Gutter and Downspout Replacement.pdf

DURHAM COUNTY

NORTH CAROLINA

REQUEST FOR PROPOSALS

Gutter and Downspout Replacement at Durham County’s General Services ‘ Warehouse

RFP 27-013

Proposals Due:

December 3, 2026

2:00 P.M., Eastern Time

Table of Contents

PROPOSAL SCHEDULE

REQUEST FOR PROPOSALS

LEGAL NOTICE

INSTRUCTIONS TO PROPOSERS

3. PROPOSAL DUE DATE:

4. COMMUNICATION WITH PROPOSERS:

5. LATE PROPOSALS:

6. VENDOR APPLICATION:

8. DISCREPANCIES AND OMISSIONS:

9. SECURITY OF NON-PUBLIC RECORDS:

10. E-VERIFY:

EQUAL EMPLOYMENT OPPORTUNITY

QUALIFICATIONS AND SUBMISSION REQUIREMENTS

Tab 1 – Signed Forms Tab 2 – Executive Summary Tab 3 – Corporate Overview Tab 4 – Approach Tab 5 – Organization and Staffing Tab 6 – Qualifications and Experience Tab 8 – Conflict of Interest

EVALUATION AND AWARD CRITERIA

SCOPE OF WORK

ATTACHMENTS AND AFFIDAVITS

PROPOSAL FORM

NO PROPOSAL REPLY FORM

ADDENDUM ACKNOWLEDGEMENT

NON-COLLUSION AFFIDAVIT

AFFIDAVIT OF COMPLIANCE

VENDOR APPLICATION & W-9

GUTTER AND DOWNSPOUT REPLACEMENT AT

DURHAM COUNTY’S GENERAL SERVICE’S WAREHOUSE

PROPOSAL SCHEDULE

(Note: The dates below are subject to change)

Advertisement Date

October 25, 2026

Site Visit Date

November 12, 2026

10:00 AM EST

Last Date for Questions

November 24, 2026

3:00 PM EST

Sealed Proposal Due Date

December 3, 2026

2:00 EST

REQUEST FOR PROPOSALS

Gutter and Downspout Replacement at Durham County’s General Service’s Warehouse

ISSUE DATE: October 25, 2026

ISSUING DEPARTMENT: County of Durham Purchasing Division of Finance 201 East Main Street, 7th Floor, Room 703 Durham, NC 27701

The purpose and intent of this Request for Proposals (RFP) is to solicit proposals from qualified firms to provide labor and materials for installation of gutters and downspouts at Durham County’s General Services warehouse at 4527 Hillsborough Road. Sealed Proposals will be received until 2:00 P.M., Eastern Time on December 13, 2026.

All inquiries concerning the Scope of Work, Proposal Submission Requirements or Procurement Procedures should be directed to:

Godfrey Herndon, Procurement Specialist

Purchasing Division Email: purchasinggroup@dconc.gov

Telephone: 919-560-0741

Sealed Proposals shall be mailed and/or hand delivered to the Issuing Department shown above, and the envelope shall bear the name and number of this Request for Proposals (RFP). It is the sole responsibility of the Proposer to ensure that his/her Proposal reaches the Purchasing Division by the designated date and hour indicated above. NOTE: US Postal Service does not deliver directly to Administration Building II at 201 E. Main St., Floor 7, Room 3. Please use an alternate delivery method for submitting your bid or proposal.

In compliance with this Request for Proposals and to all the terms and conditions imposed herein, the undersigned offers and agrees to furnish the goods and services described in accordance with the attached signed proposal.

Firm Name: __________________________________ Date:

Address: ___________________ __________ By:

(Name Typed/Printed)

(Signature in Ink) Phone:

mailto:purchasinggroup@dconc.gov

LEGAL NOTICE

The County of Durham will receive sealed proposals for qualified Contractor(s) to establish a contract to provide labor and materials to install gutters and downspouts at Durham County’s General Services’ Warehouse, 4527 Hillsborough Road on December 3, 2026, at 2:00 P.M Eastern Time, in the Durham County Purchasing Division of Finance, 201 East Main Street, 7th Floor, Room 703, Durham, North Carolina 27701. No proposals will be accepted after the official time and date.

SITE VISIT:

A SITE VISIT will be held at 10:00 A.M. Eastern Time, on November 12, 2026, located at the General Services Warehouse, 4527 Hillsborough Road, Durham NC 27705.

An electronic copy of this Request for Qualifications (RFQ) can be obtained from Durham County’s eBid System located under Bid Opportunities at:

https://dconc.gov/Finance/Purchasing/Bid-Opportunities.

Proposers must register in the eBid system in order to download the solicitation and any addenda. Registered Proposers will automatically receive email notifications of all solicitations and addenda issued by the Purchasing Division.

The County reserves the right to accept or reject, in whole or in part, such proposals as appears in its judgment to be in the best interest of the County.

Publication Date: October 25, 2026 https://dconc.gov/Finance/Purchasing/Bid-Opportunities

INSTRUCTIONS TO PROPOSERS

1. In order for a proposal to be considered, it must be based on terms, conditions and Scope of Work contained herein and must be a complete response to this RFP. One (1) hard copy Original, and Four (4) hard copies” of the Original and shall be submitted to the Issuing Department.

The original Proposal should be marked “Original”. The copies must consist of all documents that are included in the “Original” Proposal. No other distribution of the Proposal shall be made by the Proposer. Proposals shall be limited to thirty (30) double-sided single-sided pages or less and must be signed by an authorized representative. Each Proposal should be bound in a single volume with all relevant documentation. The coversheet, the letter of introduction, section dividers, detailed résumés, forms and dividers are not included in this page limit. The County may elect to require oral presentations after receipt of the proposals.

2. SITE VISIT: Site Visit will be held on November 12, 2026. For additional Site Visit information contact:

Project Manager: Kenneth Bridges

Telephone: 919-201 -1540 Email: kbridges@dconc.gov

3. PROPOSAL DUE DATE: Sealed Proposals will be received until 2:00 P.M. Eastern Time, on

December 3, 2026.

Proposals must be mailed, or hand delivered to:

Durham County Purchasing Division Attn: Godfrey Herndon, Procurement Specialist 201 East Main Street, 7th Floor, Room 703 Durham, NC 27701

Sealed proposals shall be duly marked and/or identified with Proposer name, address and RFP number.

NOTE: US Postal Service does not deliver directly to Administration Building II at 201 E. Main St., Floor 7, Room 3. Please use an alternate delivery method for submitting your bid or proposal.

4. COMMUNICATION WITH PROPOSERS: All communications between the Purchasing

Division and prospective Proposers shall be in writing. E-mailed questions will be accepted and can be sent to purchasinggroup@dconc.gov. Any inquiries, requests for interpretation, technical questions, clarification, or additional information shall be directed to Godfrey Herndon, Procurement Specialist, at the email address above. All questions concerning this RFP shall reference the RFP number, section number and paragraph. Questions and responses affecting the Scope of Work will be provided to all Proposers by issuance of an Addendum. All questions shall be received by the Purchasing Division no later than 3:00 P.M., Eastern Time on November 19, 2026. NO EXCEPTIONS.

mailto:purchasinggroup@dconc.gov

5. LATE PROPOSALS: Proposals received after the date and time specified will not be considered for award and will be returned to the Proposer unopened.

6. VENDOR APPLICATION: All Proposers shall complete and submit the Vendor Application along with the W-9 Form. This information will be used to create or update the County’s electronic vendor database upon award of contract.

7. DISCREPANCIES AND OMISSIONS: Should a Proposer find discrepancies in, or omissions from the documents, or should be in doubt as to their meaning, he/she should at once notify the County, and a written Addendum shall be issued. The County will not be responsible for any oral instructions. Acknowledgment of any Addendum received shall be noted on the Addendum Acknowledgement Form included in the Proposal. In closing of a contract, any Addendum issued shall become a part thereof.

8. SECURITY OF NON-PUBLIC RECORDS: Pursuant to N.C.G.S. § 132-1.7, entitled, “Sensitive Public Security Information”, public records, as defined in G.S. 132-1, shall not include information containing specific details of public security plans and arrangements or the detailed plans and drawings of public buildings and infrastructure facilities. Therefore, all information provided, received, gathered or obtained by BIDDER containing specific details of public security plans and arrangements or the detailed plans and drawings of public buildings and infrastructure facilities shall be held confidential and shall be used by the BIDDER only for the purpose of responding to this bid. All plans and drawings shall be returned to the County. Any breach of this paragraph by the BIDDER may result in BIDDER being barred from being awarded any contracts with the COUNTY.

9. E-VERIFY: As a condition of payment for services rendered under this agreement, CONTRACTOR shall comply with the requirements of Article 2 of Chapter 64 of the General Statutes. Further, if CONTRACTOR provides the services to the County utilizing a subcontractor, CONTRACTOR shall require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of the General Statutes as well. CONTRACTOR shall verify, by affidavit, compliance of the terms of this section upon request by the COUNTY.

END OF INSTRUCTIONS TO PROPOSERS

EQUAL EMPLOYMENT OPPORTUNITY

During the performance of this contract, the contractor agrees as follows:

A. The contractor will not discriminate against any employee or applicant for employment because of race, handicap, age, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to race, handicap, age, color, religion, sex or national origin. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruiting advertising, layoff or termination rates of pay or other forms of compensation, and selection for training including apprenticeship. The contractor agrees to post in conspicuous places available to employees and applicants for employment notices setting forth the provisions of the nondiscrimination clause.

B. The contractor will in all solicitations or advertisements for employees placed by or on behalf of the contractor state that all qualified applicants will receive consideration for employment without regard to race, handicap, age, color, religion, sex, or national origin.

C. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding a notice to be provided advising the labor union or workers' representative of the contractor's commitments under the Equal Employment Opportunity section of this contract and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

D. In the event of the contractor's noncompliance with nondiscrimination clauses of this contract or with any such rules, regulations or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further County contracts.

E. The contractor will include the provisions of this section in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Board of County Commissioners of the County of Durham, North Carolina so that such provisions will be binding such Subcontractor or Proposer.

QUALIFICATIONS AND SUBMISSION REQUIREMENTS

The Proposal must include all of the information set forth in this Section and other Sections of this RFP and should be organized and tabbed appropriately. Unnecessary elaborate brochures or other materials beyond those sufficient to present a complete and effective response to this solution are not desired and may be construed as an indication of the Proposer’s lack of cost consciousness.

Therefore, elaborate artwork, expensive paper and bindings, etc., are strongly discouraged.

One (1) Original hard copy, and Four (4) hard copies of the Original, shall be submitted to the Issuing Department.

Tab 1 – Signed Forms This Tab should include the following forms and information.

a. Signed Proposal Form

b. No Proposal Reply Form (if applicable)

c. Addendum Acknowledgement Form

d. Non-Collusion Affidavit Form (Must be Notarized)

e. Affidavit of Compliance (E-Verify) Form (Must be Notarized)

f. Vendor Application/W-9 Form

Tab 2 – Executive Summary This Tab should provide a brief summary of the Proposer’s understanding of the Scope of Work presented in this RFP and emphasize any unique aspects or strengths of the Proposal.

Tab 3 – Corporate Overview This Tab should present an overview of the Proposer’s organization and should include the firm’s name, address, phone and fax numbers, firm history, email address and phone number of the firm’s representative for the Proposal.

Tab 4 – Approach This Tab should present the Proposer’s approach to providing the services specified in this RFP. This Tab should describe the services to be provided, who will provide the services, how the services will be provided, etc. This Tab should include a description of activities, such as the project methodology and timeline for project completion, etc. The Proposer should also include in this Section its plan for managing the work requirements. Most of the proposed responses to the requirements found in Work Requirements should be included under this Tab.

Tab 5 – Organization and Staffing This Tab should present the Proposer’s proposed organization structure and staffing chart showing specific job classifications, number of employees and full-time equivalent employees by position and reporting relationships. Résumés for all managerial and key personnel should be provided in sufficient detail to be able to determine the nature and depth of each individual’s relevant experience.

This Tab should also identify any of the required services that the Proposer intends to subcontract, if any, providing for each (i) the reasons for subcontracting, (ii) the proposed subcontractor’s responsibilities, and (iii) information identifying proposed subcontractor’s name, location, relevant personnel and experience.

Tab 6 – Qualifications and Experience In this Tab, the Proposer should describe its track record in performing services comparable to those specified in this RFP and other information relevant to making a determination as to the ability of the Proposer to perform these services. This tab should also include a list of all similar work performed by your firm over the past five (5) years. This list should include the name of each client, a client contact and telephone number, the size and Scope of Work provided, effective dates of the contract(s) with this client, and the annual contract amount.

Tab 7 – Conflict of Interest In this Tab the Proposer should describe any involvement that your firm, its employees, or its owner(s) have that may constitute a conflict of interest.

EVALUATION AND AWARD CRITERIA

Based on the evaluation criteria outlined below, all Proposals will be evaluated and scored by the Evaluation Committee designated by the County of Durham. Written or oral discussions may be requested to resolve issues relating to individual proposals.

1. Evaluation Criteria: Proposals will be evaluated using the following criteria:

Category Description Percentage

1. Understanding of the Scope of Work

Demonstrates a clear understanding of the project requirements, objectives, and deliverables.

20%

2. Experience and Qualification

Demonstrates relevant experience, qualifications, and a successful track record with similar projects

20%

3. Technical Approach and Methodology

Presents a sound, practical, and effective approach to completing the work and meeting project requirements

20%

4. Project Management and Staffing

4. Identifies qualified personnel, clearly defined roles, project timelines, and effective management strategies.

20%

5. Work Plan and Schedule

Provides a realistic timeline, milestones, and plan for completing the project within the required timeframe.

20%

Total Possible Percentage: 100% (Adjust as needed)

2. Award of Contract

The County reserves the right to award to a single contractor or multiple contractors deemed to be fully qualified and best suited among those submitting proposals on the basis of the evaluation factors included in the Request for Proposals. Price shall be considered but shall not be the sole determining factor. Once the proposals are ranked and the most qualified firm is determined, the County may conduct further negotiations, and/or request presentations from firm to further assist in the clarification of information and selection process.

The County reserves the right to accept or reject, in whole or in part, proposals as appears in its judgment to be in the best interest of the County.

SCOPE OF WORK

This Scope of Work will become an integral part of the contract between the County of Durham and the Contractor. The Contractor hereby agrees to provide services and/or materials to the County pursuant to the provisions set forth below.

1.0 PURPOSE: The purpose and intent of the Request for Proposals (RFP) is to solicit proposals from qualified firms to provide labor and materials to install gutters and downspouts at 4527 Hillsborough Road (General Services Warehouse).

2.0 INVOICE PAYMENT: Invoices submitted will be paid net 30 days. Invoices shall be forwarded to the County’s Designated Representative for review and payment approval.

3.0 TERMS OF CONTRACT: The term of the contract is from Date of Award through June 30th of the 2027.

4.0 CANCELLATION OF CONTRACT: The County of Durham reserves the right to cancel and terminate any resulting contract(s), in part or in whole, without penalty, upon 30 days written notice to the Contractor. Any contract cancellation shall not relieve the Contractor(s) of the obligation to deliver and/or perform services on all outstanding orders issued prior to the effective date of cancellation.

5.0 COUNTY DESIGNATED REPRESENTATIVE:

Name: Kenneth Bridges Phone: 919-201-1540 Email: kbridges@dconc.gov

6.0 BACKGROUND: The commercial property at 4527 Hillsborough Road, Durham, NC 27705 is a light industrial warehouse facility built in 2000. The total size of the building footprint is 44,800 square feet with a 7,600 square foot mezzanine. The space is separated into several operational areas:

• Conditioned Production Area: 22,634 square feet (fully air-conditioned space).

• Heated Warehouse/Storage: 17,920 square feet.

• Administrative Office Space: 4,246 square feet

Structural Specifications:

• Clear Heights: 23 to 27 feet, making it ideal for high-density vertical racking.

• Loading Infrastructure: 3 dedicated loading docks equipped with pneumatic self-levelers for efficient shipping and receiving.

• Lot Size: Situated on a 4.98-acre parcel, providing ample room for truck maneuvering and parking.

• Safety & Zoning: Fully sprinklered facility operating under Durham County's IL (Light

Industrial) zoning regulations

7.0 WORK REQUIREMENTS:

1. Set up material, equipment, and safety per OSHA guidelines.

2. Remove approx. (570LF) of existing gutter.

3. Furnish and install approx. (570LF) of new shop fabricated 24ga. commercial box gutter.

4. Remove approx. (770LF) of existing downspout.

5. Furnish and install approx. (770LF) of (4"x5") corrugated downspouts and elbows.

6. Furnish and install (11) shop fabricated square to rounds to tie into underground drainage.

7. Color to match existing as close as possible using the manufacturer's standard color chart.

8. Clean and remove all Baker related materials and debris.

Note: Per SMACNA report, the existing gutters and downspouts are undersized

8.0 SCHEDULES/TIMELINES : Upon Notice of Award , the successful proposer shall with the

County Designated Representative to coordinated a reasonable installation schedule to not interfere with daily General Services Warehouse Operation.

ATTACHMENTS AND AFFIDAVITS

Attachment A

PROPOSAL FORM

In accordance with the attached instructions, terms, conditions, and Scope of Work we submit the following proposal to the County of Durham.

TOTAL PROPOSED COST

(Provide the Total Proposed Cost in writing, as indicated on the line above)

The above Total Proposed Cost should be based on being awarded the entire project.

I certify that the contents of this proposal are known to no one outside the firm, and to the best of my knowledge all requirements have been complied with.

Authorized Signature: ____________________________________________________ Name

Title

Firm Name

Attachment B

NO PROPOSAL REPLY FORM

TO: Durham County PROPOSAL #: 27-013

Purchasing Division 201 East Main Street, 7th Floor Durham, NC 27701

Proposal Title: GUTTER AND DOWNSPOUT REPLACEMENT AT

DURHAM COUNTY’S GENERAL SERVICES WAREHOUSE

To assist us in obtaining good competition on our Request for Proposals, we ask that each firm that has received an invitation, but does not wish to submit a proposal, state their reason(s) below and return to this office. This information will not preclude receipt of future invitations unless you request removal from the Bidders’ List by so indicating below, or do not return this form or bona fide proposal.

Unfortunately, we must offer a “No Proposal” at this time because:

____________ 1. We do not wish to participate in the proposal process.

____________ 2. We do not wish to submit a proposal under the terms and conditions of the Request for

Proposal document. Our objections are:

____________ 3. We do not feel we can be competitive.

____________ 4. We cannot submit a Proposal because of the marketing or franchising policies of the manufacturing company.

____________ 5. We do not wish to sell to the Durham County. Our objections are:

____________ 6. We do not sell the items/services on which Proposals are requested.

____________ 7. Other: ______________________________________________________________

FIRM NAME DATE

SIGNATURE PHONE

____________ We wish to remain on the Bidders’ List.

____________ We wish to be deleted from the Bidders’ List.

Attachment C

ADDENDUM ACKNOWLEDGEMENT

Receipt of the following Addendum is acknowledged:

Addendum no.__________________ Date____________________

Signature: _______________________ Date: ____________________

Name of Firm

Attachment D Required to be submitted with the bid)

NON-COLLUSION AFFIDAVIT

State of North Carolina County of Durham

, being first duly sworn, deposes and says that:

1. He/She is the of , the Proposer that has submitted the attached proposal;

2. He/She is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal;

3. Such Proposal is genuine and is not a collusive or sham Proposal;

4. Neither the said Proposer nor any of its officers, partners, owners agents, representatives, employees or parties of interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm or person to submit a collusive or sham Proposal in connection with the contract for which the attached Proposal has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Proposer, firm or person to fix the price or prices in the attached Proposal or of any other Proposer, or to fix any overhead, profit or cost element of the Proposal price of any other Proposer or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the County of Durham or any person interested in the proposed contract; and

5. The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affidavit.

Signature of Proposer Date

State of ____________________________, County of ________________________________

Subscribed and sworn to before me this _____day of _________________20___

Notary Public__________________________________________________________________

My commission expires_______________________________________________________

SEAL

Attachment E (Required to be submitted with the bid)

AFFIDAVIT OF COMPLIANCE

STATE OF NORTH CAROLINA AFFIDAVIT OF COMPLIANCE

COUNTY OF DURHAM with N.C. E-Verify Statutes

I, _________________________________ (hereinafter the “Affiant”), being duly authorized by and on behalf of

____________________________________ (hereinafter "Contractor") after first being duly sworn hereby swears or affirms as follows:

1. Contractor understands that E-Verify is the federal E-Verify program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with Article 2 of Chapter 64 of the North Carolina General Statutes; and

2. Contractor understands that an “Employer”, as defined in NCGS§64-25(4), is required by law to use E-Verify to verify the work authorization of its employees through E-Verify in accordance with NCGS§64-26(a). The term “Employer” does not include State agencies, counties, municipalities, or other governmental bodies.

3. Contractor is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in the state of North Carolina. (mark Yes or No)

a. YES _____

b. NO _____

4. Contractor will ensure compliance with E-Verify to the extent applicable and will ensure compliance by any subcontractors subsequently hired by Contractor to perform work under Contractor’s contract with Durham County.

This ______ day of _______________, 20__.

Signature of Affiant

Print or Type Name: ___________________________________________

State of ____________________________

County of __________________________

Signed and sworn to (or affirmed) before me, this the _____ day of ________________, 20____.

My Commission Expires:

Notary Public

(Affix Official/N otarial Seal)

Attachment F

VENDOR APPLICATION & W-9

Vendor Application and W9 Form | Durham County

(Click link above) https://dconc.gov/Finance1/Documents/Purchasing/DCo-Vendor-App--W-9-Fillable---ATTACH-TO-BID-PACKET-Updated-71025.pdf