GSA DB TI SOW -DRAFT.pdf

U.S. General Services Administration

Region 10

Public Buildings Service www.gsa.gov

Statement of Work for

Design Build (DB) Contract

DRAFT

PROJECT IDENTIFICATION

Project Title: GSA Tenant Improvement

Building: US Federal Building & James M. Fitzgerald USCH

Building ID #: AK0031AA

Building Location: 222 W. 7th Avenue, Anchorage, AK http://www.gsa.gov/

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TABLE OF CONTENTS

Project Information 2

Scope of Work 5

Meetings, Deliverables and Submittals Schedule 11

Applicable Standards 19

Acceptance Criteria 20

General Requirements 22

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1. Project Information

1.1. Location of Work:

1.1.1. Building Number: AK0031AA

1.1.2. Name: US Federal Building & James M. Fitzgerald USCH

1.1.3. Address: 222 West 7th Avenue, Anchorage, Alaska

1.1.4. Area: 1st floor, Suite 151 (Formerly First National Bank)

1.2. Background: The US Federal Building & James M. Fitzgerald Courthouseis more commonly referred to as the Anchorage Federal Building, or AFB. The AFB is within the

Anchorage Central Business District. The architectural style of the AFB is considered to be

“Great Society-International” and is constructed of a structural steel frame with an exterior skin comprised of concrete panels and glass, separated into six modules. There are poured concrete retaining walls along the sidewalks, concrete planters in the plaza areas which act as vehicle barriers, and the outside plaza sidewalks have heat coils under the paving stones to keep the sidewalk free of snow and ice. The building consists of six floors above grade and one below. The top floor is for mechanical and building support equipment, and the basement floor is a parking garage. There are 493 indoor parking spaces and 146 outdoor parking spaces.

1.2.1. Project Purpose:

1.2.1.1. The General Services Administration (GSA) requires design and build out of a currently vacant space on the 1st floor in the AFB. They are moving in order to accommodate a tenant agency in their existing location, and to reduce their real estate footprint.

1.2.1.2. The General Services Administration (GSA) is an independent agency of the

United States government established in 1949 to help manage and support the basic functioning of federal agencies. GSA supplies products and communications for U.S. government offices, provides transportation and office space to federal employees, and develops government-wide cost-minimizing policies and other management tasks.

1.2.1.3. The Anchorage GSA office employs about 25 federal workers and consists of two business units, Public Building Service (PBS) and Federal Acquisitions Service

(FAS).

1.2.2. Project Summary:

1.2.2.1. This project shall be a design build effort.

1.2.2.2. The Government has contracted with an architectural/engineering firm who have created Design Intent Documents (DIDs). These drawings will be provided under separate cover, and are considered at a 35% level.

https://en.wikipedia.org/wiki/Independent_agencies_of_the_United_States_government https://en.wikipedia.org/wiki/Independent_agencies_of_the_United_States_government

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1.2.2.2.1. Provided drawings are considered Sensitive but Unclassified (SBU) documents, and thereby require administrative control and protection from public or other unauthorized disclosure

1.2.2.2.2. Drawings, specifications, and other relevant attachments will be available on a GSA Google drive and require a GSA GACA email to request access

1.2.2.3. The design scope will consist of 65%, 95%, and Construction drawing and review period. After approval of Construction drawings, contractor will be issued a

Notice to Proceed (NTP) for construction.

1.2.2.4. Construction scope will include but is not limited to HVAC, plumbing, electrical, fire/life/safety, telecom, information technology, ceiling components, sound attenuation, sound masking, lighting and structural improvements. It includes demolition and construction of new walls, doors, lights, switches, outlets, casework, offices, a network room, and sound attenuation.

1.2.2.5. Construction scope will also include several “design” elements including but not limited to pierced felt ceilings/ walls, acoustic ceiling baffles, suspended resin panels, live edge front desk and counters, and polished concrete floors.

1.3. Period of Performance:

1.3.1. The period of performance, which includes both design and construction, is two hundred forty days (230) calendar days from Award to Substantial Completion and thirty (30) calendar days from Substantial Completion to Final Completion, for a total period of performance of two hundred and seventy days (260) calendar days. All days listed in this SOW are calendar days, unless noted otherwise.

1.3.1.1. The design is required to follow the Design Deliverable schedule in section 3

1.3.1.2. The construction schedule is required to follow the Construction Notice to

Proceed (NTP) and per the negotiated schedule based upon the design progress. (See section 1.3.1.4)

1.3.1.3. The contractor is required to commence all non-physical construction requirements to include, but not limited to:

1.3.1.3.1. Submission of bonds and/or insurance documents within “ten” (10) calendar days of contract award. After acceptance of the Bonds and Insurance the

Contracting Office will provide a Design Notice to Proceed (NTP). No physical work onsite will be allowed without NTP.

1.3.1.3.2. Security Clearances (background investigation) documents shall commence within fifteen (15) calendar days of Award. (see Section 6).

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1.3.1.3.3. Approved project submittal log is required as described in Section 3, within fifteen (15) calendar days of award.

1.3.1.3.3.1. This will be a submittal log based on a standard construction project and may change through the design process

1.3.1.3.4. Product submittals are required to be submitted within thirty (30) calendar days of contract award unless otherwise noted (see Section 3).

1.3.1.4. The Contracting Officer (CO) will issue a Construction NTP upon acceptance by the GSA of 95% Drawings and and approval of security clearances. No construction work onsite will be allowed without NTP.

1.3.1.5. Final completion is required to occur no later than thirty (30) calendar days after

Substantial Completion. Final completion includes all site cleanup, demobilization, completed and accepted punch list and closeout documents (see

Section 3.8).

1.3.2. Work Hours:

1.3.2.1. This project shall be accomplished during normal AFB weekday working hours of

7:00 AM to 6:00 PM, provided no disruption to the building tenants, (excessive noises, fumes/odors, dust contamination operations etc.) occurs. All disruptive work shall be scheduled outside of weekday working hours. Contractor shall schedule this type of work outside of weekday work hours in writing at least seven (7) days in advance with the Contracting Officer’s Representative (COR).

The use of pneumatic drills or hammers will NOT be permitted during normal working hours.

1.3.2.2. Work that is desired to be performed on the weekend or federal holiday is required to be requested in advance and in writing by the Contractor. The request is required to be reviewed and approved by the COR. The request shall be made in writing at least seven (7) days in advance.

2. Scope of Work

2.1. Task 1 – Investigation & Design

2.1.1. This project shall be performed in accordance with this SOW; reference design intent drawings (DIDs) considered 35% design effort, telecommunications design guide, and applicable standards (see Section 4).

2.1.1.1. Contractor shall pay close attention to provided drawings “GSA TI 100% DIDs” for information regarding wall types, ceiling plan, finish schedule, elevations, reception desk, acoustic walls, felt walls, resin panels, flooring types (to include polished concrete floors), storage, etc.

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2.1.2. Investigate the existing systems and floor layout and submit a detailed replacement and renovation design with product data to the GSA CO and COR for approval. The

A/E’s design is required to be based upon and guided by the latest versions of GSA’s

PBS P-100.

2.1.2.1. Design shall be provided in 65%, 95%, and 100% (Construction) submittals

2.1.2.2. Following receipt of drawings, GSA will provide review comments. The A/E will provide a written response to each comment, on the same form, to the GSA

Project Manager and GSA Contracting Officer, within seven (7) calendar days of receipt. If corrections are deemed necessary by the Government after review of the written, corrections will be made prior to a subsequent submittal

2.1.2.3. Contracting Officer may issue a partial NTP for limited construction activities after approval of 65% or 95% Drawings . Any such NTP letters will clearly stipulate which sections of the SOW are applicable to that particular NTP authorization.

2.1.2.4. After approval of 95% Drawings, develop a full set of engineered, sealed and signed 100% construction documents. Documents may be electronically signed.

Contracting Officer will issue a NTP for Construction (All Activities) after approval of 100% Drawings

2.1.3. All design submittals are subject to GSA Region 10 Fire Life Safety (FLS) design review and comments and must adhere to these policies.

2.1.3.1. See provided “GSA R10 Fire Alarm Design, Installation and Testing Policy” and

“GSA R10 Fire Watch Log”.

2.1.3.2. FLS drawings shall include device locations, conduit runs, j-boxes, existing egress lighting/exit sign locations, new and existing sprinkler head location(s), emergency light fixtures, outlet, switch, coaxial cable, RJ45 jacks, diffuser, and other miscellaneous device locations

2.1.3.3. Fire life safety items are subject to GSA Authority having Jurisdiction (AHJ) inspection and require a minimum of 14-day advance notification for scheduling and shall be identified on the submitted schedule.

2.1.4. Some as-built drawings are available and will be provided to the contractor upon award. Contractor is responsible for verifying accuracy.

2.1.4.1. Electrical, lighting, and reflected ceiling plans do NOT exist

2.1.4.2. Fire/Life Safety plans do NOT exist

2.1.5. A/E shall take into account the following when planning for electrical, data and telecommunications:

2.1.5.1. Approved furniture plan (will be provided upon award of contract)

2.1.5.2. VTC capabilities in Conference and Huddle Rooms

2.1.5.2.1. Contractor NOT responsible for installing VTC equipment

2.1.5.2.2. Contractor to install proper backing in walls to support equipment

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2.1.5.3. Television (for cable news)

2.1.5.3.1. Contractor to relocate existing television

2.1.5.3.2. Provide proper backing in walls to support television

2.1.5.3.3. Provide infrastructure to provide access to local cable provider

2.1.5.4. Provided Addendum - SOW Cabling

2.1.5.5. Provided Telecommunications Distribution Design Guide

2.1.5.6. Phone lines in huddle rooms, conference rooms, and focus rooms

2.1.6. Contractor shall use a licensed HVAC engineer to evaluate the existing system and determine the proper distribution/balance of air using the existing system, and provide a plan that meets current code and GSA PBS P100 Chapter 5 Mechanical requirements.

2.1.6.1. HVAC shall be separately zoned and controlled internally from other tenant areas, while maintaining BAS monitoring.

2.1.6.2. Coordinate mechanical requirements to ensure walls do not impede return airflow.

2.1.6.3. Move ductwork thermostats to adjust HVAC airflow and reprogram controls IAW drawings.

2.1.6.3.1. Provide a list of adjustments made to the system as a closeout submittal.

2.1.6.3.2. Re-balance HVAC airflow and test; provide test results.

2.1.7. The conference room, huddle room, and focus rooms shall have an STC rating of 56 minimum.

2.1.7.1. Design for those areas shall include (but is not limited to) walls that are constructed deck to deck, sound attenuation in ceiling and walls, sound seals and sweeps on doors, and STC rated doors and windows.

2.1.7.2. Walls in these rooms shall be constructed with sound attenuating drywall

2.1.8. A/E shall engage with a licensed manufacturer of sound masking systems to provide for an appropriate sound masking design and system

2.1.8.1. For further information regarding sound masking, see provided “sound masking plan” and “performance work specifications”

2.1.8.2. Sound masking design provided is based on preliminary workstation plans and may need to be adjusted to accommodate final workstation layout

2.1.8.3. Sound masking design and components to be provided by Archoustics West or

Contracting Officer Approved Equal

2.1.9. Design shall include an etched design in front glass (final design TBD, see provided

“Etch Example”)

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2.1.10. Design shall include all interior suite signage

2.1.10.1. The signage shall incorporate a decorative laminate face with applied graphics including all tactile requirements in adherence to ADA specifications

2.1.10.2. All signs, including workstation and room ID's shall have a matching appearance and constructed utilizing the same manufacturing process to ensure a consistent look throughout

2.1.10.3. Manufacturer/Style to be takeform Fusion or Contracting Officer Approved Equal

2.1.10.4. See provided Interior Suite Signage Illustration and Specifications

2.1.10.5. Exact quantity and types of signs to be determined through the design process

2.1.11. Design shall include built in storage in work area

2.1.11.1. Provided layout is for concept only, and is subject to change during the design process.

2.1.12. Design shall include the following design elements shown as “add alternates” in the proposal. Refer to Sheet A905 in the provided DID package for design intent.

2.1.12.1. Polished concrete floors in reception area

2.1.12.2. Live edge front desk with blackened steel supports

2.1.12.3. Live edge counter in break room

2.1.12.4. Arktura Vapor Soft Trail Wall behind reception desk

2.1.12.5. Arktura Vapor Soft Trail Wall on east side of reception area

2.1.12.6. Arktura Softgrid Flux Ceiling Baffles

2.1.12.7. Arktura Softfrid Square Ceiling Baffles

2.1.12.8. Translucent resin panels

2.1.13. Design shall include Anchorage Federal Building standards (ceiling, lights, doors, locks, paint, carpet, etc.)

2.1.13.1. See provided “AFB Standards”

2.1.14. Design shall include HSPD-12 card reader at server room door

2.1.14.1. Provide a Gallagher T-21 reader or GSA national ePACS system compatible reader

2.1.15. Design shall include shades for internal windows

2.1.15.1. Mecho/5 Manual Shades or Contracting Officer Approved Equal

2.1.15.2. https://www.mechoshade.com/products/mecho5/ https://www.mechoshade.com/products/mecho5/

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2.1.16. Finishes provided in DIDs are options only and are subject to change. Final finishes will be determined during the design phase.

2.1.16.1. If any finishes change from DID provided color boards, contractor responsible for providing actual color/finish samples

2.1.16.2. If more than three finishes change from DID provided color boards, contractor responsible for providing (1) updated color board, clearly and professionally labeled.

2.1.17. The project work is required to comply with all federal, state and local environmental laws, regulations, and standards, as well as guidelines on the Sustainable Facilities Tool.

2.2. Task 2 - Construction

2.2.1. Demo existing office walls, electrical, data, etc IAW with approved plans

2.2.2. Provide and install new office walls IAW approved plans. Walls shall be constructed from deck to grid using 20-gauge metal studs. Add seismic bracing as required

2.2.2.1. See provided “AFB Ceiling Grid Seismic Bracing and Lighting Standard”

2.2.2.2. Prime and paint walls (minium (2) coats

2.2.2.3. See provided AFB standards for paint

2.2.3. Provide and install factory finished new doors in new office walls. Reuse and/or match building standard doors, frames, and hardware, including closers and door stops.

2.2.3.1. Lockset functions TBD during design phase and shall match Schlage building master

2.2.4. Provide and install new break room cabinetry IAW approved plan

2.2.4.1. Sink to be minimum 16 gauge steel

2.2.4.1.1. No garbage disposal required

2.2.4.1.2. Instant hot water not required

2.2.4.2. Refrigerator to be provided by others (no water lines required)

2.2.4.2.1. Confirm provided appliance has enough clearance to include door swing

2.2.5. Supply required HVAC components to ensure proper distribution/balance of the air using the existing system

2.2.5.1. Provide new HVAC controls integrated with the building BAS system.

2.2.5.2. Provide pre and post TAB reports

https://sftool.gov/ https://sftool.gov/

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2.2.6. Provide and install new data, phone, electrical cabling and hardware IAW provided plans.

2.2.6.1. See provided “Telecommunications Distribution Design Guide” and “Addendum -

SOW Cabling” for further requirements

2.2.6.2. Contractor to re-use (1) existing rack if feasible

2.2.7. Contractor shall isolate, demo, and provide all electrical components to include light fixtures, switches, receptacles, etc. IAW approved design

2.2.7.1. Seismically brace all lights

2.2.7.2. Provide a licensed electrician to install furniture whips at the commencement of the furniture (installed by others)

2.2.7.3. Note special electrical requirements for the network closet will be identified in the design phase

2.2.7.4. Modified panel schedules shall be accurately updated to reflect new circuit configurations, and the schedule shall be typewritten or computer generated; not hand-written. All receptacles shall be labeled with the name of the panel and circuit serving that receptacle per GSA P100. Labels shall be machine-printed, not handwritten.

2.2.7.4.1. Provide before and after photos of panel schedules

2.2.8. Card reader at network room to be installed by a Systems Certified Integrator

2.2.9. Refer to Sheet A905 in DID drawing package for additional requirements regarding polished concrete, live edge carpentry, blackened steel for reception counter, felt acoustic baffles, and translucent panels

2.3. Move Services Contractor shall provide Move Services for GSA to move their furniture, fixtures, and equipment (FF&E) from existing location on the first floor on the AFB to their new location on the first floor of the AFB.

2.3.1. Systems furniture (cubicles) shown on sheet A-107 are not included in this contract.

2.3.2. The Contractor shall provide all supplies, equipment, materials, services, and labor for the move

2.3.2.1. The government shall be responsible for packing and labeling all items.

2.3.2.2. The government will be responsible for disconnecting all IT equipment and rack mounted electronics.

2.3.2.3. The government will be responsible for relocation of personal items, including live plants, personal pictures, knickknacks, etc.

2.3.2.4. The Contractor shall provide and deliver sufficient packing/labeling material two weeks prior to the start of the move. This includes:

2.3.2.4.1. Moving Boxes, to include (50) small, (50) medium and (50) large

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2.3.2.4.2. Packing Tape with dispensers (minimum ten (10) tape guns)

2.3.2.4.3. Bubble wrap sleeves for computer monitors

2.3.2.4.4. Bubble wrap for docking stations

2.3.2.4.5. Bubble wrap for rack mounted electronics

2.3.2.5. The Contractor shall provide all equipment necessary for moving agency content, IT and electronics equipment, and other items without damage. IT and electronics equipment shall be moved on flat computer carts (no hand trucks unless items are boxed). The Government will be responsible for disconnecting and reconnecting the IT equipment.

2.3.2.5.1. The Government will be responsible for removing electronics equipment from racks, wrapping in provided bubble wrap, and labeling.

2.3.2.5.2. Contractor shall move electronics equipment to appropriate area in AFB

2.3.2.5.3. Agency to place and connect electronics equipment on racks

2.3.2.6. Items to be moved shall include boxes (packed by the Government), all A/V equipment, network racks, rack mounted electronics, all IT equipment (monitors, printers, power, supplies, etc. except laptops), plotters and other items determined, by the agency, at the Contractor site visit.

2.3.2.7. The Agency shall be responsible for moving copiers and laptops, and plotters.

2.3.2.8. Contractor will NOT be responsible for wrapping and transporting fragile government owned artifacts / Native artwork items.

2.3.2.9. Prior to the move, the Contractor shall hold one meeting with Agency supervision to explain the move process. The Contractor shall also explain the labeling process that shall be required. The agency shall be responsible for labeling of all items to be moved. An Agency designated Point of Contract (POC) shall oversee the labeling of their items based on the contractor’s instructions.

2.3.2.10. The Contractor will be required to schedule the move based on the

Government’s schedule as well as the completion of the new space.

2.3.2.11. Upon completion of the final phase and no other moves are required, the

Contractor will have (1) week to remove and dispose of all packing material that is still remaining in the government's space

3. Meetings, Deliverables and Submittals Schedule

3.1. Task 1 Design

3.1.1. The contractor and teams are required to attend the Kick Off Meeting. GSA will host this meeting within fourteen (14) calendar days from the contract award date. The first half of the meeting will review contractual and technical issues, objectives of the project and communication protocols. The second half of the

GSA TI DB SOW (Draft) 12 of 26 meeting will include the discussion of schedules, submittal dates, site conditions and requirements and establish points of contact prior to the commencement of work. At the meeting, the contractor is required to provide evidence that all employees and subs have begun the security clearance process (see Section 6.11) and provide for approval any revisions in the Project

Schedule or PMP, per Section 6 below. As a minimum, the following items are required to be discussed:

3.1.1.1. Confirm all preliminary documentation and badging is in process

3.1.1.2. Clarify outstanding questions

3.1.1.3. Review security and safety issues

3.1.1.4. Review the Initial RO (requesting official) List and identify Point of Contact

3.1.1.5. Schedule, phasing, integration, and coordination

3.1.1.6. Schedule site visits and additional discussions

3.1.1.7. Site conditions and rules

3.1.1.8. Submittals (see Section 3.1.2)

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3.1.2. The days in the schedule below are calendar days, and begin upon issuance of an award. The schedule includes the project’s preparation time, security investigations, kick off meeting, site investigation and full design and government reviews as follows:

Design Activity

Activity Duration

(days)

Remarks A/E

Team

GSA

Team

Design Kick Off Meeting 14

Site Investigation 14 GSA PjM will escort as required

65% Design Preparation

Contractor is encouraged to begin the submittal process for any long lead items.

65% Design Review

(Gov’t)

14 Days

Comments will be provided to Contractor via Google Drive

Contractor is encouraged to submit for long lead items

65% Design Comment

Review (A/E)

AE reviews Government comments and responds via Google Drive

65% Design Meeting 1 Meeting to discuss any unresolved comments or concerns

95% Design Preparation

Contractor to include with this submittal a submittal register that lists the construction specifications by division number

95% Design Review 14 AE reviews Government comments and responds via Google Drive

95% Design Comment

Review (A/E)

AE reviews Government comments and responds via Google Drive

95% Design Meeting 1

95% Design Review 1 Meeting to discuss any unresolved comments or concerns

100% Construction

Document Preparation

AE reviews Government comments and responds via Google Drive

100% Construction

Document Review

Final Submittal

NTP Construction 7

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3.2. Task 2 – Construction

3.2.1. Pre-Construction Meeting

3.2.1.1. The Contractor is required to attend Pre-Construction Meeting conducted on site and coordinated by GSA. This meeting will be held after acceptance of 95% drawings.

3.2.1.1.1. Agenda - will be provided by GSA NLT 2 days prior to meeting. This meeting will discuss all expectations of each stakeholder associated with this contract.

3.2.1.1.2. Meeting Minutes - will be captured by GSA and distributed to stakeholders NLT three business days after meeting.

3.2.2. Progress Meetings

3.2.2.1. The Contractor is required to be available to meet with the CO/COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues

3.2.2.2. The Contractor is required to keep GSA informed, through meetings or reports, onsite discussions or emails of progress and potential problems with the project.

3.2.2.3. The Contractor is required to Chair weekly progress meetings.

3.2.2.3.1. The contractor is required to prepare an agenda addressing the schedule and progress, scope, deliverables and action items.

3.2.2.3.1.1. Daily reports with photos are required to be reviewed

3.2.2.3.1.2.Provide a one week look ahead to discuss upcoming work

3.2.2.3.1.3.Provide two week look ahead to discuss any upcoming inspections or other milestones

3.2.2.3.1.4.Provide meeting minutes within two (2) business days of meeting

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3.2.3. Submittals

3.2.3.1. PMP - The Contractor is required to prepare and submit to the COR for approval, a Project Management Plan within ten (10) calendar days following award. The Plan may be the same information that was provided to the Government during the Solicitation Phase. The Plan is required to communicate the contractor’s management approach to the work and is required to include, but is not limited to, the following:

3.2.3.1.1. Work Plans - the work plan is required to describe how the

Contractor plans to execute the work, to include security clearances, submittals, construction, inspection and move services.

3.2.3.1.2. Communication Plan - the communication plan is required to include a list of key personnel, to include contact information. It shall include a contractor project designee who must be available to provide project status updates to COR each work day.

3.2.3.1.3. Schedule - the schedule is required to be prepared using Gantt chart format with major milestones on the critical path noted (i.e. bold font, different color font, asterix, etc.)

3.2.3.2. Site Safety Plan - The Contractor is required to prepare and submit to the COR for approval, an Accident Prevention and Site Safety Plan within

(14) calendar days following award. The Site Safety Plan is a living document and is required to be updated to address emergent, current or national conditions. The Plan is required to define how the contractor will protect the general public, their employees and the environment, to include, but not limited to:

3.2.3.3. Responsibilities and Lines of Authority

3.2.3.4. Prime Subcontractors and their participation in the Plan

3.2.3.5. Activity Hazard Analysis (AHA).

3.2.3.6. Accident Prevention Plan

3.2.4. Schedule of Values - The Contractor is required to prepare and submit to the

COR for approval, a Schedule of Values (SOV) within 10 calendar days following award. The SOV is required to be defined and expressed in CSI

MasterSpec Divisional order or as otherwise agreed upon.

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3.2.5. Construction Quality Control Plan (CQC) -

3.2.5.1. Daily Reports - The Contractor is required to submit to the COR and/or

Construction Manager a daily report for days when site work is being performed. As a minimum, include the following in the daily report form:

report number, date, weather (if an impact to the project), work performed, numbers of workers, list of subcontractors on site, photos and test performed and results. Daily reports can be collected and provided to the Government on a weekly basis and shall be placed on the Google

Drive.

3.2.5.2. Upon request of the Government, the Contractor shall provide specific inspection reports for specific construction activities. The Government will request these reports no less than seven calendar days prior to the work being performed.

3.3. Shop Drawings, Material and Product Submittals

3.3.1. The Contractor is required to submit shop drawings and product data as required based on the requirements of the project. All submissions are required to be made to the Contracting Officer's Representative (COR). Prior to submitting shop drawings to the COR, the Contractor is required to review the shop drawings for completeness and is required to establish that the shop drawings meet the contract requirements.

3.3.1.1. All technical drawings are required to have the professional seals and signatures of the preparing Registered Professional Engineers and/or

Architects, as applicable.

3.3.1.2. The Contractor is required to utilize early submission to minimize lead time.

3.3.1.3. Each submittal is required to be presented with a letter of transmittal or cover sheet, and provide the following:

3.3.1.3.1. Each submittal is required to be titled, serially numbered and included in an approved submittal log. Rejected submittals are required to be resubmitted with an additional number or character such as .1, .2 or a, b. to identify the submittal history.

3.3.1.3.2. Submittals are required to be logged and outlined using CSI

MasterSpec Divisions.

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3.3.1.3.3. Provide product sheets defining and demonstrating what and how the product meets the intent of the contract documents and complies with the Buy American Act under the contract.

3.3.1.3.4. Provide SDS as applicable, defining and demonstrating what and how the submittal conforms to PBS Key Sustainable Products

Initiative PBS 1096.1.

3.3.1.3.5. The Government requires (7) calendar days for review of submittals

3.3.1.3.6. If a submittal is considered a “long lead” item the Contractor shall make a note of this on the cover sheet and shall include the estimated lead time to Anchorage, Alaska.

3.3.1.3.7. Submittals verify design intent; however, approved submittals DO

NOT automatically constitute a waiver to the contract document requirements. If a waiver or deviation from the contract document requirements is required the Contractor must submit a Request for

Information (RFI) to the Contracting Officer. The Contracting Officer will determine if a waiver is permitted and respond to the RFI.

3.4. Request For Interpretation (RFI)

3.4.1. As a minimum, all RFI are required to include the following:

3.4.1.1. Information Requested - explain in detail your request, including referencing drawings, specification, codes, etc.

3.4.1.2. Contractor’s Recommendation - provide a recommendation to the CO to address RFI concerns.

3.4.1.3. Time and Cost Impact - indicate if the RFI is for clarification only, no-cost minor field change, or if the RFI may result in a modification for additional time and/or cost.

3.4.2. As part of project quality control, the contractor is required to maintain an RFI log to keep track of RFIs. RFI log will be reviewed at QC or progress meetings to discuss RFI status and will be made available to the COR upon request.

https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf

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3.5. Closeout submittals

3.5.1. The contractor is required to provide the following closeout documents in electronic format no later than thirty (30) calendar days after Substantial

Completion, to include, but not limited to:

3.5.1.1. Final inspection and test results specified in this Statement of Work, Architectural/Engineer plans and specifications (see Section 5).

3.5.1.2. As-built drawings and redline documents.

3.5.1.2.1. As builts to be provided in both PDF and AutoCAD formats

3.5.1.3. Specifications manuals, as applicable, with changes approved during the project.

3.5.1.4. Product data and shop drawings:

3.5.1.4.1. The contractor is required to combine all inspection and test results, As-builts and shop drawings, product data and specification changes into an electronic record, like pdf.

3.5.1.5. Waste Management Plan per the PBS P-100 1.7.2.2

3.5.1.5.1. Divert at least 50% of total non-hazardous construction and demolition (C&D) materials, by weight, from landfills. At substantial completion, report the following figures to the GSA project manager:

total tonnage of non-hazardous C&D materials generated at the project, and how many of those tons were diverted from landfills.

Waste diversion methods include reuse, recycling, scrap, and donation.

3.5.1.5.2. See provided “C&D Waste Management Plan and Reporting

Template”

3.5.1.6. Operations and Maintenance Manuals (O&M) in PDF format

3.5.1.6.1. The contractor is required to provide detailed information identifying the building, floor number, specific space, tools, procedures, equipment and parts necessary to assure satisfactory operation and maintenance per the manufacturers recommendations.

3.5.1.6.2. The contractor is required to provide maintenance training that addresses cycles of replacement and use of any special tools, etc..

Include references to record documents, spare parts and material

GSA TI DB SOW (Draft) 19 of 26 lists, warranties, maintenance agreements and similar continuing commitments.

3.5.1.7. Equipment Report

3.5.1.7.1. All new equipment provided must be clearly identified

3.5.1.7.2. See provided Template to capture all data required for upload into the National Computerized Maintenance Management System

(NCMMS). Contractor shall use the template provided to capture equipment removed and/or installed during the projects. Information required includes equipment type, equipment tag, description of equipment, make/model, serial number, etc.

3.5.1.8. Warranty Letters

3.5.1.8.1. The Contractor is required to provide the government with official copies in electronic format of all warranties. The warranty start date is required to begin no earlier than the date of the installation and acceptance. The warranty letters are required to include the point of contact with current contact information and response times.

3.5.1.9. Attic Stock

3.5.1.9.1. The Contractor is required to provide the COR with (2) boxes of each type of flooring used, and (1) gallon of each type of paint used. Attic stock shall be clearly labeled (agency, room number, finish, etc) and shall be placed in a TBD area in the AFB. Any leftover ceiling tiles shall also be provided to the government.

3.5.1.10. Final Requesting Official Contractor Approval List (ROCAL) and

Access Credentials

3.5.1.10.1. The contractor is required to provide a final ROCAL to the sponsoring GSA Official (COR/PM), indicating the dates that all staff have been removed from the project.

3.5.1.10.2. The Contractor is required to return all access credentials to the GSA issuing officials (Property Managers) and provide the COR/PM with written or email confirmation from the issuing official.

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4. Applicable Standards

4.1. The Contractor is required to be responsible for ensuring compliance with federal, state, and local codes and design standards, using the latest editions, including, but not limited to the following:

4.1.1. PBS P-100

4.1.2. Pricing Desk Guide

4.1.3. 1000.8 PBS Indoor Air Quality Management

4.1.4. PBS Key Sustainable Products Initiative PBS 1096.1

4.1.4.1. In addition to the above listed key sustainable products, all other interior finishes must meet, at a minimum, the baseline environmental requirements specified in the GSA P100 facilities standards, Chapter 3, Architecture and Interior Design. Contractor shall submit product data for each finish material used, demonstrating compliance with the appropriate environmental requirements. Sustainability requirements for specific interior finishes and construction materials may also be found at https://sftool.gov/.

4.1.5. Occupational Safety and Health Administration (OSHA)

https://www.osha.gov/Publications/OSHA3990.pdf

4.1.6. Region 10 Policy Fire, Life Safety Policy

4.1.7. International Building Code (IBC)

4.1.8. National Electrical Code (NEC)

4.1.9. National Fire Protection Association (NFPA)

4.1.10. Painting and Decorating Contractors of America (PDCA)

4.1.11. Carpet and Rug Institute (CRI)

4.1.12. Architectural Barriers Act Accessibility Standard (ABAAS)

4.1.13. Building Specific Design Standards (Will Include as an attachment in final version).

http://www.gsa.gov/p100 https://www.gsa.gov/real-estate/real-estate-services/rental-policy-procedures/rent-pricing-policy https://www.gsa.gov/directives-library/indoor-air-quality-management-10008-pbs https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://sftool.gov/ http://www.osha.gov/ https://www.osha.gov/Publications/OSHA3990.pdf https://www.iccsafe.org/products-and-services/i-codes/2018-i-codes/ibc/ https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70 https://www.nfpa.org/ https://pcapainted.org/ https://carpet-rug.org/ https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-aba-standards/aba-standards

GSA TI DB SOW (Draft) 21 of 26

5. Acceptance Criteria

5.1. Design Review Process

5.1.1. Submittal Reviews

5.1.1.1. Each submittal will have a Government review period of 14 calendar days, during which time the Contractor will not continue development until Government comments are received.

5.1.1.2. Milestone submittal reviews will be electronic reviews, the Contractor will provide PDF versions of the submittal to the COR for distribution to the Government team. The COR will consolidate written comments from the Government team and provide them back to the Contractor.

5.1.1.3. Concluding each Government review period there will be a meeting with the Contractor and the Government team to discuss comments and concerns in a workshop format. These meetings will be held using teleconference and screen-sharing technology, to be coordinated with the

COR.

5.1.1.4. Submittals are not valid until they are accepted in writing by the CO or

COR.

5.1.1.5. The Contractor is required to formally respond to all written review comments from GSA within 7 calendar days of receipt.

5.1.2. Each sheet of the construction documents (100% CDs) are required to bear the seal and signature of the responsible design professional.

5.1.2.1. The specification and calculations are required to be sealed and signed on the cover page only.

5.1.2.2. Each design professional is required to comply with any seal, stamp, and/or signature requirements in accordance with State law. Electronic plans may have digital signatures and seals (reference P-100).

GSA TI DB SOW (Draft) 22 of 26

5.2. Visual inspections

5.2.1. Visual inspections are required to be performed for all work elements prior to closing the assembly from vision or upon completion of the installation and is required to be recorded on GSA form 220 by the Contracting Officer's

Representative (COR) or Construction Manager (CM).

5.2.1.1. Inspections are required to verify that the assembly or work product meets applicable standards (see Section 4.0) and CQC plans.

5.2.1.2. Inspection Criteria for visual inspections of completed installations are required to be conducted with “normal” lighting, “normal” viewing angles, without magnifications:

● Normal lighting conditions - Normal lighting conditions are described as those in place when the project is finished. This includes, but not limited to, design lighting (e.g. wall washers, spots and floods, etc) and natural lighting.

● Normal viewing position - The normal viewing position is required to be established at a minimum distance of five feet perpendicular from the surface to be viewed.

5.2.1.2.1. Inspection lighting is required to be representative of normal lighting conditions in intensity and location. Consideration is required to be given to window treatment and/or any other decorative finishes that could affect lighting and viewing.

5.2.1.2.2. A normal viewing position is required to be used. Visual evaluation for acceptance can be determined from a normal viewing position, at any angle, provided it is established at a minimum distance of five feet perpendicular from the surface to be viewed.

5.2.1.2.3. When viewed without magnification under occupancy conditions with normal lighting conditions and from a normal viewing position, a level of visual appearance is achieved as established by the approved job site standard.

GSA TI DB SOW (Draft) 23 of 26

6. General Requirements

6.1. Building Requirements

6.1.1. The building will be occupied by federal staff and potentially the public during the construction phase. The Contractor is required to minimize disruptions and ensure the safety of building tenants and the public is maintained at all times, to include, but not limited to:

6.1.1.1. Keep supplies and materials in their staging areas and provide safety features such as cones, fencing or locked doors.

6.1.1.2. Provide dust and odor containment, meeting GSA Indoor Air Quality standards.

6.1.1.3. Plan noisy or vibrating work to ensure disruptions to the Government operations and work are minimal. Provide planning documents like

“Sequence of Operations” or “Look-ahead Schedules” to inform stakeholders.

6.1.1.4. Erect safety barriers (passive and/or active) and provide warning signs.

6.1.1.5. Parking at the Anchorage Federal Building will be at the contractor’s expense. Parking in visitor spots is NOT allowed.

6.1.1.6. Access to the loading dock requires advanced coordination with the COR

6.1.1.7. No storage space is available beyond the work area

6.2. Daily Cleanup

6.2.1. The contractor is required to keep all areas open to the public or the tenant free from hazards, dirt and debris.

6.2.1.1. Remove all waste and debris from the worksite and building, by the end of each day.

6.2.1.2. The building disposal system may not be used for construction waste.

6.2.1.3. The contractor is required to provide waste removal for construction debris and a dumpster or roll-off bin with a lockable lid.

GSA TI DB SOW (Draft) 24 of 26

6.3. Utilities

6.3.1. Water and electric service will be provided to the Contractor at no cost.

6.4. Protection

6.4.1. The Contractor is required to provide all labor, material, and equipment necessary to protect personnel, furnishings, equipment or the building structure from damage.

6.4.2. The Contractor is required to provide all engineering controls to protect all areas being worked on from the migration of dirt, dust, oils and spray.

6.4.3. The Contractor is required to replace or repair to the original condition any items damaged due to work performed under this contract, at no additional cost to the Government.

6.5. Work Site Access

6.5.1. The Contractor is required to ensure access to the site maintains the following protocols:

6.5.1.1. Entrance to the worksite is required to be through employee entries or roll up doors for the dock access.

6.5.1.2. Coordinate all deliveries with the Property Manager, via the COR/PjM.

6.5.1.3. Use rubber-tired vehicles for conveying material inside the building and provide temporary covering to protect floors.

6.5.1.4. Provide and/or coordinate elevator wall protections.

6.5.1.5. Provide safety barriers per the site safety plan.

6.6. Safeguard of Equipment, Supplies, and Materials

6.6.1. The Contractor is required to safeguard all equipment, supplies and materials.

The Government will not be responsible for any loss or damage to materials, supplies, tools, or equipment on the site, including materials in which salvage value may have been reflected in bid.

GSA TI DB SOW (Draft) 25 of 26

6.7. Site Closeout Requirements

6.7.1. The Contractor is required to complete all tasks listed below prior to submitting the final invoice for payment:

6.7.1.1. Clean each surface or unit to the condition expected in a normal, commercial cleaning and maintenance program. Ensure that cleaning covers the pathways to the work site as well as inside the work site.

Ensure cleaning materials comply with all manufacturer’s written instructions and meet GSA PBS Key Sustainable Products Initiative PBS

1096.1 and 1000.8 PBS Indoor Air Quality Management.

6.7.1.2. Remove all debris, tools, equipment and materials from the job site.

6.7.1.3. Removal of grease, dirt, stains, foreign materials, and labels from finished surfaces

6.8. Security and Access

6.8.1. The Contractor is required to ensure all workers pass a background investigation prior to the start of the work. Refer to GSA Office of Mission

Assurance (OMA), HSPD-12 Policy (See provided Security Clearance Vendor

Training).

7. Attachments - Provided in Google Drive

7.1. GSA_TI 100% DIDs Rev 0

7.2. GSA Region 10 - Fire Alarm Design, Installation and Testing Policy-

7.3. GSA Region 10 - Fire Watch Log

7.4. Addendum - SOW Cabling

7.5. Telecommunications Distribution Design Guide

7.6. Sound Masking Plan - Proposed

7.7. Sound Masking Plan - Performance Work Specifications

7.8. Etch Example

7.9. Interior Suite Signage Illustration

7.10. Interior Suite Signage Specifications

https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/directives-library/indoor-air-quality-management-10008-pbs

GSA TI DB SOW (Draft) 26 of 26

7.11. AFB Standards - Placeholder at this time

7.12. AFB Ceiling Grid Seismic Bracing and Lighting Standards

7.13. C&D Waste Management Plan and REporting Template

7.14. Region 10 NCMMS Asset Imp/Exp Template

7.15. Security Clearance Vendor Training

END OF STATEMENT OF WORK