J_A_-_Port_Angeles_SSA_Redacted_07-21-15.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

Under Federal Acquisition Regulation Subsection 6.302-1 Limited Sources Justification

Upon the basis of the following justification, I, as Branch Chief of the General Services

Administration (GSA), Northwest Arctic Region, Public Buildings Service, Construction

Acquisitions Branch hereby approve this limited sources justification pursuant to the authority of

Section 253, Competition Requirements of United State Code, Title 41: Public Contracts (41

U.S.C. § 253).

1. Identification of agency and contracting activity.

The requiring activity is the United States Social Security Administration (SSA), Material

Resource Team, 1901 C Street SW, Auburn, Washington 98001. The contracting activity is

United States General Services Administration (GSA), Public Buildings Service (PBS), Northwest/Arctic Region, Acquisition Management Division (10P1PQ), located at 400 15th Street

SW, Auburn, WA 98001. The acquisition point of contact for this action is Keith Goodsell, Contracting Officer, (253) 931-7775, keith.goodsell@gsa.gov. The technical point of contact is

Craig Thomas, Project Manager, (253) 208-1894, craigs.thomas@ gsa.gov

2. Nature and description of action being approved.

The proposed action is to include unique materials and proprietary services in the award of competitive solicited task order under the existing Service Disabled Veteran Owned Small

Business set-aside Western Service Centers (WSC) Design-Build Construction Indefinite

Delivery Indefinite Quantity (IDIQ) Multiple Award Task Order Contracts (GS-10P-14-LT-D-

0034, GS-10P-14-LT-D-0035, GS-10P-14-LT-D-0036, and GS-10P-14-LT-D-0037) pursuant to

FAR 16.505. A list of specific brand name/unique items and proprietary services are identified in Section 3 below. The Solicitation requires that prime contractor compete subcontracted work to the maximum extent possible, with the exception of the brand name/unique items and proprietary services, which must be acquired through authorized vendors/service providers.

The SSA requires all security systems to be uniform and compatible with regional monitoring system in accordance with Social Security Administration Intrusion Detection System

Specifications (ver. 4/22/11). The SSA utilizes standardized equipment for connection to the

Federal Protective Services MegaCenter. The current system is manufactured by Digital

Monitoring Products (DMP). Only DMP components interface with existing system.

As identified in Federal Protective Service Policy Letter FPS-03-016, dated 11/12/2003, the

Federal Protective Service MegaCenter has requires that all of its clients utilized Underwriters

Laboratory (UL) commercially listed panels from the following manufacturers: Honeywell

(Ademco), Bosch (Radionics), or Digital Monitoring Products (DMP). Proprietary panels or panels that are not UL Compliant are not be accepted due to the inability for the MegaCenter to provide adequate support.

3. Description of supplies or services required. The requirement includes several brand name products including the following:

Item Manufacturer Part number /Item number Quantity Estimated Cost

DMP XR-500 Controller Digital Monitoring Products SR-500 1

Proximity Card reader/keypad Digital Monitoring Products PR-5355 4

Interface module Digital Monitoring Products 733/734 4

TOTAL Lump Sum

Services Lump Sum

Total Material/Equipment/

Services

Lump Sum $24,000

Unique Services: Security System Services

DMP security system equipment installation and integration services shall be performed by GSA approved DMP certified installers/integrators to ensure consistency and quality of the work.

SSA security required equipment shall be installed by authorized Manufacturer trained and certified technicians. The estimated cost for the security system services is approximately including the electrical and communication components work for the security system.

4. Authority.

This acquisition is being conducted under the authority of Title 41 U.S.C. 3304 subsection

(a)(1), as implemented in Federal Acquisition Regulations (FAR) Subsection 6.302-1, allows for other than full and open competition when there is only one or a limited number of responsible sources, and no other type of supplies or services will satisfy agency requirements.

5. Application of Authority.

FAR 6.302-1 provides for the use of the above authority when unique supplies or services from or a limited number of sources or from only one or a limited number of suppliers with unique capabilities. This application of authority applies to the products and services in Table 3 above are listed security system components listed in Social Security Administration Intrusion

Detection System Specifications (ver. 4/22/11), Section 2.02h “The CCP shall be a DMP model

XR500 for all new installations, or for space move/de-installations only, the existing

Bosch/Radionics/DMP model may be determined as acceptable upon prior approval by the

SSA. All substitutions must be approved, in writing, and in advance, by the regional SSA security staff and the COTR.”

5. Demonstration that the Proposed Contractor’s Unique Qualifications or the Nature of the Acquisition Requires Use of the Authority Cited.

FAR 6.302-1 provides for the use of the above authority when unique supplies or services from or a limited number of sources or from only one or a limited number of suppliers with unique capabilities. This application of authority applies for the above listed equipment and services in

Section 3 above, as only these products and services meet the SSA requirements. The components and services listed in Section 3 above are brand name items/services that are required for this acquisition and considered unique for several reasons,(1) some components are additions to existing installed systems where interoperability and configuration control is critical, (2) some equipment and its installation is required due to standardized configurations or approved security requirements that are governed by SSA and FPS security requirements; and

(3) some services are required to be provided by manufacturer’s authorized installers/ programmers/other representatives to maintain existing warranties.

SSA Required Security Equipment and Services: Social Security Administration Intrusion

Detection System Specifications (ver. 4/22/11) identifies SSA requirements for standardized equipment and systems that (1) meet mandated security requirements, (2) allow for standardized equipment and systems in facilities, (3) allows for economies of scale and efficiency for their nationwide Operational, Maintenance, Repair and Enterprise needs, due to the availability of use of both in-house and contracted trained technicians nationwide for install and service these security items. Additionally the SSA has requirements for standardization and interoperability of all of Physical Access Control Systems (PACS) with a central Enterprise network, that must also meet SSA mandated design, installation, and maintenance requirements that can be found in the aforementioned intrusion detection system specificaitons.

The SSA has strict configuration management and standardization requirements for security systems and components that are essential for their mission and safety of their personnel and information. Equipment and services include those provided by Bosch/Radionics/DMP systems.

Equipment connected to the FPS MegaCenter: As identified in Federal Protective Service

Policy Letter FPS-03-016, dated 11/12/2003, the Federal Protective Service MegaCenter has requires that all of its clients utilized Underwriters Laboratory (UL) commercially listed panels from the following manufacturers: Honeywell (Ademco), Bosch (Radionics), or Digital Monitoring

Products (DMP).

6. Efforts to Obtain Competition.

The work is to be included in Solicitation (Example: 10PSPR-15-0005 for a competitive award under the existing Service Disabled Veteran Owned Small Business set-aside Western Service

Centers Design-Build Construction Indefinite Delivery Indefinite Quantity Multiple Award Task

Order Contracts (GS-10P-14-LT-D-0034, GS-10P-14-LT-D-0035, GS-10P-14-LT-D-0036, and

GS-10P-14-LT-D-0037) pursuant to FAR 16.505). Synopsis of the original solicitation was not required FAR Subsection 16.505(a)(1). However, with the inclusion of the brand name requirements, synopsis will be required or submission of the approved Justification to the above

Contract holders pursuant to FAR Subsection 16.505.

7. Facts to support the use of other than full and open competition:

A Notice of Intent to Award a Task Order Utilizing Brand name components and services will be posted to Federal Business Opportunities (www.fbo.gov) website. The Notice of Intent will be posted for 15 days as per FAR 5.203, as proposed action for the brand name components/ services are estimated to be within the simplified acquisition threshold. Inquiries received as a result of the notification will be reviewed to determine if additional action is required.

8. Determination of a Fair and Reasonable Price:

Limited competition at both the prime and subcontractor level will help to ensure that the

Government receives a fair and reasonable price. The contracting officer will take sufficient measures to ensure the price/cost proposed by the offeror is fair and reasonable and render a determination of such in a Source Selection Decision Document (SSDD). The SSDD will capture the pricing environment, information relied upon, price/cost analysis conducted, findings and basis for such determination and document whether or not the quote is the best value as defined as the greatest overall benefit in response to the requirement and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government’s needs.

9. Description of Market Research Conducted:

Market research specific DMP products & SSA security requirements noted in Section 3 above were conducted through https://dmp.com site which lists multiple partners and sources qualified to install their systems. Market research has also been conducted by the SSA before determining a standardized product to be utilized. Other market research conducted will include the Notice of Intent that will be posted to the Federal Business Opportunities website for fifteen days. Inquiries and responses that are sent in response to that Notice of Intent will be reviewed to determine if there are other viable sources.

10. Sources Expressing an Interest in the Acquisition

The original work is being competed among the four Western Service Centers Design-Build

Construction IDIQ MATOCs. MATOC holders will be required to obtain qualified subcontractors and provide qualified products. MATOC holders will be made aware of potential qualified sources interested in participating as subcontractors, distributors, and suppliers for the equipment, components, and services noted in Section 2 above.

11. Steps to Remove or Overcome Any Barriers to Competition:

Competition is being utilized for the overall requirement, but is limited by the mandated security policies as stated by the Office of Management and Budget, as well as SSA. The GSA will routinely review security requirements to determine if the security requirements have changed and coordinate with SSA and other security agency that have cognizant jurisdiction or authority over such matter in hopes to obtain greater competition.