GVRA_10_CM RFQ_RFP.pdf

Georgia State Financing & Investment Commission

Request for Qualifications

RFQ No. GVRA-10A-CM (Step I)

And

Request for Proposals with Fee Proposal

(Step II)

To Provide Construction Management Services for

Project No. GVRA-10A-CM

Quadrangle Buildings Renovation & Restoration

Georgia Vocational Rehabilitation Agency

Roosevelt Warm Springs Campus Warm Springs, Georgia

TABLE OF CONTENTS

I. PROJECT FACT SHEET

II. RFP/RFQ OVERVIEW

1. GENERAL PROJECT INFORMATION

2. PROCUREMENT PROCESS

3. TERMS

III. REQUEST FOR QUALIFICATIONS (RFQ)

1. SCHEDULE OF EVENTS

2. QUESTIONS

3. MINIMUM QUALIFICATIONS

4. EVALUATION CRITERIA

5. STATEMENT OF QUALIFICATIONS CONTENTS

6. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS

7. FINALIST NOTIFICATION

IV. REQUEST FOR PROPOSALS & INTERVIEWS (FROM QUALIFIED FINALIST)

1. SCHEDULE OF EVENTS

2. QUESTIONS

3. PREPROPOSAL SITE VISIT

4. CRITERIA FOR THE EVALUATION OF FIRMS

5. PROJECT PROPOSAL CONTENTS

6. PREPARING FEE PROPOSLS

7. INSTRUCTIONS FOR SUBMITTAL OF PROJECT AND FEE PROPOSALS

8. INTERVIEW INFORMATION

9. FINAL SELECTION – PRICE SCORE + PROPOSAL/INTERVIEW SCORE

V. EXHIBITS

1. Exhibit A – Certification Form

2. Exhibit B – Contractor Affidavit Under O.C.G.A §13-10-91(b)(1)

3. Exhibit C – Disclosure Statement

I. PROJECT FACT SHEET

Construction Management at Risk Services RFQ/RFP No. GVRA-10A-CM

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Atlanta. The Owner reserves the right to adjust the schedule as the Owner deems necessary.

STEP I

Date Time Activity February 5th, 2024 --- RFQ/RFP issued

February 15th, 2024 2:00 PM Deadline for written questions

March 5th, 2024 2:00 PM Statement of Qualifications Due

March 12th, 2024 10:00 AM Evaluation of Qualifications

STEP II

March 13th, 2024 ---- Announcement of finalist firms

March 19th, 2024 10:00 AM Pre-Proposal Site Visit for finalist firms

March 22nd, 2024 2:00 PM Deadline for written questions

March 28th, 2024 2:00 PM Project Proposals Due

April 8th, 2024 2:00 PM Fee Proposals Due

April 9th, 2024 ---- Finalist Interviews

Kelsey Ayers, Contracts Administrator e-mail: Kelsey.ayers@gsfic.ga.gov

404-270-0207

Upload one (1) electronic copy of the complete package in .pdf format onto the GSFIC / Egnyte ftp site by selecting this link: https://gsfic.egnyte.com/ul/pNZmp64ims and following the upload instructions provided below.

Click on the provided link above, when the page opens, enter name, email address, and company name, click “Continue.”

Drag and drop your file or click the “Browse” button to select a document from your computer. You should see an upload progress bar and when it gets to 100% the upload is complete.

SCHEDULE OF EVENTS

PROCUREMENT CONTACT

EGNYTE UPLOAD LINK

https://gsfic.egnyte.com/ul/pNZmp64ims

II. RFQ/RFP OVERVIEW

Construction Management at Risk Services

The Georgia State Financing and Investment Commission (GSFIC), as “Owner”, on behalf the Georgia Vocational Rehabilitation Agency (“Using Agency” or ''GVRA''), is seeking firms interested in providing construction management at risk services for a project known as Project No. GVRA-10A Quadrangle Buildings Renovation in Warm Springs, Georgia.

1. GENERAL PROJECT INFORMATION

Project Background:

GVRA serves Georgians with disabilities who are seeking employment through vocational rehabilitation programs. The GVRA Roosevelt Warm Springs (RWS) Campus spans over 443 acres and 50 buildings and consist of Vocational Rehabilitation (VR) program, a Long-Term Acute Care Hospital (LTCH), the Inpatient Rehabilitation Hospital (IRH) operated by Augusta University and additional services provided by third parties for the benefit of people with disabilities.

In May of 2022, the Architectural firm Hecht Burdeshaw was engaged to conduct a comprehensive Facility Conditions Assessment for the thirteen (13) primary buildings on the GVRA campus. The Assessment Report included the condition of each building and provided recommendations for renovation activities. Of the 13 buildings included in the Assessment Report, there were five (5) buildings identified as the focus of this renovation and rehabilitation project.

Project Description The scope of work associated with the highest priority of this project includes some level of renovation and restoration to four of the five buildings known as the Quad Angle Buildings. The buildings include Georgia Hall, Builder’s Hall, Kress Hall, and Roosevelt Hall. The goal of the project is to complete as much work as possible on the five buildings.

Georgia Hall is one of the historic buildings on the campus containing the main administration space and dining hall. The building serves as one of the primary communal areas on campus. It includes meeting space and serves as the Command Center in emergency operation. The facility includes the RWS Georgia Hall Kitchen which serves as the preparation and cooking area for the cafeteria meals served on campus.

This building encompasses roughly 26,000 square feet of space.

Scope:

-Exterior building envelop study & repair.

-Replacing stairs.

-Extending fire alarm & sprinkler.

-Replacing Condenser water loop.

-Replacing the shell and tube heat exchanger, tertiary pump, valves & controls.

-Expand digital HVAC controls.

-Clean in place the plate and frame heat exchanger.

-Complete renovations of bathrooms throughout the building.

-Updating Signage and Wayfinding -Modernize Hydraulic Elevator.

Mill and repave asphalt parking and drop off.

-Replace concrete paved area at south side of east wing.

-Refurbish/Overhaul cooling tower -Replace remaining heat pumps -Replace Mitsubishi split system -Replace 2-ton heat pump unit.

-Replace remaining galvanized domestic piping.

-Replace PVI Water Heater

-Repair plaster walls, ceiling finishes, & interior repainting.

Builder’s Hall includes hotel style rooms and suites used for temporary lodging of RWS hospital staff, visitors, students, and their families, RWS staff during emergency operations and inclement weather, as well as the general public. This building encompasses roughly 2,572 square feet of space.

Scope:

-Exterior building envelope study -Gutters and downspouts around perimeter.

Connect to storm drain system.

-New digital controls for pump and cooling towers.

-Replace panelboards and some wiring as needed.

-Replace Condenser water loop and risers.

-Refurbish cooling towers.

-Refurbish guest room bathroom finishes.

-Repair plaster wall and ceiling finishes and repaint interior.

-Replace carpeting with vinyl plank flooring.

-Update signage and wayfinding .

-Replace remaining galvanized domestic piping.

-Replace remaining cast iron sanitary sewer piping.

-Replace Heat pump in attic.

Kress Hall includes hotel style rooms and suites used for temporary lodging of RWS hospital staff, visitors, students, and their families, RWS staff during emergency operations and inclement weather, as well as the public. This building encompasses roughly 7,734 square feet of space.

Scope:

-Exterior building envelope study and repair.

-Refurbish exterior metal balconies.

-Replace exterior wood doors.

-Replace water source heat pumps for corridors and common areas.

-Replace domestic water piping.

-Replace condenser water loop and risers.

-New digital controls for pump and cooling towers.

-Replace sanitary piping throughout the building.

-Repair plaster wall and ceiling finishes and repaint interior.

-Update signage and wayfinding.

-Replace cooling tower and distribution.

-Replace panelboards, disconnects and wiring in the building.

-Replace carpet with vinyl plank flooring.

Roosevelt Hall – includes the therapy gym for the inpatient hospital and a 250-person auditorium used for RWS’s student activities. This building encompasses roughly 32,000 square feet of space.

Scope:

-Exterior building envelope study and repair.

-Replace painted metal doors.

(More scope to be added to Roosevelt Hall if budget allows)

It is important to note that Georgia Hall, Kress Hall and Roosevelt Hall will need to remain operational during the renovation. Builders Hall is not currently being used. The CM/GC will be expected to work closely with the design team and GVRA to develop the overall project schedule. It is envisioned that the various scopes of work may require phasing and would include an early procurement package enabling the CM/GC order long lead items.

Project Delivery Method:

The delivery method for this Project will be construction manager at-risk (CM/GC), and, at a minimum, will employ the services of a Design Professional and a Commissioning Agent, in addition to the services of a

CM/GC.

Project Budget The preliminary Stated Cost Limitation (SCL) or construction cost of the Project is estimated at $8,525,000.

The final SCL may be revised by the Owner due to final programmatic requirements, funding availability or other circumstances.

Project Schedule The CM’s services are anticipated to commence around the 4th quarter of 2024. (Note: All of the dates indicated in this section are estimates and as such are subject to change.)

Sustainable Approach The project will incorporate the requirements of the Energy Efficiency & Sustainable Construction Act of 2008 (O.C.G.A. 50-8-18) and it is the desire of the Owner to incorporate sustainable design and construction concepts in the project where feasible to do so. Further, Georgia Peach certification is required with commissioning.

Owner’s Project Management Program (e-Builder) CM/GC shall be required to use the Owner’s free Project Management Program, E-Builder, for contract administration processes including, but not limited to, Requests for Information, Change Orders, Payment Applications, Notices of Non-Compliance and Incumberance Records.

Contract Information The contract for Construction Management services will be the GSFIC Construction Management Agreement. The agreement can be located on the Georgia State Financing and Investment Commission’s website:

https://gsfic.georgia.gov/doing-business-gsfic/construction-agreements-agency-request-form

Firms are encouraged to review and become familiar with the terms and conditions of this agreement.

Firms participating in this procurement process agree to execute the GSFIC contract form without modification.

2. PROCUREMENT PROCESS

Selection of the CM/GC will be a multi-step process based upon the CM/GC’s qualifications, as determined by a Selection Committee, and the price of CM/GC’s General Conditions and Fees.

Step I - Request for Qualifications The selection process starts with the Request for Qualifications (“RFQ”). Interested firms shall submit Statements of Qualifications. Firms meeting the Minimum Qualifications outlined in the RFQ will have their Statements of Qualifications reviewed by Selection Committee consisting of representatives of the Using Agency, GSFIC, and possibly a third-party representative (i.e., another state representative, Architect, etc.).

The Selection Committee shall score each Statement of Qualifications to create a shortlist of the firms with the most appropriate qualifications for the Project (“Finalist Firms”).

Step II - Request for Proposals Finalist Firms will be invited to submit Project Proposals and Fee Proposals and invited for Interviews with the Selection Committee. The Selection Committee will review the Project Proposals and will score each firm based upon the Qualifications Proposals and Interviews. Each firm will be awarded a Proposal/Interview Score that is equal to the average score awarded by each of the Selection Committee Members.

https://gsfic.georgia.gov/doing-business-gsfic/construction-agreements-agency-request-form

Finalist Selection GSFIC Procurement will review the Fee Proposals of each firm and calculate a Proportionate Price Score for each firm as outlined in the RFP. The Proportionate Price Score will be added to the Proposal/Interview Score to equal the Total Score. The firm with the highest Total Score shall be selected.

3. TERMS

All respondents to this RFQ/RFP are subject to instructions communicated in this document and additional terms and conditions contained herein.

Restriction of Communications From the issue date of this (RFQ-RFP) solicitation until the final selection is announced, proposers are not allowed to communicate FOR ANY REASON with any members of the Selection Committee except communications allowed or required during the solicitation process (i.e. communications at the Site Visit or Interviews). Proposers are further prohibited from communicating with GSFIC, the Using Agency, the End- User, or the Architect, REGARDING THIS RFQ/RFP OR THIS PROJECT except for communications with the GSFIC Procurement Representative. All questions regarding this RFQ/RFP should be directed to the Procurement Representative. For violation of this provision, the Owner reserves the right to reject the qualifications/proposal of the offending proposer.

Submittal Costs and Confidentiality All expenses for preparing and submitting responses are the sole cost of the party submitting the response.

The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner. Labeling information provided in submittals “proprietary” or “confidential,” or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

Award Conditions This request is not an offer to contract or a solicitation of bids. This request and any proposal submitted in response, regardless of whether the proposal is determined to be the best proposal, is not binding upon GSFIC and does not obligate GSFIC to procure or contract for any services. Neither GSFIC nor any party submitting a response will be bound unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions and is signed by GSFIC and a party containing such terms and conditions as are negotiated between those parties. The Owner reserves the right to waive non-compliance with any requirements of this RFQ/RFP and to reject any or all Statements of Qualifications or Proposals submitted in response. Upon receipt and review of responses, the Owner will determine the party(s) and proposal that in the sole judgment of the Owner is in the best interest of the Owner (if any is so determined), with respect to the evaluation criteria stated herein. The Owner then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached and in the course of doing so may use ideas expressed in any proposal.

Evaluation of Submittals and Qualifications Evaluation of Statements of Qualifications, Project Proposals, and Interviews will be conducted by a Selection Committee consisting of various project stakeholders. Based upon the predetermined rating criteria contained in the RFQ/RFP, the committee will assign a composite rating to each firm. Proposers understand and accept that by responding to this solicitation they are willingly participating in a process that consists to some degree of subjectivity on the part of selection committee members in determining the firm(s) capable of providing the best overall solution.

Reciprocal Preference Law For the purposes of evaluation only, a proposer that resides in the State of Georgia will be granted the same preference over proposers that reside in another State in the same manner, on the same basis, and to the same extent that preference is granted in awarding bids for the same goods or services by such other

State to proposers that reside therein. For the purposes of this law, the definition of a resident proposer is one who maintains a place of business with at least one employee inside the State of Georgia. A P.O. Box address will not satisfy this requirement.

Joint-Venture Proposals GSFIC does not generally desire to enter into “joint-venture” agreements with multiple Construction Management firms. In the event two or more firms desire to “joint-venture,” it is strongly recommended that one incorporated firm propose and maintain status as the Construction Management Firm with the remaining firms participating as major consultants.

Small and Minority Business Enterprise It is the policy of the state of Georgia that minority-owned business enterprises (MBE), woman-owned business enterprises (WBE) and small business enterprises (SBE), have a fair and equal opportunity to participate in the state purchasing process. Therefore, the Owner encourages all MBE, WBE and SBE to compete for contracts to provide goods, services, and construction, and encourages contractors to solicit MBE, WBE and SBE in procuring subcontractors and suppliers. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to include responsible businesses and provides ample opportunity for business growth and development.

Contractors and subcontractors who utilize qualified minority subcontractors may qualify for a Georgia state income tax credits for qualified payments made to minority subcontractors. In accordance with O.C.G.A.

48-7-38, when computing taxable net income of a Georgia based corporation, partnership, or individual, there shall be subtracted from federal taxable income or federal adjusted gross income 10 percent of the amount of qualified payments to certified minority subcontractors for state-agency-related construction projects. For more information on filing only, contact the Georgia Department of Revenue at 404-417-2399.

A company cannot receive an MBE Certification with the state of Georgia government without first receiving the DBE certification. To obtain information on the DBE/MBE Certification contact:

Georgia Department of Transportation One Georgia Center 600 West Peachtree NW Atlanta, Georgia 30308 404-631-1990

Statement of Agreement With submission of a proposal, the Proposer agrees that he/she has carefully examined the Request for Proposal, and the Proposer agrees that it is the Proposer’s responsibility to request clarification on any issue(s) in any section of the Request for Proposal with which the Proposer disagrees or needs clarified.

The Proposer also understands that failure to mention these items in the proposal will be interpreted to mean that the Proposer is in full agreement with the terms, conditions, specifications and requirements in the therein. With submission of a proposal, the Proposer hereby certifies: (a) that this proposal is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corporation; (b) that Proposer has not directly or indirectly included or solicited any other Proposer to put in a false or insincere proposal;

(c) that Proposer has not solicited or induced any person, firm, or corporation to refrain from sending a proposal.

Debarred, Suspended or Ineligible Firms Contracts will not be executed and bids or proposals will not be solicited or considered from debarred, suspended or ineligible persons or firms during the period of debarment. The list of debarred, suspended or ineligible firms can be located on the Georgia State Financing and Investment Commission’s website at http://www.gsfic.georgia.gov. Once on the website, select the “Doing Business with GSFIC” tab, then select “Procurement Services,” then click on the “Debarred, Suspended or Ineligible Entities” tab for access to the list of those firms currently considered debarred, suspended or ineligible to compete, contract or subcontract for work on projects administered by the Georgia State Financing and Investment Commission.

DOAS Supplier Relations 200 Piedmont Avenue, S.E.

Suite 1308, West Tower Atlanta, Georgia 30334-9010 404-657-6000 http://www/

III REQUEST FOR QUALIFICATIONS

All firms interested in performing CM Services shall submit a Statement of Qualifications in accordance with the terms below.

1. SCHEDULE OF EVENTS (STEP I)

Refer to the Project Fact Sheet for Schedule of Events.

2. QUESTIONS

The deadline for submission of questions relating to the RFQ is the time and date shown in the Schedule of Events shown above. All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled, and answers will be posted to the project information on the Georgia Procurement Registry at http://ssl.doas.state.ga.us/PRSapp/ . Questions from Construction Professionals about any aspect of the RFP, or the project, shall be submitted in writing (e-mail is preferable) to the Contact on the Project Fact Sheet.

3. MINIMUM QUALIFICATIONS

Firms must meet the following Minimum Qualifications in order to have their Statement of Qualifications reviewed and scored by the Selection Committee.

The firm or its principals are not currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any state or federal agency, department, or authority.

The firm or its principals have not been terminated for cause or be currently in default on any public works contract.

Firm must have sufficient bonding capacity for anticipated Stated Cost Limitation. Only those sureties listed in the Department of Treasury’s Listing of Approved Sureties (Department Circular 570) are acceptable to the Owner. At the time of issuance, all insurance and bonds must be issued by a company licensed by the Georgia Insurance Commissioner to transact the business of insurance in the State of Georgia for the applicable line of insurance. Such company shall be an insurer (or, are qualified self-insurers or group self-insureds, a specific excess insurer providing statutory limits) with an A.M. Best Financial Strength rating of “A-“ or better and an A.M. Best Financial Size Category of Class V or larger (See Section 5, A6.a).

The firm must have current Commercial General Liability Insurance coverage with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate for premises and operations coverage, $1,000,000 per occurrence and $2,000,000 general aggregate for products and completed operations coverage, and $1,000,000 for personal and advertising injury coverage. Firm must also have current commercial umbrella liability coverage in the amount of at least $5,000,000 per occurrence and general aggregate. (The Owner reserves the right to require additional limits and/or coverage for actual contract.)

Firms must have a State of Georgia General Contractor’s License and must be registered to do business in the State of Georgia with the Georgia Secretary of State.

Firm must demonstrate sufficient cash flow to undertake the project as evidenced by a current ratio (assets/liabilities) of 1.0 or higher The firm must demonstrate a commitment to safety with regard to Worker’s Compensation by having a current Experience Modification Rating (EMR) of 1.2 or less

4. EVALUATION CRITERIA

The Selection Committee will evaluate the Statements of Qualifications which have met the above minimum qualifications according to the Criteria for the evaluation are listed below:

25% - Stability

Stability of the firm, including the firm’s corporate history, growth, resources, form of ownership, litigation history, financials, etc.

45% - Experience and Qualifications

Firm’s relevant project experience and qualifications, including the demonstrated ability of firm in effective management of construction of facilities comparable in complexity, size, and function, for Owners such as the State of Georgia and other similarly-structured organizations. This includes relevant experience and qualifications of the firm’s proposed Project Team; and the demonstrated proficiency of the firm with projects similar to this Project.

30% - Suitability

Firm’s suitability to provide services for project, including whether the firm’s size and resources are appropriate in relation to the size and complexity of the project, any unique qualifications for the project, current and projected workloads, the proximity of office to project location, knowledge of or experience with the local subcontractor market, non-discrimination policies, and record of addressing public safety, social, environmental concerns, accessibility for persons with disabilities and special needs, and special services for project-related concerns.

5. STATEMENTS OF QUALIFICATIONS CONTENTS

Statements of Qualifications shall include the following information and required forms.

REQUIRED CONTENTS FOR ALL STATEMENTS OF QUALIFICATIONS

A

DESCRIPTION AND RESOURCES OF FIRM

A-1 Provide basic company information: Company name, address, name of primary contact, the year the company was established, telephone number, e-mail address, and company website (if available). If the firm has multiple offices, the qualification statement shall include information about the parent company and branch office separately. Identify office from which the project will be managed. Indicate the year the local office was established and the number of persons staffing that office and their disciplines. Provide form of ownership (LLC, Corporation, Partnership, etc), including state of residency or incorporation, and number of years in business. For joint venture entities that have not undertaken at least two projects together, each firm should submit its qualifications separately. Joint submittals are subject to the same submittal page limit.

A-2 Briefly describe the history and growth of your firm(s). Provide general information about the firm's personnel resources, including disciplines and numbers and classifications of employees, and locations and staffing of offices

A-3 List and describe any litigation your firm has been a party to in the past five (5) years and note any active litigation. Describe your experience with ANY litigation with Owners and/or Architects.

A-4 List the firm’s annual revenue, for the parent office and the local office separately, if applicable, for the past 5 years and supply main financial and banking references.

A-5 State whether the firm, or a member thereof, has ever been removed from a contract or failed to complete a contract as assigned? If so, provide explanation.

A-6 The firm, to be deemed eligible for evaluation, must provide supporting documentation asserting that the firm meets the minimum qualifications required for this project:

a. Provide proof that your firm has sufficient bonding capacity for the anticipated total cost of work. Surety and insurance companies must be in the current Department of Treasury’s Listing of Approved Sureties (Department Circular 570). All insurance and bonds will be obtained through a company licensed by the Georgia Insurance Commissioner to transact the business of insurance in the State of Georgia for the applicable line of insurance. All insurers (or qualified self-insurers or group self-insureds, a specific excess insurer providing statutory limits) must have an A.M. Best Financial Strength rating of “A-“ or better with an A.M. Best Financial Size Category of Class V or larger. Provide a letter or other supporting documentation from your firm’s surety indicating the firm has bonding capacity of the project SCL.

b. Firms must have Commercial General Liability Insurance coverage with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate for premises and operations coverage, $1,000,000 per occurrence and $2,000,000 general aggregate for products and completed operations coverage, and $1,000,000 for personal and advertising injury coverage. Firm must also have current commercial umbrella liability coverage in the amount of at least $5,000,000 per occurrence and general aggregate (the Owner reserves the right to require additional limits and/or coverage for actual contract).

Provide a copy of your current insurance certificate.

c. Firms must have a valid Georgia General Contractor’s License and must be registered to do business in the State with the Georgia Secretary of State. Provide a valid and current Georgia General Contractor License. Provide a Georgia Certificate of Existence or Certificate of Authority demonstrating your firm has registered with the Georgia Secretary of State and is authorized to do business in Georgia.

d. Firms must have sufficient cash flow to undertake the project as evidenced by a current ratio (assets/liabilities) of 1.0 or higher. Provide no more than a one-page statement evidencing your current ratio.

e. Firms must have a current Experience Modification Rating (EMR) of 1.2 or less. Provide evidence from your firm’s carrier on their letterhead of your firm’s EMR.

A-7 Provide the Certification Form (Exhibit A) as Section “A7” of the Statement of Qualifications A-8 Complete and submit a “CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(b)(1)” (Exhibit

“B”) with response as Section “A8” of the firm’s Statement of Qualifications. Failure to submit this form with Statement of Qualifications will result in the firm being eliminated from consideration for this project

A-9 Complete and submit the “Disclosure Statement” (Exhibit “C”) with response as Section “A9” of the firm’s Statement of Qualifications.

B

EXPERIENCE AND QUALIFICATIONS

B-1 Describe your firm's proposed construction management team. Please designate the specific individuals who will fill the key roles on your team and provide a resume for each individual. Firms should list all positions/persons that CM expects to serve on the construction management team or whose time will be charged to the project. This will include, but is not limited to:

a. Superintendent(s)

b. Project Manager

c. Project Director

d. Cost Estimator

e. Project Executive

f. Other project management/support staff, etc.

B-2 Provide information on the firm’s experience on projects of similar size, function, and complexity (similar type of construction as the incumbent project). Describe no more than seven (7) and no less than three (3) projects, in order of most relevant to least relevant, which demonstrate the firm's capabilities to perform the project at hand. For each project, the following information should be provided:

a. Project name, location and dates during which services were performed.

b. Brief description of project and physical description including delivery method, contract value, square footage, structural components, site area, unique project components or equipment.

c. Describe similarities in the construction of the highlighted project to the project being advertised including the relevancy of the similarities and experience with the highlighted project to the project being advertised.

d. Described the services performed by your firm and (if multiple offices) the location of the office involved.

e. Respective Owner’s stated satisfaction in construction and service of your firm. Provide any Owner-written letters of reference/recommendation about the firm’s performance on the project.

f. Owner/User/Architect contact information.

C

SUITABILITY

C-1 Provide any information that may serve to differentiate the firm from other firms in suitability for the project. Suitability may include, but is not limited to, the size and resources of the firm as related to the size and complexity of the Project, any special or unique qualifications for the project, current and projected workloads, and any techniques or methodologies offered by the firm that may be particularly suitable for this project type.

C-2 Describe the firm’s methodologies/approach in regard to the areas of public safety, environmental, or other related concerns

C-3 Indicate the proximity of the Project Site to the firm’s office that will be managing the Project.

Describe your firm’s knowledge of or experience with the local subcontractor market.

6. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS

Firms shall submit/upload one (1) electronic copy in .pdf format of the complete qualifications package to a GSFIC ftp site. Submittals must be prepared in a manner that when printed would typically fit on standard (8 ½” x 11”) paper. (The entire response shall not exceed 50 pages. All pages count, no exceptions.)

Submittals that include qualifications of more than one firm shall not exceed the page limits. Emphasis should be on completeness, relevance, and clarity of content. To expedite the review of submittals, it is essential that respondents follow the format and instructions outlined below:

Submit one (1) electronic copy of the complete package in .pdf format onto the GSFIC / Egnyte ftp site.

Uploaded responses (file names) must reference the RFQ No.-CM, the firm’s name, and the word

“QUALIFICATIONS.”

The entire submittal should be submitted as ONE (1) file. Please do not submit individual documents or sections separately.

(File Name Example: RFQ No.-CM, ABC Company, Qualifications)

Upload Instructions

Upload one (1) electronic copy of the complete package in .pdf format onto the GSFIC / Egnyte ftp site by selecting the link listed on the Project Fact Sheet and following the upload instructions provided below.

Click on the provided link above, when the page opens, enter name, email address, and company name, click “Continue.”

Drag and drop your file or click the “Browse” button to select a document from your computer. You should see an upload progress bar and when it gets to 100% the upload is complete.

Proposers are reminded that failure to comply with the following could result in your submission being deemed non-responsive. Non-responsive submittals will not be considered by the selection committee:

• The total page count of the submittal must not exceed 50 pages. All pages count regardless of content - including the cover and any blanks.

• No links to external electronic documents are permitted.

• Be sure to include the following completed exhibits in your submission. (Forms located at the end of this document):

o Exhibit A – Certification Form o Exhibit B – Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l) o Exhibit C – Disclosure Statement

• Statements of Qualifications must be electronically received by the Owner prior to the deadline indicated in the Schedule of Events (Section 2 of this RFQ).

• Printed copies will not be accepted.

• Firms are encouraged to verify with GSFIC that their submittal was received and should do so on the date they are due. Contact the point of contact via phone or email listed on the Project Fact Sheet for assistance or confirmation that the file was received.

(Experience with the ftp site indicates that uploads do not always receive the confirmation statement that the file was “successfully uploaded.” Typically, for files ranging in size from 5 – 10 Mb, it should not take more than one or two minutes to complete the upload.)

7. FINALIST NOTIFICATION

Once the Selection Committee has completed the evaluation of the Statements of Qualifications, a list of the finalist firms will be posted on the Georgia Procurement Registry.

End of Section

III. REQUEST FOR PROPOSALS & INTERVIEWS

(From Qualified Finalists)

All firms selected during the RFQ Process are invited to submit project/fee proposals and interview with the Selection Committee in accordance with the following terms.

1. SCHEDULE OF EVENTS

Refer to the Project Fact Sheet for Schedule of Events.

2. QUESTIONS

It is the responsibility of each respondent to examine the entire RFP, seek clarification in writing, and review its submittals for accuracy before submitting. Once the submission deadline has passed, all submissions will be final. The Owner will not request clarification from any single individual proposer regarding their submission, but reserves the right to ask, collectively, all parties that have submitted proposals for additional information. The deadline for submission of questions relating to the RFP is the time and date shown in the Schedule of Events above.

All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled and answered in writing and issued directly to all proposers via E-mail. Any proposed exceptions to the RFP requirements or requests for deadline extensions must also be communicated to the Owner by the deadline to be properly considered. Any requests for proposal deadline extensions must include the reason(s) for such a request. The Owner reserves the right to approve or reject such requests as the Owner deems necessary.

Questions from Construction Professionals about any aspect of the RFP, or the project, shall be submitted in writing to the point of contact on the Project Fact Sheet.

3. PRE-PROPOSAL SITE VISIT

A pre-proposal site visit may be conducted by the Owner and, if so, attendance of finalist firms will be mandatory. The date for the site visit is tentatively listed above. The site visitors will convene at a time and location to be determined and communicated in the Notice to Finalists. Additional information, possibly including some program, plans and drawings, may be available at the site visit for finalist review. The Owner reserves the right to disqualify a proposer from the selection process due to a failure by a proposer to arrive for the site visit by the scheduled time. Failure to attend a mandatory site visit will automatically result in disqualification from the selection process.

4. CRITERIA FOR THE EVALUATION OF FIRMS:

The Selection Committee will evaluate the firms based upon Proposals and Interviews according to the Criteria for the evaluation listed below:

50 Points Qualifications & Experience

Relevant Experience and Qualifications of the proposed Project Team, including experience of the project manager and superintendent working together on past similar projects; experience of the team working together with the selected Design Professional and/or Program Manager; team’s experience with projects of similar facility size, type, and complexity. The Owner may use references from stakeholders of the Owner’s choosing from previous projects of the finalists, among other information as necessary.

25 Points Proposed Plan

Quality of proposed Management Plan, including: The firm’s cost management plan; firm’s schedule management plan; firm’s approach for managing changes within the stated cost and schedule limitations; firm’s approach for competitively administering and evaluating bid packages; the firm’s subcontractor management plan; the firm’s quality assurance program and plan; the firm’s close-out plan; the firm’s site logistics plan for proposed project

25 Points Overall Impression

Committee’s Overall Impression of the firm and the overall impression of key team members and their ability to effectively answer project questions and provide solutions during the interview.

FEE PROPOSAL

100 Points

Upon completion of the scoring for Project Proposals, GSFIC Procurement will open and score each Fee Proposal. Fee Proposals shall be scored by dividing the total price proposed by the lowest firm by the total price proposed by the firm and multiplying the result by 100. For example, if Firm A proposed $105 and Firm B proposed $125, Firm A would be awarded 100 points ((105 ÷ 105) × 100 = 100).

Firm B would be awarded 84 points ((105 ÷ 125) x 100 = 84).

5. PROJECT PROPOSAL CONTENTS

(DELIVERABLES “D”, and “E” FOR FINALIST FIRMS ONLY)

D Qualifications and Experience of Proposed Project Team D-1 Describe your firm's proposed organization for the construction management team. Please designate the specific individuals who will fill the key roles on your team: (Firms should list all positions/persons that CM expects to serve on the construction management team or who’s time will be charged to the project). This will include, but is not limited to:

a. Superintendent(s)

b. Project Manager

c. Project Director

d. Cost Estimator

e. Project Executive

f. Other (please describe any other members who will be assigned to the team)

D-2 Provide for each of the above personnel current resumes listing relevant project experience and percentage of the person’s time to be committed to this project.

D-3 Identify the individual who, from project start to finish, will be the leader of your construction team and the principal point of contact between your firm and the Owner, the Architect, and other consultants. Provide detailed information on the qualifications of this individual and the direction, authority, and management tools that will be provided to the individual by the firm.

This individual’s competence, his/her leadership, and his/her ability to achieve customer satisfaction will be heavily considered in the selection of a construction management firm.

D-4 Provide an organizational chart showing the lines of responsibility and accountability for your team and proposed sub-consultants. If a joint venture, identify responsibility relationships, where there may be past experience at such relationships, and levels of experience.

D-5 Provide examples of your recent experience as CM or GC in constructing facilities similar to this project, including the following information:

a. Provide photographs of similar projects your firm/team completed in the past five (5) years.

b. Provide a written reference from the Architect/Owner/User (with current phone numbers) familiar with your performance on each of the above projects. Provide a Program Manager reference (if applicable).

c. List the individuals who served as the Project Executive/Director, Project Manager, Superintendent, and Cost Estimator on the projects. Please note whether these individuals are still employed with your firm and if they will be assigned to this project.

d. Indicate those projects where an architect, engineering consultant, and contractor served a corporate or public client as a team.

e. Provide the two most recent projects your firm has completed. Include the total quantity of change orders and net total cost increase of change orders to the project. Summarize the actual schedule performance relative to the initial project schedule. For each project, provide the name of an Owner’s representative (with a current phone number) who is most familiar with your performance on the project.

f. Provide detailed information on your firm’s experience with construction protocols that may be unique to similar facilities.

E Proposed Plan E-1 With regard to your firm’s overall role in the project, please provide a statement of your definition of the role, your anticipated level of management responsibility and accountability for project concerns.

E-2 Provide a brief summary of your cost management plan for controlling costs on this project while maintaining the project schedule.

E-3 Provide your procurement and workforce plan including details on your plan to assure local contractor opportunity. Describe how your firm intends to arrange the construction into bid packages in order to reach the GSFIC’s schedule and budget objectives.

E-4 Provide a brief summary schedule management plan for this project during construction.

Describe systems and procedures your firm uses to manage the project schedule. Describe alternatives that may be explored to shorten the schedule.

E-5 Provide a brief summary of your subcontractor management plan including, contract document compliance procedures, project accounting procedures, and issue resolution.

E-6 Provide a brief summary of your closeout management plan for this project. Describe your systems and procedures for your closeout plan.

E-7 Provide a brief summary of your quality assurance plan for this project. Describe your firm’s approach for validating compliance with the construction documents. Explain your process for ensuring quality workmanship.

E-8 Provide a brief summary of your site logistics plan for this project including plan for working around existing operations and for site access.

6. PREPARING FEE PROPOSALS

Fee Proposals will be solicited from the finalists invited to interview. The Fee Proposal Form will be provided with the Notice to Finalists document and shall be submitted by finalists. Detailed itemization of the fee proposal must be attached to the Fee Proposal Form.

7. SUBMITTAL OF PROJECT AND FEE PROPOSALS

Finalist firms shall submit/upload one (1) Project Proposal in pdf format to a GSFIC ftp site and one (1) fee proposal in pdf format to a GSFIC ftp site. The project proposal and fee proposal must be separate pdf documents. Project proposals must be prepared in a manner that when printed would typically fit on standard (8 ½” x 11”) paper and should not exceed 40 pages. Emphasis should be on completeness, relevance, and clarity of content.

To expedite the review of Project Proposals, it is essential that respondents follow the format listed above.

The content of all Project Proposals must be categorized and numbered as outlined in the above and must include all requested information.

The Project Proposal and Fee Proposal must be uploaded to the link listed on the Project Fact Sheet.

Uploaded Project Proposals must be labeled/named “Project No.-CM - firm name - Project Proposal”.

Uploaded Fee Proposals must be labeled (named) “Project No.-CM - firm name Fee Proposal.” For example, Project No.-CM – ABC Contracting – Fee Proposal.

Proposals must be electronically received by the Owner prior to the deadline indicated in the Schedule of Events. Printed copies will not be accepted. Firms should verify their upload was successful. For confirmation or issues with upload please contact the point of contact listed on the Project Fact Sheet via phone or email.

8. INTERVIEW INFORMATION

Firms selected to participate in interviews shall be notified by the Notice to Finalists letter issued by the Procurement Representative. The Notice to Finalists letter shall designate a place and time for the interview session and shall contain relevant information regarding the interviews/presentations.

The intent of the formal interview process is to provide the Selection Committee with in-depth information from the firm in order to make a final selection of the best-suited firm for the Project. Firms are discouraged from reviewing general company history and past experience previously submitted in Statements of Qualifications and/or Project Proposals unless this information is particularly relevant to the presentation.

All key personnel should be present at the interview including, at a minimum, the project superintendent, project manager, and project executive.

The interview sessions will last a total of 60 minutes. The format for the interview will be as follows:

a) Introductions & Project Approach (35 minutes) Firms will be provided with up to 35 minutes for detailed introductions and presentation time. Firms have the flexibility to approach the presentation in a manner of their choosing. Firms should focus their presentations on their plan for managing the following construction issues. The proposing team may use visual aids such as PowerPoint to assist with their presentation:

• Schedule

• Cost Management

• Approach to constructing the project.

• Any unique characteristics or services the firm offers.

b) Questions and Answers – (25minutes) Twenty-five minutes of the interview time will be reserved for questions from the Selection Committee to help the Selection Committee gain additional insight into the strengths of teams being proposed and clarify any information presented in the Interview or Project Proposals.

9. FINAL SELECTION – PRICE SCORE + PROPOSAL/INTERVIEW SCORE

a. Calculation of Proposal/Interview Score Upon completion of the evaluation of Project Proposals and Interviews by the Selection Committee, each member of the Selection Committee will score the firms based upon the Qualifications Criteria listed above.

GSFIC Procurement will then compile the Proposal/Interview Scores for each firm and calculate the average Proposal/Interview Score for each firm.

b. Calculation of Price Score Upon completion of the scoring for Qualifications, GSFIC Procurement will open and score each Price Proposal. Price Proposals shall be scored by dividing the total price proposed by the lowest firm by the total price proposed by the firm and multiplying the result by 100. For example, if Firm A proposed $105 and Firm B proposed $125, Firm A would be awarded 100 points ((105 ÷ 105) × 100 = 100). Firm B would be awarded 84 points ((105 ÷ 125) x 100 = 84).

c. Calculation of Total Score = Price Score (100 possible points) + Proposal/Interview Score (100 possible points)

Final Evaluation

The Project Proposal Score will be added to the Price Score. The firm with the highest total score shall be selected. Negotiations will then be initiated with the best-qualified firm to finalize the terms and conditions of the contract. In the event a satisfactory fee agreement cannot be reached with the highest ranking firm, the Owner will formally terminate the negotiations in writing and enter into negotiations in turn with the second highest ranking firm and so on until a mutual agreement is established and the Owner awards a contract.

End of Section

(Exhibit A)

CERTIFICATION FORM

I, _, being duly sworn, state that I am_______________(title) of _____________________(firm) and hereby duly certify that I have read and understand the information presented in the attached proposal and any enclosure and exhibits thereto.

I further certify that to the best of my knowledge the information given in response to the request for proposals is full, complete and truthful.

I further certify that the proposer and any principal employee of the proposer has not, in the immediately preceding five years, been convicted of any crime of moral turpitude or any felony offense, nor has had their professional license suspended, revoked or been subjected to disciplinary proceedings.

I further certify that the proposer has not, in the immediately preceding five years, been suspended, debarred, or otherwise excluded or ineligible from contracting with any federal, state or local government agency, and further, that the proposer is not now under consideration for suspension or debarment from any such agency.

I further certify that the proposer has not in the immediately preceding five years been defaulted or…