2011-01-27 DHS TIP Industry Day Presentation - FINAL.pptx

Department of Homeland Security Technology Integration Program

DHS TIP Industry Day 01/27/2011

Federal Acquisition Service FEDSIM

U.S. General Services Administration

DHS TIP

Agenda Introduction & Governance

Small Business Subcontracting

St. Elizabeths Campus Development

Bridging Strategy

Requirements

Tasks Overview

Contractual Overview

Personnel Security Requirements

Procurement Schedule

Due Diligence Sign up

Points of Contact

Introduction

Governance

Public Building Service (PBS) National Capital Region (NCR) – Office of Campus Development

Federal Acquisition Service (FAS), Assisted Acquisition Service (AAS) Central Office – Federal Systems Integration and Management Center (FEDSIM)

U.S. Department of Homeland Security

Undersecretary for Management Office of the Chief Information Officer (OCIO) Information Technology Services Office (ITSO)

Office of the Chief Administrative Officer (OCAO) Headquarters Management and Development (HMD)

Small Business Subcontracting Goals

St. Elizabeths Campus Schedule

Shared USE 3,800 Date of Award March 2013

August 2013

Completion dates for acceptance of Task 3 (Implement & Test) and transition to start of operations & maintenance

Thom to completion dates Thom to brief

Phase 1

Phase 2

Phase 3

Cover campus connector

Bridging Strategy GSA PBS is designing Phase 1a, 1b, and 2a pathways

GSA/DHS to review and accept design

GSA PBS provides pathway designs to construction contractors for execution

After award, DHS TIP contractor will document, design, install, and build the network infrastructure based on the bridging pathway designs

Bridging strategy does not include scope beyond pathways

Thom

St. Elizabeths construction progress

Phase 1a - U. S. Coast Guard HQ Site

Phase 1a - U. S. Coast Guard HQ Garage Site

Requirements

Requirements Utilize Passive Optical Network campus wide

Four demarcation points of presence on campus

Connectivity to DHS Wide Area Network – OneNet

Satellites - minimal satellite dishes and helical antennae requirements

External Networks & Systems supporting multi-level classifications - HSDN, HTSN, DoD SIPR/NIPR/JWICS, dot.mil

Requirements Telecommunications – VoIP, A/V, VTC, S-VTC, Media/Press Center

Multimedia Emergency Notification Systems/Public Notification Systems (ENS/PNS)

DHS Subscriber Based Cable TV

Intelligent Building Systems

Open Protocols – electrical, metering, light controls, HVAC

Requirements Access Control System - HSPD-12 badge access for all systems, buildings, etc.

Native Power - Power over Ethernet (PoE)

Servers - Management servers centrally located in Information Technology Operations Center

Operations & Maintenance – Service and Equipment

Woody

Requirements Minimal Application Support – Most applications are managed in off campus data centers

Proof of Concept, Testing

Certification and Accreditation (C&A)

Asset Management

Mobility Services – WiFi, Cellular, Mobile Devices, Two-Way Radio

Woody

Facility Requirements Parking Garages – Security, Access Management

Security Perimeter

Utility System Plans

External & Internal Electronic Signage

Constraints Bridging Strategy

Compliance with DHS Enterprise Architecture

Passive Optical Network

Business Continuity

Security

National Historic Preservation Act (NHPA)

Tasks

List of Tasks Task 1—Program Management Task 2—Requirements Analysis and Design Task 3—Implement and Test Solution Task 4—Operations & Maintenance Task 5—Technical Consulting Task 6—Emerging Technology Task 7—Logistical Support Task 8—Security

*Each Task corresponds to a CLIN *Distinct set of CLINs by Phase

Task 1: Program Management Includes management and oversight of all activities by Contractor personnel

Subtask 1.1 Risk Management Subtask 1.2 Quality Control Subtask 1.3 Earned Value Management Subtask 1.4 Configuration Management Subtask 1.5 Change Management Subtask 1.6 Transition

Integrate with DHS and GSA Governance

Task 2: Requirements Analysis and Design Review DHS campus and component requirements

Analyze requirements for optimum quality, cost, and compliance

Provide integrated detail design of how DHS information technologies can be linked into a common core enterprise standard platform

Revise design with each phase to take advantage of technological developments in order to provide greater system effectiveness

Task 3: Implement and Test Solution Perform Proof of Concept and Test Design in Task 2

Gain Acceptance of tested solutions from Government

Purchase, Install, Configure, Operational Test, Security, Accredit, Acceptance

Baseline performance levels and transition to Operations & Maintenance

Task 4: Operations and Maintenance Provide service to maintain day-to-day operations for entire St. Elizabeths’ infrastructure (e.g., IT, telephony, security, building management, etc) Level 1 / Tier 1 – Service Desk (off campus, contractor site) Level 2 / Tier 2 - Desktop Support (onsite and remote) Level 3 / Tier 3 – Engineering Services

Migration Support – Identify Users, Move Assets, Validate Configuration, Replace Legacy Equipment / Refresh

Equipment – Warranty, Maintenance

Period of Performance - one year from acceptance of Task 3. Optional additional year

Task 5: Technical Consulting Provide IT subject matter expertise for existing technology throughout Task Order

Provide recommendations for design and implementation improvements

Task 6: Emerging Technology Provide technical expertise on “State of the Market” technology products and services

Provide recommendations to DHS regarding the technologies

Implement recommendations

Provide revised design with each Phase, taking advantage of technology improvements to improve system effectiveness

Task 7: Logistical Support Asset Management – coordination with DHS USM OCIO ITSO

Phase 1, 2: Contractor will provide a secure facility to procure, inventory, asset tag, store, transport, deliver, and install assets.

Proximity requirement to ensure responsiveness

Phase 3: Transition to St. Elizabeths warehouse provided on campus

Task 8: Security Operations Support DHS Security will maintain control over campus Purchase, install, and maintain a separate security network and elements of security technologies operated by DHS Security

Video Surveillance Work with DHS to determine location of cameras and motion detectors Purchase, install, and maintain cameras for DHS

Guard Force Communications Design, install, and maintain infrastructure and equipment associated with 2-way radio system

Contractual Overview

Contractual Highlights Single Award Alliant Task Order

Award will be Best Value Award

Technical approach will be more significant than cost

Three part proposal:

Part 1 – Cost/Price Part 2 – Key Personnel Qualification Matrices, Staffing Plan, Contractor Performance Work Statement (written) Part 3 – Oral Presentation Slides

American Recovery & Reinvestment Act Funding

Period of Performance Phase 1 Phase 1 Initiation, Acceptance & Initial Operational Capability: Date of Award – March 2013 Phase 1 Operations & Maintenance - Mandatory Period: May 2013 – May 2014 Phase 1 Operations & Maintenance - Optional Period May 2014 – May 2015

Phase 2 Phase 2 Initiation, Acceptance & Initial Operational Capability: Date of Award – June 2014 Phase 2 Operations & Maintenance - Mandatory Period June 2014 – June 2015 Phase 2 Operations & Maintenance - Optional Period: May 2015 – June 2016

Phase 3 Phase 3 Initiation, Acceptance & Initial Operational Capability: June 2012 – May 2016 Phase 3 Operations & Maintenance - Mandatory Period:2016 – May 2017 Phase 3 Operations & Maintenance - Optional Period May 2017 – May 2018

Assume schedule flexibility based on construction schedule, project funding

Places of Performance Primary place of performance – St. Elizabeths

Contractor Location

Organizational Conflict of Interests (OCIs) Existing St. Elizabeths contractors have an organizational conflict of interest

Perkins & Will

ESD

CMW and Associates, Inc.

Epsilon Systems Solutions Genco Systems, Inc.

Integrity Management Consulting Procon Consulting

Note: This list is not intended to provide a comprehensive OCI. Alliant contractors shall address OCI in proposals if applicable)

Security Requirements Corporate Requirement: TS Facility Clearance at time of Proposal

DHS minimum standard: Entry on Duty Clearance

Prior to Initial Operational Capacity (IOC) on Task 3 – DHS minimum standard prior to accreditation

Upon Accreditation - Clearance equivalent to clearance standard of design element

Key Personnel and SMEs – identified in the TOR

Acquisition Schedule

Contract Type – Phase 1

Contract Type – Phase 2

Contract Type – Phase 3

Oral Presentation Process Technical proposal will be presented orally with a Slide Deck Slide Deck MUST be submitted with written portion of Technical Proposal No changes to slides past submission date

Each offeror will be given an assigned date to present Bring your own IT equipment for the presentation A firm 90 minutes, uninterrupted to conduct presentation Slides not presented will not be considered Key Personnel shall present Introductory speeches by Executives count against 90 minutes

Oral Presentation Process - Continued After Presentation, Government Technical Evaluation Board will caucus for clarification questions

Each offeror will be given time to verbally respond to all clarification questions then be excused for the day

Technical Evaluation Board will then convene to evaluate that offeror’s Technical Proposal the remainder of the day

Point of Contact Contracting Officer - Lisa Grant DHS.TIP@gsa.gov

Alliant Contractors shall not contact any DHS or GSA personnel regarding the DHS TIP procurement.

All communications shall occur through the Contracting Officer.

QUESTIONS

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