Hygiene_Kit_RFQ_GSASPB-18-Q-0010.docx

Request for Quotation (RFQ)

Solicitation Number GSASPB-18-Q-0010 Hygiene Kits for Emergency and Replenishment

May 10, 2018

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

XXXXXX

PAGE 1 OF `119

See Block 31

GSASPB-18-Q-0010

6. SOLICITATION ISSUE DATE

May 10, 2018

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Michael Sheckels

b. TELEPHONE NUMBER(No collect calls) 202-412-6672

8. OFFER DUE DATE:

June 11, 2018 10:000

A.M. EST

9. ISSUED BY CODE

10. THIS ACQUISITION IS SET ASIDE:100 % FOR: UNRESTRICTED

SMALL BUSINESX WOMEN-OWNED SMALL BUSINESS

FAS/Office of General Supplies and Services/Office of Acquisition Management/Internal and Emergency Acquisition Division FAS 1800 F Street NW Washington, DC 20405-0001

11. DELIVERY FOR FOB DESTINAT- TION UNLESS BLOCK IS MARKED

SEE SCHEDULE

N/A

14. METHOD OF SOLICITATION

X RFQ IFB RFP

Please see continuation pages.

FAS/Office of General Supplies and Services /Office of Acquisition Management/Internal and Emergency Acquisition Division 1800 F Street NW, Washington, DC 20405-0001

17a. CONTRACTOR/ CODE

OFFERER

FACILITY CODE

18a. PAYMENT WILL BE MADE BY CODE Y U.S. General Service Administration USDA - Office of the Chief Financial Officer - FMLOB Provider Pegasys Financial Services 2300 Main St. Kansas City, MO. 64108

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

UNIT PRICE

24.

AMOUNT

A Firm-Fixed Price Blanket Purchase Agreement for hygiene kits for the General Service Administration on behalf of the Federal Emergency Management Agency is being procured under FAR Parts 12 and 13.

All terms and conditions from the solicitation, supplemental, FAR and agency clauses are incorporated herein.

(For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

Michael K. Sheckels 31c.DATE

SIGNED

SECTION B

SUPPLIES & PRICE/COST

B.1 INTRODUCTION

The U.S. General Services Administration (GSA), in accordance with its Inter-Agency Agreement (IAA) with the Federal Emergency Management Agency (FEMA), is the primary source to provide standard, commercial-off-the-shelf, hygiene kits in the event of a disaster/emergency as well as during replenishment efforts. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 Commercial Item and FAR Part 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and quotes are being requested to establish multiple Blanket Purchase Agreements (BPA). The combined synopsis/solicitation is being issued as a Request for Quotations (RFQ) number GSASPB-18-Q-0010.

B.2 GENERAL

The Offeror shall provide all management, supervision, labor, facilities, and materials necessary to provide the supplies and services required under this solicitation which will include disaster/emergency as well as replenishment efforts. The GSA has estimated that FEMA will need on average 90,000 hygiene kits delivered annually to various locations throughout the 48 contiguous United States, District of Columbia, Alaska, Hawaii, Guam, or Puerto Rico. A distinction is made between disaster/emergency and replenishment efforts as follows:

In a disaster/emergency, FEMA requires a fully completed order to be delivered within 72 hours. At a minimum, the first 1/3 of the order must be delivered within 24 hours after Task/Delivery Order award and the notice to proceed. At a minimum the second 1/3 of the order must be delivered within 48 hours of the notice to proceed, and the final remaining quantity must be delivered within 72 hours of the notice to proceed.

During a replenishment effort, FEMA requires a fully completed order to be delivered within 30 days after the Task/Delivery Order award and notice to proceed.

B.3 BPA TYPE

The BPAs will be on the basis of Firm Fixed Price (FFP). The BPAs will have a Period of Performance (PoP) that includes a one-year base period and four (4) one-year option periods. GSA funds are obligated only to the extent of authorized purchases actually made under the BPAs.

The BPAs will be established with contractors holding the below North American Industry Classification System (NAICS) and Product and Service Codes (PSC) in the System for Award Management (SAM):

- NAICS 325620 Toilet Preparation Manufacturing

- PSC 8530 Personal Toiletry Articles

**To be considered eligible for a BPA, the vendor’s SAM account shall reflect the above NAICS and PSC codes prior to submitting a response to the RFQ**

B.4 AGREEMENT LINE ITEM NUMBERS (ALINs) The hygiene kits are to be ordered and invoiced according to the ALIN structure below. The FFP BPA, as outlined below, includes the individual unit pricing for each of the 17 items that comprise one complete hygiene kit. Because packaging and shipping pricing will be identified separately, a separate line item will be added to each order placed against the BPA to identify the total packaging and shipping costs of that order. Offeror’s should consider the annual estimate of 90,000 hygiene kits as a basis to determine if the Offeror can meet the delivery requirement in full and in accordance with the delivery requirements/timeframes as identified within this RFQ

BASE PERIOD

U/M

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ALIN 0001

(Insert Total Price)

OPTION PERIOD 1

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ALIN 0002

OPTION PERIOD 2

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ALIN 0003

OPTION PERIOD 3

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ALIN 0003

OPTION PERIOD 4

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ALIN 0005

SECTION C

SCOPE OF WORK

C.1 BACKGROUND

As stated previously, the purpose of this RFQ is to establish multiple BPAs to be used as sources to procure hygiene kits for FEMA during times of disasters/emergencies or replenishments efforts.

Description

*The salient characteristics of the hygiene kits were verified by GSA’s acquisition office.

Hygiene kits must meet the following minimum characteristics:

1. Items in hygiene kit: All 17 items identified in section C.1 of this RFQ must be assembled into a small water resistant plastic bag with a re-closable zip lock mechanism. As stated previously, the water proof bag containing all 17 items constitutes (1) hygiene kit

1. In accordance with FAR Subpart 25.401(a) (1), the Buy American Act (BAA) is applicable.

1. Offerors that are not the manufacturer the items in the kit themselves, must demonstrate that they will be in compliance of FAR 19.102(f)(2): A concern which purchases items and packages them into a kit is considered to be a non-manufacturer small business and can qualify as such for a given acquisition if it meets the size qualifications of a small non-manufacturer for the acquisition, and if more than 50 percent of the total value of the kit and its contents are accounted for by items manufactured by small business."

1. Items marked with an asterisks are identified as AbilityOne items and are required items during replenishment efforts.

C.2 SCOPE OF WORK REQUIREMENTS

The BPA Holder shall deliver hygiene kits during disasters/emergencies and replenishment efforts. It is estimated that GSA will order an estimated annual quantity of 90,000 hygiene kits that may be delivered to various locations throughout the 48 Contiguous United States, District of Columbia, Alaska, Hawaii, Guam, and Puerto Rico. Each Offeror must acknowledge that the Offeror can meet the delivery requirements listed below by placing a check mark in each applicable box(s). Offeror’s should consider the annual estimate as a basis to determine if the Offeror can meet the order amount in full and in accordance with the delivery requirements/timeframes as identified in this RFQ.

(Disaster/Emergency) Delivery Capability (Replenishment)

24 Hours (30,000) 48 Hours (30,000) 72 Hours (30,000) Quantity in 30 days (90,000)

C.2.1 Any orders off of a BPA(s) could result in orders requiring more than or less than the stated annual estimate of 90,000 hygiene kits.

C.3 PERIOD OF PERFORMANCE

As stated previously, the PoP of the BPAs will be for a one-year base period from date of award, with four one-year option periods. The Contracting Officer may exercise an Option Period only after conducting an annual evaluation in accordance with FAR Part 17.207-Exercise of Options. The annual review will be documented with a memo to the BPA file.

The anticipated PoP is as follows:

Base Period: August 1, 2018 through July 31, 2019 Option Period 1: August 1, 2019 through July 31, 2020 Option Period 2: August 1, 2020 through July 31, 2021 Option Period 3: August 1, 2021 through July 31, 2022 Option Period 4: August 1, 2022 through July 31, 2023

C.4 DELIVERY LOCATION, DELIVERY SCHEDULE, AND DELIVERY REQUIREMENT

C.4.1 During disaster/emergency situations GSA will require a verbal or electronic acceptance or non-acceptance of the order(s) from the selected BPA holder(s) within two-hours from time of notification. At a minimum, one third (1/3) of the total quantity ordered shall be delivered within 24 hours of the notice to proceed, at a minimum, the second one-third (2/3) of the order delivered within 48 hours after the initial notice to proceed, and the remainder of the order shall be delivered within 72 hours after the initial notice to proceed.

C.4.2 During replenishment efforts GSA will require an electronic acceptance or non-acceptance of the order(s) from the selected BPA holder(s) within 48 hours of the electronic notification. Replenishment effort orders must be delivered within 30 calendar days of the order acceptance and notice to proceed.

C.4.3 The BPA holder must maintain an up-to-date POC throughout the life of the BPA. This POC must be available 24 hours a day and 7 days a week.

C.4.4 Established BPA pricing will be based upon a Freight-On-Board (FOB) Origin basis; however, orders placed against the BPAs will be made on an FOB Destination basis. Shipping pricing shall be included in offers and evaluated by GSA at the time of order placement.

C.4.5 For disaster/emergency orders, as the times, dates, and locations for receipt of deliveries will change depending on the situation, the BPA holder shall make all deliveries in accordance with the dates, times, locations, and terms of that specific purchase order. The BPA holder must coordinate deliveries outside of the normal delivery schedules with the FEMA POC at the delivery location specified in the purchase order.

C.4.6 For replenishment efforts, the BPA holder shall make all deliveries between Monday – Friday and the hours of 8:00 AM – 3:00 PM. No deliveries, unless clearly requested by the FEMA POC and documented in writing, will be accepted on Federal Holidays, outside of the above noted time frame, or on weekends.

C.4.7 For all orders, the BPA holder shall contact the FEMA POC identified on the Task/Delivery Order within 2 hours after award to coordinate and verify the delivery(s) details.

C.4.8 The delivery and performance will be the sole responsibility of the BPA holder(s).

C.5 TRACKING

At a minimum, the BPA holder shall track the delivery by Global Positioning Satellite/System (GPS) or other instantaneous tracking capability.

C.6 PACKAGING

For purposes of this solicitation, packaging refers to the arrangement of, including any ancillary supplies needed for, the safe storage and shipment of the hygiene kits. The vendor shall meet the following packaging requirements: Packaging shall be shipped on industry standard-size pallets (48 inches in length x 40 inches in width, 4-way). Pallets of the hygiene kits shall be fully covered on all sides (excluding the bottom only) with a minimum of (10) layers of stretch-wrap. The stretch-wrap shall extend over the top of the hygiene kits by a minimum of six inches, which creates a protective layer on the top of the package. The hygiene kits shall be stacked so the total height of each pallet and material(s) does not exceed 55 inches.

C.7 RECORD KEEPING AND ACCEPTANCE

C.7.1 Delivery Receipt:

A FEMA representative will sign for receipt of the hygiene kits at each location. This signature(s) does not imply inspection and acceptance. The signature only acknowledges the delivery was made.

C.7.2 Inspection:

Inspection will be made within 10 days after delivery for any hidden or latent discrepancies and will be reported to the GSA Contracting Officer.

C.7.3 Acceptance:

1) Per FAR Subpart 46.501, general acceptance constitutes acknowledgment that the supplies or services conform to applicable contract quality and quantity requirements, except as provided in this subpart and subject to other terms and conditions of the contract. The FEMA Contracting Officer Representative (COR) or a designated government representative will determine the acceptability of the delivery. Acceptance shall ordinarily be evidenced by execution of an acceptance certificate on an inspection or receiving report form or commercial shipping document/packing list.

Acceptance shall be provided as soon as possible by the government representative but not more than 10 days after inspection.

2) Per FAR Subpart 46.502, acceptance of supplies or services is the responsibility of the Contracting Officer. When this responsibility is assigned to the cognizant contract administration office or to another agency (see FAR Subpart 42.202 (g)) acceptance by that office or agency is binding on the government. FEMA shall provide timely notification to GSA upon receipt of all supplies and or services.

3) Per FAR Subpart 46.503, each purchase order shall specify the place of acceptance (for transportation terms, see FAR Subpart 47.3). Supplies accepted at a place other than the destination specified at in the purchase order shall not be reinspected at the specified destination for acceptance purposes, but should be examined at the specified destination for quantity, damage in transit, and possible substitution or fraud.

C.8 ORDERING PROCEDURES

Orders for hygiene kits will be competed among BPA holders and no single order will exceed the Simplified Acquisition Threshold (SAT). The ordering CO shall have the authority to make a best value determination as to which acquisition approach is in the Government’s best interest based on the information available at the time of order placement. The ordering CO shall determine whether to utilize a Best Value Trade-Off (Trade-Off) or Lowest Price Technical Acceptable (LPTA) approach based on the circumstances of each individual acquisition. The evaluation approach and the associated evaluation factors will be defined in the order solicitation.

C.9 PURCHASE/DELIVERY ORDER ORDERING PROCEDURES

Orders of hygiene kits under the BPAs will be made in accordance with FAR Part 13.303-5. All shipments under the BPAs shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information: (i) Name of Supplier, (ii) BPA number, (iii) Date of Purchase, (iv) Purchase Number, (v) Itemized list of supplies furnished, (vi) Quantity, unit price, and total price, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information), and (vii) Date of Delivery or shipment.

Emergency and Replenishment Purchase/Delivery Orders For both Emergency and Replenishment Purchase/Delivery Order the CO shall have the authority to make a best value determination based on the information available; and at that point he, or she, shall make a determination to utilize either a Best Value Trade Off (Trade Off) or Lowest Price Technical Acceptable (LPTA) approach to support their best value determination for each individual acquisition.

The Government reserves the right to accept any quotation received by a BPA Holder in response to the requirement.

C.10 ISSUANCE OF PURCHASE/DELIVERY ORDERS UNDER THIS BPA:

Individuals authorized to issue purchase/delivery orders under the BPAs includes GSA FAS Contracting Officers assigned to the Internal and Emergency Acquisition Division. Contracting Officers within this organizational component may make multiple purchases up to the dollar limitation of the SAT. If this organizational component is not able to issue the Purchase/Delivery Orders, this organizational component and the following offices’ have established procedures to notify the below offices of their contract action authority and those offices’ Contracting Officers shall have the authority to issue the orders on FEMA’s behalf:

Region 7 (Primary):

-GSA, Federal Acquisition Service (FAS), General Supply and Services (GSS), Southwest Supply and Acquisition Center’s (SSAC), Special Order Program (SOP) Branch

-GSA, FAS, GSS’s Director, Acquisition Operations Division

-GSA, FAS, GSS, SSAC’s, Acquisition Division Director

Region 5 (Secondary):

-GSA, FAS, Great Lakes Region 5’s (R5), Acquisition Operations Division (AOD).

In the event that a reorganization of GSA occurs, then the Contracting Officer assigned to each BPA will issue a modification updating the offices providing primary and secondary assistance.

C.11 OTHER CONSIDERATIONS

The Defense Priorities and Allocations System (DPAS) was established to assure the timely availability of industrial resources to meet national defense requirements and provide a framework for rapidly expanding industrial resources in a national emergency. In accordance with FAR Subpart 11.6 Priorities and Allocations and the DPAS, any delivery order awarded as a result of this acquisition may be assigned a DX or a DO rating as certified for national defense, emergency preparedness, and energy program use under DPAS (15 CFR 700), and the BPA holder will be required to follow all of the requirements of this regulation. In the event an order is assigned a DX or DO rating all prime contracts, subcontracts or purchase orders in support of an authorized program are also given the priority rating.

The following two (2) FAR clauses are incorporated in delivery orders with a DX or DO rating: In RFQs, FAR Clause 52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use (Apr 2008). In orders, FAR Clause 52.211-15 Defense Priority and Allocation Requirements (Apr 2008), is applicable.

The purpose of DPAS is to 1), assure the timely availability of industrial resources to meet current national defense and emergency preparedness program requirements; and 2), provide an operating system to support rapid industrial response in a national emergency.

SECTION D

CONTRACT ADMINISTRATION DATA

D.1 CONTRACT ADMINISTRATION POINTS OF CONTACT

Contracting Officer General Services Administration 1800 F. Street Washington, DC 20405 Email:michael.sheckels@gsa.gov Phone: 202-412-6672

Contracting Specialist General Services Administration 1800 F Street Washington, DC 20405 Email: carlton.benton@gsa.gov Phone: 202-501-2272

D.2 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer assigned to this contract has the responsibility of ensuring the performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships. In this regard, the Contracting Officer is the only individual who has the authority to enter into, administer, or terminate this agreement. In addition, the Contracting Officer is the only person authorized to approve changes to any of the requirements under this agreement, and notwithstanding any provision contained elsewhere in this agreement, the said authority remains solely with the Contracting Officer.

The contractor must immediately request clarification from the Contracting Officer when a question arises regarding the authority of any person to act for the Contracting Officer under the agreement or when the contractor receives direction that appears outside the scope of the agreement.

Costs incurred that were not authorized by the Contracting Officer and work outside the scope of the contract must be considered unallowable costs and will not be reimbursed by the government.

D.3 AUTHORITY OF CONTRACTING OFFICER’S REPRESENTATIVE (COR)

Only those Government Representatives (e.g. COR), as designated in writing by the Contracting Officer, may provide technical or other interpretations in the performance of this contract. Technical interpretation will be provided only within the limits specified in this paragraph, as delineated in a letter of authority from the Contracting Officer, or contained in Section G or elsewhere of this agreement.

As used herein, “technical interpretation” is defined as providing technical clarification, confirming the results of meetings, completing details in the form of work orders, pursuing certain lines of inquiry, or otherwise serving to accomplish the contract Statement of Work (SOW). Technical directions may be issued either verbally or in writing. Such technical direction must include or comply with the following:

1) Be consistent with the general scope of work and terms and conditions contained in the agreement.

2) Does not constitute assignment of new work or change the terms, conditions, or specifications of the agreement.

3) Does not constitute a basis, either directly or indirectly, that could result in a change in the pricing, quantity, quality, or period of performance as established in this agreement.

Technical direction that exceeds the authority listed above or the limits of specific letters of authority is invalid and will not be enforceable against the government. Any costs incurred by the contractor in violation of this clause will be considered unallowable costs and will not be reimbursed by the government.

D.4 CONTRACT ADMINISTRATION

Administration of the BPA(s) will include but are not limited to the following:

1) Annual reviews of the BPA(s)

2) Surveillance in conjunction with FEMA’s COR to ensure BPA holders are complying with BPA terms and conditions including, but not limited to, the following:

a) Use of the BPA (GSA will rely on FEMA CORs to evaluate whether correct hygiene kits were delivered, etc.)

b) Required delivery timeliness, which requires proof of inspection and acceptance as well as FEMA COR approved invoices. An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made and for which payment has not been received. These invoices need not be supported by copies of delivery tickets.

c) Proper billing (invoice submitted to GSA Contracting Officer, FEMA, and GSA’s Credit and Finance Center).

SECTION E

SUBMISSION REQUIREMENTS

E.1 SUBMISSION OF QUOTE

Please submit your quotation on a Firm Fixed Price (FFP) basis. The quotation must include the following information and any other relevant information, including any exceptions or assumptions related to this requirement.

A complete quotation must consist of:

a) Cover Page

1) A signed copy of Section A – Solicitation Offer document

2) If applicable, a signed copy of any and all Amendments to the solicitation that are posted to the FBO notice prior to the closing date of the RFQ.

b) Volume 1 – Technical Submission

1) Factor One - Technical Conformance – See Section E.9 below

2) Factor Two - Delivery – See Section E.9 below

3) Factor Three - Past Performance – See Section E.9 below

c) Volume 2 - Price Submission

1) A completed Section B of the RFQ for the Price/Cost Schedule

Your quotation must be submitted via email and must be received no later than June 11, 2018 10:00 AM, EST to michael.sheckels@gsa.gov and carlton.benton@gsa.gov. The POC, Michael Sheckels, will provide email confirmation after receiving your quote. All Amendments issued, if any, must be signed and submitted with the Offeror’s quotation.

Note 1: Offerors assume full responsibility for ensuring that quotes are received by the date and time specified above. The Government reserves the right to not accept any late quotations.

Note 2: Offerors are responsible for ensuring their SAM account is active and accurate. The CO will verify the NAICS code and business size standards of the offeror prior to any agreements.

E.2 NUMBER OF AWARDS

GSA plans to award multiple (3 to 5) BPAs resulting from this solicitation. However, should multiple offerors have equal technical, delivery, and past performance ratings with equal pricing, the Government reserves the right to make an award to all vendors up-to the fifth representing the best value to the Government.

E.3 EXPENSES RELATED TO OFFEROR SUBMISSIONS

GSA will not pay any costs incurred during the preparation or submission of any response(s) to this solicitation or in making necessary studies for the preparation thereof or for any supplies including attendance of any solicitation conference.

E.4 RESPONSIBLE PROSPECTIVE CONTRACTORS

An Offeror must be found responsible prior to award of any contract. To determine the Offeror responsible the CO must find, at a minimum, that the Offeror:

· Has or can obtain adequate financial resources to perform a contract;

· Has the ability to meet any required or proposed delivery schedules;

· Has a satisfactory performance history;

· Has a satisfactory record of integrity and proper business ethics;

· Has appropriate accounting and operational controls that may include, but are not limited to: production control, property control systems, quality assurance programs, and appropriate safety programs; and

· Is qualified and eligible to receive an award under applicable laws or regulations.

E.5 COMMUNICATIONS WITH OFFERORS

The Offeror may begin submitting questions and comments immediately after release of the solicitation through May 25, 2018 at 4:30 PM EST. Offerors must submit all questions and comments via email to michael.sheckels@gsa.gov and carlton.benton@gsa.gov. No other method of submitting questions or comments is acceptable. Responses to Offerors’ questions and comments will be posted on or before June 1, 2018. The source of questions will not be identified.

E.6 NON-GOVERNMENT PERSONNEL PARTICIPATION

Offerors are notified that GSA may have any written quotes or other information provided by Offerors reviewed by personnel from various support contractors who may serve as advisors to GSA evaluation personnel during the evaluation phase of this acquisition. All non-Government personnel and their corporations have signed, or will sign before the evaluation process begins, non-disclosure agreements. The exclusive responsibility for source selection, however, will remain with GSA. GSA currently has no plans to use support contractors to take part in the source selection process.

E.7 QUOTATION ACCEPTANCE

Only one, latest in time (but prior to the submission date and time noted above) quotation from each Offeror will be considered.

E.8 FORMAT AND CONTENT

All quotations must be submitted electronically. Each quotation must be single-spaced and typewritten in 12-point Times New Roman font. Each quotation must be in .doc or .docx format. Each page of the quotation must be separately numbered. Each quotation must be no more than ten (10) 8½” by 11” pages, front only, in total including the cover page, Section A. The contract clauses required in Section G of this solicitation do not count to the ten (10) page limit. The division of pages between volumes is within the discretion of the offeror.

E.9 TECHNICAL SUBMISSION

The Technical Submission (Volume 1) must address the following:

1) Factor One---Technical Conformance

a) Offeror’s must submit an explanation describing how their quotation satisfies the description and quantity requirements of the hygiene kits as outlined in this RFQ.

b) Offerors must identify any contractual vehicles they currently hold that would affect their ability to meet the requirements under this BPA in the event of a disaster/emergency. Offerors must also identify with whom they have the agreement, the items covered, and final expiration date thereof. If no such contractual vehicle exists then enter “None”.

c) Offerors must indicate that the hygiene kits being offered are BAA compliant.

d) Offerors must demonstrate that it can meet the kitting requirements.

e) The hygiene kits must meet all specifications as outlined in the chart included in Section C.1 in this solicitation.

f) Offerors must demonstrate that it can provide the items marked as AbilityOne during replenishment efforts.

2) Factor Two ---Delivery Each Offeror must provide an explanation on how it will meet the delivery and packaging requirements identified in Section C of the RFQ.

3) Factor Three---Past Performance

a) Each Offeror must provide the name, address, telephone number, fax number, and email address of the associated COR or other appropriate POC for up to three (3) projects that are similar in size, scope, and complexity as that identified in this RFQ. Each project must be ongoing or have been completed within the three years prior to the RFQ closing date.

b) Each Offeror must list any contract under which it received a cure notice or show-cause letter, was terminated for cause or convenience within the three (3) years prior to the RFQ closing date. Each Offeror must also report any actions for suspension or debarment (regardless of the outcome) that either began or concluded within the three years prior to the RFQ closing date. The Offeror must briefly explain the facts and circumstances in each such instance. If no such action was taken the Offeror must state so under this section.

c) The Government reserves the right to obtain and use past performance information from sources other than those identified by the Offerors.

E.10 PRICE

The Price Volume (Volume 2) must cover all requirements of Section C. All information regarding price must be submitted in this volume. The Offeror must submit hygiene kits pricing for the base period and all option periods. Shipping costs will be evaluated at the Purchase/Delivery Order level and will not be part of the BPA evaluation.

GSA anticipates that price analysis will be based on adequate price competition; therefore, Offerors are not required to submit supporting cost or pricing data with their quotations. However, if after receipt of offers GSA determines that adequate price competition does not exist, uncertified, yet detailed, supporting cost or pricing data may be required. GSA will not require detailed shipping costs as an estimate will be required instead.

SECTION F

EVALUATION FACTORS FOR AWARD

F.1 EVALUATION AND AWARD

Technical Evaluation Factors Volume 1 will be evaluated under each of the following factors:

1) Factor One---Technical Conformance Quotations will be evaluated based on the degree to which it demonstrates an understanding and meets all specifications and requirements for the hygiene kits outlined in Section C of this solicitation. The quotation must include part numbers and photographs of each item listed in Section C.2.1.

2) Factor Two—Delivery Quotations will be evaluated based on the degree to which it demonstrates the ability to meet the delivery timelines and requirements of capability, tracking, and palletizing.

3) Factor Three—Past Performance Quotations will be evaluated based on the degree of confidence GSA has in an Offeror’s ability to meet the requirements as specified in this RFQ based on the results from the Offeror’s Past Performance Record.

Technical Conformance and Delivery Quotations will be evaluated for technical conformance and delivery using the following adjectival rating system:

The GSA will also use the following definitions in the evaluation of quotations:

Deficiency: A material failure of a quotation to meet a Government requirement or a combination of significant weaknesses in a quotation that increases the risk of unsuccessful contract performance to an unacceptable level.

Strength: An aspect of a quotation that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the government during contract performance.

Weakness: An aspect of a quotation that does not meet specified performance or capability requirements in a way that will be disadvantageous to the government during contract performance.

Risk: Degree to which a quotation’s approach to achieving the technical factor may involve risk of disruption of schedule, degradation of performance, the need for increased government oversight, and/or the likelihood of unsuccessful contract performance.

Past Performance GSA’s evaluation will include an analysis of the Offeror’s past performance on contracts with commercial entities or federal, local, or state governments that are ongoing or have been completed within the three (3) years prior to the RFQ closing date. This portion of the evaluation consists of two (2) aspects and will result in a single performance confidence rating of the probability of each Offeror’s ability to meet the contract requirements:

1. GSA will evaluate the Offeror’s past performance to determine the relevance of recent ongoing and recently completed contracts to the solicitation requirements. Ratings for relevance are:

a) Very Relevant: Past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

b) Relevant: Past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

c) Not Relevant: Past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

2. GSA will evaluate the Offeror’s past performance to determine the quality of the Offeror’s performance, based upon information provided by the Offeror and the answers to the questionnaires the Contracting Officer may send to each Offeror’s references.

GSA reserves the right to consider past-performance information not included or mentioned in an Offerors’ proposal, including information on contracts not submitted or mentioned in an Offerors’ proposal.

Using the results of these two aspects of the evaluation, GSA will assign a single Performance Confidence rating for each Offeror. Confidence ratings are listed in the table below. If no past performance history exists or if submitted or otherwise identified past performances are found determined to be not relevant, GSA will rate the proposal with an Unknown Confidence (Neutral).

Substantial Confidence

Based on the Offeror’s past performance record, GSA has a high expectation that the Offeror will successfully perform the required effort.

Based on the Offeror’s past performance record, the GSA has an expectation that the Offeror will successfully perform the required effort.

No

Based on the Offeror's past performance record, GSA has no expectation that the Offeror will be able to successfully perform the required effort.

Unknown

(Neutral)

No past performance record is available, or the Offeror’s past performance record is so sparse or is determined to be not relevant to the requirements set forth in this RFQ that no meaningful confidence assessment rating can be reasonably assigned.

F.2 PRICE

GSA will confirm that the prices offered are fair and reasonable. In conducting the price evaluation, GSA will evaluate only the information contained in the Offeror’s price quotation (and, if requested, submitted supporting information). Best prices are encouraged in the Offeror’s initial quotation as the GSA may elect not to negotiate but to move directly to award. Any quote with pricing determined not fair and reasonable may be determined unacceptable.

F.3 EVALUATION AND AWARD SUMMARY

GSA will evaluate quotes and make a best value trade-off determination based on the evaluation of non-price factors and price. The non-price factors, combined, are significantly more important than price. Technical Conformance is the most important factor among the non-price factors. Technical Conformance is more important than Delivery. Delivery is more important than Past Performance.

As the non-price evaluation of the quotations’ ratings becomes more equal, price will become more of a determining factor.

SECTION G

CLAUSES

FAR Subpart 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (OCT 2015) 3.1004(a)