IMPROVE Sources Sought Notice.pdf

SOURCES SOUGHT NOTICE

DEPARTMENT OF WAR

WASHINGTON HEADQUARTERS SERVICES

ACQUISITION DIRECTORATE

INFORMATION MANAMENT & TECHNOLOGY

PROGRAM, RESOURCE, OPTIMIZATION, VALUE, AND EXECUTION (IMPROVE)

Sources Sought Notice Posted Date: Tuesday, November 10, 2026 Sources Sought Response Date: Thursday, December 03, 2026, at 10:00 a.m. Eastern Daylight Time

This Sources Sought Notice replaces LB112120251601 IM&T Program, Project, Data Management, Business Intelligence Support Services and Software Development & sustainment IDIQ notice posted on December 01, 2025

Synopsis of Sources Sought Notice:

Washington Headquarters Services (WHS) Acquisition Directorate (AD) is conducting market research to identify availability, interest, and capability of qualified businesses to provide Information Management and Technology (IM&T) Program, Resource, Optimization, Value and Execution Support Services.

This Sources Sought Notice is to gain knowledge regarding the availability and capabilities of business concerns. Currently no solicitation exists. This Sources Sought Notice is being issued for market research purposes ONLY and shall not be construed as a Request for Proposal (RFP) or as an obligation on the part of the requestor to acquire any products or services.

Attachment: Draft Performance Work Statement (PWS).

SOURCES SOUGHT NOTICE

The Government encourages responses from “all” interested, capable sources including small business concerns (8(a) Certified concerns, Historically Underutilized Business Zone (HUBZone) concerns, Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), Women-Owned Small Businesses (WOSBs) and Economically Disadvantaged Women-owned Small Businesses (EDWOSBs)) are encouraged to respond to this notice. Small businesses are defined based on the size standard associated with the NAICS code. For more information, visit:

https://www.sba.gov/document/support-table-size-standards, and check your size using the SBA Size Standards Tool: https://www.sba.gov/size-standards/index.html.

The Contracting Officer will use the responses received from this notice to determine the appropriate acquisition strategy.

https://www.sba.gov/document/support-table-size-standards https://www.sba.gov/size-standards/index.html

1. Background The Defense Security Cooperation Agency (DSCA) Information Management and Technology (IM&T) Directorate serves as the Department’s strategic architect for security cooperation information technology solutions, cybersecurity oversight, and enterprise system management.

Tasked by the Department of War to enable the global Security Cooperation mission, DSCA IM&T is responsible for architecting, maintaining, and modernizing the digital infrastructure and business systems that form the "Digital Fabric" of the enterprise.

2. Procurement History for Similar Services There is no procurement history, this is a new requirement.

3. Description Requirements for comprehensive contractor support to assist the DoW Security Cooperation enterprise in delivering secure, efficient, and innovative IT services. The IMPROVE vehicle provides the technical and analytical "engine" necessary to transform legacy systems into modern, data-driven platforms, strengthening operational effectiveness and global mission execution from the headquarters level to the tactical edge. Key responsibilities include: IT Governance and Strategy, System Development Modernization and Sustainment, Cybersecurity and Information Assurance, Cybersecurity and Information Assurance, Data Management and Analytics, IT Infrastructure and Operations, Customer and Mission Support, and Innovation and Emerging Technologies.

4. Anticipated North American Industry Classification System (NAICS) code: 541511:

“Custom Computer Programming Services” with a size standard of $34.0M

*Visit www.sba.gov to learn more about small business size standards and Federal Contracting programs.

5. Anticipated Product Service Code: R425, Support-Professional: Engineering/Technical

6. Anticipated Place of Performance: The work to be performed under this IDIQ contract will be performed at both Contractor and Government Facilities (within and outside of the National Capital Region as defined in 10 USC § 2674). In addition, a task order may require Contractor performance in other Continental United States (CONUS) locations, and in foreign countries, outside the CONUS (OCONUS).

7. Anticipated Contract Award Date: Fiscal Year 27 Quarter 4

8. Anticipated Contract Start Date: Fiscal Year 27 Quarter 4

9. Period of Performance: The IDIQ has a five-year ordering period, with a 6-month extension of services option.

http://www.sba.gov/

10. Anticipated Security Requirement(s): The anticipated overall classification of work associated with this source sought notice is at the ACTIVE TOP SECRET level.

11. Critical Task Elements: This Sources Sought Notice seeks to determine whether capable vendors can execute services related to the Critical Task Elements. Firms submitting a response to this Notice should demonstrate via their capabilities’ statement their ability to perform the following elements as outlined in the attached Performance Work Statement

(PWS).

Please describe your organization’s experience in providing the following services:

Task 1: Program and Project Management Support Functions

Task 2: Software Development Sustainment Support Functions

Task 3: Data Management and Business Intelligence Support Functions

12. Capability Statements and Submission Instructions:

All interested firms having the experience, skills and capabilities necessary to perform the services outlined in this notice and the attached draft PWS are requested to submit a tailored capabilities statement electronically no later than Thursday, December 03, 2026, at 10:00 AM (Eastern Daylight Time) to the following email address: whs.ncr.ad.mbx.dsca-group@mail.mil.

The Subject line of the email must be: “Sources Sought Notice: IMPROVE | <Name of Your Firm>”.

To facilitate a timely and comprehensive review of all submitted responses, firms should respond using the format requested to this Notice. Deviations from this format may lead to having “insufficient information” to determine capabilities.

Capabilities statements shall not exceed 10 pages in “Times New Roman” 12-inch font on 8.5 x 11 paper, left justified and one-inch margins all around. Respondents must submit documents in Word or PDF format. Zipped files will not be accepted.

Response to this notice will be reviewed for their capability to the Government’s need and may be determined “capable” or “not capable”. The Contracting Officer may deem incomplete/insufficient responses received from an interested firm as “not capable”. At a minimum, the firm interested should provide complete/sufficient responses to the information requested below in:

Section A. Administrative Information Section B. Technical Capability Section C. Subcontracting Information mailto:whs.ncr.ad.mbx.dsca-group@mail.mil

Capabilities statements should address as many of the critical task elements/technical areas identified above to demonstrate the firm’s ability to perform the majority of the work based on capabilities and any experience.

***To help the government in its assessment of technical capabilities please be as detailed and specific as possible in your response. It is highly recommended that your response covers experience, staffing, and technical capabilities. It is also highly recommended that firms include as much of the following information as possible:

• contract type (FFP, CPFF, etc.),

• contract award amount,

• contract number,

• period of performance, and

• Government Point of Contract name and email address, if any.

A. Administrative Information: Please fill out the table below with information about your firm and answer all questions in this section.

***Please note to do business with the U.S. Government as a prime contractor your firm must be registered in SAM.gov by the time of award of any resultant contract.

1. Business name:

2. Business Address:

3. Business Point of Contact (POC):

4. POC Telephone:

5. POC E-mail:

6. Business Website:

7. Commercial and Government Entity

(CAGE) Code (if any):

8. SAM.gov Unique Entity Identifier (UEI) (if any):

9. Business size for NAICS 541511 – “Custom Computer Programming Services” (Small or OTSB)

10. All socioeconomic categories as defined in FAR Part 19 (e.g., 8(a)/ (ANC, NHO, Tribal, CDC), SDB, HUBZone, SDVOSB, WOSB, etc.):

B. Technical Capability: Please submit a tailored capability statement addressing your firm’s capability addressing the Critical Task Elements in paragraph 12, to support the work outlined in the draft PWS. Please provide response to the following information and a point of Contact, phone number, and email addresses of individuals who can verify the capabilities discussed in the responses:

1. The main objective for this acquisition is to provide IM&T Program, Resource, Optimization, Value and Execution Support Services. Describe your firm’s experience performing requirements/tasks with the same or similar scope to those addressed in Section 12 of this notice and outlined in the draft PWS.

2. Provide your firm’s recent experience, similar in scope to the requirement, (50M-

75M in value) and relevant capabilities used to successfully perform the requirement.

A. Identify if your firm was the prime contractor or a subcontractor for these contracts.

B. Evidence of experience within the past 3-5 years is highly preferred.

3. Indicate your firm’s ability to satisfy the Facility Security Clearance requirements noted in Section 11 of this notice. All submissions must include verifiable information about their firm’s ability to comply with the security requirements for this effort.

4. Identify if your firm has any pre-existing contract vehicles related to the scope of this requirement and provide the contract number for similar services. Responses may be used to determine whether a government-wide acquisitions contract (GWAC), vehicle or any other solutions can be used.

5. Indicate if your firm would submit a proposal if a Request for Proposals (RFP) is issued and whether the vendor desires to participate in this requirement as a prime contractor, teaming agreement, subcontractor, or joint venture.

6. Does the current technical scope adequately capture the lifecycle requirements for DoW Security Cooperation (SC) IT modernization, Foreign Military Sales (FMS) case-management systems, and global enterprise IT sustainment? Identify any missing technical domains, interoperability requirements, or transition risks.

C. Subcontracting Information: The following information will assist WHS/AD in establishing a basis for developing set-asides and/or subcontracting opportunities if necessary.

1. Identify which, if any, critical task areas include sub areas that your firm perform as prime and/or will collaborate with a subcontractor or team partner (i.e., small business) (if applicable).

2. If you intend to subcontract, please include the estimated percentage for Small Business subcontracting opportunities for each critical task area.

Example table to be used:

Task Categories

Self-perform

% Anticipated % of Small Business

(SB)

Subcontracting

If known, specify SB potential role:

(e.g., subcontractor, teaming partner, joint venture arrangement, etc.)

Task 1: Program and Project Management

Task 2: Software Development

Task 3: Data Management

Totals Small Business Participation Commitment: To demonstrate commitment to small business utilization, please indicate the anticipated minimum percentage (%) of the overall contract performance, that will be allocated to small business entities.

The government intends to use this information establish a Minimum Quantitative Requirement (MQR) % for small business participation commitments of the total contract value.

D. Supplemental Information requested: This Supplemental Information Section will assist the government to refine the requirement, if appropriate, and it does not count toward the page limit or capabilities assessment.

1. Recommended NAICS codes and PSC Codes for this effort with justification.

2. Highlight any information that is unduly restrictive to small business as listed in the draft

PWS.

3. Identify any task areas considered potentially as moderate to high risk in providing the support services required.

4. Recommended/suggested contract type (i.e., FFP, Cost, T&M, LOE, etc.), based on the draft

RS.

5. State whether these services are commercially available, yes or no, and state why.

6. Provide feedback or questions regarding the requirements of Draft PWS.

• Additional Information and Questions

1. Verbal questions will NOT be accepted. All correspondence shall be via email.

2. Any questions for clarification may be emailed to darrell.l.joy2.civ@mail.mil by the closing date of this notice. Questions shall NOT contain proprietary or classified information.

mailto:darrell.l.joy2.civ@mail.mil

3. An unattributed list of questions and answers will be published at the same web location of this Sources Sought Announcement.

4. Important Notice to Small Business Concerns: While not responding to this Sources

Sought Announcement does not preclude participation in any future RFP if one is issued, it is highly recommended that all interested and capable firms respond in order to be considered during this market research and acquisition planning phase.

5. The government does not intend to pay for the information requested herein. All information provided is for Government planning use only. Please be advised that all submissions become Government property and will not be returned. Submission to any contact other than the one listed in this notice may result in your response not being considered. Submissions after the closing date of this notice may be considered only at the discretion of the contracting officer.