INDUSTRIAL_HYGIENE_SERVICES_RFP_2017.pdf

REQUEST FOR PROPOSAL

(RFP)

U.S. GENERAL SERVICES ADMINISTRATION

National Capital Region 301 7th Street, SW, Room 6663

Washington, DC 20407

PROJECT: COMMERCIAL ITEMS REQUEST FOR PROPOSAL FOR

INDUSTRIAL HYGIENE SERVICES

Safety, Environment & Fire Protection Branch 301 7th Street, SW

SOLICITATION NO: GS-11-P-17-DC-D-0001

ISSUE DATE: February 15, 2017

CLOSING DATE & TIME: Friday, March 20, 2017

2:00 PM (Eastern Standard Time)

PROPOSAL EMAIL TO: Attention: Jezreel Sweat, Contract Specialist Subject Line: Industrial Hygiene Services Email: jezreel.sweat@gsa.gov Questions Cut-off Date: February 27, 2017 @ 12 noon (3 question limit per Vendor)

U.S. General Services Administration Public Buildings Service 301 7th Street, SW, Room 6663

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICAL USE ONLY

Do not remove this notice Properly destroy document (including attachments) when no longer needed.

mailto:jezreel.sweat@gsa.gov

SOLICITATION TABLE OF CONTENTS

Section I General Information…………………………………………………………………….3

Section II

Standard Form 1449 – Solicitation/Contract/Order for Commercial Items, Organizational Conflict of Interest Statement, Financial Disclosure Report…..……………………….5

Section III Statement of Work/Ordering Procedures……..………………………………………...9

Section IV Basis For Award...……………………………………………………………………..44

Evaluation Factors for Award…………………………………………………………44

Section V Contract Clauses……………………………………………………………………….46

Section VI Solicitation Provisions…………………………………………………………………60

SECTION I

GENERAL INFORMATION

THE SOLICITATION

The General Services Administration (GSA), Public Buildings Service (PBS), Office of Acquisitions has a requirement to support the Safety, Environment, and Fire Protection Branch for the National Capital Region (NCR).

GSA plans to procure and award a Multiple Award Indefinite Delivery Indefinite Quantity (IDIQ) contract for Industrial Hygienist Services to be rendered within the NCR. Firm-fixed price task orders will be issued under these contract(s) as IH services are required. Each contract will consist of a one year base period and four (4) option years to be exercised at the Government’s discretion. The base year and four option years will each have an annual Maximum Order Limit (MOL) of $500,000 for a total potential contract amount of $1,750,000 over the total five (5) year contract period. Since a multiple award contract will be made, Offerors will be given a fair opportunity to be considered based on their qualifications and capacity to perform the required work. Also, Offerors will have the liberty to submit a price proposal.

This Solicitation sets forth requirements for proposals for a Multiple Award IDIQ Contract to execute the Services described in the Solicitation Documents. Proposals conforming to the Solicitation requirements and “Method of Award -- Evaluation Factors” shall be considered in determining award of individual contracts. The Government anticipates awarding a Multiple Award IDIQ Contract, subject to the conditions set forth herein.

The Task Orders to be issued under each contract shall consist of performing and delivering services as required in the Description of Tasks and Efforts/Skills and Deliverables of the Statement of Work (SOW), Section III. Each contract will include unit labor rates for various IH related disciplines for each of the five Service Centers (See Attachment --). Extensions of these unit prices times the associated man-hours determined to be fair and reasonable for the level of effort indicated by the scope of work will be used to determine the amount of each individual task order.

The Offeror's proposal(s) submitted in response to this Solicitation shall constitute a firm offer. No contract shall be formed unless and until the Contracting Officer has countersigned the SF 1449 submitted by an Offeror, and delivered to the Contractor a copy of the SF 1449 with original signatures together with the Agreement reflecting the Offeror's proposed prices.

AUTHORIZED REPRESENTATIVES

The following individuals are designated as the authorized GSA representatives under this Solicitation:

Contracting Specialist Name: Jezreel Sweat Address: 7th & D Streets, SW #6663

Washington, DC 20407 Telephone: 202-480-4894 Email: Jezreel.Sweat@gsa.gov mailto:Jezreel.Sweat@gsa.gov

Contracting Officer Name: Meta Sherwood Address: 7th & D Streets, SW #6663

Washington, DC 20407 Telephone: 202-208-0486 Email: meta.sherwood@gsa.gov mailto:meta.sherwood@gsa.gov

SF 1449, Financial Disclousre Report – See Attachment

ORGANIZATIONAL CONFLICT OF INTEREST

I. INSTRUCTIONS

Read Part II carefully. If a disclosure statement is required, complete Part III. If a representation is submitted, complete Part IV. Complete Part V in every case.

II. ORGANIZATIONAL CONFLICT OF INTEREST DISCLOSURE OR REPRESENTATION

It is General Services Administration (GSA) policy to avoid situations which place an offeror in a position where its judgment may be biased because of any past, present, or currently planned interest, financial or otherwise, the offeror may have which relates to the work performed pursuant to this solicitation or where the offeror’s performance of such work may provide it with an unfair competitive advantage. (As used herein “offeror” means the proposer or any of its affiliates or proposed consultants or subcontractors of any tier.)

Therefore:

(a) The offeror shall provide a statement which describes in a concise manner all relevant facts concerning any past, present or currently planned interest (financial, contractual, organizational, or otherwise) relating to the work to be performed hereunder and bearing on whether the offeror has a possible organizational conflict of interest with respect to (1) being able to render impartial, technically sound, and other objective assistance or advise, or (2) being given an unfair competitive advantage. The offeror may also provide relevant facts that show how possible organizational conflict of interest relating to other divisions or sections of the organizations and how that structure or system would avoid or mitigate such organizational conflict.

(b) In the absence of any relevant interest referred to above, the offeror shall submit a statement certifying that to its best knowledge and belief no such facts exist relevant to possible organizational conflicts of interest. Proposed consultants and subcontractors are responsible for submitting information and may submit it directly to the Authorized Representatives of this solicitation.

(c) Authorized Representative will review the statement submitted and may require additional relevant information from the offeror. All such information and any other relevant information will be used by GSA to determine whether an award to the offeror may create an organizational conflict of interest. If found to exist, GSA may direct Authorized Representative to (1) impose appropriate conditions which avoid such conflict,

(2) disqualify the offeror, or GSA may determine that it is otherwise in the best interest of the United States for Authorized Representative to contract with the offeror by including appropriate conditions mitigating such conflict in the contract awarded.

(d) The refusal to provide the disclosure or representation of any additional information as required shall result in disqualification of the offeror for award. The nondisclosure or misrepresentation of any relevant interest may also result in the disqualification of the offeror for award, or if such nondisclosure or misrepresentation is discovered after award, Authorized Representative may terminate the contract for default, recommend that GSA disqualify the contractor from subsequent related contracts, or be subject to such other remedial actions as may be permitted or provided by law. The attention of the offeror in complying with this provision is directed to 18 U.S.C. 1001 and 31 U.S.C. 3802(a)(2).

(e) Depending on the nature of the contract activities, the offeror may, because of possible organizational conflicts of interest, propose to exclude specific kinds of work from the statement, unless the solicitation specifically prohibits such exclusion. Any such proposed exclusion by an offeror shall be considered by Authorized Representative in the evaluation of proposals, and if Authorized Representative considers the proposed excluded work to be an essential or integral part of the required work, the proposal may be rejected as unacceptable.

(f) No award shall be made until the disclosure or representation has been evaluated by GSA.

Failure to provide the disclosure or representation will be deemed to be a minor informality and the offeror or contractor shall be required to promptly correct the omission.

III. DISCLOSURE STATEMENT: (attach additional pages if more space is needed)

IV. REPRESENTATION

The offeror, ___________________________________________________, hereby represents that it is aware of no past, present, or currently planned interest (financial, contractual, organizational, or otherwise) relating to the work to be performed under the contract resulting from Request for Proposal No.

__________________________ that would indicate any impingement upon its ability to render impartial, technically sound, and objective assistance or advice or result in it being given an unfair competitive advantage.

This representation applies to all affiliates of the offeror and its proposed consultants or subcontractors of any tier.

V. SIGNATURE

Offeror’s Name___________________________________________________________________

RFP/Contract No._________________________________________________________________

Signature________________________________________________________________________

Title____________________________________________________________________________

Date____________________________________________________________________________

SECTION III

STATEMENT OF WORK/ORDERING PROCEDURES

Statement of Work for

Services for Industrial Hygiene Services (IH) Programs

I. BACKGROUND

The Safety, Environment and Fire Protection Branch is responsible for ensuring all federal buildings are provided with an adequate level of safety. The Safety, Environment and Fire Protection Branch serves as the authority having jurisdiction for GSA and issues Certificates of Occupancy for all new construction, renovations, and occupancy changes in federally owned buildings. Industrial Hygiene mission is the science of protecting and enhancing the health and safety of people at work and in their communities. In regards to health and safety hazards, this component covers a broad range of the following: biological, chemical, physical, and ergonomic stressors. The objective of the industrial hygienist is to recognize and anticipate potential hazards in the work and home environment. In addition, the industrial hygienist has to evaluate the environment and implement control measures as needed to contain any hidden threats in the environment. The three subheadings below are the key areas related to the actions areas surrounding this request.

A. Industrial Hygiene

The purpose of the Industrial Hygiene is to protect the environment via programs that focus on environmental remediation, control of lead, pollution prevention, asbestos, improved indoor air quality, and radon. The following services are performed by Industrial Hygiene: indoor air quality surveys, hazardous materials assessments, development of specifications, procedures, and sampling protocols, submittal review from (GSA, client agencies, and sampling protocols), emergency on-site (consultations, investigations, and inspections), guidance on above ground and underground storage tanks, procedures for handling hazardous materials, educational awareness training, environmental site assessments for property transfer, assist with federal and local regulatory agencies, and storm water management and pollution prevention.

B. Hazardous Waste

The majority of GSA - NCR owned buildings generate small quantities of hazardous waste during routine building operations and maintenance, or during renovation projects. However, it is necessary for those working around even small quantities to be familiar with the guidelines and safety procedures for waste management, including the proper identification, handling, storage, and disposal of such wastes.

The project requires the identification and evaluation of hazardous substances and spills at, or affecting GSA-NCR facilities. The assessments of hazardous waste generation and storage facilities have to be assess for potential health or environmental hazard posed by these activities, as well as conduct waste characterization as needed to determine proper disposal of wastes. The IH requires all spill response actions and hazardous material activities at GSA-NCR facilities are in compliance with Federal, District, and State regulations.

C. Asbestos

GSA minimizes asbestos exposures for all building occupants through asbestos in place, where it is in good condition, and promptly abating the excess risk from asbestos that is damaged or subject to disturbance by routine operations or planned renovation.

Provide on-site asbestos removal monitoring to insure proper and safe removal in accordance with Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), General Services Administration (GSA), Department of Transportation (DOT) and local requirements for asbestos removal. Contract requires the services of an industrial hygienist {IH) under the direct supervision of a Certified Industrial hygienist (CIH); and on-site analysis of asbestos air samples by an individual registered by the American Industrial Hygiene Association (AIHA) as an on-site asbestos air analyst, laboratory analysis of asbestos air samples by an AIHA accredited laboratory, and laboratory analysis of bulk and Transmission Electron Microscopy {TEM) samples by a laboratory participating in the National Institute for Standards and Technology (NIST) National Voluntary Laboratory Accreditation Program (NVLAP) for asbestos analysis.

II. DEFINITIONS

Contracting Officer

The Contracting Officer (CO) is the final authority in all contractual matters relating to this contract as well as to any design, construction or other type of contract associated with this contract. The CO has overall responsibility for administration of this contract and is authorized to take action on behalf of the Government to amend, modify, or deviate from contract terms, conditions, requirements, specifications, details, and/or delivery schedules. The CO may delegate certain responsibilities to authorized representatives.

Contracting Officer's Authorized Representative

The award letter will indicate who has been designated as the Contracting Officer's Representative (COR) to assist the CO in the discharge of contract administration responsibilities. Under this contract, the basic responsibilities of the COR include: determining the adequacy of performance by the contractor(s) in accordance with the terms and conditions of this contract; acting as the Government representative in charge of work at the respective sites;

ensuring compliance with contract requirements insofar as the work is concerned; approving assignments of contractors' personnel; conducting prompt payment meetings; and advising the CO of any factors which may cause significant delays in performance of work. All services rendered under this contract shall be provided to the COR, except for those services reserved to the CO and identified as reserved in this contract or in the memorandum delegating authority to the COR.

Ill. SCOPE OF WORK(S)

The contractor shall provide all necessary qualified personnel, materials and services to conduct/perform approved support requirements in accordance with this Statement of Work (SOW). The contractor shall provide support service to the Safety, Environmental and Fire Protection Branch. The contractor must currently have a business office and key staff located in the DC Metro region.

The contractor(s) selected must have experience, capability and willingness to commit the resources necessary to plan, organize, and execute the tasks in an expeditious and efficient manner.

INDUSTRIAL HYGIENE SERVICES

I. SCOPE OF WORK

A. The work will be performed when authorized by properly executed Delivery/Task Order which will be issued by designated Ordering Officials, identifying the various quantities and types of work required as provided for under this contract.

B. Emergency response (within two hours of the initial contact) will be required from the contractor.

Examples of an emergency response might be the result of a fiber-release episode, a fire, or water damage caused by leaks. For this reason, the contractor shall supply a 24-hour contact name and telephone number.

C. Verbal orders may be placed, normally for services of an urgent nature, where there is insufficient time to prepare GSA Form 300 and to provide the contractor with sufficient notice of the delivery order requirements. Verbal orders will only be placed by a Contracting Officer (CO).

D. The work authorized under this contract shall be performed at various locations throughout the GSA National Capital Region (GSA/NCR). Each agency may require various levels of security clearance for entrance into the building.

E. The Government reserves the right, during the basic term or any awarded option periods, to add or delete locations to meet the requirements of the contract. The increase or decrease of locations shall be in accordance with the Changes Clause (see FAR 52-243-1), at no additional cost to the Government and shall affect no upward or downward adjustment to the contractors bid rates.

F. The Government reserves the right, during the basic term or any awarded option periods, to add new line items or delete line item(s). At the time a new line item must be added, the Government will request a price quote and negotiate for a final cost to be added to existing line items and carried throughout the term of the contract.

II. GENERAL

A. DESCRIPTION OF SERVICES

1. The contractor shall provide comprehensive industrial hygiene, general safety, food services sanitarian, and environmental services, including but not limited to consultation, asbestos and lead based paint abatement monitoring, surveys, sampling, monitoring, analysis, assessments, and specification review.

The contractor shall be responsible for supplying these services at GSA owned, delegated, leased or supported buildings and facilities.

2. The contractor shall provide professional industrial hygiene services and personnel under the direct supervision of a Certified Industrial Hygienist (CIH) certified by the American Board of Industrial Hygiene, a Registered Sanitarian (RS) certified under the National Environmental Health Association, and a Certified Safety Professional (CSP) certified by the Board of Certified Safely Professionals. The CIH, RS, and CSP shall be full time onsite employees of the contractor.

a. At a minimum, all Industrial Hygiene personnel shall be knowledgeable of, and conversant with regulations, procedures, and recommended standards specified by the Occupational Safety and Health Administration (OSHA), the Environmental Protection Agency (EPA), the Department of Transportation (DOT),the National Institute for Occupational Safety and Health (NIOSH), the American Conference of Government Industrial Hygienists, (ACGIH), American Society of Heating Refrigeration and Air Conditioning Engineers (ASHRAE), and local jurisdictions.

b. The contractor may be requested to provide the services of an environmental engineer. The environmental engineer will be a Certified Professional Engineer (PE).

3. The contractor shall provide all manpower, test and personal protective equipment (PPE) necessary to perform assigned work; ensure the sampling protocol and test equipment is appropriate for the work and equipment is properly calibrated; ensure samples are analyzed by a qualified laboratory; and provide recommendations through written reports and personal contact with appropriate GSA official(s).

4. The contractor shall be staffed and equipped to provide routine and emergency response services upon request by the appropriate GSA official(s).

B. SPECIAL CONTRACT REQUIREMENTS/QUALITY CONTROL

The following qualifications are a requirement of this contract and must be submitted within two weeks after award of contract. Note: Not meeting the required qualifications is grounds for replacement of personnel or contract default. Submissions shall be provided to: GSA, Safety, Environment and Fire Protection Branch (WPYG), Room 6929, 301 7th Street, SW, Washington, DC 20407.

1. Laboratory: Submit proof of AIHA and NVLAP accreditation for all laboratories used by the contractor. Submit the names, addresses, and telephone numbers of the laboratories together with certification that personnel counting asbestos samples have been judged proficient by successful participation in the NIOSH Proficiency Analytical Testing Program (PAT). The contractor shall provide the results of the most recent three quarterly tests for the PAT program. Also, the contractor shall provide quarterly PAT program results for future tests within two weeks after receipt of test results. The contractor shall provide a copy of the QA/QC program for on-site asbestos analysis.

2. Equipment: The contractor shall provide a list of his/her industrial hygiene equipment for review by GSA. Types of equipment routinely needed are as follows: Direct Read IAQ Instrumentation (PPB,TVOCs, Particulates (Respirable and Ultra Fine), Temperature, Humidity, Carbon Dioxide, Carbon Monoxide, Hydrogen Sulfide, Sulfur Dioxide, and Methane), Direct Read Mercury Instrumentation, Noise Monitors, Light Monitors, Moisture Meters, Velometer, XRF, Radio-Frequency (RF) Radiation Detector, Microbial Air Sampling Pumps, Asbestos and Lead Paint Sampling Pumps (High and Low Volume), and Phase Contract Microscopes (PCM).

The GSA Safety Environment and Fire Protection Branch reserves the right to conduct a site inspection of the contractor’s equipment inventory to confirm availability of essential equipment.

Note: In some instances, 24-hour data logging will be necessary. This contract may require contractor to leave direct reading instruments with chart recorders at the job site, unattended, for 24 hours or more.

3. Key Personnel:

a. Certified Industrial Hygienist (CIH) – Provide a copy of current certification from the

American Board of Industrial Hygiene and a resume of experience, showing at least five (5) full years of industrial hygiene experience. CIH billable hours will be as requested in work order supplied to contractor.

b. Certified Safety Professional (CSP) – Provide a copy of current certification from the Board of

Certified Safety Professionals and a resume of experience, showing at least five (5) years of experience in conducting facility safety and health building surveys, which include testing of safety systems and equipment. CSP billable hours will be as requested in work order supplied to contractor.

c. Industrial Hygienist-Senior (IHS) - Provide resumes for each IH working on this contract.

Resumes should show the IH has a minimum of a university or college degree in a field related to this service. Additionally, a resume showing at least five (5) years of experience conducting industrial hygiene evaluations of workspaces for potential health hazards, evaluate the magnitude of hazards relative to their ability to impair health, and prescribe methods to eliminate, control, or reduce hazards to alleviate their effects.

d. Industrial Hygienist Technician (IHT) – Provide resumes for each IH working on this contract.

Resumes should show IH has a minimum of a university or college degree in a field related to this service. A resume showing at least one (1) year of experience conducting industrial hygiene evaluations is required. Work experience shall show the IH, by virtue of their special studies or training, has acquired the competence in industrial hygiene sufficient to recognize potential health hazards in the work environment, evaluate the magnitude of hazards relative to their ability to impair health, and prescribe methods to eliminate, control, or reduce hazards to alleviate their effects. IHT's will primarily work on asbestos and lead monitoring projects with billable hours specified on the work order.

e. Environmental Engineer - Provide resumes for each environmental engineer working on this contract. Resumes should show a minimum of a bachelor's degree in one of the following engineering areas: environmental, environmental technology, civil, civil technology, mechanical, chemical, materials, materials technology, geotechnical, geological, or sanitary.

Engineer must possess a professional engineer's license and current registration from a State or Territory of the United States by means of a 16-hour written licensing examination.

Additionally, a resume showing at least five (5) years of experience conducting environmental engineering consulting.

f. Environmental Technician - Provide resumes for each environmental technician working on this contract. Resumes should show the technician has a minimum of a university or college degree in a field related to this service. A resume showing at least one (1) year of experience conducting environmental sampling and field work is required. Field work to include Phase I/II Site Assessments, installing/operating environmental technology or remediation equipment, overseeing geotechnical investigation, experienced in logging soil boring data.

g. Microscopist – Provide resume indicating they meet the educational requirement as shown above for the IH. In addition, resume must reflect completion of the NIOSH Course #582 or equivalent training with at least one year’s experience in performing: PCM under NIOSH protocol while working for an AIHA accredited laboratory and PLM under EPA approved protocol while working for a laboratory participating in the EPA Laboratory Quality Assurance Program.

4. Replacement of Key Personnel: New or replacement personnel must meet the same qualifications as outlined above. The government reserves the right to approve replacement personnel for key personnel positions. Prior to performing work on this contract, résumé's for new employees shall be submitted to

GSA.

5. Training: The contractor is responsible for ensuring that all personnel have required training and certifications (i.e., personnel entering into confined spaces are required to have confined space training, personnel conducting lead assessments are required to have lead inspector training, etc.)

6. Medical Requirements: The contractor is responsible for ensuring that all personnel participating in asbestos and lead monitoring are in full compliance with medical surveillance provisions of 29 CFR

1920.1001 and respirator provisions of 29 CFR 1920.134.

7. Respiratory Protection Program: The contractor shall have a complete written respiratory protection program to include fit-testing procedures.

C. SURVEY ACTIVITIES

1. The contractor shall provide industrial hygiene, general safety and environmental health services for a broad spectrum of facilities and operations with potentially hazardous and/or health compromising conditions.

2. The contractor shall conduct surveys of and evaluate facility workplaces including operations and activities that may involve GSA contractors, GSA personnel, tenant agency personnel, or some combination thereof.

Facilities and Activities that may require evaluation include but are not limited to the following:

a. Parking garages, loading docks, and motor pools

b. Machine, paint, carpenter shops

c. Mechanical rooms and repair shops

d. Warehouses and storage areas

e. Printing Shops/Plants

f. Central heating and air-conditioning plants

g. Computer rooms

h. Electrical and telephone rooms/closets

i. Transformer vaults

j. Steam transmission tunnels

k. Laboratories and clinics

l. Photo-processing plants

m. Child Care Centers and playgrounds

n. Flammable and hazardous material storage areas

o. Space being considered for lease or purchase by GSA

p. Activities which have potential to discharge or have discharged hazardous substances into air, soil, ground water, or public sewers

q. Sheet metal and welding shops

r. General office space

s. Weapons Training Facilities (Firing ranges)

t. Asbestos, Lead paint, and PCB abatement areas

u. Indoor Air Quality (IAQ)

v. Mold remediation

w. Drinking water testing

x. Hazardous material spills/incidents

y. Storm Water/Non-point source runoff

z. Post fire environmental testing

aa. Confined spaces

bb. Roof top antennae facilities

D. POTENTIAL HAZARDS

The contractor shall identify, monitor, evaluate, and recommend control methods for potential health, safety, and environmental hazards or conditions at GSA owned, leased, or supported facilities. Potential health, safety, and environmental hazards at these facilities may include chemical, physical, and biological hazards.

1. Chemical: Chemical hazards may exist in a wide spectrum of physical forms including dusts, fumes, mists, vapors or gases. These include but are not limited to the following:

a. Dusts - silica, asbestos, fibrous glass, graphite, metal dusts (arsenic beryllium, cadmium, chromate, cobalt, copper, lead, zinc, etc.), polychlorinated biphenyls and other organic dusts such as sawdust and those containing remains of biological agents.

b. Fumes - metal fumes including cadmium, copper, lead, chromium, zinc, iron, nickel, etc.

c. Mists - acid (chromic, nitric, hydrochloric, etc.), oil, paint, and alkali mists.

d. Liquids- brake fluid, cutting oils, epoxies, organic peroxides, isocyanates, paints, adhesives, formaldehyde, phenol, ink dyes (aniline), pesticides, and polychlorinated biphenyls.

e. Solvents and Vapors - aliphatic hydrocarbons (gasoline, kerosene, and turpentine), halogenated hydrocarbons (carbon tetrachloride, methylene chloride, trichloroethane, perchloroethylene, trichlorotrifluoroethane, alcohol’s (methanol, ethanol, and propanol), ketones (acetone, methyl-ethyl ketone), ethers (ethyl ether, isopropyl ether), and mercury vapor.

f. Gases - ammonia, carbon dioxide, carbon monoxide, chlorine, hydrogen cyanide, methane, oxides of nitrogen, ozone, sulfur oxides, formaldehyde, volatile organic compounds, and radon.

2. Physical: Physical health hazards may include but are not necessarily limited to the following:

a. Noise

b. Vibration

c. Temperature extremes

d. Restricted egress

d. Pressure

e. Relative Humidity

f. Illumination

g. Ergonomic conditions

h. Indoor air quality (ventilation, distribution, air exchange rates, etc.)

i. Ionizing radiation - X-rays, Alpha, Beta, and Gamma radiation

j. Non-ionizing radiation - ultraviolet (UV), infrared (IR), microwave, electromagnetic radiation, radio frequency waves, and lasers.

3. Biological: Biological health hazards may result from, but are not limited to, the following etiological agents:

a. Volatile agents

b. Bacteria

c. Fungi

d. Algae

e. Pollens

f. Insects

g. Vertebrate derived materials

1) Avian excreta

2) Mammalian excreta

3) Animal dander

4) Human excreta

4. Environmental: Environmental hazards include, but are not limited to the following:

a. Storm water/Non-point source runoff (wet-weather pollution)

b. Contaminated soils.

c. Contaminated wastewater

d. Oil and hazardous substance (waste) spills

e. Hazardous and solid waste generation, handling, storage, and disposal.

f. Ambient air and noise inappropriately referenced pollution

E. STANDARDS, CRITERIA, AND GUIDELINES

1. Health Standards: Health hazards shall be evaluated using the more stringent criteria contained in Federal or Local Standards (OSHA regulations at 29 CFR 1910, 29 CFR 1926, EPA regulations at 40CFR--, etc.) or current American Conference of Governmental Industrial Hygienists-Threshold Limit Values (ACGIH-TLVs). In situations where an OSHA standard or ACGIH-TLV does not exist, National Institute for Occupational Safety and Health (NIOSH) criteria, American National Standards Institute (ANSI) standards, or American Society of Heating, Refrigeration, and Air Conditioning Engineers (ASHRAE) recommended standards should be used as guidance for evaluation purposes.

2. Ventilation Criteria: Ventilation systems used for the control of toxic substances shall be evaluated using the more stringent criteria contained in OSHA 29 CFR 1910, the current edition of the American Conference of Governmental Industrial Hygienists (ACGIH) Industrial Ventilation Manual, American Society of Heating, Refrigeration, and Air Conditioning Engineers (ASHRAE) ventilation standards, or applicable manufacturer-recommended ventilation criteria such as the Sheet Metal & Air Conditioning Contractors National Association (SMACNA) guidelines.

3. Federal Guidelines: GSA Technical and Child Care Guidelines, 41 CFR 101 (FPMR), US Housing and

Urban Development’s Guidelines for the Evaluation and Control of Lead-Based Paint Hazards in Housing (June 1995).

4. Environmental Standards: Environmental hazards should be evaluated using stringent criteria contained in EPA regulations promulgated pursuant to the Resource Conservation and Recovery Act (RCRA), Toxic Substances Control Act (TSCA), Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA or Superfund), Safe Drinking Water Act, Clean Air Act, Clean Water Act.

G. SAMPLING, ANALYSIS, AND REPORTING

1. The contractor shall perform sampling for analysis of potential, known or unknown chemical, physical, biological, and environmental hazards in accordance with current OSHA and EPA regulations, NPDES permits, OSHA Technical Manual, NIOSH criteria, and ASHRAE guidelines. Where such criteria do not exist, the contractor shall recommend sampling and analyses methods that must be approved by GSA prior to implementation.

2. The contractor will collect at a minimum, field blanks amounting to at least 10% of the samples ordered. These blanks will be analyzed as part of the contractor’s QA/QC at no cost to the government.

3. The contractor shall perform sampling and analysis for asbestos (bulk and airborne) in accordance with applicable OSHA and EPA regulations and guidelines. All employees involved with asbestos inspection projects must be accredited Asbestos Inspectors in accordance with EPA AHERA. Specific publications which must be used by the contractor include 29 CFR 1910 and 1926, 40 CFR 763.86, EPA 560/5/85/024, EPA 560/5-85-030-a and EPA 560/5-85-030b. GSA may also require the contractor to use any other appropriate references, regulations, or recommended guidelines when performing sampling for asbestos.

4. All sample analysis reports shall contain where appropriate the following information:

a. Facility Name.

b. Field data sheets.

c. Contaminant(s) sampled.

d. Sampling method and equipment used (include flow rates, sample duration, sample volumes).

e. Analysis method used.

f. Laboratory analysis sheets with results (in ppm, mg/m3, f/cc, etc.).

g. 8-hour time weighted average (TWA) or ceiling concentration determination when appropriate.

h. Contaminant(s) permissible exposure limit (PEL) and/or TLV

i. Applicable health or environmental standard

j. Sample date and location.

k. Breathing zone samples.

1) Name of person whose exposure was sampled.

2) Last 4 Digits of Social Security Number

3) Occupation

4) Brief description of work being performed

l. If more than one sample is used to generate the 8-hour TWA, indicate such and indicate the 8-hour TWA after listing each sample separately.

m. Possible interference’s.

n. Provide a written, chronological description of the surveyor’s visual observations.

o. Provide appropriate corrective recommendations

p. Comments.

5. A laboratory accredited by the American Industrial Hygiene Association (AIHA) and National

Voluntary Laboratory Accreditation Program (NVLAP) shall perform all industrial hygiene sample analyses.

6. A State, U.S. Army Corps of Engineers, or American Association for Laboratory accreditation certified laboratory or a laboratory participating in EPA’s Contract Lab Program (CLP) shall perform all environmental sample analyses.

III. INDUSTRIAL HYGIENE SERVICES

A. INDUSTRIAL HYGIENE AND GENERAL SAFETY SURVEYS

SCOPE

The contractor shall conduct industrial hygiene and general safety surveys to determine the presence and extent of chemical, physical, biological, and environmental health hazards in the workplace;

evaluate the potential impact(s) of the hazards on employee health and safety; and to determine the degree of compliance with OSHA Standards at 29 CFR 1910 and 29 CFR 1926. The extent of the surveys will be commensurate with the potential or actual hazard. However, the contractor shall be capable of performing the following activities:

a. GSA will provide the contractor with all readily available information concerning the survey, including the history or background of the problem, any additional relevant facts, as well as the building point(s) of contact and telephone number(s).

b. GSA will provide the contractor with a proposed appropriate sampling strategy including the recommended type and number of samples to be collected on site.

c. The contractor shall develop and implement an appropriate sampling strategy for situations for which there are no existing GSA sampling strategies or protocol. Prior to sampling, the contractor shall submit to GSA the proposed sampling protocol (written or oral as circumstances warrant), including the recommended number of samples. GSA may revise this protocol prior to implementation.

d. The contractor shall determine the presence and extent of health/environmental hazards based on professional judgment. For each health/environmental hazard identified, recommendations shall be made for eliminating or controlling the hazard. IH evaluations shall only be made by a qualified industrial hygienist Senior level, IH technician, or safety specialist working under the direction of a CIH/CSP, Environmental Engineer/Scientist, or other ordering official approved by the GSA Contracting Officer (CO).

e. The contractor shall determine for a minimum of one full shift the TLV concentration for contaminants of interest for each representative employee selected for measurement/monitoring.

f. The contractor shall provide, calibrate, and locate sampling and monitoring devices in a manner such that breathing zone, general area, and environmental samples of contaminants and hazards can be obtained relative to worker activity.

g. The contractor shall sample or monitor work areas on the basis of an 8-hour TWA exposure to evaluate the long-term adverse health effects of potentially hazardous agents. Grab samples and non-consecutive partial-period sampling may be used only in screening of suspect agents to support whether the hazard is present or to assure the absence of a particular agent.

h. The contractor shall determine the extent of air, water (surface or ground) and soil contamination. The contractor must be equipped with, or have access to, state of the art environmental testing equipment for air, water and soil characterizations (access to soil boring and storm water collection technologies will be required). .

i. Storm water sampling shall be performed on a monthly basis in accordance with GSA’s existing National Pollution Discharge Elimination System (NPDES) permits. The EPA method for each effluent characteristic is specified in the permits

j. At all times, the contractor shall notify GSA immediately of serious deficiencies or adverse findings identified during surveys/evaluations. Serious deficiencies involve situations where exposure of unprotected personnel to hazardous chemical, physical and biological agents is probably due to inadequate work practices, material conditions, etc. or where environmental contamination exceeds allowable limits.

k. Verbal notification shall be forwarded to GSA upon receipt of test results from the laboratory.

A facsimile transmission of written results (laboratory data sheets will be acceptable) shall be provided within four hours.

l. The IH contractor will collect at a minimum, field blanks amounting to at least 10% of the samples ordered. These blanks will be analyzed as part of the contractor’s QA/QC at no cost to the government.

Additionally if requested:

m. The contractor shall perform sampling of 15-minute duration for the entire job operation or a period of time which is representative of all the aspects of job operation in order to evaluate the ceiling limit established to guard against acute adverse health effects.

n. The contractor shall evaluate the adequacy of existing and proposed engineering control systems, administrative controls, and the use of any personal protective devices in the work areas. The contractor shall evaluate the effectiveness of personal protective equipment in terms of application, selection, use, maintenance, storage, issuance, fit testing and overall condition.

o. The contractor shall review and evaluate record-keeping programs, medical surveillance programs, administrative and work practice controls, emergency procedures, training, and any other relevant aspects of industrial hygiene (health & safety) procedures/programs.

B. ASBESTOS AND LEAD BASED PAINT ABATEMENT MONITORING

1. SCOPE

A. Provide on-site asbestos removal monitoring to insure proper and safe removal in accordance with Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), General Services Administration (GSA), Department of Transportation (DOT) and local requirements for asbestos removal. Contract requires the services of an industrial hygienist (IH) under the direct supervision of a Certified Industrial hygienist (CIH); and on-site analysis of asbestos air samples by an individual registered by the American Industrial Hygiene Association (AIHA) as an on-site asbestos air analyst, laboratory analysis of asbestos air samples by an AIHA accredited laboratory, and laboratory analysis of bulk and Transmission Electron Microscopy (TEM) samples by a laboratory participating in the National Institute for Standards and Technology (NIST) National Voluntary Laboratory Accreditation Program (NVLAP) for asbestos analysis.

B. The Contractor will monitor alteration projects, which may involve asbestos abatement or disturbance, whether performed by Government employees, contracted by GSA, or performed by contractors employed by a private party, such as a Lessor from who the Government leases real estate.

C. The contractor shall provide all necessary manpower, test equipment (Exhibit E), and personal protective equipment (PPE) necessary for the contractor’s employees to perform all work.

D. In addition to asbestos, provides lead abatement monitoring to insure proper and safe removal in accordance with Housing and Urban Development (HUD) Guidelines, Occupational Safety and Health Administration (OSHA), General Services Administration (GSA) Department of Transportation (DOT), and state and local requirements for lead abatement. The contract requires the services of an industrial hygienist (IH) under the direct supervision of a Certified Industrial Hygienist (CIH) and laboratory analysis of air, bulk, and wipe samples for lead by an AIHA accredited laboratory participating in the AIHA’s Proficiency Analytical Testing program.

E. The contractor will monitor alteration projects which may involve lead abatement or disturbance, whether performed by Government employees, contracted by GSA, or performed by contractors employed by a private party, such as lessor from whom the Government leases real estate.

2. WORKING HOURS

Working hours may be any hours of the week or weekend. But, a majority of the work will occur outside the normal building weekday occupancy hours of 6:00am to 6:00pm.

3. UNIT PRICE ITEM DESCRIPTIONS

The following defines the work under the Unit Price Item. Services under this contract will be procured on a unit price basis. The GSA Contracting Officer will designate all ordering officials utilizing this contract as Contracting Officer’s Representatives (COR), in writing.

These designated COR’s will notify the contractor verbally (in cases of emergency) or in writing of each request for service upon approval from the Contracting Officer. Each verbal will be confirmed by the COR with a subsequent written order. It is anticipated that once an area is started, the removal contractor will work daily until the particular work area is complete. Any of the items listed in Paragraph 3.1 – 4A below may be ordered on an individual item basis.

1. Asbestos Initial Inspection: The IH will tour the site and inspect the asbestos removal site and the enclosure(s). This inspection will be documented on the GSA Asbestos Abatement Start-Up Checklist (Exhibit A). Four (4) air samples and a check of the negative pressure in the enclosure will be conducted for the Initial Inspection. If conditions are determined to be acceptable, asbestos abatement may begin immediately or the next work day.

(NOTE: If work starts immediately, the initial inspection is to be included on the daily inspection checklist and charged only as a daily inspection. The 4 required air samples will be ordered and billed as Line Item 0010, Air Samples. If work starts the following day, the 4 air samples are included in the initial inspection.) Analysis of the 4 air samples by Phase Contrast Microscopy (PCM), and the completed checklist (Exhibit A) are due to the designated point of contact, specified on each delivery order, the same work day.

2. Lead Initial Inspection: The IH will tour the site and inspect the lead abatement area to ensure compliance with GSA’s specification for that particular project. At a minimum, surfaces that may accumulate dust or scrapings within the abatement area must be covered with 6-mil plastic sheeting taped securely in place. Barriers and coverings shall be adequate to ensure dust, debris, fumes, etc., are contained within the work area and do not contaminate building surfaces. Prior to any lead abatement, two (2) air samples in the work area will be collected. In some instances, the contractor may be requested, by the COR, to conduct dust wipe sampling so pre-abatement samples exist for comparison against post abatement samples. This is done in order to determine whether dust containment measures have been successful.

C. MONITORING AND INSPECTION

1. Asbestos Monitoring and Inspections will require the full-time presence of the IH to monitor asbestos removal and abatement during one work shift. An asbestos abatement contractor’s work shift normally does not exceed 8 work hours with a one-hour lunch. However, some asbestos abatement projects will be scheduled for periods of 10 hours or more, and the air-monitoring contractor should plan for these situations. Under the daily inspection, the IH shall collect a minimum of 6 (six) asbestos air samples. Any required samples in addition to six shall be billed as added air sample Line Item 0010 of Unit Price Item Description. Line Item 0010 of Unit Price Item Description.

2. In some instances, such as negative pressure glovebag abatement, or a series of small enclosures, a single inspection report will be provided listing all glovebag and small enclosures erected and removed in a single shift. Should added air samples be required, they will be ordered as Line Item 0010, Additional air samples. Inspections will be documented on a GSA Asbestos Abatement Monitoring Checklist (Exhibit B). The IH will monitor all work activities performed by the asbestos abatement personnel. When the work is inside a designated asbestos control area (ACA), negative pressure in the ACA will be measured using a recording digital manometer with a resolution of at least 0.02 inches water. Negative pressure will be measured and recorded at the beginning, middle, and end of each shift (a strip chart recorder tape may be attached to the summary report).

3. If specified by the GSA work order, the CIH shall inspect the asbestos and/or lead paint work site. The CIH may be requested to attend scheduled project coordination meetings in conjunction with an inspection visit. Attendance of the CIH at meetings scheduled by the Government will be ordered as additional line item. The CIH will report his findings in writing, normally on an Asbestos Abatement Monitoring Checklist. This will be given to the designated point of contact at the conclusion of the inspection.

4. On site analysis of 6 (six) asbestos air samples by the IH or microscopist shall be conducted at the close of the work shift. Analysis of the air samples by PCM, and a completed checklist is due to the designated point of contact at the end of the workday. With the agreement of the COR, samples may be analyzed at a local laboratory as long as specified notification requirements are met.

5. Lead monitoring and inspections will require the full-time presence of an IH to monitor lead abatement during one work shift. The lead abatement contractor’s work shift normally does not exceed 8 hours with a one-hour lunch. However, some asbestos abatement projects will be scheduled for periods of 10 hours or more, and the air-monitoring contractor should plan for these situations.

6. A laboratory accredited by AIHA shall conduct analysis of four (4) lead air samples.

7. Initial or Final Inspections cannot be billed for the same time period in which a Daily

Inspection occurs. Any additional air sampling performed in these instances will be ordered under an additional line item.

D. FINAL INSPECTION

A. The final asbestos visual inspection will be conducted by the IH when all abatement activity has been completed; but prior to removal of the containment/enclosure. For projects, which last for more than 10 workdays, the CIH and the IH in accordance with Final Inspection Checklist (Exhibit C) will conduct the final inspection. The services of the CIH will be ordered as an additional line item.

1. Asbestos. Four (4) air samples will be collected if the visual inspection reveals no areas needing re-cleaning.