GS-11P-11-YA-D-0038 REVISED SOW.DOCX

Statement of Work for Fire Protection Engineer Support Services

I. BACKGROUND

The Safety, Environment and Fire Protection Engineering Team is responsible for ensuring all federal buildings are provided with an adequate level of safety. The Fire Protection Engineering Team serves as the authority having jurisdiction for GSA and issues Certificates of Occupancy for all new construction, renovations, and occupancy changes in federally owned buildings.

II. SCOPE OF WORK

The contractor shall provide all necessary qualified personnel, materials and services to conduct/perform approved support requirements in accordance with this Statement of Work (SOW). The contractor shall provide support service to the Fire Protection Branch.

The contractor selected must have experience, capability and willingness to commit the resources necessary to plan, organize, and execute the tasks in an expeditious and efficient manner.

III. DESCRIPTION OF TASKS AND EFFORT/SKILLS AND DELIVERABLES

The contractors shall furnish fire protection engineer(s), who will work for the Safety, Environment and Fire Protection Branch in the GSA Regional Office Building. Such engineer(s) is/are not required to be registered or licensed. The reviews and/or evaluations will require high quality professional and technical analysis and advice consistent with GSA Fire Safety Criteria, GSA specifications and guidelines, Americans with Disabilities Act, Underwriters Laboratories, Inc. requirements, Society of Fire Protection Engineers (SFPE) Handbook, National Fire Protection Association Publications and the International Building Code.

The contractors shall provide a summary of their accomplishments monthly to the COTR.

All deliverables covered under this SOW shall be reviewed by the GSA COTR and approved for implementation. The COTR will provide acceptance or rejection of all deliverables within 5 working days of receipt.

Unless otherwise directed deliverables shall be provided in electronic form utilizing current version of Microsoft Office Suite of Software as well as one hard copy.

Scheduling, control, and supervision of the Contractor’s employees are the Contractor’s sole responsibility. The Government and the Contractor understand and agree that the services delivered under this SOW are non-personal services, and the parties recognize and agree that no employer-employee relationship exists or shall exist under the Contract between the Government and the Contractor’s employees.

III.1. DESCRIPTION OF TASKS

Any one of the services listed below may be required separately or in combination:

1. Perform acceptance testing of new fire protection systems;

2. Evaluate existing fire protection systems, which may include a water supply analysis and coordination with the local water authority;

3. Review existing guide specifications;

4. Respond to assistance requests (problem solving, exiting problems, evaluation of potentially hazardous situations, etc.) from Building Managers of various Service Delivery Centers or from Delegated Agencies Representatives within the National Capital Region;

5. Provide training in fire protection related areas to Buildings Managers, Construction Project Managers and/or Construction Engineers/Representative, Inspectors, Other Federal Employees etc.;

6. Review water supply analyses, preparations of and/or review of sprinkler system hydraulic calculations;

7. Perform risk analyses of existing building fire protection systems and characteristics including NFPA l0lA analysis;

8. Attend meetings relative to fire protection issues in new and/or existing structures;

9. Investigate fires within Government owned or leased space and provide written reports as required or requested;

10. Perform submittal reviews for compliance with project contract plans and specifications;

11. Provide fire protection design review services for projects in any or all stages of design;

12. Provide consulting services on a variety of fire protection and life safety issues; and

13. Provide fire protection review of Building Evaluation Reports, and Prospectus Development Studies and other related studies and reports which relate to fire protection.

Fire Protection Engineering Firm

The contracting firm shall be a firm whose prime enterprise is in the field of fire protection engineering. The contracting firm should have a fully operational and fully staffed (with personnel meeting the qualifications of the contract statement of work) office within a 50 mile radius of Washington, DC. The contracting firm must provide a program manager who possesses a BS in Fire Protection Engineering, and meets the experience requirements for fire protection engineers listed below. The same individual or equally competent professional must remain on the firm’s project staff for the entire project process and must be involved in the supervision and/or review of the herein-mentioned reviews and testing. Complete documentation to support experiences in all the stated areas must be resubmitted as a part of the submittal package.

Employee Qualifications. Qualified fire protection engineers shall perform all reviews and witness acceptance testing. The contractor must employ a full-time team of at least two qualified fire protection engineers, available for the testing, evaluations, reviews, etc., required by this contract. The engineers shall possess a BS in Fire Protection Engineering with at least four consecutive years of experience, in fire protection engineering work, within the past six (6) years. Proposed personnel shall demonstrate that they have been involved in fire protection engineering designs concerning all aspects of fire protection and life safety, including but not limited to wet, dry, pre-action and deluge sprinkler systems, wet and dry chemical extinguishing systems, fire alarm systems, building egress systems, etc. Personnel must also demonstrate that they have performed hydraulic calculations on at least 10 buildings with automatic sprinkler systems and have performed hydraulic calculations that determine the size and selection of automatic fire pumps. Personnel must also demonstrate that they have been involved with the preparation of code compliant designs for at least 10 multiplex/addressable building fire alarm systems.

A team that includes at least one qualified fire protection engineer, as defined above shall perform all acceptance testing. All personnel performing acceptance testing must demonstrate at least four years of experience testing and trouble shooting for those systems listed above. Contractor shall submit a summary of testing procedures of each type of the systems listed above. The contractor shall provide the following equipment to perform acceptance testing: radios, pagers, sound level meters, safety shoes (where necessary), hard hats (where necessary), pitot tubes, calibrated pressure gauges, hand held tachometers, hoses, underwriter playpipes, volt/amp meters and any other tools necessary to correctly perform the fire protection systems testing.

Personnel shall also demonstrate a thorough working knowledge and formal training in fire protection codes and standards, especially the latest edition of NFPA 101, the Life Safety Code and the International Building Code. All personnel and their qualifications must be submitted to the COR for approval. The COR has final approval of personnel prior to their use in performing reviews, acceptance testing, evaluations, etc. All fire protection engineering work shall be reviewed and approved by the licensed Fire Protection Engineer who works full time for the contractor.

In the event that any of the personnel named in the bid package are unable to perform because of death, illness, resignation from the contractor’s employ or similar reasons, the contractor shall promptly submit to the Contracting Officer, in writing, a detailed explanation of the circumstances necessitating the proposed substitution and a complete resume for the proposed substitution. All substitutions must meet the qualification standards specified in paragraph 2 above. No substitutions shall be made without written approval of the CO or his designated representative.

IV. DELIVERABLES

Task Deliverable Description Due Date

III.1.1 Summary Status Paper TBD III.1.2 Review of Drawings / Specifications TBD III.1.3. Attend Meetings TBD III.1.4. Consulting services TBD III.1.5. Evaluate fire protection systems TBD

V. PERIOD/PLACE OF PERFORMANCE

The period of performance for this statement of work is 1 year with 4 option years. The place of performance shall be in the National Capital Region.

VI. TRAVEL/SECURITY REQUIREMENTS

Some travel may be required between GSA facilities. All travel shall adhere to prescribed by GSA, and Federal government guidelines regarding the Federal Travel Regulations. Any and all travel associated with the performance required in this SOW must be approved by the COTR. The Contractor shall submit the travel justification, including itinerary for travel to the COTR for approval within five (5) working days, prior to the anticipated travel.

Contractor and any Contractor employee assigned to this order shall sign a copy of a nondisclosure statement to be provided to the Contracting Officer prior to beginning work.

In performance of this task order the Contractor may be required to work in conjunction with other Contractors. It is the incumbent responsibility of the Contractor to execute any Non-Disclosure or other privacy agreements needed with other Contractors in order to protect its own proprietary data and interests.

Contractor personnel and their subcontractors must identify themselves as Contractors or subcontractors during meetings, telephone conversations, in electronic messages, or correspondence related to the contract.

All Contractor personnel and their subcontractors will be required to wear GSA-issued identification badges.

All Contractor personnel are subject to the terms of GSA’s non-disclosure agreement at all times. Contractors shall identify themselves in all situations where discussion of sensitive information that has been initiated by a non-government party and immediately refer that party to the appropriate Contracting Officer for further information.

GSA-issued identification badges must be worn at all times by the contractor when on GSA premises. Contractor must dress in appropriate business attire and exhibit courteous behavior at all times. A Government employee will be on-site at all times when contract personnel are working.

Contractor personnel will be required to submit all information necessary to gain entrance to the facility and will be required to meet all GSA security requirements prior to beginning work at GSA.

VII. GOVERNMENT FURNISHED INFORMATION

GSA will provide access to all source documents/media which may be necessary for the performance of any given task order. Tasks issued under this SOW require work to be performed at one of the Government’s sites. The Government will provide office work space and furniture for contractor personnel comparable in the area and utility to that which is occupied by Government employees. GSA will provide office space, equipment and supplies for the contract personnel. Such equipment is to be used only for official Government business.

Retention or distribution of copies of any other materials developed under or in support of this contract is not authorized.

All data provided to the contractor or collected by the contractor for the purpose of work performance shall not be used for other purposes other than in the performance of the duties in this statement of work. At the end of the task order, the contractor and all subcontractors shall return said data and destroy additional copies of said data files, etc.

All data provided to the contractor or collected by the contractor for the purpose of work performance shall not be used for other purposes other than to perform the duties in the statement of work. At the end of the task order, the contractor and all subcontractors shall return said data and destroy additional copies of said data files, etc.

VIII. INSPECTION

Inspection shall be at the place of delivery as stated herein.

IX. INVOICES

Contractor shall submit invoice(s) for labor-hour price task order upon satisfactory completion and acceptance of deliverable(s) by the responsible. Progress/partial payment upon completion of task orders, can and will be considered if acceptable to the COTR prior to the start of work on any task order. Invoices for progress/partial payments shall be submitted to the government within 30 days of completion of task. Payment shall be made only after receipt and acceptance of a deliverable and approval of the invoice by the COTR.

Please submit invoice(s) for task orders issued to the attention of:

General Services Administration, PBS

FINANCIAL SERVICES DIVISION (BCFA)

PO Box 17181 Ft. Worth, TX 76102-0181

At the same time that the original invoice is sent to the GSA Finance the contractor shall submit a carbon copy to the COTR.

***Notice*** Effective July 1, 2004, all vendors are responsible for obtaining a PIN number through GSA Finance. This PIN number will allow you to complete an electronic invoice for payment as well as check status of payment for your invoices. Please visit: www.finance.gsa.gov/vendor to retrieve a PIN number or call 817-978-2408.