Gym Equpment Somerset 6-6-25.docx

STATEMENT OF WORK

SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Corrections, requires fitness equipment at Somerset State Correctional Institution (SCI) at 1590 Walters Mill Road Somerset PA 15510.

ISUIING OFFICER:

Questions regarding the bidding or contracting procedures should be directed towards Carolyn Rayman at crayman@pa.gov.

CONTRACT REQUIREMENTS:

One (1) Matrix Aura Shoulder Press G3-S20

One (1) Matrix Aura Selectorized Back Extension G3-S52

One (1) Matrix Aura Selectorized Dip/Chin Assist G3-S60

One (1) Matrix Aura Functional Trainer 300 lb G3-MSFT-300

One (1) Matrix 8-Stack Multi-Station G3-MS80 Includes 2 Adjustable Pulleys, 2 Lat Pulldown, 2 Seated Rows, 2 Tricep Press

Contractors submitting bids for makes other than the requested model must include the following in the bid response:

*Complete identification of the product by the trade name, brand, and/or model number *Descriptive literature and data with respect to the substitute material *Indicate any known specification deviations from the referenced material All materials shipped F.O.B. Destination.

CONTRACTOR REQUIREMENTS:

The Contractor shall purchase and maintain, at its expense, the following types of Insurance, issued by companies acceptable to the Commonwealth. A. Workmen’s Compensation Insurance sufficient to cover all of the employees of contractor working to fulfill this contract. B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the Contractor from claims arising out of the performance of the contract. These certificates shall contain a provision that coverage afforded under the policy shall not be canceled or charged until at least thirty (30) days prior written notice has been given to the Commonwealth.

The Contractor shall abide by all Department of Corrections rules and regulations while on state property.

All products must meet security requirements of the DOC. The Department of Corrections reserves the right to allow companies to adapt their packaging to meet the DOC’s security requirements before an award is generated. Product approval may be made contingent upon packaging changes. If, after award, DOC determines that a product poses a security threat, DOC will either cancel the award of that product upon written notification to the contractor detailing the nature of the security threat or allow the contractor to replace the product with a compliant product at the same price.

CONTRACTOR QUALIFICATIONS:

After the bid opening, and prior to awarding the contract, the Department has the right to request references (name, addresses and telephone numbers) of similar work performed in the previous two (2) years as proof of qualifications to perform the work involved in this contract.

CONTRACT TERM:

The term of the Contract shall commence on the Effective Date (as defined below) and shall end on the Expiration Date identified on the Contract, subject to other provisions of the Contract.

The Effective Date shall be: a) the Effective Date printed on the Contract after the Contract has been fully executed by the Contractor and the Commonwealth (signed and approved as required by Commonwealth contracting procedures) or b) the “Valid from” date printed on the contract, whichever is later.

BID AWARD:

It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools, insurance, delivery fees and all items necessary for the completion of the project. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected.

The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed more advantageous to the Commonwealth.

BID RESULTS:

Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posted on the Department of General Services’ eMarketplace website (http://www.emarketplace.state.pa.us/) . Tabulations are for information only and do not constitute actual award or execution of a contract. The results of the apparent bidders and all bids are under review until final award of the purchase order.

INVOICING:

Contractors must follow the following invoicing requirements:

a. Accurately bill the Commonwealth for actual services rendered on all invoices.

b. Submit invoice to appropriate resource account within 10 business days of the completed service.

c. Comply with Commonwealth/Department of Correction’s practices for supplier payments.

The awarded supplier should submit all invoices, as outlined by the Pennsylvania Office of the Budget, as a PDF to email address 69180@pa.gov. The following link will provide more information regarding the Office of the Budget’s invoicing requirements and resources:

https://www.budget.pa.gove/Services/ForVendors/Pages/default.aspx