Gym Floor RFQ 24.pdf

Request for Quotation

Issue Date: February 19, 2024 RFQ: Wood Floor Refinishing, MNT2101

Issuing Agency: Barrow County School System

Using Agency and/or Location where work will be performed: Multiple Campuses

PERIOD OF CONTRACT: The contract will begin on May 1, 2024 for a period of three years with Barrow County School System having the option of extension annually. Extension will be based upon the satisfactory performance by the Contractor.

DELIVERY:

Responses to this Request will be received until 2:00 p.m. on Wednesday March 4, 2024. Proposals may be:

A. EMAILED to Allen Henriksen at allen.henriksen@barrow.k12.ga.us

*********** LATE PROPOSALS WILL NOT BE ACCEPTED ***********

INQUIRIES: Contractors shall have until February 26, 2024 to make any inquiries. All inquiries for information should be directed to Allen Henriksen via email at allen.henriksen@barrow.k12.ga.us. Answers to all inquiries will be given by 2:00 p.m. on February

29, 2024.

I. Purpose of Request for Proposal- We kindly request that you submit your quotation for Wood

Floor Refinishing for 19 gym floors, 1 stage floor, and 1 auditorium floor. Barrow County Schools cannot guarantee that all floors can be done during summer months, due to various renovation activities. These unit costs will cover costs for work throughout the contract year.

II. Nature of Proposal

Each interested contractor shall be responsible for the review of information contained herein, other information which may be requested, site visitation as required, and other efforts as necessary for the submission of a comprehensive proposal which will represent the Contractor's best offer as a supplier of Gym Floor Refinishing services for Barrow County School System.

Each proposal shall be complete, and it shall be outlined and identified by sections of this request to facilitate evaluation and to prevent evaluators from unnecessary search/arranging materials for evaluation purposes. In the preparation of each proposal attention should be given to the criteria referenced herein which will be used for purposes of evaluation and award determination purposes.

III. Program Requirements

Supplier must maintain a minimum of $1,000.000 general liability insurance and furnish proof thereof. Supplier must also furnish proof of worker’s comp to meet minimum requirements of the

State of Georgia. A Federal Tax ID number for supplier shall be furnished.

Supplier must have a program in place to meet all federal requirements and details of the Homeland

Security and facets of the Immigration and Naturalization Act, citizenship assurance as outlined in

Federal Form I-9, OMB NO. 1615-0047.

IV. Scope of Program- Floors are to be screened and refinished with BONA Sport finish. All screen and refinish work should be in accordance with Bona specifications. Sand and prepare floors using MFMA accepted methods. Make your final cut with 100-120 grit paper. Screen with a 100-120 grit screen.

Vacuum thoroughly and tack with mineral spirits using untreated dust mop or cloth. Apply sealer and finish system as directed.

a. All floors are oil based with the exception of WBHS & AHS Main Floors. WBHS & AHS main floors are water based.

b. Except where otherwise noted, work must be scheduled and completed between May 6, 2024 and June 15, 2024.

c. All work shall be invoiced before June 30, 2021

d. Work must be scheduled with BCSS Maintenance Department. The Maintenance Department will communicate dates with each school.

V. Special Requirements for The Submission of a Proposal

a. Acceptance/Rejection of Proposal

i. The contract will be awarded to the qualified proposer whose offer, conforming to the conditions and requirements of this request for proposal will be most advantageous to Barrow County School System. The committee's evaluation of submitted criteria and other factors will be taken into consideration.

ii. Barrow County School System reserves the right to reject any or all offers and to waive informalities and minor irregularities in proposals received.

iii. This Request for Proposal does not commit Barrow County School System to contract for any requirements for this solicitation.

iv. A written award or contract furnished to the successful proposer, within the time for acceptance specified in the offer, shall be deemed to result in a binding contract without further action by either party.

v. This is a closed opening; prices will not be divulged at opening.

b. Firm Offer - Each Contractor must agree in advance in written form to submit a proposal with cost figures which will be firm for at least one (1) year after the opening of the proposals.

c. Unit and Total Cost – Each proposal shall include square foot and total cost figures on the attached cost work sheet.

d. Noncompliance of the Contract - Upon noncompliance of the contract by the Contractor for completeness and thoroughness in the duties as judged by the Barrow County School

System, the Barrow County School System shall so inform the Contractor in writing thereof.

The Barrow County School System shall notify the Contractor of noncompliance and will reserve the right to have the duties completed by other means. Noncompliance shall be cause for the Barrow County School System cancellation of this agreement. The Contractor shall be given thirty (10) day notice of cancellation at no cost to Barrow County School System.

Cost for 2024 School Sq Ft BASE AES 1334 sixth ave Auburn ga 5740 OIL BES 47 Mc Elhannon Rd SW Bethlehem Ga 30620 5402 OIL BRAM 622 Freeman Brock Rd Auburn Ga 30011 7777 OIL CES 334 Rockwell Church Rd Winder Ga 30680 5402 OIL HES 445 Holsenbeck School Rd Winder Ga 30680 7000 OIL KES 200 Matthews School Rd Winder Ga 30680 7500 OIL SES Audit 1970 Broad St Statham Ga 30666 6926 OIL SES 1970 Broad St Statham Ga 30666 6210 OIL WES 194 McNeal Rd Winder Ga 30680 6491 OIL YES 1000 Haymon Morris Rd Winder Ga 30680 7777 OIL ARES 1009 Austin Rd Winder Ga 30680 7000 OIL

BCM 228 Jefferson St Statham Ga 30666 16282 Rubber HMS 1008 Haymon Morris Rd Winder Ga 30680 8352 OIL RMS 364 West Candler St Winder Ga 30680 10277 OIL WSM 240 Matthews School Rd Winder Ga 30680 6956 OIL

AHS Aux 940 Haymon Morris Rd Winder Ga 30680 7452 OIL AHS 940 Haymon Morris Rd Winder Ga 30680 9680 Water WBHS 272 North Fifth Ave Winder Ga 30680 16974 Water ALT 54 West Star Street Bethlehem Ga 30620 6000 OIL BASA 1007 Austin Rd Winder Ga 30680 8748 OIL CFIT 84 West Midland Ave Winder Ga 30680 8268 OIL

172,214.00