RFP_(FINAL)_Solicitation_C201-VA_TI_(GS-11-P-16-MK-C-7004).pdf

GSA Solicitation No. GS-11-P-16-MK-C-7004

Document: C201-SB LPTA / JAN 2016 (The Solicitation) Pages 1 of 31

Construction Contract for Lafayette Building VA Tenant Improvements (Floors 1-7)

The Solicitation

Notice to Offerors of Total Small Business Set-Aside

The General Services Administration (GSA) is setting aside the contract under the following clause found in the Agreement:

52.219-6, Notice of Total Small Business Set Aside

Notice of Commercial Package Carriers

Because of increased security standards, commercial package carriers may experience delays in making deliveries to the address designated for receipt of offers. United States Mail delivered to Government offices in the Washington, DC area is subject to irradiation, significantly delaying deliveries and potentially damaging or defacing mail contents. Offerors should take these facts into consideration when determining how and when to transmit offers to the office designated for receipt.

(The Solicitation) Pages 2 of 31

Table of Contents

I. General Information

A. The Solicitation and Contract B. List of Solicitation Documents C. Authorized Representatives

D. Pre-Proposal Conference

E. Estimated Price Range

F. FAR 52.228-1 Bid Guarantee

G. FAR 52.236-27 Site Visit - Construction

H. Receipt of Offers

II. Proposals

A. Proposal Contents

B. Proposal Format C. Price Proposal

D. Technical Proposal E. Other Information to be Submitted with Proposal F. Requirements for Joint Venture Offerors

III. General Provisions

A. Availability of Funds B. Requests for Clarification or Interpretation C. Notice to Small Business Firms D. Information Concerning the Disclosure of Solicitation Results E. Affirmative Procurement Program F. Notice Concerning Preparation of Proposals G. Contractor Performance Information H. Safeguarding Documents Designated as Sensitive But Unclassified I. Additional Security Requirements

IV. FAR/GSAR Solicitation Provisions

A. FAR 52.215-1 Instructions to Offerors—Competitive Acquisition B. FAR 52.216-1 Type of Contract C. FAR 52.222-5 Construction Wage Rate Requirements—Secondary Site of the Work D. FAR 52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal

Employment Opportunity for Construction E. FAR 52.233-2 Service of Protest F. Buy American G. Buy American Exceptions H. Special 8(a) Requirements I. FAR 52.252-1 Solicitation Provisions Incorporated by Reference J. GSAR 552.102 Incorporating Provisions and Clauses by Reference

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V. Additional Solicitation Provisions and Instructions

A. FAR 52.211-1 Availability of Specifications Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29

B. FAR 52.211-3 Availability of Specifications Not Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions

C. Additional Provisions

VI. Method of Award

A. Evaluation of Offers – Lowest Price Technically Acceptable B. Lowest Price Technically Acceptable Process C. Determination of Responsibility D. Price Reasonableness E. Unbalanced Prices F. Total Evaluated Price G. Non-Price Factors H. Evaluation of Joint Venture Offerors

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I. General Information

I.A. The Solicitation and Contract

(1) This Solicitation is set-aside for Small Businesses, in accordance with FAR 19. This Solicitation sets forth requirements for proposals for a Contract to construct the Project described in the attached Agreement. Proposals conforming to the Solicitation requirements will be evaluated in accordance with the Method of Award set forth herein. The Government will award the Contract to the selected Offeror, subject to the conditions set forth herein.

(2) Neither the Solicitation nor any part of an Offeror's proposal shall be part of the Contract except to the extent expressly incorporated therein by the Contracting Officer.

(3) The Offeror's proposal submitted in response to this Solicitation shall constitute a firm offer. No contract shall be formed unless and until the Contracting Officer has countersigned the SF 1442 submitted by an Offeror, and delivered to the Contractor a copy of the SF 1442 with original signatures together with the Agreement reflecting the Offeror's proposed prices.

I.B. List of Solicitation Documents

The Solicitation Documents are comprised of:

(1) The Solicitation

(2) Offeror Representations and Certifications Form

(3) Other Forms Required For Submission with Proposals

(4) Standard Form (SF) 1442 – Solicitation Offer and Award

(5) The Agreement and Attachments to the Agreement

(6) Davis Bacon Wage Determination: General Decision Number: DC160002

06/03/2016 DC2

(7) Site Visit Information Sheet

(8) (Through Physical Distribution at Site Visit) CD – Construction Specifications and Drawings Specifications for Contract No. GS-11P-15-MK-C-0017, Dated July 25, 2014 Construction Drawings for Contract No. GS-11P-15-MK-C-0017, Dated July 25, NOTE:

ITEM (8) CD-SPECIFICATIONS AND DRAWINGS, SHALL BE ISSUED VIA "PHYSICAL

DISTRIBUTION" ONLY at SITE VISIT on 15 June 2016

All proposals shall be due 30 days after the 15 June 2016 physical distribution date and no other date shall be set aside by the Government to issue a CD to an offeror. Also the proposal due date shall not be extended if any offeror chooses to take receipt of the CD after the 15 June 2016 physical distribution date.

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I.C. Authorized Representatives

The following individuals are designated as the authorized GSA representatives under this Solicitation:

(1) Contracting Officer

Name: Mary Pineda

Address: 301 7TH ST SW 4004, WASHINGTON DC 20024-0001

Telephone: (202) 205-8468

Email: mary.pineda@gsa.gov

(2) Alternate Point of Contact

Name: Tammy Arevalo Address: 301 7TH ST SW 6651, WASHINGTON DC 20024-0001

Telephone: (202) 603-9672

Email: tammy.arevalo@gsa.gov

(3) Alternate Point of Contact

Name: Theophilus Hlovor Address: 301 7TH ST SW 6651, WASHINGTON DC 20024-0001

Telephone: (202) 260-4372

Email: theophilus.hlovor@gsa.gov

I.D. Pre-Proposal Conference N/A

I.E. Estimated Price Range

The estimated price range for the Project is between $9,500,000 and $14,500,000

I.F. FAR 52.228-1 Bid Guarantee (SEP 96)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier’s check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

mailto:mary.pineda@gsa.gov mailto:tammy.arevalo@gsa.gov mailto:theophilus.hlovor@gsa.gov

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(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

I.G. FAR 52.236-27 Site Visit - Construction (FEB 95)

(1) The clauses at FAR 52.236-2, Differing Site Conditions, and FAR 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation and are in the attached Agreement. Accordingly, Offerors are urged and expected to inspect the site where the work will be performed.

(2) SITE VISIT will be held at the following dates and times:

Date: June 15, 2016 Time: 11:00 AM Location: Lafayette Building Main Lobby, 811 Vermont Avenue NW

Pre-registration is required for all attendees to the Site Visit. The Site Visit shall be limited to not more than four (4) representatives from each Offeror. Offerors shall submit the Names, Company Names and Telephone Numbers of each attendee by June 10, 2016 at 10:00 AM via email to Elisa Pujals, elisa.pujals@gsa.gov

Participants must have a valid, Government issued picture identification, driver’s license preferred, to gain access for the pre-proposal Site Visit. Notification of the location of entry, where attendees are required to meet, and all other requirements for the Site Visit will be issued to the Offerors.

No oral statement made by Government Representatives at the Site Visit, nor any written record of such oral statements as may be made and subsequently furnished to the Offeror will be deemed to have the effect of adding to, modifying, or otherwise varying from the written provisions of this Request For Proposal including, but not limited to specifications, drawings, and written amendments to the solicitation. It shall be noted that no questions shall be addressed by the Government at the Site Visit. Such questions (Request for Information - RFIs) shall be shall be submitted in writing to the Contracting Officer.

For further information about the site visit or access requirements, please contact:

Name: Elisa Pujals Address: 301 7th Street SW, Suite 2021, Washington, DC 20407 Telephone: 202-870-2119 Email: elisa.pujals@gsa.gov

(3) REQUESTS FOR CLARIFICATION OR INTERPRETATION (RFI) – All RFIs are DUE in writing and sent via email to Contracting Officer, mary.pineda@gsa.gov and Contract Specialist, tammy.arevalo@gsa.gov and theophilus.hlovor@gsa.gov by No Later than 2:00 PM on 30 June 2016.

Government Response to RFIs received by the above stated due date will be issued to all offerors by 7 July 2016 at 2:00 PM via an RFP Amendment.

http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113365 http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113375 mailto:elisa.pujals@gsa.gov mailto:elisa.pujals@gsa.gov mailto:mary.pineda@gsa.gov mailto:tammy.arevalo@gsa.gov mailto:theophilus.hlovor@gsa.gov

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I.H. Receipt of Offers

(1) In order to be considered for award, offers conforming to the requirements of the Solicitation must be received at the following office no later than 1:00 pm local time on the following date and at the following address:

Date: July 15, 2016

Address: GSA/NCR/ROB,301 7th St SW, Rm 6651, Washington, DC20407

(2) Offers sent by commercial package delivery and hand delivery shall be deemed received as of the date and time of delivery to the office designated for receipt of offers.

(3) Offers sent by United States Mail shall be deemed timely if delivered to the address of the government installation designated for receipt of offers on or before the date established for receipt of offers.

II. Proposals

II.A Proposal Contents

Proposals shall consist of the following documents, completed and executed in accordance with this Solicitation:

(1) Price Proposal

(2) Technical Proposal

(3) Representations and Certifications (C301)

(4) Bid Guarantee, using Standard Form 24

(5) GSA Form 527 – Contractor’s Qualification and Financial Information

II.B. Proposal Format

PROPOSALS SHALL BE PACKAGED AS FOLLOWS:

Materials Submitted

The Offeror is advised that all submissions and related materials become the property of the Government and will not be returned.

Instructions: General

The contents of the Proposal, as further described herein, constitutes the Offer made to the Government. Therefore, care shall be taken to properly address the requirements set forth in the RFP.

These instructions set forth requirements for preparation and submission of the Offeror’s Proposal, and to specify format and specific content of each Offer.

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To aid in evaluation of Proposals, each Proposal shall be clearly and concisely presented in writing (telephonic and telegraphic offers will not be accepted). Include all information required by this RFP, with pages numbered and logically assembled. Each Proposal submission shall comply with FAR 52.215-1 and include the name of the Offerors, date of submission, solicitation number, and other identification required.

Proposals, modifications or revisions delivered after the established closing date and time for receipt of Proposals will not be accepted.

(1) Contents

The Price Proposal shall consist of the SF 1442 and the Agreement, with prices and/or rates indicated for each price element shown on the pricing form included in Section II of the Agreement. Indicate the Base Contract Price, or if no such distinction is made, the Contract Price, in Block 17 of the SF 1442, which must be fully executed by the Offeror.

(2) Qualifications, Exclusions and Conditions

If the Offeror communicates in its proposal any qualifications, exclusions, or conditions to the proposed prices not provided for in the Contract Documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

Proposal Format and Contents

Proprietary Data: Each and every page of both the Pricing Proposal and Technical Proposal shall be reviewed, and marked as for proprietary data content by the Offeror in strict compliance with FAR Provisions 52.215-1. Also refer to FAR 3.104-4. A single statement at the front of the Proposal is not adequate. Failure to mark every page will subject the Proposal to public release through Freedom of Information Act requests.

The proposal submission required under this RFP shall be subject to the Proposal Provisions of

FAR 52.215-1.

Each Proposal shall consist of two (2) physically separate spiral bound or 3 ring binder titled on the exterior cover. The Offeror shall submit the required number of each Proposal volumes as indicated below.

Volume I – Price Proposal and Related Documents – Original + 1 copy

Volume II – Technical Proposal and Documents – Original + 1 copy

Do not exceed the above number of volumes specified. These volumes may not be broken down into separate booklets. Each Offeror responding to this RFP shall submit one package with; Volume I-Price Proposal and Related Documents, and Volume II-Technical Proposal and Required Documents. Label the package with the delivery address for the Offer, the Offer due date and time, solicitation number and the Offeror’s name and address.

Unless otherwise indicated, all materials submitted shall be in typeface Times New Roman 12 point, double-spaced on 8-1/2 by 11 inch white paper with one inch margins all around and printed on one side only. All copies shall contain original signatures (dark blue ink) on all documents required to be signed. Be sure that all information is correct and accurate.

Protruding tabs shall be used to separate each section as described in proposal content.

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NOTE:

Please use the three ring binders or simple plastic GBC combs or plastic spiral bindings for each proposal. Do not submit hard cover bound books or wire bindings. The proposal may not be broken down into separate booklets. Please label each package with the name and business address of firm, solicitation number, and the contents. Include technical information in tabbed sections and in the exact order shown; each section tab must protrude beyond the standard page width for ready indexing.

The Technical Proposal shall be submitted in tab format as described below in II.D. and contain no more than fifteen (15) numbered single-sided pages total, inclusive of charts, graphs, exhibits, and any other materials. Cover page(s), table of contents, section tabs and cover letter do not count against the page limit.

The Price Proposal shall be submitted in tab format as described below II.C.

II.C. Price Proposal

(1) Contents

The Price Proposal shall consist of the SF 1442 and the Agreement, with prices and/or rates indicated for each price element shown on the pricing form included in Section II of the Agreement. Indicate the Base Contract Price, or if no such distinction is made, the Contract Price, in Block 17 of the SF 1442, which must be fully executed by the Offeror.

(2) Qualifications, Exclusions and Conditions

If the Offeror communicates in its proposal any qualifications, exclusions, or conditions to the proposed prices not provided for in the Contract Documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

(3) The Price Proposal shall be submitted in tab format as described below :

Tab 1 One(1) Standard Form 1442 (Solicitation, Offer and Award) Tab 2 One(1) Agreement with prices and rates indicated for each price element show on the Contract Price Form included in Section II of the Agreement.

Tab 3 One(1) SF 24 Bid Guarantee Tab 4 One(1) Representations and Certifications (C301) Tab 5 One(1) GSA Form 527 – Contractor’s Qualifications and Financial Information

II.D. Technical Proposal The Technical Proposal shall include the information requested below for the non-price factors described in Section VI.

The Technical Proposal shall be submitted in tab format and in the exact order of each factor shown below:

Tab 1 One(1) Copy of Past Experience – Evaluation Factor 1 Tab 2 One(1) Copy of Past Performance – Evaluation Factor 2 Tab 3 One(1) Copy of Key Personnel – Evaluation Factor 3 Tab 4 One(1) Copy of Schedule-Management Approach – Evaluation Factor 4

NOTE: Do not combine or repeat data for one Tab with that of any other Tab, or change the order in which subject items are set forth in these instructions, when preparing your Proposal.

Each section tab must protrude beyond the standard page width for ready indexing.

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II.D.1 EVALUATION FACTORS

EVALUATION FACTOR 1 – PAST EXPERIENCE OF FIRM

This factor evaluates the extent of the Offeror’s past experience as a firm in providing similar construction services to determine the firm’s experience in completing the tasks detailed in the performance work statement.

The Offeror must demonstrate successful experience as a General Construction (GC) Contractor responsible for the construction of at least two (2) similar projects substantially completed within the last five (5) years. Projects shall be considered “similar” if they meet at least five (5) of the following characteristics:

● Project involved the renovation or the modernization of a comparably sized structure;

● Project was performed in an occupied and functioning office building;

● Project involved all of the following disciplines - architectural, civil, structural, HVAC, plumbing, electrical, fire alarm, elevator, and telecommunications;

● Project included historic restoration and repair of a building listed or eligible to be listed on the National Register of Historic Places;

● Project included requirements for noise control

● The total project construction cost at award of the construction contract(s) was not less than $10 million.

Submission Required by Offeror:

Submit two (2) construction projects that demonstrate past experience described above. For each project offered under this evaluation factor, the Offeror must include the information below:

Project Title Name of Reference Company/Agency e-mail address Telephone Number Contract Number Type of Contract Award Amount Final Construction Contract Amount Initial Completion Date Actual Completion Date

Evaluation Criteria: This factor will evaluate the past experience of the firm to determine whether they have experience on two (2) similar projects that were substantially completed within the last five (5) years and meet at least five (5) of the above similar characteristics.

Acceptability Standard: This factor will be evaluated based upon the Offeror’s written response to the RFP. However, the Government reserves the right to contact references under this evaluation factor to verify the scope of the project offered. If the Offeror materially misrepresents information relating to its experience, the Contracting Officer may reject the proposal. Any proposal which does not provide two (2) similar projects that were substantially completed within the last five (5) years and meet at least five (5) of the above similar characteristics then project, will not be considered technically acceptable.

NOTE:

Joint Ventures The experience of one or more of the individual joint venture partners shall NOT be considered in evaluating the experience of the entire joint venture. Rather, the joint venture entity itself must satisfy the experience factor as set forth above.

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Subcontractors The experience of the Offeror’s subcontractors shall NOT be considered in evaluating the experience of the Offeror. Rather, the Offeror itself must satisfy the experience factor as set forth above.

EVALUATION FACTOR 2 – PAST PERFORMANCE OF FIRM

This factor considers the extent of the offeror's past performance as a firm in providing general construction services on the similar projects (as defined in the Past Experience of Firm Evaluation above) identified by the offeror under the Past Experience of Firm Evaluation above.

Submission Required by Offeror:

The Offeror shall submit two (2) references (a person or persons who may be contacted regarding the quality of the Offeror’s past performance) for each similar project presented in Evaluation Factor 1: Past Experience of Firm. The Offeror shall provide the name, title, company name, current address, current phone number, current email address, and current fax number for each reference. Offeror is responsible for the accuracy of this information.

Evaluation Criteria: This factor evaluates the past performance of the Offeror to determine responsibility.

Acceptability Standard: This factor will be evaluated based upon the Offeror’s past performance record that demonstrates satisfactory performance on the two (2) similar projects submitted under Factor 1: Past Experience of Firm. The Government intends to contact individuals provided as references but may solicit other sources including, but not limited to, Federal, state, and local agencies, better business bureaus, published media, and electronic databases as references for information on the identified projects presented by the offeror if deemed necessary. Any proposal which does not demonstrate satisfactory performance on the two (2) similar projects submitted under Factor 1: Past Experience of Firm will not be considered technically acceptable.

NOTE:

Joint Ventures The past performance of one or more of the individual joint venture partners shall NOT be considered in evaluating the experience of the entire joint venture. Rather, the joint venture entity itself must satisfy the past performance factor as set forth above.

Subcontractors The past performance of the Offeror’s subcontractors shall NOT be considered in evaluating the past performance of the Offeror. Rather, the Offeror itself must satisfy the past performance factor as set forth above.

EVALUATION FACTOR 3 – KEY PERSONNEL

This factor evaluates the Offerors’ demonstrated qualifications of the following key personnel.

The minimum qualifications for each Key Personnel that must be met are as follows:

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Key Personnel Minimum Qualifications

Project Manager for Construction Education: Graduation from an accredited undergraduate program with a Bachelor of Science Degree in Engineering, Construction Management, or a similar field of expertise;

Note: Appropriate experience may be substituted for education and credentials Project Experience: At least 15 years project management experience on at least two (2) projects greater than $20M each of which included mechanical, plumbing, electrical, telecommunications, security systems and utilities work in occupied facilities with utility sustainment and temporary construction elements Training: Certification of completion, within the last three (3) years, OSHA 30 HR Construction Safety & Health Course or equivalent training Additional Qualifications: The Offeror may provide any additional qualifications regarding this individual

On-Site Construction Superintendent Education: Graduation from an accredited undergraduate program with Bachelor of Science Degree in Engineering, Construction Management, a similar field of expertise, or a higher level trade specific technical certification; Note: Appropriate experience may be substituted for education and credentials Project Experience: Minimum 15 years field construction experience on at least two (2) multiphase projects greater than $2.5M each of which included mechanical and electrical utilities infrastructure, furniture installation, and work in occupied facilities Training: Certification of completion, within the last three (3) years, OSHA 30 HR Construction Safety & Health Course or equivalent training Additional Qualifications: The Offeror may provide any additional qualifications regarding this individual

Construction Quality Control Manager Education: Graduation from an accredited undergraduate program with a Bachelor of Architecture, Bachelor of Science Degree in Engineering, Construction Management, or a similar field of expertise;

Credentials: Registered Professional Architect (R.A.) and/or Professional Engineer (P.E.) and

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C.Q.M. for Contractors Course Certification;

Note: Appropriate experience may be substituted for education and credentials;

Project Experience: At least 10 years CQC experience on at least two (2) projects greater than $20M each of which included mechanical, plumbing, electrical, telecommunications, security systems and utilities work in occupied facilities with utility sustainment and temporary construction elements;

Training: Certification of completion, within the last (3) years, within the last three (3) years, OSHA 30 HR Construction Safety & Health Course or equivalent training;

Additional Qualifications: The Offeror may this individual.

The Offeror must provide a Resume that includes the following bulleted information below for each of the above stated Key Personnel and shall provide information that shows the proposed Key Personnel’s experience meets the minimum qualifications stated in the above table. (Each resume shall be no more than 2 pages long)

● Name and title

● Project assignment

● Name of firm with which associated

● Years of experience with this firm (in the key personnel’s field of expertise/discipline) and years of experience with other firms (in the key personnel’s field of expertise/ discipline)

● Education degree(s), year, and institution

● Active professional registration, year first registered, if applicable

● Other experience and qualifications relevant to same/similar work required under this contract

● List of projects in which the individual has worked to include Name of project(s) and project location(s)

Evaluation Criteria: This factor evaluates the Offerors’ demonstrated qualifications of proposed key personnel.

Acceptability Standard: This factor will be evaluated based upon the Offeror’s written response to the RFP. Any proposal which does not demonstrate a resume containing all bulleted information above and shows that the minimum qualifications of each Key personnel are met will not be considered technically acceptable.

EVALUATION FACTOR 4 – SCHEDULE/MANAGEMENT APPROACH

This factor considers the Offeror’s ability to manage the construction process and its understanding of the Statement of Work (SOW) requirements for this project.

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The Offerors shall provide the following:

Schedule (One Page):

Schedule is of critical importance to the Government. The schedule should be a sample resource loaded CPM schedule. Schedule should indicate a network analysis schedule using “precedence” or “activity” on the arrow diagramming method, showing all major milestones (stated in Specification 1110 paragraph 1.1.C) and their relationships, start and completion dates, planned durations, and allowances for normal foreseeable delays due to weather and other anticipated events.

Management Approach (Four Page):

A narrative that shall describe their management approach to managing and delivering a project of the magnitude and complexity of the Lafayette Building VA Tenant Fit-Out under budgetary and time constraints, and shall address the following topics:

- Schedule Control

- Budget/Cost Control

- Quality Control/Assurance, including work by subcontractors and self-performed work

- Safety Management/Control

- Coordination of materials deliveries

- Secure access to site

- Storage

- Commissioning

- Submittals Process Management

Evaluation Criteria: This factor evaluates the Offerors’ ability to develop a construction schedule and approach that demonstrates their understanding of the management abilities to deliver the project on-time, within budget and in accordance to the contract documents.

Acceptability Standard: This factor will be evaluated based upon the Offeror’s written response to the RFP. Any proposal that does not provide a schedule containing the elements described above, or a management approach narrative containing all bulleted information above and does not reflect an ability to manage the construction process and its understanding of the Statement of Work (SOW) requirements for this project will not be considered technically acceptable.

II.E. Other Information to Submit with Proposal

(1) Representations and Certifications

Offerors submitting a proposal in response to this Solicitation shall complete electronic Annual Representations and Certifications in conjunction with required Entity registration in the System for Award Management (SAM), accessed via https://www.sam.gov. Offerors shall also submit with their proposal, the Annual Representations and Certifications (FAR 52.204-8), using the attached Offeror’s Representations and Certifications (C301).

(2) Qualifications of Offerors

Offerors submitting a proposal in response to this Solicitation shall submit with their proposal evidence of their financial responsibility and capacity to perform the Contract. Offerors shall https://www.sam.gov/

(The Solicitation) Pages 15 of 31 submit this information on GSA Form 527 – Contractor’s Qualifications and Financial Information. Where applicable, point of contact, including names and telephone numbers, are required for all contracts listed.

II.F. Requirements for Joint Venture Offerors

(1) All offers submitted by joint ventures must include a copy of an executed joint venture agreement (with original signatures) which fully discloses the legal identity of each member of the joint venture, the relationship between the members, the form of ownership of each member, and any limitations on liability or authority for each member.

(2) An authorized representative of each member of the joint venture must sign the SF 1442 accompanying an offer regardless of any agency relationship established between the members.

(3) In the case of corporations that are joint venture members, the corporation secretary must certify that the corporation is authorized to participate in the joint venture, either by so certifying in the joint venture agreement, or by submitting a separate certification to the Government. The joint venture must also provide a certificate that identifies a principal representative of the joint venture with full authority to bind the joint venture.

(4) Representations and certifications, financial information, and past performance information must be submitted for each member of the joint venture.

III. General Provisions

III.A Availability of Funds

Issuance of this Solicitation does not warrant that funds are presently available for award of a Contract. Award of the contract shall be subject to the availability of appropriated funds, and the Government shall incur no obligation under this Solicitation in advance of such time as funds are made available to the Contracting Officer for the purpose of contract award.

III.B. Requests for Clarification or Interpretation

The Government will attempt to answer all requests for clarifications or interpretations of the Solicitation Documents prior to the date set for receipt of offers, but does not warrant that all such requests will be answered within 7 calendar days. Prospective Offerors should make such requests not less than 15 calendar days prior to the date set for receipt of offers.

III.C. Notice to Small Business Firms

A program for the purpose of assisting qualified small business concerns in obtaining certain bid, payment, or performance bonds that are otherwise not obtainable is available through the Small Business Administration (SBA) (www.sba.gov). For information concerning SBA's surety bond guarantee assistance, contact your SBA District Office.

III.D. Information Concerning the Disclosure of Solicitation Results

This acquisition is being conducted under the provisions of FAR Part 15 as a negotiated procurement. In accordance with FAR 3.104 and FAR 15.207, after receipt of proposals, no http://www.sba.gov/

(The Solicitation) Pages 16 of 31 information regarding the identity of those submitting offers, the number of offers received, or the information contained in such offers will be made available until after award except as provided by FAR 15.503.

III.E. Affirmative Procurement Program

GSA has implemented an Affirmative Procurement Program (APP) intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance as set forth in the Agreement. Refer to clauses FAR 52.204-4 requiring double sided printing on recycled paper for all reports and FAR 52.223-10 encouraging vendors to practice waste reduction.

III.F. Notice Concerning Preparation of Proposals

Offerors are cautioned to carefully read the entire Solicitation and the Agreement to be included in the Contract contemplated by the Solicitation in order to be fully aware of all requirements and clauses in the contemplated Contract.

Verify that all blanks requiring information to be supplied in an Offer have been properly filled out, that all pricing and other numerical data is accurately calculated, and that all copies of the Offer contain the same information.

III.G. Contractor Performance Information

(1) Evaluating Contractor Performance: The General Services Administration is using the Contractor Performance Assessment Reporting System (CPARS) module as the secure, confidential, information management tool to facilitate the performance evaluation process.

CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The website for CPARS is http://www.cpars.gov

Completed CPARS evaluations are sent to the Past Performance Information Retrieval System (PPIRS) which may then be used by Federal acquisition community for use in making source selection decisions. PPIRS assists acquisition officials by serving as the single source for contractor past performance data.

(2) CPARS Registration: Each award requiring an evaluation must be registered in CPARS.

The contractor will receive several automated emails. Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract and order number(s) assigned. Contractors will be granted one user account to access all evaluations.

(3) Contractor CPARS Training: Contractors may sign up for CPARS training. A schedule of classes will be posted to the CPARS training site (http://www.cpars.gov/allapps/cpcbtdlf.htm) and updated as needed.

(4) Contractor Representative (CR) Role: All evaluations will be sent the Contractor Representative (CR) named on your award. The CR will be able to access CPARS to review and comment on the evaluation. If your CR is not already in the CPARS system, the contracting officer will request the name and email address of the person that will be responsible for the CR role on your award.

Once an evaluation is ready to be released the CR will receive an email alerting them the evaluation is ready for their review and comment. The email will indicate the time frame the CR http://www.cpars.gov/ http://www.cpars.gov/allapps/cpcbtdlf.htm

(The Solicitation) Pages 17 of 31 has to respond to the evaluation; however, the CR may return the evaluation earlier than this date.

GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file.

III.H. Safeguarding Documents Designated as Sensitive But Unclassified

Certain information contained in the Solicitation Documents may have been designated as Sensitive but Unclassified (SBU) building information.

With respect to such information, Offerors shall agree to the terms for receipt of such information, as set forth in the provision “Administrative Matters” in Section III of the Agreement, as a condition of receipt of such information.

III.I. Additional Security Requirements

(1) FAR 52.204-9, Personal Identity Verification of Contractor Personnel, January 2011

(2) FAR 52.224-1, Privacy Act Notification, April 1984

(3) FAR 52.224-2, Privacy Act, April 1984

(4) GSAR Clause 552.204-9, Personal Identity Verification Requirements, October 2012

(5) GSA Order PBS 3490.2, dated 2 September 2014 (Document Security for Sensitive But Unclassified Building Information) under which the Contractor shall ensure that all Sensitive But Unclassified (SBU) information be handled per the required governmental standards.

IV. FAR/GSAR Solicitation Provisions

IV.A. FAR 52.215-1 Instructions to Offerors—Competitive Acquisition (JAN 04)

(a) Definitions. As used in this provision— “Discussions” are negotiations that occur after establishment of the competitive range that may, at the Contracting Officer’s discretion, result in the offeror being allowed to revise its proposal.

“In writing,” “writing,” or “written” means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

“Proposal modification” is a change made to a proposal before the solicitation’s closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

(The Solicitation) Pages 18 of 31

“Proposal revision” is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer as the result of negotiations.

“Time,” if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include Saturdays, Sundays, and legal holidays. However, if the last day falls on a Saturday, Sunday, or legal holiday, then the period shall include the next working day.

(b) Amendments to solicitations. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

(c) Submission, modification, revision, and withdrawal of proposals.

(1) Unless other methods (e.g., electronic commerce or facsimile) are permitted in the solicitation, proposals and modifications to proposals shall be submitted in paper media in sealed envelopes or packages (i) addressed to the office specified in the solicitation, and

(ii) showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the information in paragraphs (c)(1)(i) and (c)(1)(ii) of this provision.

(2) The first page of the proposal must show—

(i) The solicitation number;

(ii) The name, address, and telephone and facsimile numbers of the offeror (and electronic address if available);

(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation; and

(v) Name, title, and signature of person authorized to sign the proposal.

Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

(3) Submission, modification, revision, and withdrawal of proposals.

(i) Offerors are responsible for submitting proposals, and any modifications or revisions, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that proposal or revision is due.

(ii) (A) Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or

(2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(The Solicitation) Pages 19 of 31

(3) It is the only proposal received.

(B) However, a late modification of an otherwise successful proposal that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(iii) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(iv) If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the office designated for receipt of proposals by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(v) Proposals may be withdrawn by written notice received at any time before award. Oral proposals in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile proposals, proposals may be withdrawn via facsimile received at any time before award, subject to the conditions specified in the provision at 52.215-5, Facsimile Proposals. Proposals may be withdrawn in person by an offeror or an authorized representative, if the identity of the person requesting withdrawal is established and the person signs a receipt for the proposal before award.

(4) Unless otherwise specified in the solicitation, the offeror may propose to provide any item or combination of items.

(5) Offerors shall submit proposals in response to this solicitation in English, unless otherwise permitted by the solicitation, and in U.S. dollars, unless the provision at FAR 52.225- 17, Evaluation of Foreign Currency Offers, is included in the solicitation.

(6) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(7) Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

(8) Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

(d) Offer expiration date. Proposals in response to this solicitation will be valid for the number of days specified on the solicitation cover sheet (unless a different period is proposed by the offeror).

(e) Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall—

(1) Mark the title page with the following legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of—or in connection with—the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

(The Solicitation) Pages 20 of 31

(2) Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

(f) Contract award.

(1) The Government intends to award a contract or contracts resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value after evaluation in accordance with the factors and subfactors in the solicitation.

(2) The Government may reject any or all proposals if such action is in the Government’s interest.

(3) The Government may waive informalities and minor irregularities in proposals received.

(4) The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

(5) The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered, unless the offeror specifies otherwise in the proposal.

(6) The Government reserves the right to make multiple awards if, after considering the additional administrative costs, it is in the Government’s best interest to do so.

(7) Exchanges with offerors after receipt of a proposal do not constitute a rejection or counteroffer by the Government. (f)(4) The Government intends to evaluate proposals and award a contract after conducting discussions with offerors whose proposals have been determined to be within the competitive range. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. Therefore, the offeror's initial proposal should contain the offeror's best terms from a price and technical standpoint.

(8) The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or subline items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

(9) If a cost realism analysis is performed, cost realism may be considered by the source selection authority in evaluating performance or schedule risk.

(10) A written award or acceptance of proposal mailed or otherwise furnished to the successful offeror within the time specified in the proposal shall result in a binding contract without further action by either party.

(11) If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(The Solicitation) Pages 21 of 31

(i) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(ii) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and…