RFP-Section I

Legal Services (Old Post Office)

Section I – Submittal/Evaluation Requirements

(Technical and Pricing)

SECTION I

SUBMITTAL REQUIREMENTS & EVALUATION FACTORS

Old Post Office Redevelopment – Legal Services

August 17, 2012

The General Services Administration (GSA) is proposing to issue a purchase order to a Small

Business in order to provide professional legal services by a law firm with expertise in real estate, hospitality, third-party financing, and ground leases to assist in drafting and negotiating the Lease Agreement with the Preferred Selected Developer for the Redevelopment project of the Old Post Office Building in Washington, DC.

The Cost Range of this project is estimated between $80,000.00 and $100,000.00.

This procurement will be conducted under FAR Parts 12 and 13 and evaluated under the best value approach, whereby technical evaluation factors, when combined, are significantly more important than cost or price.

The 2007 North American Industrial Classification System (NAICS) code applicable to this project is 541110 Offices of Lawyers with a size standard of $10.0 million.

Submissions shall clearly address the rating criteria as stated below in Volume 1: Technical

Submittal and Volume 2: Pricing. Clarification of technical proposals, if necessary, will be obtained by the Contracting Officer prior to finalizing the initial evaluation.

The Government intends to evaluate proposals and award a contract without discussions or negotiations with offerors. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

REQUIRED SUBMITTALS:

Cover Letter must contain the following:

1. Name of Firm

2. Complete Address

3. Phone and Fax Numbers

4. Tax Identification Number (TIN), DUNS

5. Name and Title of individual(s) authorized to negotiate on Firm’s behalf with the

Government in connection with this request for proposals.

6. Email address of individual, or point of contact, designated for receipt of amendments, correspondence, etc… related to this request for proposal.

VOLUME 1: TECHNICAL PROPOSAL DUE 7 SEPTEMBER 2012:

The following Non-Price Technical factors will be addressed in your Technical Proposal that is due via email to mary.pineda@gsa.gov with cc:jilayne.willhoite@gsa.gov by 7 September

2012 at 2:00 PM.

TECHNICAL FACTORS: (All evaluation factors are of equal importance)

1. PAST EXPERIENCE

This factor considers the Offeror’s experience in providing professional legal services in all of the following areas: real estate, hospitality, and ground leases. The Offeror shall provide at least two (2) but no more than three (3) representative legal engagements. Offerors are limited to six

(6) pages for this evaluation factor.

2. PAST PERFORMANCE

This factor considers the past performance of the Offeror. The Offeror shall submit references (a person or persons who may be contacted regarding the quality of the Offeror’s past performance) for each of the projects provided under the evaluation factor for Experience. The Offeror must provide the name, title, company name, current address, current phone number, and current fax number, current email address for each reference.

Offerors are responsible for making sure reference information is accurate. The Government will consider information provided by references. The Government may choose to contact additional customer(s) not provided by an Offeror and may obtain additional information through other sources, such as the Past Performance Information Retrieval System (PPIRS).

3. KEY PERSONNEL

This factor considers the experience and qualifications of the key personnel proposed by the

Offeror to execute the contract requirements. Offerors must submit a resume or similar document for the members of the legal team that the Offeror anticipates will provide services under the Contract.

At a minimum, each Offeror shall provide a resume or similar document for the following:

Lead Partner that will be in charge of the resulting Contract

One (1) Additional Partner

One (1) Associate.

This factor will evaluate the Offeror’s key personnel’s experience and qualifications in the following areas: real estate, hospitality, and ground leases. Offerors are limited to fifteen (15) pages for this evaluation factor.

SCORING GUIDELINES

TECHNICAL EVALUATION FACTORS

Adjectival Ratings

Excellent. Significantly exceeds all solicitation requirements in a way beneficial to the Government and has no significant weaknesses.

Good. Exceeds most solicitation requirements as in a way beneficial to the Government and has no significant weaknesses.

Fair. Satisfies solicitation requirements. There are no significant weaknesses and any weaknesses are readily correctable.

Unacceptable. Fails to meet a minimum requirement of the Solicitation and the deficiency is uncorrectable without a major revision of the proposal.

Definitions:

WEAKNESS means a flaw in the proposal that increases the likelihood of unsuccessful performance

SIGNIFICANT WEAKNESS in the proposal is a flaw that appreciably increases the likelihood of unsuccessful contract performance

DEFICIENCY is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

VOLUME 2: PRICING – PRICE PROPOSAL DUE 7 SEPTEMBER 2012:

Offeror shall utilize the attached pricing sheet (SECTION III) to provide your pricing proposal prepared for the scope of work contained herein (SECTION II). Please provide all backup documentation, as necessary. Price Proposal is due via email to mary.pineda@gsa.gov with cc:jilayne.willhoite@gsa.gov by 7 September 2012 at 2:00 PM.

Labor Categories and Rates

The GSA estimated man-hours and labor categories are provided for equivalent evaluation of each of the offeror’s prices. The extended contract man-hour rates for each discipline will be used for any supplementing service modifications.

Hourly Labor Rates

The extended contract man hour rates listed must be the rates that will be used as the basis for pricing future supplemental work under this contract. In arriving at the extended contract man-hour rates, the

Contractor should include anticipated allowable overhead costs to include home office support, profit, and all direct labor costs associated with this contract. Extended contract man hour rates must be quoted for all disciplines/work categories.

Firm Fixed Price

The negotiated firm fixed price is inclusive of all services detailed.

Price Evaluation

Price will not be assigned a numerical weight, point score or adjectival rating. The contracting officer will determine whether the price is fair and reasonable in accordance with FAR 13.106-3(a).

Travel Costs

For any travel costs not required under the base contract work, travel costs shall not exceed the rates set forth in Federal Travel Regulations in effect at the time the work is negotiated. In addition, all approved travel by privately owned vehicle will be reimbursed based on Federal

Travel Regulations mileage rates.