Guam Rentals Vehicles SOW VS24.pdf

Guam Statement of Work (SOW) for Rental Vehicles

1. Scope. The Contractor shall provide all personnel, equipment, tools, materials, management, supervision, quality control and labor necessary to provide rental vehicle(s) to United States Government (USG) personnel as defined in this SOW, in accordance with commercial prac�ce and U.S. laws. The Contractor shall provide the requested number of rental vehicle (s) that meet the specifica�ons iden�fied in this SOW from 31 May 2024 through 24 June 2024.

2. RENTAL VEHICLE REQUIREMENT

2.1. Vehicles will be appropriately licensed and registered in accordance with applicable laws and regula�ons, be clean, well maintained, and in a safe opera�ng condi�on. Both the exterior and interior of the vehicles shall be free of excessive soil, rust, and damage. All automa�c door locks, windows, seats, etc. shall be opera�ve. All vehicle systems shall be opera�ve and maintained in accordance with the manufacturer’s recommenda�ons.

2.2. All vehicles MUST have automa�c transmissions, include hea�ng, and air condi�oning. Tires must be new or in excep�onal condi�on.

2.3. The following vehicles will be provided:

CLIN# Descrip�on OTY. Unit 0001 SUV – 24 Day Rental (31 May 2024 – 24 June 2024)

To be staged at Won Pat Intl. Airport 2 Each

0002 Sedan – 22 Day Rental (02 – 24 June 2024) To be staged at Won Pat Intl. Airport

10 Each

0003 15 Pax Van – 22 Day Rental (02– 24 June 2024) To be staged at Won Pat Intl. Airport

14 Each

0004 Pick-Up Truck w/Trailer Hitch – 22 Day Rental (02 – 24 June 2024) To be staged at Won Pat Intl. Airport

1 Each

0005 Sedan – 19 Day Rental (02 June – 22 June 2024) To be staged at Anderson, AFB

13 Each

0006 SUV – 19 Day Rental (02 June – 22 June 2024) To be staged at Anderson, AFB

6 Each

0007 Pick-Up Truck w/Trailer Hitch – 19 Day Rental (02 – 24 June 2024) To be staged at Anderson, AFB

1 Each

0008 15 Pax Van – 9 Day Rental (11 June – 19 June 2024) To be staged at Anderson AFB

1 Each

0009 Mul�-Stop Truck – 9 Day Rental (11 June – 19 June 2024) To be staged at Anderson AFB

2 Each

2.4. If the vehicle(s) does not meet the criteria listed above or elsewhere in this SOW, the US Government MAY reject the vehicle promptly a�er receipt. If the Contrac�ng Officer determines that any vehicle furnished is not in compliance with this contract, the Contrac�ng Officer shall promptly inform the Contractor. If the Contractor fails to replace the vehicle or correct the defects as required by the Contrac�ng Officer, the Government may terminate the contract IAW Federal Acquisi�on Regula�on (FAR) Part 12.

2.5 In the event the item ordered is not available at the �me of pickup, the contractor must provide the next item (vehicle class) to the renter at no addi�onal charge for the dura�on of the ini�al order period.

Example: If item 0001 (vehicle class 1) is ordered but not available at the �me of pick-up, the contractor shall provide item 0002 (vehicle class 2), and so forth.

3. INSURANCE AND LIABILITY

3.1. The contractor shall provide all insurance required by law inclusive in the pricing of the rental vehicles. In the event an accident occurs, vehicles will be replaced within 24 hours with a vehicle of equal specifica�ons.

3.2. Emergency and Recovery Services. The Contractor shall provide 24-hour, 7 days/week on call road service. If a vehicle breaks down or becomes inoperable (through no fault or negligence of the Government), the Contractor shall recover/tow, repair, and, if needed, replace the vehicle at no addi�onal cost to the Government. The Government representa�ve shall no�fy the Contractor and Contrac�ng Officer of the incident. The Contractor shall respond to the emergency no�fica�on for recovery services within two (2) hours. The Contractor shall recover the inoperable vehicle and deliver the replacement vehicle within twenty-four (24) hours of no�fica�on.

3.3. Damages. If a vehicle sustains damage beyond normal wear and tear that resulted from fault or negligence by the Government, damages shall be paid per vehicle via a supplemental/mutual agreement of both par�es. For purposes of this contract, "normal wear and tear" includes, but is not limited to, minor scratches and dents to vehicle's exterior, minor damage to seat coverings, and the presence of dirt or sand. The Government shall file a report with local police/base security at the �me of any incidents. If damages that resulted from fault or negligence by the Government render the vehicle inoperable, the Contractor shall recover the vehicle. The cost of towing service shall be paid by the Government via a supplemental/mutual agreement of both par�es.

3.4. The contractor will no�fy the Contrac�ng Officer as early as possible upon learning of any fines issued to USG personnel u�lizing rental vehicles under this contract.

4. PICK-UP/RETURN

4.1. The Contractor shall stage the vehicles at the loca�ons iden�fied in the line items. Loca�on for staging of the vehicles on Won Pat and Anderson Air Force Base will be coordinated post-award. The vehicle(s) shall have a full tank of gas at the �me of pick up. The Government shall return the vehicle(s) to the same place where they were picked up a�er comple�on of the rental period.

4.2. A�er the vehicle(s) have been picked up by the Government, the Contractor shall no longer provide fuel. All vehicle(s) shall be returned with a full tank of gas by the Government at the comple�on of the rental period. The Contractor shall not claim a charge for a full tank of fuel. If any vehicle is less than full, the Contractor shall no�fy the Government. Once the Government is no�fied, they will fill the tank.

4.3. The Contractor and Government will conduct a joint inspec�on of all vehicles at the �me of pickup to ensure the vehicles meet the requirements of this SOW and to ensure that all dents, scratches, or other damages are documented. A joint inspec�on will also be conducted when the vehicle(s) are returned by the Government at the conclusion of the rental period to document the condi�on of the vehicle(s).

5. GENERAL INFORMATION

5.1. Contract Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate or alternates who shall act for the Contractor when the manager is absent, shall be designated and provided to the contrac�ng officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract maters rela�ng to daily opera�on of this contract.

5.2. Contrac�ng Officer. A person with authority to enter, administer, and or terminate contracts, and make related determina�ons and findings on behalf of the Government. Note: The Contrac�ng Officer is the only authorized person who can legally bind the Government and who can make changes to the terms and condi�ons of a contract.

5.3. The Government Coordinator, Contrac�ng Officer, and Contract Administrator names and contact informa�on will be provided to the contractor upon award.