Gypsy Hill Park Stream Restoration - Addendum #1 - Questions & Answers.pdf

Gypsy Hill Park Stream Restoration

Addenda # 1

Bid # A00224

To: All Potential Offerors

Date: January 30, 2024

Subject:

Addendum #1 : Questions & Answers for Bid #A00224 dated January 10, 2024 due February 9, 2024 2:00 P.M.

Title: Gypsy Hill Park Stream Restoration

Prospective Bidder and Others Concerned, The following changes, corrections, deletions, clarifications, and/or additions constitute

Addendum No.1:

Questions & Answers

Addendum #1 is issued to address the following Questions & Answers:

1. What is your requirement on issuing NTP?

Response: Notice to proceed will be issued within two weeks of contract execution

2. Is there flexibility to delay issuing NTP?

Response: Refer to the response to question #1.

3. Builder Risk insurance applies to vertical construction, will this insurance be waived on the stream restoration?

Response: The Contractor shall maintain a builders risk policy or maintain an installation floater policy. The policy must include coverage for building materials and other commercial property while they are being transported, stored, or installed at the job site or other temporary location. The coverage shall remain active until the materials are installed and put to their intended use, or the work is approved by the City of Staunton. The Contractor shall maintain a builders risk policy or maintain an installation floater policy. The policy must include coverage for building materials and other commercial property while they are being transported, stored, or installed at the job site or other temporary location. The coverage shall remain active until the materials are installed and put to their intended use, or the work is approved by the City of Staunton.

4. Will utility protection & coordination be required for underground water lines crossing the stream near stations 17+75 and 19+35?

Response: Yes, the contractor is to coordinate with the utilities for relocation of the utilities outside of the limits of disturbance

5. Can you provide the City’s project schedule requirements and milestones?

Response: The City’s project deadline is within 200 days of NTP. However, there is a critical path from Station 10+00 to 14+40 to be completed by May 1st, 2024 to ensure is ball field is ready for play.

6. Does the Escrow on page 50 of the specifications need to be submitted with the bid form?

Response: No, the form does not have to be submitted with the bid; please refer to General Conditions Section 14.6 for complete instructions.

7. Is there any additional railroad insurance or training that the contractor will be responsible to provide to work on the site?

Response: No, this train is used strictly for recreational purposes.

8. Page 40 of the specifications state “Contractor shall obtain and pay for all construction permits and licenses. City shall assist Contractor, when necessary, in obtaining such permits and licenses. Contractor shall pay all governmental charges and inspection fees necessary for the prosecution of the Work, which are applicable at the time of opening Bids, or, if there are no Bids, on the Effective Date of the Contract.” What permits or fees is the contractor going to be responsible for on this project?

Response: All State and Federal Permits have been obtained and are in place.

The contract will need to apply for a land disturbance permit through the City of

Staunton, no fee will apply.

9. Are there any time of year restrictions for this project?

Response: Yes, no tree clearing can be conducted onsite between April 1st and

November 14th of any year, for the conservation of the Northern Long-Eared Bat and the Tri-colored Bat.

10. Are there any time-of-day restrictions for this project?

Response: City Code section 8.25.170 requires hours of work between 7 am-6 pm

11. Is this project subject to any wage rates?

Response: No

12. Does this project have any Minority or Small business subcontractor requirements?

Response: No

13. Can the city provide any additional information regarding the relocation of the fiber optic and power lines (i.e. where exactly/how far the lines need to be moved)?

Response: See response to Question #4.

14. The pedestrian bridge and boardwalk are listed as 2 separate lump sum items. The details show the bridge and boardwalk are the same structure and the boardwalk extends beyond the bridge itself. Is this accurate?

Response: The stream crossing is proposed as a PermaTrak boardwalk and will be considered as one lump sum under Item #44. Item #43 Pedestrian Bridge shall be removed from the unit price bid sheet. (Updated Bid Sheet Below)

15. The plans do not indicate many trees to be removed as part of this project. Is the intent to have the contractor import all trees and woody debris needed for the proposed in-stream wood structures?

Response: Yes, if suitable materials are not available onsite, the contractor shall obtain suitable materials from an offsite source.

All other general terms, conditions, and specifications shall remain the same. Bidders must take due notice and be governed accordingly. Acknowledgment of the receipt of this addendum shall be made on your Bid Form. Failure to acknowledge this addendum may result in your bid being declared non-responsive.

Note: A signed acknowledgement of this addendum must be received by this office prior to the due date and time, or must be attached to your bid. Signature on this addendum does not constitute signature on the original bid document. The original bid document must also be signed per bid instructions.

Company Name:

Signature:

Type/Print Name:

Title:

Date:

BID FORMS

To: City of Staunton

City Purchasing Agent’s Office

Third Floor, City Hall

P.O. Box 58

Staunton, Virginia 24402

Whom It May Concern:

The undersigned, as Bidder, does hereby declare that the only person, persons, company or parties interested in this Bid are named herein; that this Bid is made and that the Contract will be executed without collusion with any other person or persons presenting any Bid for the same work, labor and materials; that this Bid is in all respects fair and just and that no person prohibited therefrom by law is directly or indirectly interested in this Bid, nor in the labor and materials to which it relates, nor in any portion of the profits thereof.

The undersigned does further declare that he has personally examined the site of the proposed work and made such investigation as is necessary to determine the general and local conditions and the character of the work to be encountered; that they have carefully examined each and every item of the annexed Contract Documents and the Plans and Specifications pertaining hereto, and that they fully understand the same, and will make no claim, other than as stated therein, because of any misunderstanding or misconception concerning the nature, character or amount of work to be done.

The undersigned does hereby offer and agree to execute and perform the Contract attached hereto, and of which this Bid forms a part; and to furnish all of the labor, materials, tools, equipment, transportation and superintendence for the construction; in strict conformity with the drawings and specifications. The bidder understands that the quantities shown in the Bid Schedule are approximate only; and are subject to either increase or decrease based on the work shown on the

Drawings and for changes in the work as directed by the Owner and that should the quantities of any of the items of work be increased, the undersigned proposes to do the additional work at the unit price set out herein, and should the quantities be decreased, they also understand that payment will be made on the actual quantities installed at the unit prices, and will make no claim for the anticipated profits for any decrease in the quantities. Actual quantities will be determined upon completion of the work. Lump sum bid items will not be adjusted.

*This document must be completed & returned with bid submission.*

BID WORKSHEET

GYPSY HILL PARK STREAM RESTORATION

Item

No.

Spec. BASE BID Item Description Qty Unit Unit Price

Extended

Price

1 01 Mobilization 1 L.S. $

2 01 Demobilization 1 L.S. $

3 03 Dewatering 1 L.S. $

4 03 Construction Entrance 3 EA. $

5 03 Temporary Stream Crossing 4 EA. $

6 03 Silt Fence 500 L.F. $

7 03 Straw Bale Barrier 100 L.F. $

8 03 Safety Fence 250 L.F. $

9 03 Barricade Tape 5,100 L.F. $

10 03 Temporary Tree Preservation and

Protection 2,750 L. F. $

11 03 Temporary Seeding (As Needed) 2.6 AC. $

12 04

Erosion Control Matting, KoirMat

700 by Nedia Enterprises Inc. or

Approved Equivalent

700 S.Y. $

13 05

Erosion Control Matting, Curlex I

FibreNet by American Excelsior Co.

or Approved Equivalent

3,850 S.Y. $

14 02 Select Tree Removal (Trunks and

Brush to be Utilized On-Site)

1.0 L.S. $

15 18 Remove & Dispose of Concrete

Pedestrian Bridge 1 L.S. $

16 PLANS

Remove and Dispose of Existing

Dual 36" CMP 300 L.F. $

17 PLANS Remove & Dispose of Spring Box 1 L.S. $

18 PLANS Remove, Store & Reinstall Riprap 300

TO

N

19 PLANS

Remove and Dispose of Existing 6"

Ductile Iron Pipes 100 L.F. $

20 PLANS

Remove and Dispose of Existing 8"

Ductile Iron Pipes 80 L.F. $

21 PLANS

Remove & Replace 6' Chain Link

Fence 50 L.F. $

22 PLANS

Temporarily Remove, Store &

Reinstall 4' Chain Link Fence 150 L.F. $

23 PLANS

Temporarily Remove, Store &

Reinstall Aluminum Bench

4 EA. $

24 PLANS

Temporarily Remove, Store &

Reinstall Aluminum Picnic Table

3 EA. $

25 PLANS

Temporarily Remove, Store &

Reinstall Light Pole

2 EA. $

26 PLANS

Relocate Underground Power Line

(Coordinate with Dominion) 450 L.F. $

27 PLANS

Relocate Underground Fiber Optic

Line (Coordinate with Lumos

Networks)

40 L.F. $

28 06 Earthwork 1 L.S. $

29 06

Fine Grading (Near Select Trees, Bridge Crossings, Concrete Channel, Fences, Outfalls & Light Poles)

600 S.Y. $

30 07 Streambed Substrate Mix (6" D50) 220 C.Y. $

31 07 Streambed Substrate Mix (9" D50) 50 C.Y. $

32 PLANS VDOT EC-1 Class A1 RipRap 10 C.Y. $

33 19 Concrete Utility Encasement (Class

A3) 55 L.F. $

34 19 Concrete Sidewalk (4" Depth, Class

A3) 510 S.Y. $

35 19 VDOT Aggregate Material No. 21B

(For Sidewalk) [6" Depth]

TO

N

36 14 Imbricated Wall (1 Row - 12") 550 L.F. $

37 14 Imbricated Wall (1 Row - 18" High) 200 L.F. $

38 10 Clay Plug 14 C.Y. $

39 09 Brush Toe 450 L.F. $

40 08, 11 Triple Log Sill (Including Geotextile) 37 EA. $

41 08, 12 Rock Sill (Including Geotextile) 12 EA. $

42 08, 13 Rock Cross Vane (Including

Geotextile)

3 EA. $

43 REMOVED ITEM per Addendum#1 Question 14

44 PLANS Pedestrian Boardwalk 1 L.S. $

45 PLANS Educational Signage 4 EA. $

46 15 Lime & Fertilizer 2.6 AC. $

47 03 Straw Mulch 1.8 AC. $

48 03 Permanent Seeding (VA E&SC Spec

3.32-C)

1.6 AC. $

49 16 Wildflower & Grass Seeding

(ERNMX-156)

1.0 AC. $

50 17 Streambank Herbaceous Plugs

(Materials & Installation)

6,000 EA. $

51 17 Relocate Shrub with Tree Spade 11 EA. $

52 17 Relocate Tree with Tree Spade 5 EA. $

53 17 Tree Mats (Materials & Installation) 16 EA. $

54 21 Maintenance of Traffic 1 L.S. $

55 PLANS Construction Staking 1 L.S. $

56 PLANS As-Built Survey 1 L.S. $

BASE BID Total Unit Price Bid Amount (Sum of Items 1 - 56) $

Abbreviations: EA – Each, LF – Linear Feet, LS – Lump Sum, SF – Square Feet

Subtotal ____________

TOTAL BASE BID

WORDS

FIGURES

AMOUNTS ARE TO BE SHOWN IN BOTH WORDS AND FIGURES.

IN CASE OF DISCREPANCY, THE AMOUNT SHOWN IN WORDS WILL GOVERN.

The undersigned agrees to complete the work enumerated herein in accordance with Paragraph

8 of Information for Bidders. It is expressly understood and agreed that the time of beginning, rate of progress, and the date of completion are essential conditions, and that in the event of failure to complete the work within the above specified time, the Contractor will be liable for the payment of liquidated damages as provided in Paragraph 8 of Information for Bidders. Extensions may be granted, upon written request, for inclement weather and for any other cause not the fault of the

Contractor. The City reserves the right to shut the project down for extended periods due to inclement weather. Deadline extensions will be made to equally compensate for periods of shut down.

The undersigned likewise agrees that he will execute and deliver the Contract hereto attached within fourteen (14) business days, and City of Staunton holidays excepted, after notification of the acceptance of this Bid and award of the Contract; and will furnish a performance and a payment bond for the total amount of the accepted Bid on the forms provided in the Contract Documents, satisfactory to the Owner as surety for the faithful performance and completion of the Contract and the payment of all subcontractors, material dealers and labor.

The undersigned certifies that he understands that it is the intent of the drawings, and the Contract

Documents, that the work be completed in every respect and that no additional compensation will be allowed for minor tasks necessary to completely perform the work.

The undersigned acknowledges Addenda:

Addenda No. Addenda

Addenda No. Addenda

The undersigned has checked carefully all the above figures and understands that the Owner will not be responsible for any errors or omissions in making up this Bid.

Contractor

Registered Virginia Contractor’s License No.

Classification Expiration

SCC Number

Contractor’s IRS Number

Dates this day of 2024

By:

Printed Name:

Title:

Address:

Telephone:

*This document must be completed & returned with bid submission. *

END OF BID FORMS & WORKSHEETS