McGowan@wisconsin.gov mailto:Leann.McGowan@wisconsin.gov mailto:Brenda.VonRueden@Wisconsin.gov mailto:Leann.McGowan@wisconsin.gov mailto:Brenda.VonRueden@Wisconsin.gov

ADDITIONAL TERMS AND CONDITIONS

8. DELIVERY: F.O.B. DESTINATION: All patches are to be delivered to the following address:

Attn: Winston Piotzkowski

2421 Darwin Road

Madison WI 53704

Telephone: 715-365-8966

Note: Delivery is to be no later than 4 to 6 weeks after receipt of order.

9. SHIPPING INSTRUCTIONS: All patches to be delivered to the Wisconsin DNR, 2421 Darwin Rd, Madison, WI 53704. Patches must be bundled in shrink-wrap or bagged in groups of 25 and have the following assigned model numbers stated on each box:

Patch Model No.

EDUCATOR PATCH DNRE1

RANGER PATCH DNRR1

WARDEN PATCH DNRW-BLK1

WISCONSIN DNR PATCH DNR-1

DNR OFFICER BADGE PATCH DNRO1

WARDEN BADGE PATCH CW-4

WISCONSIN DNR GRADUATE HUNTER EDUCATION PATCH DNRG1

WISCONSIN DNR BOW HUNTER DNRI5

WISCONSIN DNR HUNTER EDUCATION JUNIOR INSTRUCTOR DNRJI2

DNR HUNTER EDUCATION INSTRUCTOR PATCH DNRI4

DNR BOAT EDUCATION INSTRUCTOR PATCH DNRI2

DNR SNOWMOBILE EDUCATION INSTRUCTOR PATCH DNRI1

DNR ATV INSTRUCTOR EDUCATION PATCH DNRI3

DNR BOWHUNTER EDUCATION INSTRUCTOR PATCH DNRI5

10. QUANTITY: The quantities are an estimated annual order for the current year. All potential future purchases beyond the initial order are contingent upon need and available funding.

11. QUALITY: The Department will judge and award the patches based on the best quality artwork, color and design.

12. PRODUCT PROTO-TYPE: The lowest responsive responsible awarded bidder will be required to provide a proto-type/sample patches to the Department by Thursday, September 21, 2017, 2:00 PM C.D.T.

Proto-types are to be sent for approval to Brenda Von Rueden at address listed below –

Brenda Von Rueden – NR Program Specialist

RE: PROTOTYPE/SAMPLE APPROVAL - RH-LEPRTCH-001

GEF 2 DNR Central Office

101 S Webster St

Madison, WI 53703

Telephone: 608-267-7505

Email: Brenda.VonRueden@Wisconsin.gov

13. METHOD OF AWARD: Award will be based on the lowest responsive responsible bidder of the lowest

TOTAL BID AMOUNT of all individual patch total extended cost pricing for the noted award quantity lines highlighted in blue. The Award will also be judged on the best color and design that meets all required specifications and approved prototypes.

SPECIFICATIONS

**This bid includes the 14 required patches: Educator, Ranger, Warden, Wisconsin DNR, Officer Badge, Warden Badge, Wisconsin DNR Graduate Hunter Education, Wisconsin DNR Bow Hunter, Wisconsin DNR Hunter Education Junior Instructor, DNR Hunter Education Instructor, DNR Boat Education Instructor, DNR Snowmobile Education Instructor, DNR ATV Education Instructor, and DNR Bowhunter Education Instructor Patches plus the production of any new patches that are required for the program during the term of this contract and the contract extensions.

1. CONTRACT TERMS: This bid will be established as a two year contract with two-one year renewal options. The contract period will begin from the date of the purchase order issued to the awarded vendor. The Department does not guarantee purchase of any additional units beyond the units that are currently needed however, additional purchases may be requested.

2. INCURRING COST: The State of Wisconsin is not liable for any cost incurred by a vendor in the process of responding to this bid. All incurred or associated cost for the production of the patches must be figured into either the individual unit price of the patch or MUST be detailed and stated on page 14 in the area designated “NOTE ANY ADDITIONAL INFORMATION OR EXCEPTIONS TO BID SPECIFICATION, REQUIREMENTS, OR ADDITIONAL

COST SEPARATE FROM ABOVE PRICING.”

3. ARTWORK: See pdf’s of patches and their artwork located on pages 8 through 11 of bid. Vendors are encouraged to refine the patches to ensure the best use of color for threads and fabric background.

Patch samples can be sent to the awarded vendor upon request.

DNR will work with vendor to finalize artwork and color selections. Vendor should contact Brenda Von Rueden, Email: Brenda.VonRueden@Wisconsin.gov for artwork approval and questions. Please carbon copy Leann McGowan on all coorespondance at email: Leann.McGowan@wisconsin.gov

All logo, designs, and files are the sole property of the State of Wisconsin Department of Natural Resources and cannot be transferred or utilized without permission from the State of Wisconsin Department of Natural Resources. In the case new files are created for the production of the patches, The Department of Natural Resources may request file copies to be provided for the Department Records at no associated cost to the Department.

4. ALL PATCHES SHALL COME WITH THESE STANDARDS AND/OR FEATURES:

ROLLED UP EDGE

TWILL BACKGROUND IF APPLICABLE TO PATCH DESIGN

MUST HAVE 75% THREAD COVERAGE

MUST HAVE PLASTIC BACKING

MUST BE BUNDLED IN SHRINK WRAP OR BAGGED IN GROUPS OF 25 (SEE SHIPPING

INSTRUCTIONS)

5. DELIVERY COST and DELIVERY DATE FOR PATCHES: Prices of patches MUST include shipping/handling cost.

Delivery of patches will no later than 4 to 6 weeks after receipt of the order.

mailto:Leann.McGowan@wisconsin.gov

Quote Due Date: Thursday 2:00 PM C.D.T., August 17, BID PRICE SHEET

Bid Price

NOTE: All prices must be quoted F.O.B. Destination

Description: State of Wisconsin Department of Natural Resource

Vendor Name:_______________________________________________________________________________

Prototype/Sample Patch(s) Delivery date after written notification of request: __________ Days

(NOTE: Prototype/Sample Patch MUST be approved prior to official award of Contract.)

Item Description

Quantity

Unit Cost

F.O.B.

Destination

Total Cost

F.O.B.

Destination

EDUCATOR PATCH—DNRE1

Qty. 50

(Award Quantity)

Qty. 100

Qty. 500

RANGER PATCH—DNRR1

Qty. 1,000

Qty. 2,000

WARDEN PATCH—DNRW-BLK1

WISCONSIN DNR PATCH—DNR-1

Qty. 3,000

Qty. 5,000

Qty. 6,000

DNR OFFICER BADGE PATCH —DNRO1

F.O.B.

Destination

Total Cost

F.O.B.

Destination

WARDEN BADGE PATCH—CW-4

WISCONSIN DNR GRADUATE HUNTER EDCATION

PATCH—DNRG1

Qty. 20,000

Qty. 30,000

Qty. 40,000

WISCONSIN DNR BOW HUNTER—DNRI5

Qty. 3,000

Qty. 5,000

Qty. 6,000

WISCONSIN DNR HUNTER ED JUNIOR

INSTRUCTOR—DNRJI2

DNR HUNTER EDUCATION INSTRUCTOR

PATCH—DNRI4

Qty. 250

Qty. 750

DNR BOAT EDUCATION INSTRUCTOR

PATCH—DNRI2

F.O.B.

Destination

Total Cost

F.O.B.

Destination

DNR SNOWMOBILE EDUCATION

INSTRUCTOR PATCH—DNRI1

DNR ATV INSTRUCTOR EDUCATION

PATCH—DNRI3

DNR BOWHUNTER EDUCATION

INSTRUCTOR PATCH—DNRI5

TOTAL COST OF ALL

Award Quantity Patches (All items highlighted in blue)

LEAD TIME A.R.O.:

NOTE ANY ADDITIONAL INFORMATION OR EXCEPTIONS TO BID SPECIFICATION, REQUIREMENTS,OR ADDITIONAL

COST SEPARATE FROM ABOVE PRICING:

Company Name:

Address:

Authorized Signature and Date:

Name and Title of Authorized

Signature (Print)

Contact Telephone / Email: