GSA Pollinator Analysis SOW Final Aug10.pdf

General Services Administration Public Buildings Service

Office of the Chief Architect Center for Urban Development

Statement of Work Pollinator Analysis

8/10/2021

Table of Contents

1.0 Introduction 4

1.1 Purpose 4

1.2 Objective 4

1.3 Background 4

2.0 Scope of Work 4

3.0 Specific Requirements or Tasks 4

4.0 Labor Requirements 5

5.0 Deliverables 6

6.0 Place and Period of Performance 8

7.0 Travel 9

8.0 Government Furnished Equipment (GFE)/ Government Furnished Information (GFI) 9

9.0 Security 10

10.0 Administration 11

10.1 GSA Electronic Invoicing 11

10.2 Delivery Schedule 12

10.3 Inspection and Acceptance 12

10.4 Cancellation of Orders 13

10.5 Unauthorized Commitment 13

10.6 Personal Services 13

10.7 FAR/ GSAM Clauses 13

11.0 Government Points of Contact 13

1.0 Introduction

1.1 Purpose

The General Services Administration (GSA), Public Buildings Service (PBS), Office of

Design and Construction, 1800 F Street, NW, Washington, DC is pursuing a contract to provide pollinator analysis at selected Federal facilities. The ordering office is the Center for Urban Development in GSA’s Office of the Chief Architect.

1.2 Objective

This project seeks to close the gap that exists between well intended Federal directives, generalized academic knowledge, facility design and management standards, and available low-cost high-impact technology, thereby enabling the GSA to lead by example and to create a more efficient and effective design policy that can be modeled by other major and minor builders and managers throughout the nation.

1.3 Background

Pollinators contribute substantially to the economy of the United States and are vital to keeping fruits, nuts, and vegetables in our diets. Honeybee pollination alone adds more than $20 billion in value to agricultural crops each year in the United States. Over the past few decades, there has been a significant loss of pollinators, including honeybees, native bees, birds, bats, and butterflies, from the environment.

The problem is serious and requires immediate attention to ensure the sustainability of our food production systems (approximately 50% of which require animal pollination), avoid additional economic impact on the agricultural sector, and protect the health of the environment.

Given the breadth, severity, and persistence of pollinator losses, it is critical to expand

GSA’s efforts and take new and visible steps to reverse pollinator losses and help restore populations to healthy levels. Although the 2014 Presidential Memorandum, ‘Creating a

Federal Strategy to Promote the Health of Honeybees and Other Pollinators,’ specifically calls for the Council on Environmental Quality and the General Services Administration to revise their respective guidance documents and approaches for designed landscapes and public buildings to incorporate pollinator-friendly practices into site landscape performance requirements, and to create and maintain high quality habitats for pollinators, no special emphasis funding has been provided to do so. More specifically, the two primary directives identified in the ‘Memorandum,’ to study the health of managed honeybees and native bees by using technologies for continuous monitoring of honeybee hive health, and to identify the plants (forage) that target critical pollinators located near our federal landscape projects, have remained unfunded.

The proposed work relates to the following Federal policies or initiatives:

1. GSA Climate Change Risk Management Plan-(Sections 2,3,4 5)

2. GSA P100 Facility Standard- (Section 2)

3. Presidential Memorandum 2014, Creating a Federal Strategy to Promote the Health of

Honeybees and Other Pollinators

4. Sustainable SITES Certification v2016

5. GSA Strategic Sustainability Plan

2.0 Scope of Work

Utilizing a team-based approach, a selected vendor will install and fully manage two beehives each at a series of GSA owned or operated sites across the country, selected by

GSA and accepted by the contractor. The contractor will conduct genetic analysis of the honey produced to determine what forage allows the critical pollinators to best thrive.

This project combines a traditional service with a state-of-the-art genetic research using controlled beekeeping methods to deliver knowledge to GSA that would otherwise be impossible to ascertain.

The project timeline will be one year with an optional renewal year at a fixed rate. The contractor shall guarantee the viability of the bee colonies throughout the contract period of performance.

3.0 Specific Requirements or Tasks

The Contract shall be managed by a Contracting Officer’s Representative (COR) and will be assisted by a Government Project Manager. Day to day oversight will be coordinated through the COR. The COR or any other client representative is not authorized to change any of the terms and conditions of the resultant award. Changes, if any, shall be made by the Contracting Officer (CO) only.

The COR shall monitor performance, and the Contractor is expected to keep in communication with the COR, so that issues that arise are transparent to both parties to prevent escalation of outstanding issues.

The selected contractor will install two hives at each selected by GSA; conduct regular inspection and maintenance on the hives, conduct genetic testing of the honey produced and provide brief written report of findings and recommendations. Contractor’s work also shall include a brief communications tool kit (e.g., slide show or fact sheets) explaining to facility managers and clients the findings of the study. As an optional task, honey produced during the study period may be distributed to facility occupants or donated to local charity as part of the communications strategy. Work is considered to be relevant to NAICS code 112910 (Apiculture and related).

Summary Tasks:

Task 1 – Site Assessment/Selection and Installation

Task 2 – Service Visits and Service Reports

Task 3 – Communication toolkit that informs facility staff and clients of the project

Task 4 – Full genetic profile of the honey produced.

Task 5 – Final report that captures lessons learned and recommendations

Task 6 – [Optional] Honey produced per site may be distributed to facility clients as part of communication strategy.

3.1 Task 1 (Site Assessment/Selection and Installation)

3.1.1 Selection of Hive Sites. GSA is seeking to conduct this analysis within the following metro areas:

Boston MA Chicago IL Seattle WA

New York NY Kansas City MO San Francisco CA

Philadelphia PA Ft Worth TX Washington DC

Atlanta GA Denver CO

These metro areas represent each of GSA’s regional office cities, with multiple owned properties of various sizes and contexts to consider for hive installation. In developing a proposal, contractors may assume that the buildings will be within

25 miles of each city center.

The Contractor shall participate in 2-3 one-hour conference calls with GSA to coordinate the selection of hive locations. During the meetings, the contractor will provide details on site level requirements for hive locations and feasibility of various locations, as well as onsite inspection and maintenance procedures planned for the contract. GSA will include regional facility staff as needed to provide input.

The selection of sites and a schedule for hive installation shall be complete 4 weeks after notice to proceed. The contractor shall submit a Project Plan with an

Installation Schedule complete 1 week after completion of site selection.

NOTE: GSA’s goal is to have at least one two-hive installation located in each of

GSA’s eleven regions, to build the critical data, knowledge and local staff and client awareness of the issue. Contractor’s proposal should provide pricing per site. Additionally, during this task, if agreed to by both GSA and the contractor, GSA may choose to have installations in another metro area of similar regional geography (e.g., Portland rather than Seattle; Detroit rather than Chicago; etc.).

This may be done in cases where the contractor advises that one site may be better than another (either for logistics or analysis) and where an alternate city would be cost-neutral. Contractor’s proposal should be based on the metro areas listed above.

3.1.2 Hive Installation. Hives shall be installed on the selected sites, in close coordination with the COR and GSA facility manager for the site. Hives shall be placed on the agreed upon sites within 12 weeks after the selection the locations, or as agreed to by GSA in the previous task. GSA understands that the hive installation schedule may be dependent upon specific site conditions or seasonality. This will be reflected in the agreed upon installation schedule.

3.2 Task 2 (Service Visit and Service Reports)

3.2.1 Servicing Visits. Throughout the period of performance, and in keeping with the contractors provided maintenance procedures, the contractor will inspect and maintain the hives throughout the period of performance.

It is anticipated that the contractor will inspect and service the hives on a monthly basis, but this timing is flexible based on the contractor’s recommended procedures for ensuring the health and viability of each hive in concurrence with the COR.

3.2.2 Service Reports. Within one week of each servicing visit, the contractor shall provide the COR with a summary of the inspection and any notable concerns or observations about the health or progress of the hive. Government assumes that these reports would be quite brief, and in most instances would be less than one page to convey the needed information.

3.3 Task 3 (Communication Toolkit)

3.3.1 Project Kickoff Briefing. Contractor shall prepare and deliver a 30 to 60-minute slide presentation in an electronic format (i.e., MS PowerPoint, Google Slides, or other software approved by the COR) for facility clients and GSA invited guests, explaining the importance of pollinators and the goals of the study. It is anticipated that this presentation would take place within four weeks of installation of all the hives. Further, it is assumed that the presentation would be conducted via webinar and could simultaneously address audiences for every hive installation site. A tentative date shall be identified in the Project Plan Schedule.

3.3.2 Final Project Presentation. Contractor shall prepare and deliver an approximately 60-minute presentation in the approved format to discuss the findings and recommendations from the study, with focus on potential policy changes that can improve pollinator health and viability at GSA sites. At the contractor’s discretion, the presentation may be conducted in-person at the installation facilities or via webinar to audiences for all of the hive installations.

The presentation must reference the Final Report (Task 5) and take place within 4 weeks of the Final Report’s submission to GSA.

3.4 Task 4 (Genetic Profile of the Honey Produced)

3.4.1 Genetic Analysis of Produced Honey. Contractor shall provide genetic analysis of the produced honey to identify the forage that is specifically beneficial to the local target pollinators and other forage that may not be providing a significant ecosystem service. The analysis must be conducted by qualified in-house professionals, or it may be performed by a lab certified for this purpose.

3.4.2 Relevant Genetic Data. Findings from the analysis shall be site specific and included in the Final Report (Task 5).

3.5 Task 5 (Final Report)

3.5.1 Bundled Report. Contractor shall prepare a bundled report, in the COR approved format, of the entire project that addressed each hive installation, captures the lessons learned on each site, provides recommendations for facility managers and the public, and suggests potential design and maintenance policy modifications to improve the health of pollinator colonies at GSA facilities.

The final report shall include the detailed findings of the genetic analysis (Task 4).

Beyond the detailed findings, it is anticipated that the written report would contain 10 to

20 pages of narrative, provided in standard electronic format (i.e., MS Word, Google

Docs, or other software approved by COR).

3.5.2 Final Report Presentation. Within 4 weeks of the report’s submission to GSA, the contractor shall present its findings to an audience consisting of the GSA facility managers who hosted a hive installation and other GSA invitees, as determined by GSA.

These may include policy makes at other federal agencies and/or GSA leadership.

4.0 Labor Requirements

The following are the minimum personnel who shall be designated as “Key”:

• Project Manager (PM)

The Government does not intend to dictate the composition of the ideal team to perform this project. The Government desires that Key Personnel be assigned for the duration of the project.

GSA would like to maintain a commensurate level of quality and expertise. GSA expects the Offeror to propose the labor mix and level of effort necessary to provide the best solution to the Government.

The Contractor shall ensure a stable workforce during the performance of this task order.

The Contractor shall be mindful that the substitution of Contractor personnel may adversely affect performance as a result of the security clearance process; ergo, the

Contractor shall mitigate substitutions in personnel to the maximum extent possible.

During the first ninety (90) days of performance the Contractor shall make no substitutions of personnel unless the substitution is necessitated by illness, death, or termination of employment.

The Contractor shall notify the contracting officer (CO) within fifteen (15) calendar days after the occurrence of any of these events and provide information required by the paragraph below. After the initial 90-day period the Contractor shall submit information specified below to the CO at least fifteen (15) days prior to making any permanent substitutions. The Contractor shall provide a detailed explanation for the change.

Proposed substitutes should have qualifications equal to, if not greater than those of the party being replaced.

The Contractor shall identify personnel deemed “Key” to execute this task. Proposed

Key personnel must provide a resume demonstrating the knowledge, skills and abilities attributed to this project.

5.0 Deliverables

All deliverables under this contract become Government property and are able to be publicly released under the Freedom of Information Act (FOIA) and used by GSA in its normal activities, unless the Contractor marks them proprietary, and the Government concurs. Deliverables in this contract are outlined in the tasks described in Section 3.

All deliverables shall be delivered to the COR. All deliverables with the exception of software shall be emailed to the COR and other Government business partners as specified by the Government. They include the following:

Section Deliverable

Description

Delivery Schedule

Task 1

3.1

Project Planning 5 days after contract award

2-3 Conference calls

3.1.1 Project

Management

Plan with

Installation

Schedule

35 days after contract award

3.1.2 Hives Installation 12 weeks after approval of 3.1.1

Task 2

3.2.1

Servicing Visits

Inspect and maintain the hives throughout the one-year period of performance on at least a monthly basis.

3.2.2 Servicing

Reports

• Within one week of each servicing visit, the contractor shall provide the government with a summary of the inspection and any notable concerns.

• Each site page should be less than one page

Task 3

3.3.1

Project Kickoff

Briefing

• 60-minute slide presentation

• Within four weeks of installation of all the hives

• Conducted via webinar and

• Can simultaneously address audiences for all of the hive installations

3.3.2 Final Project

Presentation

• 60-minute presentation discussing the findings and recommendations from the study, with focus on potential policy changes that can improve pollinator health and viability at GSA sites.

• In-person at the installation facilities or via webinar to audiences for all of the hive installations.

• The presentation must reference the Final Report (Task

5) and

• Take place within 4 weeks of the report’s submission to

GSA.

Task 4

3.4.1

Genetic Analysis of Produced

Honey.

• Provide genetic analysis of the produced honey

• Must be conducted by qualitied in-house professionals or it may be performed by a lab certified for this purpose.

• Findings from the analysis shall be site specific.

• Must be included in the Final Report (Task 5).

Task 5

3.5.1

Bundled Report • Bundled report of the entire project at the end of year 1 or year 2 summarizing project and making future recommendations.

• include the detailed findings of the genetic analysis

(Task 4).

• Submitted Eight (8) weeks from the end of the project.

• Written report would contain 10 to 20 pages of narrative.

3.5.2 Final Report

Presentation

• Within 4 weeks of the 3.5.1 report submission to GSA.

• Present its findings as determined by GSA.

Monthly Status

Report

The Contractor shall be responsible to provide a monthly summary of the previous month’s activities by the 5 workday following the month.

Invoices

As Required

- 10th calendar day of Month

- Original to http://www.finance.gsa.gov

- Copy to Government PM - Copy to COR

5.1 Project Management Plan (PMP)

The Contractor shall develop a PMP for the project activities in Microsoft Word format, including project scope (processes), project management approach, responsibilities, schedule, resourcing, risk, and communication methods. This PMP will be a living document, maintained and updated throughout the life of the contract, as changes to the http://www.finance.gsa.gov/ information occur. The PMP shall also include a detailed list of activities and milestones in MS Project format, at a minimum with detailed scheduling information, dependencies, resourcing.

5.2 Monthly Status Reports

These brief written reports are to be submitted by the 5th workday of the following month summarizing the entire project for the previous month, to convey any noteworthy issues or observations during the study period. These reports are to be emailed to the

COR.

5.3 Final Report

The final report shall consist of the detailed findings of the genetic analysis and the narrative of observations and policy recommendations. The written narrative is expected to be roughly 10 to 20 pages in length, in standard electronic format (i.e., MS Word, Google Docs, or other software approved by COR).

5.4 Deliverable Format

The Contractor shall provide written deliverables to the Government in commonly used electronic format (i.e., Microsoft Word or Microsoft Excel, as appropriate, in MS Office

2010, unless GSA shifts to another version of MS Office. Electronic copies of system documentation, meeting minutes, and written deliverables in draft and final form.

6.0 Place and Period of Performance

Work shall be performed primarily at the GSA facilities selected for the hive installations, with genetic analysis occurring at the contractors’ facilities or at an appropriate lab. This list of facilities shall be finalized under Task 1.

The work is expected to take approximately twelve (12) months, consisting of a period of analysis plus estimated time for site selection, mobilization, and installation of the hives, as well as submission and presentation of the final report.

Base Year 9/15/2021 – 9/14/2022

Option Period 1 9/15/2022 – 9/14/2023

The government may exercise a one-year renewal option, at its discretion. At the conclusion of the period of performance, the contractor shall remove the hives from the

GSA sites within four weeks.

7.0 Travel

This project does not allow for travel costs. It is assumed that the contractor will service the hive sites in metro areas where they have appropriate staff and equipment capacity.

This contract includes no reimbursable costs for travel.

8.0 Government Furnished Equipment (GFE)/ Government Furnished Information

(GFI)

The contractor is not expected to need the use of Government Furnished Equipment or access to any government networks.

The only Government Furnished Information required for the contractor to complete this work is the finalization of the selected sites for the hive installations, which shall take place under Task 1.

9.0 Security

When conducting site visits, the Contractor shall comply with GSA direction regarding administrative, physical, and technical security controls to ensure that all Government’s security requirements are met. Hives shall be placed in previously approved locations.

Due to the nature of the work – outdoors placement of beehives, with no physical or utility connection to GSA facilities – there are no special security clearances expected to conduct this work.

9.1 Homeland Security Presidential Directive (HSPD-12) and Background

Investigations Requirement

Should the Contractor be required to fund their employee's’ security clearance and background investigation processes; the Government will not provide funding for these requirements.

10.0 Administration

10.1 GSA Electronic Invoicing

All invoicing shall be done electronically. Password and electronic invoice access shall be obtained through GSA web site at http://www.finance.gsa.gov. Invoices shall be itemized as per the specific line items utilized during that billing period.

Billing and payment shall be accomplished in accordance with this clause. The

Contractor shall have the invoice certified by the client representative. The Contractor’s invoice shall be for no less than one month. The Contractor shall invoice only for the hours, travel, and/or unique services ordered by GSA and actually used in direct support of the client representative’s project. A copy of the Government’s document (receiving http://www.finance.gsa.gov/ report) accepting the covered services shall accompany invoices submitted for payment.

A copy of the invoice shall be submitted via email to the Government PM, along with the monthly status reports, at the same time that it is submitted for payment. Failure to comply with the procedures outlined above shall result in your payment being delayed.

The Contractor shall submit with a GSA Form 1142- Release of Claims with submission of the final invoice at the end of the period of performance. A copy of the form should be sent via email to the Contracting Officer identified in Block 26A of the award document

(GSA Form 300) and to the Contract Specialist and COR identified as the Government

POCs in this SOW.

10.2 Inspection and Acceptance

The Government will have five (5) business days to complete the review of each deliverable and accept or reject the deliverable by giving written notice. When the

Government fails to complete the review within the review period, the deliverable shall become acceptable, unless an extension of the review period is requested and mutually agreed upon. In the event of rejection of any deliverable, the Contractor shall be so notified in writing by the Government PM or CO, giving the specific reason(s) for the rejection. The Contractor shall have five (5) business days to correct the rejected deliverable and return it to the Government PM. The Contractor shall be allowed one (1) resubmission of deliverables.

10.3 Cancellation of Orders

The Government has the right to cancel orders if the requirement is eliminated, changed, or no longer needed. The Government will notify the contractor, in writing thirty (30) calendar days prior to the stop work date.

10.4 Unauthorized Commitment

The COR or any other client representative is not authorized to change any of the terms and conditions of the resultant award. Changes, if any, shall be made by the Contracting

Officer (CO) only.

10.5 Personal Services

The Government has determined that in order to satisfy the requirements in this SOW the use of a PBS BPA is in the best interest of the Government, economic and other factors considered, and this BPA is not being used to procure personal services prohibited by the

Federal Acquisition Regulation (FAR) Part 37.104 titled "Personal Services Contract."

10.6 FAR/ GSAM Clauses

This contract incorporates one or more clauses by reference, with the same force and effect as if given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause accessed electronically at this address:

https://www.acquisition.gov/far/part-52.

These Clauses are required to be part of the contract for Government projects. The

Contractor is review and let the Contracting Officer know if there are objections to any of them, otherwise they are acceptable by the Contractor by default.

The contractor is required to complete and submit 2 clause statements. They are highlighted in yellow below in the actual clause. The Contractor shall cut the highlighted area and submit the response in the Technical Proposal.

• 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment. (Oct 2020) 2(d)(1) and (2)

• 52.204-26 Covered Telecommunications Equipment or Services-Representation.

(Oct 2020) C(1) and C(2)

Clauses to Review

52.202-1 Definitions. (Jun 2020)

52.203-17 Contractor Employee Whistleblower Rights and Requirement To

Inform Employees of Whistleblower Rights. (Jun 2020)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements. (Jan 2017)

52.203-5 Covenant Against Contingent Fees. (May 2014)

52.203-6 Restrictions on Subcontractor Sales to the Government. (Jun 2020)

52.203-6_ Alternate I (Oct 1995)

52.203-7 Anti-Kickback Procedures. (Jun 2020)

52.204-10 Reporting Executive Compensation and First-Tier Subcontract

Awards.

(Jun 2020)

52.204-13 System for Award Management Maintenance. (Oct 2018)

52.204-16 Commercial and Government Entity Code Reporting. (Aug 2020)

52.204-18 Commercial and Government Entity Code Maintenance. (Aug

2020)

52.204-19 Incorporation by Reference of Representations and Certifications.

(Dec 2014)

52.204-21 Basic Safeguarding of Covered Contractor Information Systems.

(Jun 2016)

52.204-22 Alternative Line-Item Proposal. (Jan 2017)

52.204-23 Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab and Other Covered

Entities. (Jul 2018)

52.204-25 Prohibition on Contracting for Certain Telecommunications and

Video Surveillance Services or Equipment. (Aug 2020)

52.204-7 System for Award Management. (Oct 2018)

52.204-8 Annual Representations and Certifications. (Mar 2020)

52.207-1 Notice of Standard Competition. (May 2006)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations.

(Nov 2015)

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. (Feb 2016)

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-

Representation. (Nov 2015)

52.212-1 Instructions to Offerors-Commercial Items. (Jun 2020)

52.212-3 Offeror Representations and Certifications-Commercial Items. (Feb

2021)

52.212-4 Contract Terms and Conditions-Commercial Items. (Oct 2018)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders-Commercial Items. (Jan 2021)

52.212-5_ Alternate I (Feb 2000)

52.216-24 Limitation of Government Liability. (Apr 1984)

52.216-25 Contract Definitization. (Oct 2010)

52.216-25_ Alternate I (Apr 1984)

52.217-8 Option to Extend Services. (Nov 1999)

52.219-1 Small Business Program Representations. (Nov 2020)

52.219-28 Post-Award Small Business Program Representation. (Nov 2020)

52.222-41 Service Contract Labor Standards. (Aug 2018)

52.222-50 Combating Trafficking in Persons. (Oct 2020)

52.222-55 Minimum Wages Under Executive Order 13658. (Nov 2020)

52.222-62 Paid Sick Leave Under Executive Order 13706. (Jan 2017)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While

Driving.

(Jun 2020)

52.225-13 Restrictions on Certain Foreign Purchases. (Feb 2021)

52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-Representation and

Certifications. (Jun 2020)

52.232-1 Payments. (Apr 1984)

52.232-23 Assignment of Claims. (May 2014)

52.232-39 Unenforceability of Unauthorized Obligations. (Jun 2013)

52.233-1 Disputes. (May 2014)

52.233-1_ Alternate I (Dec 1991)

52.233-2 Service of Protest. (Sept 2006)

52.233-3 Protest after Award. (Aug 1996)

52.233-3_ Alternate I (June 1985)

52.233-4 Applicable Law for Breach of Contract Claim. (Oct 2004)

52.242-15 Stop-Work Order. (Aug 1989)

52.242-17 Government Delay of Work. (Apr 1984)

52.243-1 Changes-Fixed-Price. (Aug 1987)

52.243-1_ Alternate II (Apr 1984)

52.244-6 Subcontracts for Commercial Items. (Nov 2020)

52.245-1 Government Property. (Jan 2017)

52.245-1_ Alternate I (Apr 2012)

52.245-9 Use and Charges. (Apr 2012)

52.246-1 Contractor Inspection Requirements. (Apr 1984)

52.246-25 Limitation of Liability-Services. (Feb 1997)

52.249-1 Termination for Convenience of the Government (Fixed-Price)

(Short Form). (Apr 1984)

52.249-8 Default (Fixed-Price Supply and Service). (Apr 1984)

52.252-1 Solicitation Provisions Incorporated by Reference. (Feb 1998)

52.252-2 Clauses Incorporated by Reference. (Feb 1998)

52.253-1 Computer Generated Forms. (Jan 1991)

552.229-70 Federal, State, and Local Taxes (Apr 1984)

552.204-9 Personal Identity Verification Requirements (Jul 2020)

552.212-71 Contract Terms and Conditions Applicable to GSA Acquisition of

Commercial Items. (May 2019)

552.212-72 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders Applicable to GSA Acquisition of Commercial

Items. (May 2019)

552.232-1 Payments (Nov 2009)

Clauses to Answer in Technical Proposal

52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment. (Oct 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and

Certifications-Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

a) Definitions.

As used in this provision—Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain

Telecommunications and Video Surveillance Services or Equipment.

b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization

Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization

Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

c) Procedures.

The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

d) Representation.

The Offeror represents that—

(1) It ☐ will, ☐ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph

(e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It ☐ does, ☐ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the

Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered

(include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the

Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered

(include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-26 Covered Telecommunications Equipment or Services-Representation. (Oct 2020)

a) Definitions.

As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment.

b) Procedures.

The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

c) Representation.

(1) The Offeror represents that it ☐ does, ☐ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it ☐ does, ☐ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

11.0 Government Points of Contact

Renee Pilone

Contracting Officer Representative (COR)

GSA, PBS, PCAA

1800 F Street, NW

Washington, DC 20405

Renee.Pilone @gsa.gov

Mary Margaret Carr

Alternate Contracting Officer Representative (ACOR)

GSA, PBS, PCAC

1800 F Street, NW

Washington, DC 20405

Mary.Carr @gsa.gov

Frank Giblin

Project Manager

GSA, PBS, PCAD

1800 F Street, NW

Washington, DC 20405

Frank.Giblin@gsa.gov

Request for Quotes (RFQ)

12.0 Quote Submission

Contractors shall prepare and deliver technical and price quotes that shall be evaluated in determining the “Lowest price, technically acceptable” quote. All quotes shall be submitted via email to laurie.schimmel@gsa.gov) by 10:00 am Eastern Standard Time (EST), Friday

August 19, 2021. The price quote shall be a separate volume, .pdf attachment as well as the

Excel version without formulas, from the technical volume. A minimum of four (4) electronic documents shall be submitted for this RFQ:

1. Technical narrative volume, named (Contractor’s Name) – Technical Volume

2. Price PDF narrative volume, named (Contractor’s Name) – Price Volume

3. Price Excel template document, named (Contractor’s Name) - Price Quote

4. Resumes, with each individual file labeled as, (Contractor’s Name) – Resume of

(Individual Last Name)

You may add on to the file names after this defined piece. Large email attachments can be delayed during regular business hours.

Note: GSA has an attachment size limit of 25 MB. If this is a problem, submit as multiple emails with small attachments, or with enough time to clear the server delays. Quotes not time stamped in the receiving email inbox, at or earlier than the due date and time, will be deemed late and not accepted.

Questions regarding the SOW or RFQ may be submitted to laurie.schimmel@gsa.gov by 11:00 am EST on Friday, August 13, 2021. Responses to all Contractor questions will be emailed to all Contractors as an amendment to the RFQ.

12.1 Basis of Contract Award

The Offerors quotation shall be evaluated and awarded based on the lowest evaluated price of a quotation that meets or exceeds the acceptability standards for non-cost factors (technical capability and understanding of the requirements, resume, and past performance).

Note: If selected by the government for award of this contract, the offeror must register in the governments SAM registry (SAM.gov) prior to award.

12.2 Final Submission of Quotations

Quotes must be submitted via email. Each quote will be comprised of two evaluation factors:

The Technical Quote and the Price Quote.

The Government intends to award based on the lowest evaluated price of the quotation meeting or exceeding the acceptability standards for non-cost factors.

12.3 Volume 1: Technical Quote

At the minimum, the following shall be submitted in your technical quote:

(1) Quote Transmittal Letter to include the following items:

a. DUNS number.

b. • Federal Tax Identification Number.

c. • Point of contact email address, phone number, and fax number.

d. • Certified General License Number, State of License Issuance, and

Expiration Date.

(2) Technical capability and understanding

(3) Resume(s) of Key Personnel, and

(4) Contact information of one past performance reference.

(5) Response to 2 FAR/GSAM Clauses as identified in SOW Section

There is a 10-page limit for the technical quote including resumes and information for the past performance references. Technical quote approach, which can be NO longer than 10 pages or it will not be accepted. Offerors shall submit in a separate document their pricing quote. All files shall be submitted in PDF form.

12.4 Volume 2: Price Quote

Offerors shall provide a price quote consisting of a single firm fixed price. This quote must include the firm fixed price for the work to be performed. The FFP must account for all other expenses such as general expenses, incidentals, and any other costs expected to be incurred in the performance of the work over the period of the contract as they will not be payable separately

13.0 Technical Evaluation Factors and Evaluation Methodology

The contract source selection will be Lowest Price Technically acceptable. To determine technical acceptance, quotation shall be evaluated using the following evaluation factors:

Factor 1 – Technical Capability and Understanding of the Requirements

The Offerors shall demonstrate comprehensive understanding of the tasks outlined in Section 3 of the SOW to include the following sub factors:

1.1 Demonstrate qualifications of applicable staff to fulfil the Statement of Work (SOW).

1.2 Certify to the ability to perform the work delineated in the Statement of Work.

1.3 Certify response to two (2) FAR/GSAM Clauses as identified in SOW Section 10.6.

Factor 2 – Resume

The Offerors shall submit the key personnel resume showing relevant experience of Project

Manager.

Factor 3 - Past Performance

Provide a description and list of one (1) prior hive installation and monitoring projects, similar in complexity, to the approach described in this solicitation within the last three (3) years completed by the Offeror.

The Contractor is responsible for providing accurate contact information for the references, and the failure to do so could result in an insufficient evaluation of technical factor three.

Evaluation Ratings

Adjectival Rating

Description

Comply The quote proves high quality in most aspects; offers one or more advantages not offset by disadvantages; good probability of success with overall low to moderate degree of risk in meeting the

Governments requirements.

Does not Comply The quote contains major errors, omissions, or deficiencies, or an unacceptable high degree of risk in meeting the Government’s requirements;

and these conditions cannot be corrected without a major rewrite of the quote.

14.0 Price Evaluation

This SOW will be firm-fixed-price for all activities. Optional period of performance will be based on the successful performance of the other requirements, Government need and subject to the availability of funding. This SOW will also be firm fixed price for all optional periods which will be under a separate line item and a separate task issued to the Contractor under modification.

The Contractor shall submit pricing for each task area delineated by period of performance.

GSA seeks discounts, or price reductions, from the Contractor’s SOW rates. The Contractors’ total SOW price and Optional Task pricing shall be evaluated and compared, including any discounts offered by Contractors off the SOW pricing. GSA will evaluate the Contractor’s pricing for reasonableness. The narrative section of the price quote shall be named

(Contractor’s Name) – Price Volume.

15.0 Quote Instructions

The proposal font must be font style Times Roman size 12, with standard compression. Graphs and charts must use font size not less than 10. The evaluation will not consider any information on pages exceeding the page limitation or smaller than the allowed font.

Technical

Volume

Page Limit and Submission

Process

Submission Item

Evaluation

Factor 1

Maximum of five (5) pages in the Technical Quote

FAR/GSAM Maximum of one

(1) page in Technical Quote but NOT in Total page count

(1) Technical Capability and

Understanding of the

Requirements

(2) FAR/GSAM

Representation

Evaluation

Factor 2

Maximum of two (2) pages in the Technical Quote

Resume submitted as an individual Microsoft Word or

Adobe PDF file(s) entitled

(Offeror’s Name) – Resume of (Individual Name)

Resume

Evaluation

Factor 3

Maximum of three (3) pages in

Technical Quote

Past Performance

Maximum of Ten (10) pages

Total for the Technical Quote

Price

Volume

Page Limit and Submission

Process

Submission Item

Price

Evaluation

Maximum of four (4) pages

Price Narrative

Price

Evaluation

Excel Price Template Price