Guaranteed_Income_for_Families_-_Evaluation_Partner.pdf

REQUEST FOR PROPOSAL

2023-RFP-0242

GUARANTEED INCOME FOR FAMILIES - EVALUATION PARTNER

County of Sacramento

9660 Ecology Lane

Sacramento, CA 95827

RELEASE DATE: September 13, 2023

DEADLINE FOR QUESTIONS: September 29, 2023

RESPONSE DEADLINE: October 13, 2023, 5:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Sacramento

REQUEST FOR PROPOSAL

Guaranteed Income for Families - Evaluation Partner

1. Definitions

2. Introduction

3. Proposer's Instructions

4. Minimum Qualifications

5. Sacramento County RIghts

6. Screening Criteria

7. Opportunity To Protest

8. Commencement Of Work

9. Project Details

10. Evaluation Phases

11. Proposal Submission Requirements

12. Sacramento County Standard Terms and conditions

13. Additional Terms and Conditions

14. Environmental Purchasing Policy

15. Web Accessibility Policy

Request for Proposal #2023-RFP-0242 Title: Guaranteed Income for Families - Evaluation Partner

1. DEFINITIONS

Response:The written, signed and sealed complete document(s) submitted according to the proposal instructions. Response does not include any verbal or documentary interaction apart from submittal of a formal Response.

Request/Proposal/Bid: The completed and released solicitation, including all subsequent addenda, made publicly available to all prospective proposers.

We/Us/Our: Terms that refer to the County of Sacramento, a duly organized public entity. They may also be used as pronouns for various subsets of the County organization, including, as the context will indicate:

• Purchasing - the Contracts and Purchasing Services Division of the Department of General

Services.

• Department/Division – The department or division requesting the goods or services contained in this request, for which this PROPOSAL is prepared and which will be the end user of the requested goods or services.

• Constituency – the client base or County population which may benefit from the procurement of goods and/or services requested herein.

You/Your: Terms that refer to businesses/individuals submitting a response. The term may apply differently as the context will indicate.

• Supplier - A business entity engaged in the business of providing services.

• Proposer - A business entity submitting a Response to this proposal. Suppliers which may express interest in this proposal, but who do not submit a Response, have no obligations with respect to the proposal requirements.

• Contractor - The Proposer(s) whose Response to this proposal is evaluated as meeting the needs of the County. Contractor(s) will be selected for award, and will enter into a contract(s) for provision of the services described in this proposal.

• Contractor’s Employee - All persons who can be offered to provide the services described in the proposal. All employees of the Contractor shall be covered by the insurance programs normally provided to persons employed by a company (ex: Worker’s Comp, SDI, etc.).

Mandatory: A required element of this request/proposal/bid. Failure to satisfy any element of this request/proposal/bid defined as “mandatory” will disqualify the particular response.

Default:A failure to act as required by any contract resulting from this request, which may trigger the right to sue or may excuse the other party's obligation to perform under the contract.

Cancellation/Termination:A unilateral or mutual decision to not complete an exchange or perform an obligation under any contract resulting from this request.

“Or Equal”: A statement used for reference to indicate the character or quality desired in a requested product or service. When specified in a proposal document, equal items will be considered, provided the response clearly describes the article. Offers of equal items must state the brand and number, or level of quality. When brand, number, or level of quality is not stated by proposer, the offer will be considered exactly as specified. The determination of the Purchasing Agent as to what items are equal is final and conclusive.

2. INTRODUCTION

2.1. Summary

Sacramento County’s Department of Child, Family & Adult Services, Child Protective Services (herein referred to as “DCFAS-CPS”) is seeking proposals from a qualified, forward-thinking, equity-centered organization/institution (Contractor), to serve as the evaluation partner for an upcoming guaranteed income pilot planned for launch in early 2024. DCFAS-CPS believes that providing guaranteed income to low-income Black and American Indian/Alaska Native families caring for children ages 0-5 in several specific zip codes in Sacramento County will directly impact parent and child well-being and help keep families together and will serve to prevent entry into more formal systems, such as Child Welfare and

Probation. DCFAS-CPS is interested in learning more about how direct cash transfers such as guaranteed income impacts the identified population with a particular interest in understanding any potential impacts to reducing the likelihood families will experience contact with the child welfare system.

Participation in all research activities will be voluntary for all participants. For the purposes of this RFP, the guaranteed income pilot will be referred to as the Family First Sacramento Guaranteed Income For

Families (FFSGIFF) pilot. Up to $300,000 is available for a period beginning upon contract execution through June 30, 2025.

This RFP is intended to support a rigorous process evaluation and evaluation of the outcomes and impacts of the FFSGIFF pilot. The knowledge gained through this evaluation will add to existing evidence of the implementation and effectiveness of Basic Income and related cash programs and policies.

Applicants should propose the most rigorous and appropriate research design, considering the practical and financial constraints of the FFSGIFF pilot and incorporating local stakeholder and resident involvement as a focus in the development and conduct of the evaluation. Rigorous designs are those that in part utilize experimental designs (i.e., randomization) or quasi-experimental designs (e.g., designs involving matched comparison groups, designs using propensity-score matching, or instrumental variable methods) to help address potential alternative explanations for the findings. Randomization of participants and control groups may not be feasible and alternative quasi-experimental designs are appropriate and acceptable. Rigorous designs should include data analytic plans that are appropriate for that design, hypotheses, and data collection measures. Data analytic plans should also anticipate and evaluate the effects of threats to the internal and external validity of the specified research design and propose alternative options to be conducted. Applicants are expected to demonstrate how their study would build on current literature and existing research from basic income/guaranteed income pilots across the U.S. Applicants who propose mixed method approaches that include additional qualitative analyses to explore the equity implications of quantitative findings will receive priority in our funding decision. Recognition of diverse knowledge systems and use of culturally centered approaches to information gathering, including employing methods, metrics, and indicators that are seen as appropriate and useful by the residents of the community can be important to strengthening data collection activities.

2.2. Background

The County of Sacramento encompasses approximately 994-square miles in the middle of the 400-mile long Central Valley and is bordered by Contra Costa and San Joaquin Counties on the south, Amador and

El Dorado Counties on the east, Placer and Sutter Counties on the north, and Yolo and Solano Counties on the West. Sacramento County is comprised of seven cities: Sacramento, Citrus Heights, Rancho

Cordova, Folsom, Elk Grove, Galt and Isleton and has a population estimate of 1,588,921 people as of

2021. Slightly under a quarter of the population, 23.3% are under the age of 18. Children under the age of five make up 6% of the population. White residents comprise approximately 61.5% of the residential population with Hispanic/Latinx residents making up approximately 24.5%, Asian residents making up approximately 18%, Black residents making up approximately 11%, and American Indian and Alaska

Native residents making up approximately 1.5% of the total residential population. Sacramento County is located on the Tribal land of the Nisenan, Maidu, and Miwok people. We also acknowledge the

Southern Maidu people to the North, the Valley and Plains Miwok/ Me-Wuk Peoples to the south of the

American River, and the Patwin Wintun Peoples to the west of the Sacramento River. We would also like to honor the Wilton Rancheria, the only federally recognized tribe in Sacramento County12.

In July 2021, California’s Family First Prevention Services (FFPS) was established in WIC 16585-16589 as an opt-in program for counties to develop and implement Title IV-E prevention services as part of comprehensive prevention, early intention services and to address child well-being. To opt-in to the

FFPS program, child welfare and probation departments must submit a Comprehensive Prevention Plan

(CPP), the components of which shall include primary, secondary and tertiary prevention and intervention strategies and services that support the ability of parents and families to provide safe, stable and nurturing environments for their children with emphasis on impacting disproportionality and disparities for families.

The CPP for Sacramento County is entitled “Family First Sacramento” and was approved by the

California Department of Social Services (CDSS) on April 20, 2023. The Family First Sacramento comprehensive prevention plan prioritizes strategies aimed to specifically address disproportionality and disparity within the child welfare and probation systems with a focus on primary prevention efforts.

Data demonstrate that Black and American Indian/Alaska Native families are over-represented and experience disparity in most aspects of California’s child welfare system. Additionally, national research estimates around 85% of families involved with the child welfare system have incomes below 200% of the federal poverty level. In Sacramento County, approximately 32% of Black children under age 5 and

41% of American Indian/Alaska Native children under age 5 are in poverty as compared to White children and youth at 14%3.

DCFAS-CPS identified guaranteed income as a primary prevention strategy in its CPP. The goal is to have a positive impact on the social determinants of health, which includes social, emotional and physical well-being (e.g., increase in food security and nutrition, improvement in physical and mental health, improvements in time and quality of parent-child interactions, decrease in income volatility, etc.) and to impact poverty (one indicator of higher possibility of child welfare involvement). DCFAS-CPS believes that families know best how to meet their needs, and having access to unrestricted money each month will enable them to make the choices that are best for their family and improve their overall health and well-being. The assumption is that if families can meet their needs, it will decrease the likelihood of them being referred to or involved with the child welfare system. Findings from other guaranteed income pilots and direct cash transfer programs support the expectations for improved family well-being, and DCFAS-CPS hopes that through partnership with an evaluation partner we may further study any potential impacts that may be related to decreased likelihood of contact with/involvement with the child welfare system.

During Fiscal Year 2021/2022, Black and American Indian/Alaska Native children 0-5 years of age experienced disproportionate representation, at a rate between 2-5 times that of White children, throughout the major decision points in the child welfare system (ex: calls to the child abuse hotline regarding the child, open child abuse investigations, open court ordered or voluntary services, and separation/removal from their family). We are interested in looking at these areas closer in relation to how receiving guaranteed income may impact these areas, if possible. We also want to be mindful of any unintended consequences and trust within the community identified as eligible for the FFSGIFF pilot, so further conversation with the identified evaluation partner will help determine how we delve further into evaluating this area.

Guaranteed income programs provide monthly, no-strings attached cash payment directly to participants. Guaranteed income payments are meant to supplement, rather than replace, the existing social safety net benefit programs that families may already be receiving and can be a tool to improve racial and gender equity. DCFAS-CPS intends to launch the FFSGIFF pilot in early 2024 in two regions of

Sacramento County where Black and American Indian/Alaska Native children ages 0-5 years and their families experience high rates of poverty and high rates of contact with and entry into the child welfare system. Approximately 200 low-income (under 200% of the federal poverty level) Black and American

Indian/Alaska Native families will be randomly selected after eligibility criteria determination has been confirmed. Participants will receive $725 recurring, monthly, unrestricted direct cash disbursements for

12 months. Pending confirmation from CDSS, we anticipate State Block Grant funding will need to be expended by June of 2025 and thus, the FFSGIFF pilot funds will need to be disbursed to families prior to this date. Funds will be disbursed to families through the identified Implementation and Fund

Distribution Partner.

2.3. Contact Information

Gabriela Villa

Administrative Services Officer II

9750 Business Park Drive

Suite 220

Sacramento, CA 95827

Email: villaga@saccounty.gov

Phone: (916) 874-4217

Department:

Child, Family and Adult Services

Department Head:

Michelle Callejas

Director

2.4. Timeline

Release Project Date September 13, 2023 mailto:villaga@saccounty.gov tel:(916)874-4217

Pre-Bid Meeting (Non-Mandatory) September 25, 2023, 1:30pm https://www.zoomgov.com/j/1611813833?pwd=Vj

IvcWdiK01ydGxHWlZUa0F5TFNaUT09&from=addo n

One tap mobile: US: +16692545252,,1611813833# or +16692161590,,1611813833#

Meeting URL:

https://www.zoomgov.com/j/1611813833?pwd=Vj

IvcWdiK01ydGxHWlZUa0F5TFNaUT09&from=addo n

Meeting ID: 161 181 3833

Passcode: 365893

Join by Telephone

For higher quality, dial a number based on your current location.

Dial: +1 669 254 5252 US (San Jose)

+1 669 216 1590 US (San Jose)

+1 415 449 4000 US (US Spanish Line)

+1 646 828 7666 US (New York)

+1 646 964 1167 US (US Spanish Line)

+1 551 285 1373 US (New Jersey)

Meeting ID: 161 181 3833

Question Submission Deadline September 29, 2023, 5:00pm

Submission Deadline October 13, 2023, 5:00pm

Award Contract October 23, 2023 https://www.zoomgov.com/j/1611813833?pwd=VjIvcWdiK01ydGxHWlZUa0F5TFNaUT09&from=addon https://www.zoomgov.com/j/1611813833?pwd=VjIvcWdiK01ydGxHWlZUa0F5TFNaUT09&from=addon https://www.zoomgov.com/j/1611813833?pwd=VjIvcWdiK01ydGxHWlZUa0F5TFNaUT09&from=addon

3. PROPOSER'S INSTRUCTIONS

General Format: Respond to all requests for information and completion of forms contained in this

Request for Proposal. You may use additional sheets as necessary. A qualifying response must address all items. Brochures and advertisements will not be considered a complete reply to requests for information and will not be accepted as such. Proposer is solely responsible for accuracy and completeness of proposal response and for electronically separating confidential documents when submitting their response through SacCountyEbids. Responses considered incomplete may be rejected.

Alteration of Proposal Text: the original text of this proposal document, as well as any attachments, amendments or other official correspondence related to this proposal document, may not be manually, electronically or otherwise altered by proposer or proposer’s agent(s). Any response containing altered, deleted, additional or otherwise non-original text will be disqualified.

Preparation of Response:

A. All responses must be signed by an authorized officer or employee of the responder.

B. Responses must be submitted prior to the specified date and time, using the SacCountyEbids.

Responses delivered by hand, fax, telephone, e-mail, or any postal carrier will not be accepted. If bidder uploads a file to SacCountyEbids, it is bidder responsibility to ensure the file is not corrupt or damaged. If County is unable to open an attachment because it is damaged, corrupt, infected, etc., it may disqualify bidder’s submission. See this training guide for guidance entering your online response.

C. Time of delivery must be stated as the number of calendar days following receipt of the order by the proposer to receipt of the goods or services by the County.

D. Time of delivery may be a consideration in the award.

E. Prices will be considered as net if no cash discount is offered. If a discrepancy between the unit price and the item total exists, the unit price prevails.

F. Shipping Terms: N/A; Payment Terms: TBD.

Confidential Information/Public Record: All responses become property of the County. All responses, including the accepted proposal and any subsequent contract, become public records per the requirements of the California Government Code, Sections 6250 -6270, “California Public Records Act”.

Proprietary material must be clearly marked as such. Pricing and service elements of the successful proposal are not considered proprietary information.

The County will treat all information submitted in a proposal as available for public inspection once the

County has selected a contractor. If you believe that you have a legally justifiable basis under the

California Public Records Act (Government Section 6250 et. seq.) for protecting the confidentiality of any information contained within your proposal, you must identify any such information, together with the legal basis of your claim in your proposal, and present such information separately (see "Confidential" section in Vendor Submissions) as part of your response package.

https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/saccounty http://help.procurenow.com/en/articles/5815468-opengov-procurement-vendor-training

The final determination as to whether the County will assert your claim of confidentiality on your behalf shall be at the sole discretion of the County. If the County makes a determination that your information does not meet the criteria for confidentiality, you will be notified as such. Any information deemed to be non-confidential shall be considered public record.

4. MINIMUM QUALIFICATIONS

This proposal award will be determined by factors other than price alone. The County’s sole purpose in the evaluation process is to determine from among the Responses received, which one is best suited to meet the County’s needs. Any final analysis or weighted point score does not imply that one proposal is superior to another, but simply that in our judgment the proposal(s) we select offer(s) the best overall solution for our current and anticipated needs. The County reserves the right to make modifications to any scoring and/or weight structure prior to the evaluation of responses. The responses will remain sealed during the proposal evaluation period, and will be made available for public inspection upon notice of proposal award.

4.1. Scoring Criteria

Proposals will be reviewed and evaluated by an Evaluation Committee which may consist of County

Staff, representatives from other public agencies, and/or individuals from the community at large. A panel of evaluators will recommend the highest rated proposal(s) to the DCFAS Director. The DCFAS

Director will make final recommendations to the Sacramento County Board of Supervisors. The DCFAS

Director may recommend an agency that is not the highest rated and provide justification for the recommendation to the Board of Supervisors.

4.2. At minimum, the applicant must have:

A. Four (4) years of experience supporting the evaluation of at least three (3) other programs, with preference to those with direct experience on similar types of income support program evaluations, utilizing trauma-informed and mixed methodologies in partnership with others to lift and amplify the voices of marginalized populations and communities utilizing equity and social justice approaches.

B. Have a strong demonstrated background in working with under-resourced, under-represented, minority and/or marginalized populations and communities when approaching research and evaluation projects, and consistent success in achieving high response rates/levels of engagement with voluntary participants.

C. Have the capacity to arrange, purchase and distribute incentives to support and compensate for voluntary participation in surveys, focus groups and other evaluation activities (ie: organizations hosting groups, community members who participate).

D. Ability to be accessible and present in the Sacramento area to work closely with DCFAS-CPS and the Implementation and Fund Distribution contractor and to compile the voices and stories of participants as needed.

E. In collaboration with DCFAS-CPS and the Implementation and Fund Distribution contractor, ability to design and implement a mixed method evaluation plan that allows for the strongest feasible scientific assessment of this pilot given the constraints of the funded pilot and with an as minimally invasive and time-protective process for the participants as possible.

F. Ability to compile initial evaluation data (e.g., program formative and process measures, basic demographics of participants, stories and experiences of participants, impacts on extended families, neighborhoods and/or social determinants of health, unintended consequences, and any other qualitative and quantitative data jointly agreed upon such as child welfare involvement) and summarize in a report (or series of reports) the initial findings related to implementation, and any identifiable early impacts and outcomes of the FFSGIFF pilot by June

2025 (this may be within a month or two of final payments being distributed to families).

G. Ability to provide solid fiscal accountability to the project.

H. Ability to clearly communicate and explain research principles and methods to a lay audience.

I. Awareness of and willingness to learn about direct cash transfers as a strategy to improve equity and well-being of the identified population as described in this RFP.

J. Have the appropriate staff available and ready to provide services as outlined in the Scope of

Required Services to support the launch of a guaranteed income program in early 2024.

4.3. 4.3 Insurance Requirements

Your application should include a standard certificate of insurance showing current coverages. If your current insurance coverage does not conform to the requirements of the attached insurance exhibit, do not obtain additional insurance until a contract is offered. You must, however, provide written evidence, which must be in the form of a letter from your insurance broker or agent that you will be able to have the required insurance in place before a contract is signed and services commence.

IF DURING THE APPLICATION SCREENING, SACRAMENTO COUNTY FINDS A PROBLEM WITH THE

APPLICANTS’ INSURANCE SUBMISSION, APPLICANT WILL HAVE ADDITIONAL TIME TO SUBMIT ANY

REQUIRED DOCUMENTATION.

Applicants will be notified via e-mail regarding any deficiencies in the insurance submission.

Certificate holder or additional insured proof is not required.

If you receive a formal contract offer at the completion of this RFP process, and your current insurance coverage does not meet the insurance requirements of the contract, you must provide proof of the required coverage at the time required by the County, or the County has the right to enter into negotiations with the proposer who submitted the next highest-rated application or issue a new RFP.

In general, the best course is to provide the sample exhibit to your insurance agent or broker and direct him or her to provide a standard certificate of insurance to certify the coverage currently in force.

I. Contract Insurance Requirements

A. CONTRACTOR shall procure, maintain, and keep in force at all times during the term of the

Contract, at CONTRACTOR’s sole expense, the following minimum required insurance policies and limits which are intended for the protection of COUNTY and the public. CONTRACTOR’s obligations for loss or damage arising out of CONTRACTOR’s work or services are in no way limited by the types or amounts of insurance set forth herein. In specifying minimum insurance requirements herein, COUNTY does not assert that the required minimum insurance is adequate to protect CONTRACTOR. CONTRACTOR is solely responsible to inform itself of the types and amounts of insurance it may need beyond these requirements to protect itself from loss, damage or liability. It is the sole responsibility of CONTRACTOR to notify its insurance advisor or insurance carrier(s) regarding coverage, limits and forms specified in this Insurance

Requirements Exhibit.

B. COUNTY reserves the right to modify the required minimum insurance coverages and limits depending on the scope and hazards of the work or services to be provided. COUNTY’s requirements shall be reasonable but shall be imposed to assure protection from and against the kind and extent of risks that exist at the time a change in insurance is required. Any claim by

CONTRACTOR that COUNTY’s insurance changes result in higher costs will be subject to review and approval by COUNTY, whose approval will not be unreasonably withheld.

C. Where a specific Insurance Services Office (ISO) form is referenced in these Requirements or the

CONTRACTOR utilizes “a form or policy language as broad in scope and coverage” to satisfy the insurance requirements required herein, CONTRACTOR shall use the most recently approved

State edition or revision of the form(s) or policy language to satisfy the insurance requirements.

II. Verification of Coverage

A. CONTRACTOR shall furnish COUNTY with original certificates and copies of required endorsements, or original certificates and copies of the applicable insurance policy language effecting coverage required by this Exhibit; or a combination thereof.

B. COUNTY reserves the right to require that CONTRACTOR also provide a copy of the declarations page and a copy of the schedule of forms and endorsements of each policy of insurance required herein. COUNTY further reserves the right to require that CONTRACTOR, through its broker, provide explanatory memoranda regarding coverages, endorsements, policy language, or limits as required herein. All required verifications of coverage are to be received and accepted by COUNTY before work or services commence. However, failure to obtain the required documents prior to the work beginning shall not waive CONTRACTOR’s obligation to provide them.

C. COUNTY reserves the right to require complete copies of all required insurance policies, including endorsements, required by this Exhibit, at any time and with reasonable notice.

D. If CONTRACTOR utilizes proprietary coverage forms or endorsements, CONTRACTOR has the option of having its broker provide explanatory memoranda confirming coverage and limits as required herein.

III. Minimum Scope of Insurance and Limits

CONTRACTOR’s coverage shall include the following:

A. GENERAL LIABILITY: Commercial General Liability insurance including, but not limited to, protection for claims of bodily injury and property damage, personal and advertising injury, contractual, and products and completed operations. Coverage shall be at least as broad as

“Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 0001”

(Occurrence Form) or a form as broad in scope and coverage. The limits of liability shall be not less than:

Each Occurrence: Two Million Dollars ($2,000,000)

Personal & Advertising Injury: Two Million Dollars ($2,000,000)

Products/Complete Operations: Two Million Dollars ($2,000,000) Aggregate

General Aggregate: Two Million Dollars ($2,000,000)

B. AUTOMOBILE LIABILITY: Automobile Liability insurance providing protection for bodily injury and property damage arising out of ownership, operation, maintenance, or use of owned, hired, and non-owned automobiles. Coverage shall be at least as broad as ISO Business Auto Coverage

Form CA 0001 (or a form or policy language as broad in scope and coverage), symbol 1 (any auto), if commercially available. Use of any symbols other than symbol 1 for liability for corporate/business owned vehicles must be declared to and accepted by COUNTY in writing. If there are no owned or leased vehicles, symbols 8 and 9 for non-owned and hired autos shall apply. The minimum limits of liability shall not be less than the following for each accident:

Corporate/Business Owned One Million Dollars ($1,000,000)

Private Passenger Vehicles Commercial Vehicles One Million Dollars ($1,000,000)

If there are no corporate/business owned vehicles covered by a Commercial Auto Policy, then personal automobile insurance requirements apply to any individually owned personal vehicles used by

CONTRACTOR for work or services being provided.

The personal automobile liability limits shall not be less than: $300,000 Combined Single Limit or, if split limits are used, $100,000 per person, $300,000 each accident, $100,000 property damage.

C. WORKERS’ COMPENSATION: Workers' Compensation insurance, with coverage as required by the State of California (unless the CONTRACTOR is a qualified self-insurer with the State of

California), and Employers’ Liability coverage. The limits of Employers’ Liability shall not be less than:

Each Accident One Million Dollars ($1,000,000)

Disease Each Employee One Million Dollars ($1,000,000)

Disease Policy Limit One Million Dollars ($1,000,000)

The Workers’ Compensation policy required herein shall be endorsed to state that the Workers’

Compensation carrier waives its right of subrogation against COUNTY, its governing Board, officers, directors, officials, employees, and authorized agents and volunteers. In the event CONTRACTOR is self-insured, CONTRACTOR shall furnish a Certificate of Permission to Self-Insure by the Department of

Industrial Relations Administration of Self-Insurance, Sacramento. CONTRACTOR hereby agrees that it waives its right of subrogation against COUNTY, its governing Board, officers, directors, officials, employees, and authorized agents and volunteers in the event a Workers’ Compensation claim is filed by CONTRACTOR under any self-insured program.

If CONTRACTOR does not have any statutory employees, then Sections C and 1 do not apply. If

CONTRACTOR hires employees during the term of the Agreement, then CONTRACTOR must comply with

Sections C and 1.

UMBRELLA or EXCESS LIABILITY policies: CONTRACTOR is granted the option of arranging the required coverages and limits under a single policy or by a combination of underlying policies with the balance provided by an Excess or Umbrella liability policy equal to the total Per Occurrence and Aggregate limits required on the Commercial General Liability policy and the Combined Single Limit on the Commercial

Automobile Liability policy.

The minimum limits shall be not less than $1,000,000 per claim and aggregate.

D. PROFESSIONAL LIABILITY: Errors and Omissions (E&O) Liability insurance appropriate to the

CONTRACTOR's profession or services. The minimum limits shall be not less than $1,000,000 per claim and aggregate.

IV. Specific Insurance Requirements Related to Commercial General Liability Policies

CONTRACTOR’s Commercial General Liability policy shall contain the following provisions:

A. COUNTY, it’s governing Board, officers, directors, officials, employees, and authorized agents and volunteers (collectively, “COUNTY ADDITIONAL INSUREDS”) shall be included as Additional

Insureds as respects liability caused, in whole or in part, by the acts or omissions of

CONTRACTOR, or the acts or omissions of those acting on behalf of CONTRACTOR; or premises owned, occupied or used by CONTRACTOR in conjunction with work or services provided by

CONTRACTOR.

B. The required additional insured status of COUNTY ADDITIONAL INSUREDS may be satisfied by any of the following methods:

Use of a commercially available ISO Additional Insured form or other comparable insurance company form as broad in scope and coverage that provides “automatic” or “blanket” additional insured coverage as required by written contract or agreement.

Use of policy language as broad in scope and coverage that provides “automatic” or “blanket” additional insured coverage as required by written contract or agreement.

Use of a commercially available ISO Additional Insured endorsement form or other comparable insurance company form as broad in scope and coverage that specifically names COUNTY ADDITIONAL

INSUREDS as Additional Insureds.

C. COUNTY ADDITIONAL INSUREDS shall be included under CONTRACTOR’s Completed Operations coverage as required by written contract or agreement or as specifically endorsed as applicable.

D. CONTRACTOR’s Commercial General Liability policy shall include a waiver of subrogation in favor of the COUNTY ADDITIONAL INSUREDS as required by written contract or agreement or as specifically endorsed as applicable.

E. CONTRACTOR’s Commercial General Liability policy shall provide that for any claims related to the Agreement, CONTRACTOR’s insurance coverage shall be primary and non-contributory, as required by written contract or agreement, or as specifically endorsed as applicable, as respects

COUNTY ADDITIONAL INSUREDS. Any insurance or self-insurance maintained by COUNTY

ADDITIONAL INSUREDS shall be excess of CONTRACTOR's insurance, whether CONTRACTOR’s insurance is self-insurance, a primary Commercial General Liability policy, excess or umbrella policy, or a combination thereof, and any insurance or self-insurance maintained by COUNTY

ADDITONAL INSUREDS shall not contribute with it.

F. CONTRACTOR’s Commercial General Liability policy shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

G. If CONTRACTOR maintains higher limits than the minimums shown above, whether on a primary or excess basis, COUNTY requires and shall be entitled to coverage with the higher limits maintained by CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverages shall be available to COUNTY.

H. CONTRACTOR shall maintain the required Commercial General Liability policy, including

Completed Operations, at not less than the required minimum limits, for not less than two (2) years after completion of the work or services; or termination or expiration of the contract. CONTRACTOR shall furnish COUNTY with original certificates and copies of required amendatory endorsements, or original certificates and copies of the applicable insurance policy language effecting coverage required by this Contract; or a combination thereof, for the required two (2) years.

I. If CONTRACTOR will utilize subcontractors or subconsultants to perform work or services, CONTRACTOR shall require each of its subcontractors or subconsultants, at every tier, to include

COUNTY ADDITIONAL INSUREDS as Additional Insureds, including Completed Operations, as required by written contract or agreement, or specifically endorsed as applicable.

J. CONTRACTOR shall also have each of its subcontractors or subconsultants, at every tier, to include primary language and waivers of subrogation on their Commercial General Liability policies and Workers’ Compensation policies in favor of COUNTY ADDITIONAL INSUREDS, as required by written contract or agreement, or specifically endorsed as applicable.

K. It is the express duty of CONTRACTOR that it verifies that its subcontractors, at every tier, have met the requirements stated in I through K.

L. Failure of CONTRACTOR to obtain additional insured status, primary and non-contributory language, and waivers of subrogation for COUNTY ADDITIONAL INSUREDS, by CONTRACTOR and its subcontractors or subconsultants, at every tier, shall be considered a material breach of the

Agreement.

V. Specific Insurance Requirements Related to Commercial Automobile Liability Policies

A. CONTRACTOR’s Commercial Automobile Liability policy shall include COUNTY ADDITIONAL

INSUREDS as indemnitees and additional (designated) insureds as required by written contract or agreement, or specifically endorsed as applicable.

B. CONTRACTOR’s Commercial Automobile policy shall include a waiver of subrogation in favor of the COUNTY

ADDITIONAL INSUREDS, as required by written contract or agreement, or specifically endorsed as applicable.

VI. Deductibles and Self-Insured Retention

A. Any deductible or self-insured retention that applies to Commercial General Liability, Commercial Automobile Liability or Professional (E&O), must be declared to COUNTY. Any deductibles or self-insured retention in excess of $100,000 must be declared to and accepted by

COUNTY in writing. CONTRACTOR has the option to provide by separate letter the amount of its

General Liability, Automobile Liability, Professional (E&O) and, if applicable, other coverage deductibles or self-insured retentions to COUNTY’s Risk Management Office for a confidential review and acceptance prior to the execution of the Agreement. COUNTY reserves the right to require CONTRACTOR to substantiate its ability to maintain a deductible or self-insured retention in excess of $100,000 through furnishing appropriate financial reports. All deductibles or self-insured retentions shall be borne solely by CONTRACTOR, and COUNTY shall not be responsible to pay any deductible or self-insured retention, in whole or in part.

VII. Other Insurance Provisions – All Policies

The insurance policies required in this Exhibit are to meet the following provisions:

A. ACCEPTABILITY OF INSURERS: All of CONTRACTOR's insurance coverage, except as noted below, shall be placed with insurance companies with a current A.M. Best rating of at least A-:VII and admitted to write insurance in California. Any use of a non-admitted insurer shall be disclosed and shall require COUNTY approval in writing, which approval shall not be unreasonably withheld.

Exceptions: 1. Underwriters at Lloyd's of London, which are not rated by A.M. Best. 2. Workers'

Compensation which is provided through a State Compensation Insurance Fund or a qualified self-insurer Workers' Compensation under California Law.

B. MAINTENANCE OF INSURANCE COVERAGE: CONTRACTOR shall maintain all insurance coverages in place at all times and provide COUNTY with evidence of each policy’s renewal within ten (10) days after its anniversary date. CONTRACTOR is expressly required by this Exhibit to immediately notify COUNTY if it receives a communication from its insurance carrier(s) or agent that any required insurance is to be canceled, non-renewed, reduced in scope or limits (excepting reduction of limits due to claims) or otherwise materially changed that would reasonably adversely impact the required insurance coverages, limits or related requirements as required herein. CONTRACTOR shall provide evidence that such cancelled or non-renewed or otherwise materially changed insurance has been replaced or its cancellation notice withdrawn without any interruption in coverage, scope or limits. If commercially available, each insurance policy required herein shall state that coverage shall not be cancelled by CONTRACTOR or its insurer(s), reduced in scope of coverage or limits (excepting reduction by claims), non-renewed, or otherwise materially changed unless the insurer(s) provide thirty (30) days written notice to

COUNTY prior to such change. Ten (10) days prior written notice shall be given to COUNTY in the event of cancellation due to nonpayment of premium. Failure to maintain required insurance in force shall be considered a material breach of the Agreement.

1. If CONTRACTOR fails to procure or maintain insurance as required herein, or fails to furnish COUNTY with proof of such insurance, COUNTY, at its discretion, may consider such failure to be a material breach of the Agreement.

2. It is understood and agreed that COUNTY shall not pay any sum to CONTRACTOR under this

Agreement unless and until COUNTY is satisfied that all insurance required by this Agreement is in force at the time services hereunder are rendered. Failure to maintain insurance as required in this

Agreement may be grounds for material breach of contract.

3. The failure of COUNTY to enforce in a timely manner any of the provisions of this Exhibit shall not act as a waiver to enforcement of any of these provisions at any time during the term of the Agreement.

VIII. Notification of Claim

If any claim for damages or injury is filed with CONTRACTOR or if any lawsuit is instituted against

CONTRACTOR, that arise out of or are in any way connected with CONTRACTOR’s performance under this Agreement and that in any way, directly or indirectly, contingently or otherwise, affect or might reasonably affect COUNTY, CONTRACTOR shall give prompt and timely notice thereof to COUNTY.

Notice shall not be considered prompt and timely if not given within thirty (30) days following the date of receipt of a claim or ten (10) days following the date of service of process of a lawsuit.

5. SACRAMENTO COUNTY RIGHTS

Sacramento County reserves the right to:

A. Make a contract award to one or more applicant.

B. Make awards of contracts for all the services offered in an application or for any portion thereof.

C. Reject any or all submitted applications received in response, or to cancel and/or reissue as deemed in the best interest of Sacramento County to do so.

D. Negotiate, make changes, or terminate awards due to budgetary or funding changes or constraints.

E. Negotiate changes to applicant submission.

Rules Governing Submitted Applications:

A. Costs for developing and submitting applications are the responsibility of the applicant and shall not be chargeable in any way to the Sacramento County (County).

B. If the County determines that revisions or additional data are necessary, it will provide addenda or supplements to the applicants.

C. Issuance of this Application in no way constitutes a commitment by the County to award a contract. News releases pertaining to this Application and its award shall not be made without prior written approval of the County.

D. All submitted applications shall remain confidential until an agreement has been fully executed by Sacramento County.

6. SCREENING CRITERIA

Submitted applications meeting all the screening requirements will be given to an evaluation committee.

All submitted applications received by the deadline shall be screened to determine whether the content criteria, (1) financial stability, and (2) insurance requirements are met.

Failure to furnish all information required in this Application may disqualify the applicant. An applicant may protest screening disqualification by following the rules found in section “Opportunity to Protest.”

6.1. Financial Screening

Financial documents will be screened by an accounting manager for the demonstration of financial stability. This Application allows for communication between the applicant, the CPA who prepared the financial statement/documents, and the accounting manager. This communication includes allowing additional documentation and reports to be provided to the accounting manager. These documents and explanations may be considered as part of the demonstration of financial stability.

IF SACRAMENTO COUNTY FINDS A DEFICIENCY WITH THE APPLICANT’S FINANCIAL DOCUMENTS

SUBMISSION, THE APPLICANT WILL BE GIVEN ADDITIONAL TIME TO SUBMIT ANY FURTHER FINANCIAL

DOCUMENTATION.

Applicant's will be notified via e-mail regarding any deficiencies in the financial document's submission.

6.2. Insurance Screening

Insurance requirements are met by submission of an insurance certificate(s) demonstrating current coverage.

AND/OR

Insurance requirements are met by submission of a letter from an insurance broker indicating that a policy for the level of coverage required can be issued.

IF SACRAMENTO COUNTY FINDS A DEFICIENCY WITH THE APPLICANT’S INSURANCE SUBMISSION, THE

APPLICANT WILL HAVE ADDITIONAL TIME TO SUBMIT ANY FURTHER INSURANCE DOCUMENTATION.

Applicant's will be notified via e-mail regarding any deficiencies in the insurance submission. Do not obtain additional insurance until a contract is offered.

7. OPPORTUNITY TO PROTEST

Any applicant wishing to protest disqualification in the screening process or the proposed award recommendation(s) must submit a written letter of protest to the DCFAS Director. Submit such a letter by the date shown in the timeline. Any protest shall be limited to the following grounds:

A. Sacramento County (County) failed to include a clear, precise description of the format which applicants shall follow and elements they shall contain, the standards to be used in screening and evaluating applications, the date on which applications are due, and the timetable the

County will follow in reviewing and evaluating them: and/or

B. Submitted applications were not evaluated and/or recommendation(s) for award were not made in the following manner:

1. All submitted applications were reviewed to determine if screening requirements were met;

and/or

2. All submitted applications meeting the screening requirements were given to an evaluation committee, which evaluated the applications using the criteria specified in this Application;

and/or

3. The submitted application judged best qualified by the evaluation committee was recommended to the Director of DCFAS for award; and/or

4. The County correctly applied the standards for reviewing the format requirements or evaluating the applications as specified in this Application.

8. COMMENCEMENT OF WORK

A. Contract(s) shall not be executed until after DCFAS has obtained Sacramento County Board of

Supervisors approval.

B. The selected applicant shall be required to enter into a Sacramento County contract and must agree to all terms and conditions of any resultant contract with Sacramento County, which includes providing proof of required insurance coverage. Failure to conform to insurance requirements shall constitute grounds for termination of contract negotiations, Sacramento

County may enter into negotiations with the next highest scoring applicant or reissue the

Application.

9. PROJECT DETAILS

9.1. Important Instructions for Electronic Submittal

The County is only accepting electronic bid submissions. Bidders shall create a FREE account with

ProcureNow by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

9.2. Scope of Work and Required Services

The scope of required services described below is a general guide and is not intended to be a complete list of all services that may be required. The selected consultant will be expected to provide the following services at minimum:

A. Assist in the development of the outreach plan and creation of materials to help spread community awareness and build community trust regarding the FFSGIFF pilot, and/or ongoing program materials utilizing a culturally responsive, equity-centered, anti-stigma, and strengths-based lens.

B. Obtain any necessary Institutional Review Board (IRB) approval/exemption for the research study.

C. Based upon existing literature and model Universal Basic Income (UBI)/Guaranteed Income

Support (GIS) program evaluations, and in collaboration with DCFAS-CPS and the

Implementation and Fund Distribution contractor:

1. Develop and refine research questions for the FFSGIFF pilot, balancing the interest to learn about the impacts of guaranteed income for participants (e.g., reduced child welfare involvement) and the communities in which they live with the goal of being as minimally invasive and time-protective for participants as possible.

2. Develop and refine the evaluation design and methodology and execute a mixed method evaluation plan customized to the FFSGIFF pilot utilizing an equity and inclusion lens to support the program participants' engagement, experience and storytelling. The mixed method evaluation shall strike a reasonable and feasible balance between scientific rigor and the practical and financial constraints of this program, potentially including randomization and/or design and statistical technique(s) to create one or more control groups/comparison processes to help address potential alternative explanations for the findings. Participation in the FFSGIFF pilot is voluntary for all program participants, as is their participation in research.

a. This includes informing the randomized selection process that will be used in the online application platform (created and hosted by the Implementation and Fund Distribution

Partner) to identify FFSGIFF pilot participants (and control group participants), and working in collaboration with the Implementation and Fund Distribution Partner https://secure.procurenow.com/signup contracted by DCFAS-CPS to implement all components of the evaluation process (e.g., instrument development, online tools, data collection and management).

D. Arrange, purchase and distribute incentives to participants of the FFSGIFF pilot research and evaluation activities, including incentives to any control group participants, if applicable.

E. Complete evaluation activities (e.g., interviews, focus groups, surveys, etc.) to document the implementation of the project and compile initial and ongoing evaluation data (e.g., program formative and process measures, basic demographics of participants, stories and…