2010-10 escort services SOW for FBO.doc

REQUEST

FOR

PROPOSALS

PROJECT:

Contractor Escort Services

*** NEW requirement *** District of Colombia Metropolitan Area Washington, DC ~ Subject to the availability of FY2011 funding ~

PROPOSAL CLOSING DATE:

November 4, 2010

SUBMIT PROPOSAL TO:

General Services Administration

National Capital Region, PBS

301 – 7th Street, SW, Bid Room 1065

Washington, DC 20407

(Corner of 7th & D Streets, SW, WDC

– main entrance off of D Street, SW)

SOLICITATION NUMBER:

RFP GS-11P-11-MK-D-0004

GENERAL SERVICES ADMINISTRATION Notice: This procurement is set-aside for qualified HUBZone small business concerns to compete per FAR 19.1305 only. This solicitation may incorporate Sensitive, But Unclassified (SBU) documents which are not available electronically through www.FedBizOpps.gov.

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE DRAWINGS, PLANS OR SPECIFICATIONS TO UNAUTHORIZED USERS IS PROHIBITED. PROPERLY DESTROY DOCUMENTS WHEN NO LONGER NEEDED. DO NOT REMOVE THIS NOTICE.

NOTICE CONCERNING INFORMATION COLLECTION REQUIREMENTS: The information collection requirements contained in this solicitation/contract that are not required by regulation have been approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control Number 3090-0163.

COMMERCIAL ITEM CONTACT (CI)

FOR

CONTRACTOR ESCORT SERVICES

TABLE OF CONTENTS

A. Standard Form 1449

B. Bid/Offer – Pricing Schedule (Continuation of SF 1449) C. Contract Clauses

· FAR 52.212-4 Contract Terms and Conditions – Commercial Items (see SF 1449)

· FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes and Executive Orders (see SF 1449) D. List of Contract Documents, Exhibits and Attachments

· Statement of Work

· Department of Labor Wage Determination(s) (see Attachment – C) E. Solicitation Provisions

· FAR 52.252-1 Solicitation Provisions Incorporated by Reference (see SF 1449)

· FAR 52.212-1 Instructions to Offerors (see SF 1449)

· FAR 52.212-2 Evaluation – Commercial Items (see SF 1449)

· FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (see SF 1449)

· LIST OF ATTACHMENTS/EXHIBITS

· Attachment – A: EXAMPLE SCHEDULE

· Attachment – B: EXAMPLE Escort Pricing Schedule

· Attachment – C: Wage Determination No.: 2005-2103, Rev. 10 (Also reference for uniforms)

· Attachment – D: PAST PERFORMANCE AND EXPERIENCE QUESTIONNAIRE

PROPOSAL SUBMISSIONS

Three (3) copies (including original) of the following items are required to be submitted for this Request for Proposals (RFP) solicitation as organized and in the order listed below.

TECHNICAL PROPOSAL AND PRICE PROPOSAL SHALL BE SEPARATE, MARKED, AND SEALED.

Technical Proposal

Responses/substantiation for all Go / No-Go Technical Acceptability Criteria:

1.

Past Experience of Firm on Similar Requirements (Appendix – D: Past Performance / Experience Questionnaire)

2.

Experience & Qualifications of Key Personnel (resumes of proposed personnel, license(s), and certification(s))

3.

Past Performance of the Firm and Quality of Key Personnel (Management Capabilities)

Central Contractor Registration (CCR) must be up to date to reflect NAICS 561612, and that the offeror is a SBA Certified Hub Zone Firm as acknowledged being in the SBA HUBZone Program.

Price Proposal

Standard Form 1449 Part I (upload FBO file and submit with original signatures)

Standard Form 1449 Part II (BID/OFFER - Pricing Schedule (Continuation of SF 1449))

Acknowledgement of all amendments, if any

Representations and Certifications (if not available through ORCA at: https://orca.bpn.gov/) (Reference FAR 52.212-3 in Part III - Clauses/Provisions)

SFLLL Disclosure of Lobbying Activities (upload FBO file or retrieve from: http://www.gsa.gov/Portal/gsa/ep/formsWelcome.do?pageTypeId=8199&channelId=-13253)

GSA527 Contractor's Qualifications and Financial Information (upload FBO file or retrieve from: http://www.gsa.gov/Portal/gsa/ep/formsWelcome.do?pageTypeId=8199&channelId=-13253)

Recent annual financial statement

Any proposal which fails to conform to the above requested submissions shall be considered nonresponsive and categorized as unacceptable without further consideration.

Offerors are advised that proposals and related materials become the property of the U.S. Government and will not be returned to the offeror.

BID/OFFER - Pricing Schedule (Continuation of SF 1449) Total estimated hours for this contract is 9880 hours annually (see Example Pricing Schedule as a reference point only) amongst the various contract line items (CLINs) per performance period. These estimated hours are in no way a guaranteed requirement under this solicitation or proposed subsequent contract. ALL RATES SHALL INCLUDE LABOR, G&A, AND PROFIT.

A. BASE BID/OFFER FOR INITIAL 12 MONTH PERIOD

A.1. Quote a price for GUARD I HOURS (FOR ESCORT SERVICES ONLY) 0001 - $__________ per hour (Normal Work Hours (0630–1700)) 0002 - $__________ per hour (2nd Shift Hours) 0003 - $__________ per hour (3rd Shift Hours) 0004 - $__________ per hour (Saturdays, Sundays, and Holidays)

A.2. Prompt payment discount offered _______%_______ days B.

OPTION PERIOD I - FIRST ADDITIONAL 12 MONTH PERIOD

B.1. Quote a price for GUARD I HOURS (FOR ESCORT SERVICES ONLY) 1001 - $__________ per hour (Normal Work Hours (0630–1700)) 1002 - $__________ per hour (2nd Shift Hours) 1003 - $__________ per hour (3rd Shift Hours) 1004 - $__________ per hour (Saturdays, Sundays, and Holidays)

B.2. Prompt payment discount offered _______%_______ days C.

OPTION LOT II - SECOND ADDITIONAL 12 MONTH PERIOD

C.1. Quote a price for GUARD I HOURS (FOR ESCORT SERVICES ONLY) 2001 - $__________ per hour (Normal Work Hours (0630–1700)) 2002 - $__________ per hour (2nd Shift Hours) 2003 - $__________ per hour (3rd Shift Hours) 2004 - $__________ per hour (Saturdays, Sundays, and Holidays)

C.2. Prompt payment discount offered _______%_______ days D.

OPTION PERIOD III - THIRD ADDITIONAL 12 MONTH PERIOD

D.1. Quote a price for GUARD I HOURS (FOR ESCORT SERVICES ONLY) 3001 - $__________ per hour (Normal Work Hours (0630–1700)) 3002 - $__________ per hour (2nd Shift Hours) 3003 - $__________ per hour (3rd Shift Hours) 3004 - $__________ per hour (Saturdays, Sundays, and Holidays)

D.2. Prompt payment discount offered _______%_______ days E.

OPTION PERIOD IV - FOURTH ADDITIONAL 12 MONTH PERIOD

E.1. Quote a price for GUARD I HOURS (FOR ESCORT SERVICES ONLY) 4001 - $__________ per hour (Normal Work Hours (0630–1700)) 4002 - $__________ per hour (2nd Shift Hours) 4003 - $__________ per hour (3rd Shift Hours) 4004 - $__________ per hour (Saturdays, Sundays, and Holidays)

E.2. Prompt payment discount offered _______%_______ days PROJECT IDENTIFICATION – Contractor Escort Services (NEW requirement)

1. MISSION

The GSA, Public Building Service (PBS) helps federal agencies better serve the public by offering at best value, superior workplaces, expert solutions, acquisition services, and management policies. Integral to our success is project management activities which include contractors having access to government work space in order to successfully conduct their work The securing of government property and national security data, systems, and infrastructure is of vital importance, and so contractors must be escorted by qualified individuals throughout the buildings at all times.

2. BACKGROUND AND PROJECT DESCRIPTION

Due to HSPD 12 and SCIF requirements the GSA, PBS, NCR, Design and Construction Division is in need of escorting construction contractors, cleaning contractors, and other contractors working in highly secured areas within government-owned buildings located throughout the District of Colombia Metropolitan Area.

a. The tasks of contractor escort services are needed to be performed 24 hours per day, 7 days a week. The specifics of individual specific requirements shall be issued by way of a task order (GSA Form 300) contract award against this proposed base Indefinite Delivery Indefinite Quantity (IDIQ) contract.

b. Contractor escort services will be performed at:

i. Department of Homeland Security’s (DHS) Nebraska Ave Complex (NAC) / DC1432NA / 3801 Nebraska Avenue, NW, WDC 20016

ii. Other locations (to be determined) shall be added by way of modification to this base IDIQ contract as need arises.

3. SCOPE OF SERVICES

a. The GSA intends to award a base IDIQ contract to provide personnel for escort services that meet the requirements of this scope of work (SOW). The escort services shall be performed in various government buildings under the purview of the DHS and/or other governmental agencies. The contractor shall provide and maintain all management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, pre-employment screenings, reports, and files necessary to accomplish escort services as described herein and required in this SOW.

b. The value of this IDIQ contract is estimated at approximately $2,500,000.00 per annum but may vary based on the needs of the government and the availability of funding. The initial task order will consist of escort services that are not to exceed $25,000.00.

c. Requirements The contractor will be provided applicable security policies and directives as identified by the Chief Security Officer (CSO), Department of Homeland Security (DHS) and/or other governmental agencies. The contractor will be responsible for fully understanding the contractor’s responsibilities under these security policies and directives as it pertains to the work area(s) which the contractor will be providing escort services. The contractor shall ensure that all of their vendors are in compliance with the all applicable security policies and directives as identified.

d. The contractor (escorts) shall provide the following support:

i. Maintain the security of the facility (building/office);

ii. Defend against mechanical penetration through intentional or careless action;

iii. Defend against sound penetration by being alert to placement of listening or monitoring devices;

iv. Maintain security of classified material;

v. Protect property from damage or theft;

vi. Fire prevention through the control of carelessness or intentional acts;

vii. Noise abatement and control of disorder;

viii. Containment of subjects being escorted; and

ix. Alert to any attempts on security or violations of the above outlined duties.

e. The contractor shall supply (if requested by the COTR) the following surge support:

i. The contractor must be able to provide additional escorts for surge support;

ii. These personnel must be available within 48 hours of notification by the COTR; and

iii. The contractor must provide its surge communication and operations plan to the COTR and are able to articulate its surge support capabilities.

f. The contractor shall provide the necessary staff expertise to assist the CSO in the development of all security standards, policies procedures, and processes to ensure that the DHS and/or other governmental agencies can effectively and efficiently provide for the protection of information, facilities, systems, personnel, and infrastructure required to support their mission.

4. GENERAL REQUIREMENTS

a. Contractor must speak English to communicate with the GSA Project Manager, the DHS Project Manager, and/or other government agency representative(s).

b. The prime contractor must have a geographically distinct place of business or subsidiary office within a 100 mile radius of the District of Columbia Metropolitan Area.

c. Escorts shall be required during normal working hours (0630–1700), Monday through Friday, and as needed after hours and on weekends at the Nebraska Avenue Complex (NAC). Refer to Attachment – A for an example of requirements.

d. Contractor shall coordinate the work schedules with the GSA Project Manager, the DHS Project Manager, and/or other government agency representative(s) as identified per each task order contract award.

e. All work shall be performed in accordance with OSHA requirements. OSHA requires the use of personal protective equipment (PPE) to reduce employee exposure to hazards when engineering and administrative controls are not feasible or effective in reducing these exposures to acceptable levels. Employers are required to determine if PPE should be used to protect their workers. If PPE is to be used, a PPE program shall be implemented. This program shall address the hazards present; the selection, maintenance, and use of PPE; the training of employees; and monitoring of the program to ensure its ongoing effectiveness. Escorts shall follow OSHA standards and guidance for the selection of PPE.

f. Escorts may be required to take non-pass holder personnel to various locations within buildings. These locations may include, but are not limited to, an office, hallway, garage, mechanical room, roof, or even an open-air construction site, on a year-round basis during varying weather conditions. The escorts may be exposed to various temperatures and weather conditions found in the Washington, DC area, lighting conditions, noise levels, etc., during a tour of duty.

g. Movement between floors in the building is restricted to the stairs or freight elevators. Passenger elevators are only to be used when freight elevators are not available.

h. At the end of an escort shift, the personal area(s) the escort occupied during the shift must be cleaned, and left in the condition they were found in at the start of the shift. All trash should be picked up and disposed of in a common waste container located either in the hallway, or in the restrooms.

i. Uniforms: Escorts must be in a uniform that will meet the demands of environmental changes and which clearly identify an individual as a GSA escort contractor, the wearer’s name, and the company’s name and insignia.

j. Each escort shall bring with them an umbrella type chair in a carrying case.

k. All escorts must be HSPD -12 compliant as well as hold a Top Secret - Sensitive Compartmented Information (TS/SCI) security clearances.

i. Requirements

1. Under the requirements of this contract, performance demands that the contractor requires access to areas that contain classified national security information (herein known as classified information). Classified information is government information which requires protection in accordance with Executive Order 12958, as amended, Classified National Security Information, and implementing directives.

2. The contractor will abide by the requirements set forth in the DD Form 254 – Contract Security Classification Specification or any other form as presented and/or included in this contract or a task order contract award, and the National Industrial Security Program Operating Manual (NISPOM) for the protection of classified information at its cleared facility, if applicable, as directed by the Defense Security Service. If the contractor has access to areas that contain classified information at a DHS or other government facility, it will abide by the requirements set by the agency.

3. This position (to include surge support) will require a current Single Scope Background Investigation and a Top Secret/SCI clearance.

4. The contractor will provide the staff and necessary assets to ensure that the day to day function of their organization will support the objectives of the agency(ies).

5. The contractor shall ensure compliance with all applicable security policies and directives as identified by the Chief Security Officer, or designee.

5. CONFERENCES AND MEETINGS

a. Immediately after award of the contract and prior to the contractor’s performance at the work site(s), the Contracting Officer (CO) shall notify the contractor, and the Contracting Officer’s Technical Representative (COTR) to schedule a pre-performance meeting that includes an in-depth review of the total contract requirements.

b. During the performance of the contract, the CO, COTR, and the contractor shall meet on an as-needed basis to discuss all relevant contract issues. A mutual effort will be made to resolve all problems identified. The contractor and the CO or COTR shall sign the written minutes of these meetings, which will be prepared by the contractor and incorporated into the contract file. Should the government not concur with the minutes, the government shall state, in writing, any areas of clarification or disagreement within 5 days after receipt of the meeting minutes. Those comments shall be included with the report in the contract file.

6. Staffing and Period of Performance

a. For the purpose of giving the government the ability to support indefinite escort services requirements throughout the District of Colombia Metropolitan Area, an IDIQ firm-fixed-price contract is contemplated. As such, contractors must be able to provide escort services in the quantity and timeframe required by the government.

b. The government anticipates a minimum level of annual support as per the estimated schedule provided at Attachment - A.

7. AUTHORITY AND JURISDICTION, PERMITS, LICENSES, AND ADHERENCE T0 LAWS

a. The contractor bears the sole burden for ensuring that all legally required licenses, permits, and HSPD-12 credentialing are obtained and renewed as specified by the regulating agency.

b. Prior to commencement of work under this contract, and except where precluded by local law or ordinance, the contractor shall make and complete all arrangements with the appropriate officials in the state or local jurisdiction in which the services are to be performed to:

i. Obtain, possess, and maintain all business and corporate licenses required to operate as a commercial escort service within the entire geographic area covered under this contract prior to performing any work under this contract. The contractor shall furnish a legible copy of all legally required licenses and permits (excluding permits, licenses and/or HSPD-12 credentialing issued to individual contract employees) to the CO prior to the contract start date and provide any revised licenses or permits during the contract term.

ii. Provide any official bond(s) and insurance as required.

c. The contractor shall complete and certify a written record that shows names and issue dates for each contract employee having each and all legally required licenses, permits, HSPD-12 credentialing, and/or certifications as needed to perform the duties described in this SOW. This written contractor certification shall state that all legal requirements have been fulfilled prior to the commencement of any escort services work. The contractor shall provide an updated record to the government upon request of the CO or COTR. The contractor shall not be reimbursed for services rendered by the Escort guard lacking appropriate permits and certifications.

d. Failure by the contractor to obtain all required licenses and HSPD-12 credentialing as of the contract start date will be grounds for termination for default.

e. The contractor must pay all costs and fees associated with applying for, receiving, and maintaining all such permits and licenses throughout the term of the contract. The costs associated with this requirement must be factored into the contractor’s hourly rate, as they will not be itemized or paid for separately by the government.

f. Where contract employees are required by law to individually apply for licenses, permits, and/or HSPD-12 credentialing, and a fee is required by the licensing agency, the contractor shall reimburse the employee for all costs and fees associated with obtaining the required license/permit.

g. The CO, COTR, and all other authorized government personnel shall have the express authority to examine these documents upon request, at any time, during the duration of this contract.

h. Failure by the contractor to maintain valid licenses, permits, and/or HSPD-12 credentialing will be cause for the government to take contractual actions, up to and including termination for default.

8. QUALIFICATIONS OF PERSONNEL

a. GENERAL QUALIFICATIONS

i. The contractor shall not employ illegal or undocumented aliens as escort guards for this contract. The contractor shall expressly incorporate this provision into all subcontracts or subordinate agreements issued in support of this contract.

ii. To be eligible to perform under this contract, all uniformed contract employees must meet, to the satisfaction of the CO, COTR, and the following requirements:

1. Be a citizen of the United States of America. The COTR may approve Lawful Permanent Residents who are currently members of the U.S. armed services (Reserves or National Guard) or who possess an Honorable Discharge from a U.S. Military component.

2. Have a Social Security Card issued and approved by the Social Security Administration.

3. Be at least 21 years of age. While there is no limit as to the maximum age of Escorts, all must be able to withstand the physical demands of the job and must be capable of responding to emergencies. At the request of the COTR, the CO may waive the minimum age requirement where the applicant meets all of the other minimum requirements and is legally eligible to perform the required duties.

4. Possess, at a minimum, either a high school diploma or a GED equivalency certificate. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Applicants can verify accreditation at the following website: http://www.ed.gov.

5. Speak English fluently, read and comprehend written English, and compose coherent written reports in English. Bi-lingual escorts may be an asset to the contractor.

iii. Preferred experience/education requirements:

1. Three years of escort experience within the past five years; or

2. An Associate’s Degree in a related field and at least one year of experience; or

3. Three years of military or National Guard (active duty or reserve) experience; or

4. Successful completion of a state certified Police Officer’s Standard Training (POST) course; or any reasonable combination of the above (i.e., one year of security experience plus one year of college coursework related in the field).

9. PRIMARY RESPONSIBILITIES

a. Escort vendor contractors will be expected to have a clear communication plan so that a designated escort will know the date, time, place, and the name of the contractor’s company they are assigned to.

b. When the escort(s) arrives for the scheduled shift, the assignment can be changed by the GSA Project Manager and/or the DHS Project Manager if there is a project driven requirement.

c. Escorts must report on time to the appropriate designated starting location and ask for the Project Manager (PM), or the Construction Quality Manager (CQM), or for a representative from the company being escorted.

d. During the performance of their escort duties, if a non-pass holder (escortee) is having trouble getting cleared-in, an escort may help resolve the issue before there is a need to notify a GSA, DHS, and/or other governmental agency Points of Contact (POC). It is permissible for the escort to get the following information from the escortee: Correct spelling of all names, Date of Birth, and the Last four Digits of Social Security Number.

e. The person(s) being escorted must be kept in a constant line of sight to prevent unauthorized access and/or the disclosure of classified information.

f. It is not the escort’s responsibility to supervise or evaluate the job performance of the person(s) being escorted.

g. When an escort needs access to internally secured areas, he or she must immediately notify the predetermined occupying agency POC and/or the appropriate security authority. If the escortee fails to appear within thirty minutes, the escort should call for direction.

h. The escort should contact the designated GSA PM, DHS designated PM, and/or other governmental agency POC. When the escort cannot locate anyone from GSA, the escort will be required to wait 2 hours and than is relieved from that particular assignment. However, the designated GSA PM, DHS designated PM, and/or other governmental agency POC may immediately request permission to utilize the employee on another assignment.

i. Due to the nature of these assignments, an escort may be asked to stay longer than their assigned shift. When this situation occurs the contract escort should immediately contact their designated GSA PM, DHS designated PM, and/or other governmental agency POC for direction.

j. During an escort assignment, situations sometimes arise like equipment failure, damage to facilities, or disruption to the work environment that may impact the operations at the NAC and/or other governmental agency locations. In the event such a situation should occur, the escort must immediately contact the GSA PM, DHS designated PM, and/or other governmental agency POC(s).

10. RECEIPT, USE AND SAFEGUARDING OF KEYS

a. Based on the project, the escort will be responsible for receiving and access control devices (i.e., “key cards,” lock combinations) that are issued for the use of the escort only. Keys and access control devices shall be safeguarded and secured as sensitive assets as directed by the COTR. All keys and access control devices are the property of the government and are to be returned to the issuing agency as directed or at the termination of the contract.

b. Escorts shall not be permitted to remove the keys and other access control devices from the facility premises unless specifically authorized by the COTR. Keys or access control devices that are missing, lost, unusable, and/or stolen shall be immediately reported to the FPS Mega Center, the COTR, and the escort’s employer/supervisor as soon as the escort detects the loss or the problem.

11. UTILITY SYSTEMS

a. Escorts may be required to lock or unlock specific entrances/exits and turn on/off lights in their duty area at specific times as prescribed in the post orders along with each task order contract award.

b. During emergencies, escorts may be required to perform simple emergency-related functions that activate or deactivate building systems, such as heating/ventilation/air conditioning systems; circuit breakers/switches; and plumbing valves/switches. The required functions will be detailed in the post orders along with each task order contract award.

12. RESTRICTED ACTIVITIES

a. Sleeping or napping while escorting will not be tolerated;

b. The wearing of sunglasses is not permitted indoors. It may be permitted at outdoor locations, depending on the circumstance and the nature of the project;

c. The use of any electronic equipment belonging to one of our tenants (customers) located in or near an office where work is being performed, is restricted;

d. The use of any materials, i.e. pens, paper, magazines, books, newspapers, which reside in the area where an escort is assigned, are restricted. All escorts are to be “self contained” in that, each one is to bring their own approved materials to use during their shift; and

e. The use of non-work related electronic equipment, such as televisions, headphones, radios, handheld games, cell phones, blackberries, etc., is not permitted.

13. ACCEPTABLE ACTIVITIES (PERMITTED)

a. Reading – Only work place acceptable materials.

b. Writing – (Strongly encouraged)

c. Quiet Conversations with other escorts.

d. Any electronic equipment (laptops, cell phone, blackberries, pagers, etc.) are not permitted in any secure area of the NAC.

e. Snacks /Lunches – Strongly encouraged due to the fact that escort services especially during other than normal working hours as most food service facilities in the subject buildings, and restaurants in the surrounding area, will not be open. Therefore, all individuals are encouraged to bring their lunch, dinner, and/or snacks. Unfortunately, microwaves and refrigerators are not available for use, so foodstuffs should be packed accordingly.

f. These policies/procedures are in addition to the GSA’s Standards of Conduct. Employees found in violation of these policies may be subject to disciplinary actions.

14. SECURITY CLEARANCE REQUIREMENTS

a. In addition to meeting the HSPD-12 background suitability check described in the SOW, the prime contractor must have or obtain a facility security clearance at the top secret level, and provide their cage code to GSA, DHS, and/or other governmental agency(ies). The prime contractor must provide a copy of their DD 254. The prime contractor will not be responsible for securing special compartmented information (SCI).

b. BACKGROUND INVESTIGATIONS

i. In addition to meeting the HSPD-12 background suitability check described in the SOW, additional security clearances may be required by the contract and task order(s). These clearances will be provided by the Department of Defense Security Service (DSS), the Department of Energy (DOE), and the Nuclear Regulatory Commission (NRC), the Department of State (DOS) or other agency, as appropriate. Where such clearances are required, employees shall be subject to a security investigation by the government prior to being allowed to performing escort guard duties at the site. This requirement may also pertain to officers of the firm, who for any reason may visit the work site(s) during the term of the contract. Employees may not work at the site until the contractor receives a DD Form 560 (Letter of Consent), for the individual employee from DSS, or receives a final clearance from DOE, NRC, DOS, or other agency. TS/SCI security clearances are required for all escorts at the NAC.

ii. The government shall notify the contractor of the required security classification of each task order contract award and the elements thereof, and of any subsequent revisions in such security classifications, by use of Security Requirements Checklist (DD Form 254), or other written notification.

iii. In all areas requiring a DOD, DOE, NRC, DOS, or other agency security clearance, the contractor shall comply with the provisions of the most currently available National Industrial Security Program Operating Manual (NISPOM) and the Security Agreement (DD Form 441). This publication may be obtained online at www.dss.mil or from the Superintendent of Documents, U.S. Government Printing Office, Mail Stop SSOP, Washington, DC 20402-9238 (ISBN: 0-16-045560-X). Application forms required for DOD personnel security clearances shall be obtained from Defense Security Service (DSS) at www.dss.mil; for DOE clearances at www.doe.gov; and for NRC at www.nrc.gov. Each designated employee must complete all applicable forms. The contractor shall notify the COTR in writing within five calendar days of receipt of authorization for employees to be assigned to classified areas. (See Part III, Exhibit 6A, Security Clearance Requirements).

iv. The government will provide the contractor with the appropriate personnel security questionnaire and fingerprint forms that are to be completed for each contractor escort performing escort services under this contract, as well as the firm employees, who may, in the performance of this contract, visit the work site.

v. The contractor is responsible for all costs associated with obtaining and renewing the applicable security clearances for each affected contract employee. The costs should be factored into the offering prices, as they will not be itemized or paid for separately by the government.

vi. The contractor is advised to only submit security packages on suitable prospective employees whose integrity, credit, and character will meet the security suitability requirements of HSPD-12 credentialing. GSA will likely consider as being unsuitable prospective employees who fail to truthfully represent their credit history; who make no attempt to pay debts; and whose character could be questionable because of serious arrests, illegal drug use, or abuse of alcohol.

vii. Unless an applicant/employee has resided in the U.S. for three of the past five years, the government may not be able to complete a satisfactory background investigation. In such cases, GSA retains the right to deem an applicant/employee as ineligible due to insufficient background information.

15. PERIOD OF PERFORMANCE

a. This will be a base IDIQ contract consisting of a Initial/Base Year plus four (4) consecutive one-year Option Periods which may or may not be exercised at the discretion of the government. The base year will begin upon issuance of the award and Notice to Proceed (NTP) provided by the CO.

16. PERFORMANCE EVALUATIONS

a. The CO and/or COTR shall meet with the contractor (either in person or via teleconference) on a regular basis, but not less than annually.

b. The government shall formally evaluate, in writing, the contractor’s performance at least once per year. Whenever possible, the government shall give the contractor the opportunity to correct any identified problems/deficiencies prior to a written performance evaluation being given. The contractor shall be permitted to respond, in writing, to the findings of the performance evaluation. Both the performance evaluation and the contractor’s response shall be filed in the contract file. Where the contractor fails to respond in writing to a performance evaluation, the COTR shall assume the contractor’s complete concurrence with the findings of the performance evaluation. The COTR shall meet with the contractor prior to all performance evaluations to discuss the results of the government’s quality control findings and the overall performance of the contract by the contractor.

c. The government shall use the performance evaluations as a factor to determine whether to exercise any available option period and/or as a factor to determine whether to award any future contract(s) to the contractor.

17. PRICING

a. The contractor shall provide hourly pricing per the Bid/Offer – Pricing Schedule.

b. The Bid/Offer – Pricing Schedule shall include hourly rates for each item number identified with a corresponding price for the total estimated hours indicated. The result will be a total dollar price amount for the Initial/Base Year and for each Option Year (Opt I through IV). All unit prices shall include all direct and indirect costs. There will be no additional costs to the government for escort services consistent with this SOW.

18. INVOICE REQUIREMENTS

a. Requests for Payments shall be submitted in accordance with the format contained in GSAM 552.232-70, INVOICE REQUIREMENTS (Sept 1999), to be considered proper for payment. In addition, the data elements indicated below shall be included on each invoice:

b. Base IDIQ Contract Number: GS-11P-11-MK-D-0004 (from GSA Form 300, Block 3).

c. Task Order Number: GS-P-11-11-MK-_(tbd)_ (from GSA Form 300, Block 2).

d. Quantity, Unit Prices: Number of escorts (identified by full name), number of hours for each escort by Contract Line Item Numbers (CLIN)s price and CLIN total

e. Paying Number: (ACT/DAC NO.) (From GSA Form 300, Block 4)

f. Project No.: (to be determined)

g. Project Title: Escorts for Design and Construction Division – The contractor shall provide invoice backup data, including labor categories, rates, and quantities of labor hours.

h. Location Address / Building Number(s) / Period of Performance / Month and Year of Service: (From GSA Form 300)

19. CONTRACT ADMINISTRATION

a. Client Points of Contact:

i. General Services Administration

ii. NCR/PBS/WP12PCC

iii. 7th & D Streets, SW

iv. Washington, DC 20407

v. Contracting Officer (CO): Trish Ludlow

vi. Telephone No.: 202-205-5696

vii. General Services Administration

viii. NCR/PBS/WP3PSP

ix. 7th & D Streets, SW

x. Washington, D.C 20407

xi. Contracting Officers Technical Representative (COTR): (to be determined)

xii. Telephone No.: 202-205-4047

xiii. General Services Administration

xiv. NCR/PBS/WP12PCB

xv. Design & Construction RWA Budget Office

xvi. Budget/Financial Management/ Admin Branch Chief, Nancy Weaver

xvii. Telephone: 202-708-6561

20. EXERCISE OF OPTIONS

The government may require continued performance of any services within the limits and at the rate specified in the contract. The government may exercise options by written notice to the contractor within 30 days.

21. OPTION TO EXTEND THE TERM OF THE CONTRACT

Per FAR 52.217-9, the government may extend the term of this contract by written notice to the contractor upon expiration of this contract; provided that the government shall give the contractor a preliminary written notice of its intent to extend at 30 days before the contract expires. The preliminary notice does not commit the government to an extension.

22. CONTINUITY OF SERVICES

The services under the contract are considered vital to the government and must be continued without interruption and when upon contract expiration, a successor, either the government or another contractor may continue them. You are also hereby informed that obligations established by the government for contracted services are always contingent upon availability of funds. This is particularly important during periods within the federal fiscal year where funding is pending Congressional approval and as a result there may be subsequent delays in the contract award. Offerors are hereby advised that no liability on the part of the General Services Administration shall arise for bid and proposal costs resulting from such delay or in the event a contract is not awarded.

23. SECURITY REQUIREMENTS:

The successful contractor shall summit to the CO and COR a copy of a valid business license or other documentation granted by the state or local jurisdiction to conduct business. The license at a minimum shall provide the name, address, phone number of the company, state of incorporation, and the name of the individual legally authorized to act for the company. A general contractor’s license may be substituted for the business license in the state that issues such licenses.

It is the responsibility of the contractor disseminating SBU information to assure that the recipient is an authorized user and to keep records of recipients. A Valid picture state driver’s license shall be required of person’s picking up SBU documents.

Sign in/Sign out Log: The GSA Form 139 is the designated log format used for contract employees to identify themselves by providing appropriate information and their signatures as they enter and leave the building. The Government requires all contract employees to use this form whenever they enter or leave the building, which includes during hours of operation, when providing Reimbursable Services, Deficiency Repair, or when providing any basic services. Each Contract employee must sign out (in addition to signing in) using the same line that was used to sign in. Contract Supervisors must indicate their titles along side their signatures. The GSA Form 139 Log shall be signed by all contract employees at the building entrance, or other location designated by the COR.

Identification/Building Pass(es)

Control of Passes: The contractor shall ensure that every employee has a GSA/contractor identification/building pass before the employee enters on duty. The Government shall furnish these passes using GSA Form 15, Night, Weekend and Holiday Pass, which the contractor is responsible for completing. The contractor and the COR shall sign each pass issued. The contractor shall ensure that all passes are returned to the COR upon expiration of the contract, or when employees are dismissed or terminated.

Personal Identification: The contractor shall ensure that all employees, including subcontractor employees, display building passes at all times. For verification purposes, the COR, or his designated representative, shall periodically compare passes issued to Contract employees with their personal identification.

Clearances: The Government will have full and complete authority over granting, denying, withholding, or terminating clearances for contract employees. The Government may authorize and grant temporary clearances to employees. However, the granting of a temporary clearance shall not be considered assurance that full clearance will follow. The granting of either temporary or permanent clearance shall in no way prevent, preclude, or bar the withdrawal or termination of any such clearance by the Government.

HSPD12: On August 27, 2004, President Bush issued Homeland Security Presidential Directive 12 (HSPD-12) calling for a mandatory, government-wide standard for secure and reliable forms of identification issued by the federal government to its employees and to the employees of federal contractors. Contact: HSPD12PMO@GSA.gov.

SECURITY SYSTEMS: The contractor shall not perform alterations to the building security system for any reason.

24. SECURITY CLEARANCE REQUIREMENTS (NONCLASSIFIED CONTRACT) *****Security clearances are site specific and will be addressed by each Project Manager per the issuance of each task order under this base IDIQ contract.******

CLEARANCE OF CONTRACT EMPLOYEE PERSONNEL

OVERVIEW

Homeland Security Presidential Directive-12 “Policy for a Common Identification Standard for Federal Employees and Contractors” (the Directive) became effective August 27, 2004. The contractor shall comply with guidance concerning implementation of the Directive provided below:

PURPOSE

Consistent with the Homeland Security Presidential Directive – 12 (HSPD-12), and the Memorandum of Agreement (MOA) between the General Services Administration (GSA) and the Department of Homeland Security (DHS), Federal Protective Service (FPS) the procedures for processing Contractor Employee (CE) background investigation (BI) packages under the Contract Suitability Adjudication (CSA) Program have been revised. This guidance provides the new requirements and procedures to be followed for initiating investigation within the National Capital Region. When a favorable suitability determination is rendered by the FPS, it may result in eligibility to be issued a Personal identity Verification (PIV) credential used as an access “badge” for Federal Employees and contractor personnel within the National Capital Region (NCR)

SCOPE

These policies and procedures provide guidance for initiating and submitting BI for CE personnel working in federal facilities under GSA jurisdiction in NCR.

PROCESS

1) INVESTIGATIVE GUIDELINES

a) Every CE requiring unescorted physical access to GSA owned or leased facilities and/or logical access to federal Information Technology (IT) systems, will receive an appropriate BI. The scope of the BI will depend on the risk level of the contractor position.

b) The DHS FPS CSA Regional staff has overall responsibility for processing investigations consistent with HSPD-12 requirements and standards.

c) CE fingerprints may be taken by DHS law enforcement personnel, other law enforcement personnel, contractor company security staff or other government employee or in some cases a cleared company, contractor security staff.

d) The FD 258 fingerprint form is used. All FBI Form: FD 258 – Applicant fingerprint Card (white/Blue ink) require the signature of the person fingerprinted, and the signature of the individual taking the fingerprints.

i) CE or applicant shall appear in person and provide two forms of identity source documents in original form to individual or agency taking fingerprints to prove identity.

ii) The identity source documents must come from the list of acceptable documents listed on the DHS US Citizenship and Immigrations Services (CIS) Employment Eligibility Verification I-9. (Attachment 2) At least one document shall be a valid State or Federal government issued picture identification (ID).

The FPS Contract Suitability Adjudication Program has procedures in place to accept the GSA position sensitivity determinations and the risk level of each CE position. These procedures are consistent with the definition under HSPD-12 guidance and the GSA/DHS FPS MOA. Provided below are guidelines and additional information to assist in determining appropriate risk classification:

RISK ASSESSMENT

Guideline

IDs

- SF 85P (e-QIP)

- FD 258

- Credit Authorization Release (GSA Form 3665)

- Contractor Information Sheet

Favorable FBI fingerprint, CIS and Law Enforcement Checks

Scheduling of MBI or LBI

(Examples)

Contractors and IT personnel requiring access to classified areas or information

MODERATE

National Agency Checks with Law and Credit

(NACLC)

Favorable Review of Forms

Favorable FBI fingerprint, CIS and Law Enforcement Checks

Scheduling of NACLC

(Examples)

IT-help desk, In-house Admin staff and contractors requiring a higher level of security clearance

IDs

- SF 85P (e-QIP)

- FD-258

- Contractor Information Sheet National Agency Checks with Written Inquires

(NACI)

Favorable Review of Forms

Favorable FBI Fingerprint, CIS and Law Enforcement Checks

Scheduling of the NACI

(Examples)

Contractors working outside that do not require credentials: Landscapers, Trash/Recycle, Some Construction (determined by project), and window washers. ALSO temp. contractors without an escort NOTE: Only if they don’t get HSPD-12 credentials

2) Position Sensitivity - (High, Moderate & Low) – Federal Agency determines by the position potential for adverse impact to the efficiency and integrity of the service.

High Risk: Those sensitive positions that have the potential for exceptionally serious impact on duties especially critical to the agency mission with broad scope of policy or program authority.

Moderate Risk: Those sensitive positions that have the potential for moderate to serious impact on duties very important to the agency mission with significant program responsibilities and delivery of customer services to the public.

Low Risk: Those non-sensitive positions include those positions with potential for impact on duties of limited relations to the agency mission.

3) Contracting Officer/Contracting Officer Technical Representative (CO/COTR):

The Contracting Officer or Contracting Officer’s Technical Representative must furnish to FPS Contract Suitability Adjudication Program staff the CE’s background investigation information using the FPS HSPD-12 PSI Contractors Info Worksheet (Attachment 1).

After the background investigation package is received, it will be checked for accuracy. The following is a brief summary of the CE background processing steps:

4) Step by Step Procedures

Contractor Personnel – Background Investigation Processing Procedures

A CE/COR/COTR/ will complete the FPS HSPD-12 PSI CONTRACT INFO WORKSHEET (Attachment 1) and review for accuracy and completeness. COTR/Coordinator will send the completed worksheet to the GSA NCR BID room (Room 1065) security processing section for further review. The GSA security processing section will validate completeness of the form prior to transfer to DHS FPS Regional CSA Section. Incomplete forms will be returned to COTR/Coordinators for correction.

B Upon receipt of the FPS HSPD-12 Form, the FPS staff will conduct the appropriate BI, (i.e.: NAC, Law Enforcement and CIS Checks as well as inquiry into the Office of Personnel Management (OPM) Personnel Investigations Processing System (PIPS) for any previous completed background investigation(s). If the OPM PIPS check reveals a previous favorable investigation, it will be ordered. If there is no previous and current within scope BI, FPS staff will then enter the CE information required for the OPM Electronic Questionnaires for Investigations Processing, (e-QIP) system access and provide an email notification to the CE to access the internet e-QIP Portal and complete the indicated security forms.

C CE has 7 working days to enter e-QIP and enter and re-enter to complete the security forms after receipt of E-Mail invitation. Any requirement for extensions should be brought to the DHS FPS CSA staff who sent the e-QIP invitation.

D Upon CE completion of the forms and e-QIP acceptance of the security questioner form, the system will generate a general release form, a medical release form and an e-QIP Investigation Request # attached. The CE will sign the release form and [together with two (2) copies of completed fingerprint card, a copy of two (2) picture ID’s (approved list of acceptable ID’s, Attachment 2) and if categorized Moderate or High Risk a signed Credit Check waiver form (GSA Form 3665) supply all forms to the GSABID room security processing staff. (All forms will contain the e-QIP Investigation request number)

E The CE will present a copy of the two(2) acceptable ID’s (See Attachment 2) to accompany the hard copy forms and two (2) completed fingerprint cards unless a live scan type device is used with results going to FPS. Upon receipt of forms identified above FPS will submit Fingerprint cards to the FBI for processing and initiate preliminary background and credit checks. Fingerprint results should take from 3-5 days to be completed and results provided to Credentialing Official at NCR. CO may issue Notice to Proceed upon notification/return of favorable fingerprint results.

F If the CE fails to submit security documents or respond completely to inquires made by the DHS FPS CS Adjudication staff member within 15 calendar days, the CE will no longer be considered for an “Enter-On-Duty” determination by the COTR, and the Vendor and the CE will be notified of this decision in writing.

G When requested and the DHS PFS CSA staff is in receipt of favorable NAC results, the CO/COTR will be notified of a Pre-Favorable Determination.

H The CO/COTR will complete the credentialing application form, submit it to Credentialing Office (Rm 1912 ROB), and schedule and notify CE for appointment to process for a PIV Credential

I FPS CS Adjudication Staff will schedule the background investigation case to OPM – Boyers, PA for investigation processing.

J If the final suitability decision made based on the results from OPM investigation and under 5 CFR 731 criteria for suitability is favorable the CE’s case is completed.

K The PBS coordinator and the CE are notified of the…