Guam Statement of Work.pdf

MOCK (SOO)/TRAINING PURPOSES ONLY

The purpose of this training is to provide critical thinking opportunities for individual interested in providing responses to solicitations. It is imperative the Contractor maintain open communication, obtain necessary certifications, and plan for the unexpected, among several other things in responding to service type solicitations.

STATEMENT OF WORK (SOW)

Federal Emergency Management Agency (FEMA)

Popcorn Candy Distribution

1.0 Background

This statement of work is to provide guidance for the Contractors to prepare a statement of work in fulfilling FEMA’s mission in establishing a process to deliver 17,000 bags of candy popcorn distributed equally in batches of (1000) to Guam’s local seventeen (17) educations school systems.

2.0 Scope

FEMA is participating in this local outreach to provide the community with support outside the normal means of before, during, and after disaster. This outreach is to break outside the normal daily operations and enjoy the local community and learn how we can better service their needs and what better way to do that than to pop a little popcorn.

3.0 Process/Procedure

Contractors are requested to provide a solicitation response that details their plan to distribute either pop, purchase, or solicit candy popcorn from local vendors only.

Each school age child is expected to receive candy flavored popcorn in Red & White striped paper popcorn bags

3.0 Specifications

This statement of work provides detailed guidelines if awarded on how the candy popcorn will be either popped, purchased, or partnered with a local vendor and then distributed to the local school community. The vendor shall provide updates, and cost shall be inclusive of all of the following: Additionally, the Contractor shall provide images, and product specifications of each item required for this outreach.

Products, Staff, Packaging, Rental Delivery Vehicles, Gas, Delivery Fee, Supplies/Materials, Due to the special nature of this request, and at the discretion of the Contracting Officer, in the event the Contractor does not have all available funds to start the popcorn candy distribution then that shall be communicated in the response to the solicitation to request start-up fees.

Candy Popcorn Specifications

Flavors:

Popped

Food Certifications are required to ensure the proper procedures are followed in the preparation of food. If the Contractor chooses the popped option, the popped popcorn must be popped in a certified food facility, per the below certifications.

Purchased

Purchased candy popcorn shall not be opened, handled, altered but everyone will receive 2oz bags sizes of popcorn. All pre-sealed purchased bags of popcorn must be combined and placed inside the required bag specifications.

Partnership

There is nothing like homemade treats and as there are several local bakeries, restaurants, and eateries around the island that can accommodate and welcome the partnership.

Bag Specifications

• Holds 5oz of popped popcorn

• Grease resistance paper

• Made in the USA

• Red & White Striped Paper Popcorn Bags

• Twist Ties to Secure the closure of the bags

4.0 Period of Performance

The deliverables shall be delivered no later than Monday, August 1, 2022. Any anticipated disruptions in deliveries should be reported as soon as possible.

5.0 Place of Performance

Anticipated sites for this support are listed below and confirmation of delivery at each site shall be provided.

Carmel Cookies & Cream Chocolate Drizzle M&M Cotton Candy Butter Reese’s Snickers Birthday Cake Twix Oreo Butterfinger

Deliverable Quantity Academy of Our Lady of Guam

1,000

Evangelical Christian Academy

1,000

Fathers Duenas Memorial High

School

1,000

George Washington High

School

1,000

Guam Adventist Academy

1,000

Guam High School 1,000 Harvest Christian

Academy 1,000

John F Kennedy High School

1,000

Notre Dame High School

1,000

Okkodo High School

1,000

Saint Johns School 1,000 Saint Paul

Christian School 1,000

Simon A Sanchez High School

1,000

Southern Christian Academy

1,000

Southern High School

1,000

St Thomas Aquinas Catholic

High School

1,000

Tiyan High School 1,000

6.0 Personnel

Based on security requirements, please be advised background checks maybe required.

The Contractor shall provide resumés for all individuals necessary to complete the candy popcorn mission in association with the attached 2015-5693 Rev 16 Wage

Rate Determination Form, and there must be an assigned project manager to every 4 staff members to assist in production.

6.0.1 Required Certifications

Project Managers must obtain the required certifications as indicated below, and hired staff members under the supervision of the Project Manager must complete the Servsafe food handler certification prior to award:

Safe Quality Food (SQF) is a food safety management certification used to control food safety risks.

ServSafe Certifications is a national restaurant association that delivers quality training to restaurant and food service professionals

Servsafe Manager Training leads the way in providing current and comprehensive education materials to the restaurant industry.

Servsafe Food Handlers is a complete solution that delivers consistent food safety training to employees.

Servsafe Allergens studies indicate that half the fatal episodes from food allergens occur outside the home.

Servsafe Workplace an interactive program that sheds light on the existence of unconscious bias, the impact on individuals and the workplace.

Department of Agriculture Food Employee Certification requires one employee per licensed food facility to obtain a nationally recognized food manager certification.

6.0.2 Hours of Operation

Staff is expected to work Monday through Friday for 9 hour shifts the week leading up to the distribution (July 25th through July 29th) with a one (1) hour lunch break and two (2) fifteen-minute (15) breaks.

Overtime must be authorized by the Contracting Officer prior to scheduling.

6.0.3 Personnel Protocol

Staff must always wear a mask during the preparation, packaging, and distribution of candy popcorn.

Staff must wash hands every hour or more if needed for a minimum of 20 seconds.

Staff must wear disposable gloves during food handling.

Staff must wear a hair net.

Staff must not have polished fingernails.

Staff must not wear jewelry on hands or ears which may potentially contaminate the bags.

Staff must not wear loose long sleeve shirts which may contaminate the bags if touched.

SECURITY LANGUAGE

All personnel require access to information up to the sensitive but unclassified, for official use only (FOUO) levels. Contractor must ensure contractor employees receive a favorably adjudicated public trust suitability prior to entry on duty (EOD).

All individuals will be U.S. citizens. The contractor shall follow the standards established within DHS and FEMA policy.

Unauthorized Disclosure of Classified or Unclassified Information:

Contractors and Subcontractors who are working on this contract shall receive Unauthorized Disclosure of Classified or Unclassified Information training.

Access to the training can be obtained at:

https://securityawareness.usalearning.gov/unauthorizedrefresher/index.htm

Send the certificate of completion to the FEMA Contracting Officer Representative no later than 30 calendar days after awarded contract. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

OPSEC Training:

Contractors and Subcontractors who are working on this contract shall receive the OPSEC Awareness Brief.

Access to the briefing can be obtained at http://cdsetrain.dtic.mil/opsec

Send the certificate of completion to the FEMA Contracting Officer Representative no later than 30 calendar days after awarded contract. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

Insider Threat Training:

Insider Threat training for Contractors can be found at:

http://cdsetrain.dtic.mil/itawareness/index.htm.

https://securityawareness.usalearning.gov/unauthorizedrefresher/index.htm http://cdsetrain.dtic.mil/opsec http://cdsetrain.dtic.mil/itawareness/index.htm

Certificate of training is required for all cleared contractor employees who are working with classified or unclassified information. All certificates must be sent to the assigned FEMA Contracting Officer Representative, before the Contractor or Subcontractor is granted access to classified or unclassified information but no later than 30 calendar days after awarded contract. All cleared contractor personnel are required to recertify Insider Threat training annually thereafter. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

For Official Use Only (FOUO) Information:

In accordance with DHS Management Directive 11042.1 contractors, consultants and others to whom access is granted will abide by 11042.1; DHS policy regarding the identification and safeguarding of sensitive but unclassified information originated within DHS. It also applies to other sensitive but unclassified information received by DHS from other government and non-governmental activities.

The contractor will:

1. Be aware of and comply with the safeguarding requirements for “For Official Use Only” (FOUO) information as outlined in this directive.

2. Participate in formal classroom or computer-based training sessions presented to communicate the requirements for safeguarding FOUO and other sensitive but unclassified information.

3. Be aware that divulging information without proper authority could result in administrative or disciplinary action.

Contractors and Consultants shall execute a DHS Form 11000-6, Sensitive but Unclassified Information Non Disclosure Agreement (NDA), as a condition of access to such information. Other individuals not assigned to or contractually obligated to DHS, but to whom access to information will be granted, may be requested to execute an NDA as determined by the applicable program manager. Execution of the NDA shall be effective upon date of the DHS Policy and not applied retroactively.

Foreign Travel and Government-Issued Equipment

Per DHS and FEMA IT policy, FEMA employees and contractors are not authorized to take government-issued equipment, including cell phones, computers, or tablets such as iPads, outside of the United States regardless of the reason for travel. If government-issued equipment is required for official foreign travel, FEMA government employees may request a temporary loaner device through the Mobility Service Center.Office of the Chief Information Officer, Service Center for the duration of their trip. FEMA contractors must contact their contracting officer’s representative (COR) for further guidance.

If your device is detected as operating outside of the United States and its territories it will be disabled, and your information will be forwarded to the Office of Professional Responsibility for review.

Background Investigations All contractor personnel who require access to DHS or FEMA information systems, routine access to DHS or FEMA facilities, or access to sensitive information, including but not limited to Personally Identifiable Information (PII), shall be subject to a full background investigation commensurate with the level of the risk associated with the job function or work being performed. FEMA’s Personnel Security Division (PSD) will determine the risk designation for each contractor position by comparing the functions and duties of the position against those of a same or similar federal position, applying the same standard for evaluating the associated potential for impact on the integrity and efficiency of federal service.

Low Risk without Information System Access Contractor personnel occupying positions or performing functions with a Low Risk designation and who do not require access to DHS or FEMA information systems may undergo a Tier 1 investigation with a credit check and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract.

(also reference Facility Access).

Low Risk with Information System Access Contractor personnel occupying positions or performing functions with a Low Risk designation and who require access to DHS or FEMA information systems shall undergo a Tier 2 Suitability Background Investigation (T2) and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract.

https://usfema.sharepoint.com/teams/FEMAET/it_tools/tsc/Pages/default.aspx https://usfema.sharepoint.com/teams/FEMAET/it_tools/tsc/Pages/default.aspx

Moderate Risk Contractor personnel occupying positions or performing functions with a Moderate Risk designation shall undergo a Tier 2 Suitability Background Investigation (T2) and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract.

High Risk Contractor personnel occupying positions or performing functions with a High Risk designation shall undergo a Tier 4 Suitability Background Investigation (T4) and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract.

Background Investigation Process To initiate the request to process contractor personnel, the Contractor shall provide the FEMA Contracting Officer’s Representative (COR) with all required information and comply with all necessary instructions to complete Section II of the FEMA Form 121-3-1-6, “Contract Fitness/Security Screening Request.” The FEMA COR shall ensure that all other applicable sections of the FEMA Form 121-3-1-6 are complete prior to submitting the form to FEMA PSD for processing. The Contractor shall also provide the FEMA COR with completed OF 306, “Declaration for Federal Employment,” forms for all contractor personnel.

Contractor personnel who already have a favorably adjudicated background investigation, may be eligible to perform work under this contract without further processing by FEMA PSD if:

the investigation was completed within the last five years, it meets or exceeds the minimum requirement for the position they will occupy or functions they will perform on this contract, the contractor personnel have not had a break in employment since the prior favorable adjudication, and, FEMA PSD has verified the investigation and confirmed that no new derogatory information has been disclosed which may require a reinvestigation.

FEMA PSD will notify the COR of the names of the contractor personnel eligible to work based on prior, favorable adjudication. The COR will, in turn, notify the Contractor of the names of the favorably adjudicated contractor personnel, at which time the favorably adjudicated contractor personnel will be eligible to begin work under this contract.

For those contractor personnel who do not have an acceptable, prior, favorable adjudication or who otherwise require reinvestigation, FEMA PSD will issue an electronic notification via email directly to the contractor applicant/personnel that contains the following documents, which are incorporated into this contract by reference, along with a link to the Office of Personnel Management’s (OPM) Electronic Questionnaires for Investigation Processing (e-QIP) system and instructions for submitting the necessary information:

Standard Form 85P, “Questionnaire for Public Trust Positions”

Optional Form 306, “Declaration for Federal Employment”

SF 87, “Fingerprint Card” (2 copies)

DHS Form 11000-6, “Non-Disclosure Agreement”

DHS Form 11000-9, “Disclosure and Authorization Pertaining to Consumer Reports Pursuant to the Fair Credit Reporting Act”

FEMA PSD will only accept complete packages consisting of all of the above document and Standard Form 85P, which must be completed electronically through the Office of Personnel Management’s e-QIP system. The Contractor is responsible for ensuring that all contractor personnel timely and properly submit all required background information.

Once contractor personnel have properly submitted the complete package of all required background information, FEMA’s Personnel Security Division, at its sole discretion, may grant contractor personnel temporary eligibility to perform work under this contract prior to completion of the full background investigation if the Personnel Security Division’s initial review of the contractor personnel’s background information reveals no issues of concern. In such cases, FEMA’s Personnel Security Division will provide notice of such temporary eligibility to the COR who will then notify the Prime Contractor, at which time the identified contractor personnel will be temporarily eligible to begin work under this contract. Neither the Prime Contractor nor the contractor personnel has any right to such a grant of temporary eligibility. The grant of such temporary eligibility shall not be considered as assurance that the contactor personnel will remain eligible to perform work under this contract upon completion of and final adjudication of the full background investigation.

Upon favorable adjudication of the full background investigation, FEMA’s Personnel Security Division will update the contractor personnel’s security file and take no further action. In any instance where the final adjudication results in an unfavorable determination FEMA’s Personnel Security Division will notify the contractor personnel directly, in writing, of the decision and will provide the COR with the name(s) of the contractor personnel whose adjudication was unfavorable.

The COR will then forward that information to the Contractor. Contractor personnel who receive an unfavorable adjudication shall be ineligible to perform work under this contract. Unfavorable adjudications are final and not subject to review or appeal.

Continued Eligibility and Reinvestigation Eligibility determinations based on a Low Risk T1, Moderate Risk T2S or High Risk T4 are valid for five years from the date that the investigation was completed and closed. Contractor personnel required to undergo a background investigation to perform work under this contract shall be ineligible to perform work under this contract upon the expiration the background investigation unless and until the contractor personnel have undergone a reinvestigation and FEMA’s Personnel Security Division has renewed their eligibility to perform work under this contract.

Exclusion by Contracting Officer The Contracting Officer, independent of FEMA’s Personnel Security Division, may direct the Contractor be excluded from working on this contract. Any contractor found or deemed to be unfit or whose continued employment on the contract is deemed contrary to the public interest or inconsistent with the best interest of the agency may be removed.