Veterans_Solicit2_DB_Package_043010 1 .pdf

PROJECT TITLE: Design/Build Scope of Work

Building Systems, Lighting, and Roof Improvements Veterans Administration Headquarters Washington, DC

PROJECT NUMBER: N/A

SOLICITATION NUMBER: GS-11P-10-YA-C-0052

VOLUME 1: Project Requirements/Scope of Work

DATE: February 19, 2010

GaryJKlacik Text Box Revised April 2010

GaryJKlacik Text Box

GaryJKlacik Text Box

D/B Scope of Work - Building Systems Improvements 1 of 16 April 27, 2010

DESIGN/BUILD SCOPE OF WORK FOR BUILDING SYSTEMS AND LIGHTING IMPROVEMENTS

VETERANS ADMINISTRATION HEADQUARTERS

VOLUME 1 – PROJECT REQUIREMENTS

SECTION 1 - INTRODUCTION

1. PROJECT SUMMARY

• PROJECT TITLE: Building Systems and Lighting Improvements

• BUILDING: Veterans Administration Headquarters (#DC0007ZZ)

• LOCATION: 810 Vermont Avenue, NW, Washington, DC

• PROJECT CONTROL NO.: SDC03018

• GSA WORK ITEM NO.: RDC01167

• ESTIMATED CONTRACT AWARD AMOUNT: TBD

The work shall be designed and constructed as a Design/Build project.

2. CONTRACT DOCUMENTS

2.1 Document Organization: The contract documents have been organized into three volumes as follows:

A. Volume 1- Project Requirements - This document and the Lighting Systems Upgrade Design/Build Scope of Work

B. Volume 2 - Project Design and Specifications: Contract Drawings and Specifications produced by the Contractor's Architect/Engineer under Section 2 of Volume 1, which, when approved and accepted by the Government shall become the basis for construction work under this contract.

C. Volume 3 - Bid Forms

3. NOT USED

4. PROJECT GOALS

4.1 Goals: The goals of the project include, but are not limited to:

A. This project is being implemented under the American Recovery & Reinvestment Act (ARRA). The overall goal is to reduce energy consumption, while improving the quality of lighting and the thermal comfort of the building’s occupants.

B. To prepare the required documentation and procure the work required to fully design and construct the building improvements described in detail in subsection 6 below titled PROJECT DETAILS.

C. To establish work order priorities in order to carry out the work in an efficient manner, taking into account the needs and desires of the tenant agency and the realities of budget constraints and limitations.

D. The building will remain fully occupied during this work. All work shall be performed during "off-hours" (i.e. evening and night) and on weekends unless otherwise approved by GSA and the tenant agency. The Contractor shall coordinate all work activity with the Building Manager and the Contracting Officer's Technical

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Representative to ensure that proper security and access arrangements are made with minimal impact on the construction schedule.

E. Full compliance with all building's security regulations shall be observed by the Contractor.

F. Provision of the necessary cutting, patching, and repair of the existing building elements.

G. Design shall be in accordance with OSHA and applicable building code requirements.

H. To preserve and enhance the cultural property.

5. PROJECT SITE

5.1 The Veterans Administration (VA) Headquarters, GSA #DC0007ZZ, is located at 810 Vermont Avenue, NW, Washington DC and was constructed in 1919. The building has a floor area of 684,629 gross square feet. The building is a 14 story building. The building has 11 stories that are above grade and 3 stories below grade. The building is eligible to be listed on the National Register of Historic Places. The property currently does not have any structured or surface parking.

5.2 The major mechanical service room is the located in the basement, Level A, of the building. This room contains the 4 chillers and 2 boilers. There are three minor mechanical rooms on each of the floors in the building. The minor mechanical room contains individual air handling unit. The building completed a major renovation in 1995 of the mechanical system. (GSA will provide all available drawings and reports to the prospective contract awardees. Refer to list of available documents in Attachment B.)

5.3 Site working conditions (the following where divergent from, supersede provisions shown in Volume 2).

A. No space is available for a contractor's office in the building.

B. A space, of a maximum size of 144 square feet, may be made available for storage of construction materials. The construction contractor is solely responsible for the security of this area.

C. During the contractor's working hours, no parking is permitted or available on site.

No space will be allocated for a contractor's trailer.

D. Specific public toilet facilities will be designated for use by the contractor’s personnel. The contractor is expected to leave the rest-rooms in clean and orderly condition for use by building occupants during the day.

6. PROJECT DETAILS

6.1 General: This section covers in general the existing building conditions and when taken together with other sections of this volume covers the expectations of the Government under this design and construction contract. The general scope of work is a series of improvements to the building’s mechanical, plumbing, electrical, lighting, and control systems that will enhance the energy efficiency of the building. There are several design and construction elements contained and described in this section which are not necessarily related. The following sections describe individually each task and the extent of the particular scope.

Base Scope of Work:

6.2 Task 1: Demand Controlled Ventilation: Provide necessary equipment, sensors and controls to deliver ventilation air on an “as needed” basis to 7 outdoor air fans, located throughout the building, using measured CO2 levels to control ventilation air flow rates. Calibrated CO2 sensors shall be located in all zones served by the respective air handling units (AHUs). CO2 sensors shall be located in all zones with temperature sensors as indicated on existing documents and verified with field survey. The control system shall monitor the CO2 sensors and modulate the associated

D/B Scope of Work - Building Systems Improvements 3 of 16 April 27, 2010 ventilation air dampers when any single sensor exceeds a threshold setting. System shall be designed based on ASHRAE standards, in particular ASHRAE Standard 62.1, with respect to acceptable levels of CO2 in occupied spaces. Contractor shall provide commissioning and controls manufacturer (Siemens) training for operating personnel.

6.3 Task 2: Waterside Economizer: Provide nominal 500-ton waterside economizer for the chilled water system using a plate-and-frame heat exchanger system located in Level A Mechanical Room.

Provide control valves, control wiring and programming, piping and pipe insulation, start-up, and post-startup demonstration (commissioning). Refer to appropriate GSA specification for plate and frame heat exchanger requirements.

6.4 Task 3: Building Automation System: Provide BAS programming to shutdown exhaust fans during non-occupied hours.

Optional Scope of Work:

6.5 Option No. 1: Fan Coil Units: Retrofit 1100 perimeter TRANE fan-coil units with electronically commutated motors with infinite speed control. Refer to appropriate GSA specification for ECM motor requirements.

6.6 Option No. 1A: Fan Coil Unit Condensate Pans: Replace condensate pans for the fan coil units concurrently with performance of Option No. 1.

6.7 Option No. 2: Supplemental Chiller: Provide nominal 200-ton chiller and chilled water distribution for 24/7 chilled water risers. Provide piping, pipe insulation, control valves, and control points as required.

Modify BAS programming to permit: (1) operator engagement of chiller and pump at Operators Workstation and (2) trending/history recording for a minimum of 24 months. Chiller and pump to be located in Level A Mechanical Room. Refer to appropriate GSA specification for chiller requirements.

6.8 Option 3: Supply Air Temperature Reset: Provide existing Siemens’ building automation system with control capability for supply air temperature reset for each of the 64 air-handling units. Use zone temperature sensors, indicated on existing documents and verified with field survey to reset the AHU supply air temperature to the highest temperature that can still satisfy the cooling demand in the warmest zone. Contractor shall provide commissioning and controls manufacturer (Siemens) training for operating personnel.

6.9 Option No. 4: Ground Floor Lobbies: Provide commissioning for two, Level 1 (Ground Floor) lobbies – one on Vermont Avenue and one on H Street. With all elevators closed, and before any work, test building pressure differential between lobbies and atmospheric pressure. Provide testing, adjusting, and balancing to adjust or confirm performance of HVAC system as per construction drawings dated 1991. Provide control calibration. After work is complete, and with all elevators closed, test building pressure differential between lobbies and atmospheric pressure. Submit report including recommendations.

6.10 Option No. 5: Steam Condensate: Verify steam condensate from domestic hot water tanks in Level A mechanical room is properly returning to main building return. Provide condensate pumps and piping as required to achieve proper condensate return.

6.11 Refer to Attachment “A” - Lighting Improvements Design/Build Scope of Work for description of specific lighting tasks.

A. Option No. 6: Private Office Lighting Control: Provide occupancy sensors to control the lighting in private offices.

B. Option No. 7: Open Office Lighting Control: Provide occupancy sensors to control lighting in open office areas.

C. Option No. 8: Corridor Lighting Control: Provide occupancy sensors to control lighting in building corridors.

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6.12 Option No. 9: Rooftop Photovoltaic System: Provide a rooftop photovoltaic system. Refer to a separate document in the Solicitation, Design-Build Scope of Work – Rooftop Photovoltaic System for the Veterans Administration Building by MTFA Architects, for the rooftop photovoltaic system requirements.

SECTION 2 - PROFESSIONAL SERVICES

1. GENERAL

Provide the services of Registered Architects and/or Professional Engineers, experienced in the type of work contemplated, to furnish design, calculations, field survey, drawings, and specifications covering the proposed work.

2. ARCHITECTURAL REQUIREMENTS

2.1 Provide architectural services as necessary to convey the scope and quality of the construction work, repairs and alterations to be performed. Specify comprehensive patch and repair requirements for all disturbed surfaces and penetrated walls, floors, floor slabs, and ceilings. Also, see Lighting Improvements Design/Build Scope of Work dated April 27, 2010 for additional architectural design scope of work.

3. STRUCTURAL REQUIREMENTS

3.1 Modifications to the building structure of any kind shall be included in the design documents and performed by a Registered Structural Engineer.

4. ELECTRICAL REQUIREMENTS

4.1 Provide circuiting, panel boards, panel board changes, starters, and miscellaneous wiring to accomplish the project tasks. Specify modifications to building control system. Also, see Lighting Improvements Design/Build Scope of Work dated April 27, 2010 for additional electrical design scope of work.

5. MECHANICAL REQUIREMENTS

5.1 Provide equipment, piping, ductwork, sensors, meters, actuators, control software and algorithms, and necessary appurtenances to accomplish the project tasks. Provide analysis, calculations, drawings, and specifications to accomplish the project tasks.

6. ENVIRONMENTAL REQUIREMENTS

6.1 Remove asbestos containing materials (ACM) that will be disturbed because of this project, if any.

Any asbestos-containing material (ACM) that will be disturbed as a result of the project shall be removed or handled as outlined in GSA Specification Section 02085 and/or 02085R.

6.2 The A/E will obtain the services of a qualified firm to conduct an asbestos assessment of the portion of the building scheduled for renovation. Qualified is defined as utilizing personnel who are U.S.

Environmental Protection Agency (EPA) accredited AHERA Inspectors/Management Planners or Project Designers. The assessment is to include the following:

A. Search for any existing documentation. Contact the GSA Safety and Environmental Management Branch at (202) 708-5236 to review existing documentation.

B. Perform a walk-through inspection.

C. Sample any possible ACM not identified in existing documentation. Sampling should conform to the requirements found in 40 CFR 763.85. (Note: Qualified is defined as utilizing personnel who are EPA certified as AHERA Inspector/Management Planners or Project Designers.)

D. Any ACM that will be disturbed as a result of the project shall be removed or handled as directed in GSA PBS P 5800.36, Real Property Management and Safety Policy

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Handbook. Any required asbestos abatement shall be included in the construction cost estimate as well as the contract drawings and specifications. Hard copies of GSA Specification Sections 02085 and 02085R are available from the Safety, Environment and Fire Protection Branch.

6.3 Any lead-based paint (LBP) that will be disturbed as a result of the project shall be removed or handled in as outlined in specification Section 02090. The A/E will obtain the services of an industrial hygiene firm to conduct a lead-based paint assessment of the portion of the building scheduled for renovation. The assessment is to include the following:

A. Search of any existing documentation. Contact the GSA Safety, Environment and Fire Protection Branch at (202) 708-5236 to review existing documentation.

B. Perform an on-site walk-through inspection to verify existing conditions.

C. Sampling of any suspect lead-based paint not identified in existing documentation.

D. If lead painted materials are available for destructive testing, such as window sashes or frames that have been removed, the components shall be subjected to TCLP analysis. This will more definitively address the issue of lead disposal in the contract documents.

E. Any required abatement and lead waste disposal shall be included in the construction cost estimate as well as the contract drawings and specifications. Hard copies of GSA Specification Section 02090 are available from the Safety, Environment and Fire Protection Branch.

7. FIRE PROTECTION ENGINEERING REQUIREMENTS

7.1 The building will be fully occupied during the work. The building’s fire and life safety systems must be maintained during the course of the work. A Professional Fire Protection Engineer shall assist and consult with the Design/Build team as necessary.

8. PHASING REQUIREMENTS

8.1 There are no phasing requirements. Provide sequencing of work to minimize disturbance to building occupancy.

9. DESIGN SUBMISSIONS

9.1 Refer to PBS –P100 Facilities Standards for the Public Building Service, Appendix A – Submission Requirements, and specifically Section A.4. All submissions in each phase of work shall be given to the GSA as drawings and written documents as described there in the form of paper and PDF files on a compact disk.

Sequential Submissions: The Contractor shall prepare and deliver design submissions as follows:

A. Concept Design Documents - approximately 25 percent documents showing D/B Contractors approach to the solution of each task.

B. Construction Documents - approximately 50 percent documents showing typical conditions and typical solutions.

C. Construction Documents - approximating 95 percent (Pre-Final) documents accurately depicting/describing all work (demolition and new construction)...

D. Construction Documents - approximating 100 percent (Final) documents accurately depicting/describing all work (demolition and new construction). Include all shop drawings with this submission

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E. Presentation to National Capitol Planning Commission (NCPC) and Commission on Fine Arts (CFA) will be required for any exterior improvements: To be mutually determined by GSA and Design-Build Contractor after award.

10. DESIGN DEVELOPMENT

10.1 Field Survey: Provide staff to survey the project site and to prepare dimensioned drawings reflecting existing conditions. These drawings will be subsequently used for the preparation of demolition and as backgrounds for new construction work.

10.2 Concealed Conditions: survey shall examine and record both exposed and concealed conditions that will impact the work.

10.3 Level of Development:

A. Following award, fully develop the project design to 50% through the preparation of typical drawings, materials, specifications, calculations and studies as necessary to fully document and support design solutions. Calculations shall read logically from the initial assumptions, through the calculation phase to sizing and decision solutions.

B. Pre-Final and Final Design Documents. The "Final" working drawings submitted shall accurately depict/describe all work (demolition and new construction) to be performed within all areas delineated on the respective floor plans. All drawings submitted shall be complete in all respects, and shall fully support the minimum needs of the construction Contractor. Submitted drawings and specifications shall be final versions.

10.4 Time of Performance (TOP): Attend a Time of Performance (TOP) meeting with the GSA Project Manager, Construction Engineer and Building Manager to provide an overview of the project and discuss how all GSA review comments have been addressed. Also discuss outages, phasing, switch over from the old to the new, working hours and any other special building requirements.

10.5 Product Data: Submit for review and approval all materials required to perform the work, including but not limited to, rated capacities, pressure drops, performance and rating data, furnished specialties, and accessories.

11. FINAL DESIGN DOCUMENTS

11.1 Shop Drawing Documents: The drawings submitted shall accurately depict/describe all work (demolition and new construction) anticipated to be performed within all areas delineated on the floor plans. Specifications for materials shall be included with the drawings and shall address only that construction work to be provided. Drawings and specification submitted shall be in final form and shall reflect resolution of all previous review comments, and shall have the professional seals and signatures of the reviewing Registered Professional Engineers and/or Registered Architects.

A. Drawings shall clearly distinguish between new and existing work.

B. All drawings shall include graphic scales.

11.2 As-Built Drawings: Shop drawings shall be continuously annotated showing solution to problems not encountered during survey period or anticipated. The government shall be apprised of all modifications and each solution shall be submitted for approval within 15 days of change.

Drawings shall have the professional seals and signatures of the reviewing Registered Professional Engineers and/or Registered Architects.

12. DRAWINGS, SPECIFICATIONS, CALCULATIONS

12.1 Drawing Standards:

A. Drawing levels of detail and quality of representation shall adhere to the AIA guideline "Architectural Graphic Standards". All drawings must be uniform sizewith

D/B Scope of Work - Building Systems Improvements 7 of 16 April 27, 2010 each sheet including North-arrows, Key Plan, and graphic scales. All details and sections shall be "back referenced" to the appropriate drawings so that they are easily understood by those who have not been involved in their preparation. Title block shall be the GSA standard and shall include the project name and location.

12.2 CAD Standards

A. The PBS CAD Standard should be followed for all CAD drawing formatting. The PBS CAD Standard should be obtained via the Internet at:

http://www.gsa.gov/gsa/cm_attachments/GSA_DOCUMENT/CAD_standards_R2NY 1-k_0Z5RDZ-i34K-pR.pdf .

B. Drawings prepared in imperial units are acceptable for the tasks outlined in this project.

12.3 All drawings developed by the Contractor, if computer based, shall be prepared in a format which can be used directly, without conversion, on AutoCAD operating under Windows. Drawings shall be maintained on a compact disk (CD) with at least one back-up copy furnished with each original.

Drawings that are "shop drawings" may be prepared by manual drafting.

12.4 Specifications included in Volume 2 shall be edited, expanded, or otherwise modified, as needed to reflect the design, and quality control standards proposed by the Contractor. Specifications, if computer based, shall be prepared in a format which can be used directly, without conversion, by WORD 97 operating under Windows. Provide specifications on a compact disc (CD) with one back-up copy.

12.5 Submit engineering calculations as required for all disciplines at each submission. Submit engineering calculations prepared and/or approved by the registered professional engineer of appropriate discipline. The cover sheet of calculations should be stamped by the engineer.

13. DESIGN REVIEWS

13.1 Government Review: The Government will review the Contractor's submission at the 25%, 50%, 95% and 100% complete stage of the project. Design reviews will be performed by Government staff.

13.2 Purpose: The Government will provide reviews of Contractor design submissions to verify adherence to contract requirements. Design reviews by the government are not to be interpreted as resulting in an approval of the Contactor's apparent progress toward meeting contract requirements but are intended to discover any information which can be brought to the Contractor's attention which might prevent costly errors and/or misdirection. The Contractor shall remain completely responsible for designing and constructing the project in full accord with the requirements of this contract.

13.3 Resolution of Comments: The Contractor shall resolve all design review comments in writing, indicating one of the following: (1) Adoption and action taken (2) Adoption with Modifications and action taken, (3) Alternative resolution and action taken, or (4) Rejection. In cases other than unqualified adoption, the Contractor shall provide a statement as to why the reviewer's objection and/or recommendation is inappropriate. Design review comments shall not relieve the Contractor from compliance with terms and conditions of this contract. Contractor's comment resolution shall be transmitted to the Government within fourteen (14) calendar days of review comment receipt.

13.4 Specification/Calculations: These submissions shall use standard white bond paper or formatted sheets, 8-1/2" x 11", bound in other than metal prongs, organized in a logical sequence, tabbed to each section heading. Calculation shall be titled with each analysis clearly indicating subject/problem being studied, applied references, assumptions, and analysis of answer. All numerical references to length, temperature, energy, mass, weight, work and power shall be presented in imperial (inch-pound) units.

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14. DELIVERABLES

The Contractor shall provide the Government copies of all submission materials required for each Level of Development as follows:

14.1 Concept, Design Development, and Construction Documents: The documents submitted shall consist of one (1) set of full-size and (8) eight half-size prints of the drawings, draft specifications and calculations and a compact disc (CD). Submit all sets of these documents to the Project Manager or Contract Officer for distribution.

14.2 Shop Drawings: (5) Five sets of full size prints for each phase.

14.3 As-Built Documents: The final "deliverable" design documents submitted shall consist of eight sets of full-size prints and final specifications and a compact disk (CD).

15. CODE COMPLIANCE

15.1 Building Codes: All designs and construction work shall comply, as a minimum, with the latest edition of all applicable national and local codes and standards that govern federal construction.

Specifications in effect at the time of contract award shall be deemed to have legal force through the duration of this contract.

15.2 Submit a code analysis in the first review submission which addresses the specific portion of the building affected by this Project Description. The analysis should entail the following work:

A. Compile a list of applicable codes and Government Requirements documents.

B. List the applicable design document review authorities including the method of contacting them.

C. Prepare a comprehensive code analysis, which references each of the subsections of the codes and government criteria for this project. The code analysis should highlight any conflicts, which may exist between the codes and design criteria listed in this Scope of Work as they pertain specifically to this project.

D. Provide a synopsis of the pertinent code data, which applies to the work required by this Scope of Work on the cover sheet of the construction drawings. This list should include, as a minimum, the following information: the use group classification(s) and construction classification types(s). If applicable provide fire resistance ratings of the pertinent building elements, any special use and occupancy requirements, buildings occupant load, maximum length of exit access travel, and number of exits required.

Provide the following statement on the cover sheet:

“The design of this project conforms to the following applicable codes and Government requirements:”

The Architect and Engineer’s signed professional seal provided below this statement will certify compliance with the required design criteria and codes.

16. COORDINATION OF WORK

16.1 All work shall be coordinated with and approved by the following:

A. General Services Administration

17. SITE INVESTIGATION

A. All arrangements for on site survey and investigation required during the design phase shall be coordinated and scheduled through the Building Manager and COTR.

B. Comply with all building security provisions and HSPD-12 requirements. All personnel shall be 'escorted' at all times.

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18. CRITERIA GOVERNING DESGIN

18.1 Government Studies, Surveys, and Reports:

A. Historic Preservation Document #1 and #2, GSA PBS 1022.2 1981, and the GSA NCR Preservation Notebook Series and the National Park Service Preservation Briefs and Tech Notes, found in the GSA NCR Technical Resources Library.

18.2 Government Requirements:

A. PBS-P100 Facilities Standards for the Public Buildings Service, March 2003.

B. PBS-PQ 250 – Value Engineering Program Guide for Design and Construction, Volume 1, December 1992.

C. PBS-P 3440.5 – Project Estimating Requirements, August 24, 1981.

D. PBS-P 3440.7 – Estimating Construction Modifications, July 1983.

E. PBS-P 5800.36 “Real Property Management and Safety Policy Handbook,” May 10, 1994.

F. Life-Cycle Costing Manual for the Federal Energy Management Program, (NIST Handbook 135).

G. Instructions for Developing Construction Cost Estimates, October 1994.

H. Buy American Act

I. “General Guide for Editing Specifications”, April 1988.

J. AIA Masterspec Specifications with GSA Division One Supplements and the following GSA Regional Specifications:

(1) Safety and Health Section 01546

(2) Asbestos Abatement Procedures Section 02085

(3) Asbestos Abatement Roofing Removal Procedures Section 02085R

(4) Avian Excreta Section 02087

(5) Removal and Incineration of Fluorescent Light Ballast's Section 02089

(6) Removal and Disposal of Lead Based Paint Section 02090

(7) Firestopping Section 07270

(8) Vertical Transportation Section 14200 *NOTE: If this project requires specifications not provided by the AIA Arcom, GSA supplements or the specifications listed above; prepare specifications for those sections following the Construction Specification Institute (CSI) format and GSA’s “General Guide for Editing Specifications.”

K. Leadership in Energy and Environmental Design (LEED) of the U.S. Green Building Council.

L. Environmental Management Technical Guides, GSA Safety and Environmental Branch.

M. HUD document; “Lead Based Paint Interim Guidelines for Hazard Identification and Abatement” dated June 1995.

N. “Streetscape Manual,” Architectural/Engineering Subgroup, August 1992.

www.nps.gov/streetscape/

O. The National Capital Urban Design and Security Plan. www.ncpc.gov.

P. Energy Policy Act of 1992 (PL 102-486).

Q. Federal Property Management Regulations (FPMR), Temporary Regulation D-76.

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18.3 Codes and Regulations

A. International Building Code (IBC) maintained by the International Code Council

(ICC).

B. For all projects, the egress requirements of the National Fire Protection Association (NFPA 101), Life Safety Code shall apply in lieu of other code references.

C. For all projects, the electrical requirements of the National Fire Protection Association (NFPA), National Electric Code, have been adopted by GSA in lieu to the technical electrical requirements of the ICC Electrical Code.

D. Occupational Safety and Health Regulations for Construction; 29 CFR, Parts 1926 and 1910.

E. Environmental Protection Agency Regulations.

F. The Architectural Barriers Act Accessibility guidelines (ABAAS) are mandatory on all GSA projects. Current GSA policy also encourages compliance with the requirements of the American with Disabilities Act Accessibility Guidelines (ADAAG) where those requirements are stricter than ABAAS. The D/B Contractor’s A/E is responsible for checking whether there are local accessibility requirements. If they exist, the most stringent will prevail between local and ABA/ADA.

G. National Fire Protection Association (NFPA) Standards.

H. Applicable local codes and regulations.

18.4 Industry Standards

A. Occupational Safety and Health Standards.

B. American National Standards Institute (ANSI) Publications.

C. Underwriters Laboratories, Inc. (UL)

D. The Institute of Electrical and Electronics Engineers (IEEE), Inc., Publications.

E. National Electrical Manufacturers Association (NEMA) Publications.

When conflicts in the above list occur, the A/E shall notify the Government, and the Project Officer will acquire the necessary interpretation and guidance for the A/E.

SECTION 3 - CONSTRUCTION SERVICES

The Contractor shall provide all the necessary labor, materials, supervision, management, quality control plan, and testing to produce work conforming to the contract documents.

2. APPROVED CONTRACT DOCUMENTS

After approval by the Government of drawings and specifications prepared by the Contractor's Architect/ Engineer, the following documents shall become the contract documents for this project and shall govern all aspects of construction:

A. Volume 1 - Project Requirements

B. Volume 2 - Project Design and Specifications as prepared by the Contractor and agreed to by the Government, C. Volume 3 - Bid Forms

D. Design development documents, shop drawings, and as-built drawings

3. NOT USED

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4. MISCELLANEOUS SERVICES

4.1 Cutting, Patching, and Painting: Provide all cutting, drilling, and chasing to procure the work. Do not cut structural beams or major structural elements without the written review and approval of a Licensed Structural Engineer and the General Services Administration. Submit structural calculations sealed by licensed Structural Engineer to the Contracting Officer for approval. Patch areas with construction matching adjacent surfaces. Patched areas shall be neatly trimmed prior to patching. Feather all patches to provide a complete and finished surface. Paint all exposed work provided under the contract including all patched areas, exposed areas uncovered during demolition, to provide a complete and finished project. Paint patched areas plus surrounding areas to the nearest break in wall surface, or other building line to provide a neat and finished appearance. All paint shall match adjacent painted surfaces. Protect all surrounding areas including fixtures, furniture, floors and accessories from paint splatter and droppings. Clean-up and restore all areas splashed with paint. Firestop all penetrations through fire-rated walls, floor/ceiling, and roof/ceiling assemblies to maintain the required fire-resistance rating.

4.2 Working hours: Reference GSA Specification Section 01310 - Project Management and Coordination and Section 1 paragraph 4 of this Volume.

4.3 Cleaning: The premises will be occupied during performance of work under the contract. Reference GSA Specification Section 01310 - Project Management and Coordination.

4.4 Preliminary Inspection: Contractor shall examine all areas of the building, structure and site affected by the removal and demolition work, alterations and new construction work prior to initiation of design work.

5. COORDINATION OF CONSTRUCTION WORK

5.1 Government Occupancy: The building is scheduled to be occupied throughout the length of construction phase(s) and security requirements will be in place. The Contractor shall coordinate his work with the security and access requirements of the work areas with the GSA Project Manager and the tenant agency, prior to scheduling any work.

5.2 Coordination with Other Work Not in Contract: The Contractor shall coordinate the work of this contract with that of other contracts in the building at the time.

5.3 Construction Schedule and Phasing: All work shall be performed during "off-hours" (i.e. evening and night) and on weekends. Develop a phasing plan and work schedule in advance of performing the work. Coordinate all work activity with the Building Manager and the Contracting Officer's Technical Representative to ensure that proper security and access arrangements are made with minimal impact on the construction schedule.

SECTION 4 - CONTRACT ADMINISTRATION AND BID ANALYSIS

This section includes but is not limited to the following: Pre-bid services on the part of each bidder and the Government, Design and Construction Schedules, Bid Submission Requirements, Bid Assembly, Bid Evaluation and Award, Roles and Responsibilities, Quality Control Plan, Shop Drawings, Project Closeout.

2. DESIGN SCHEDULE

2.1 The design phase of the project shall be performed complete (including Government review time), within the time frame as indicated below after Notice to Proceed (NTP) for the design.

2.2 Coordination Meetings. Immediately after award, "mobilization" meetings shall be conducted to review contract requirements, address scheduling, introduce staff, and resolve questions. The meeting shall be initiated by the Contractor. (Also See GSA Specification Section 01310 - Project Management and Coordination, for additional requirements.)

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2.3 The Government anticipates that the normal time required for the formal review and approval of submissions will be fifteen (15) working days from presentation to approval. The Contractor shall deliver all design documents required for review and approval by the government to the Contracting Officer's Representative in accordance with the following schedule:

Submission Required: Copies: 1/2 Size+Full Size Due:

A. Concept Submittal (25%) 8+1 3 wks after NTP

B. 50% Submittal 8+1 3 wks after Concept approval

C. Pre Final (95%) Submittal 8+1 3 wks after 50% approval

D. TOP Meeting and Review submittal 1 wks after 95% approval

E. Final (100%) Submittal 8+1 2 wks after 95% approval

(One ea original vellums, unbound, four ea CDs of drawings, specifications cost estimates, Final Shop Drawing/Product Data. etc.)

F. PCCS (Post Construction Contract Services) and Site visits Duration of construction

Government rejection of submittals does not relieve the Contractor from responsibility of meeting the design schedule or construction schedule.

3. CONSTRUCTION SCHEDULE

3.1 The contractor shall prepare a progress schedule in a critical path format, utilizing the most current version of Primavera Project Planner “Sure Track” demonstrating complete fulfillment of all Work shown in the contract documents. See GSA Specification Section 01311 – CRITICAL PATH

METHOD SCHEDULING

3.2 Construction performance shall not begin on any work until all design documents required by this document have been developed and completed by the Contractor to the 100% Final Design Document stage, and reviewed and accepted for construction by the government. (Concurrently with shop drawings submittals.)

3.3 The construction phase of the project shall be performed complete within 180 calendar days after approval of final submittal.

4. ROLES AND RESPONSIBILITIES

4.1 Contractor: The Contractor shall be solely responsible for the management (planning, supervision and contract coordination), design professional services, and construction (including all labor, equipment, materials and inspections) necessary to provide the design and construction services specified herein, complete and within established schedules, fulfilling all requirements of this document for a Design-Build contract.

4.2 Management. The Contractor shall provide individuals in the capacities of Contractor Principal, Project Coordinator, Construction Supervisor, and Inspection/Testing Agent(s).

A. Contractor Principal(s) shall have legal authority to represent the Contractor.

B. Project Coordinator shall be the single point of contact for coordinating with the Government.

C. Construction Supervisor shall coordinate construction work and associated contracts.

D. Inspection and testing agents must certify delivery and functional/ operating performance of contract work.

4.3 Professional Services. The Contractor shall provide all required design/engineering and consultant services by Registered Architects and Professional Engineers as described in this document.

A. Engineering/architectural principals and specialty contractor/ consultant principals shall have legal authority to represent associated firm(s).

D/B Scope of Work - Building Systems Improvements 13 of 16 April 27, 2010

B. Chief design engineers shall have sign-off authority for involved disciplines.

C. Senior engineers/architects are those who have significant influence over design development.

5. QUALITY CONTROL PLAN

5.1 General: The Contractor shall develop, provide, and maintain a Quality Control Plan during the design development phase and construction phase of the project, based upon the Design-Build contract requirements referenced within this Document. The Quality Control Plan shall address special factors impacting the construction of the project. This aspect of the Quality Control plan is intended to establish and document the methods, measures, and procedures to be used by the Contractor for performance of the work in an "occupied" building during "off-hours" and weekends.

In addition, the Quality Control Plan is also intended to document those inspections/tests necessary to assure the Government that product delivery, quality and performance requirements have been met, and serve as an inspection coordination tool between the Contractor and the Government.

5.2 Content: The Quality Control Plan shall identify and address the special factors impacting the construction and specify the considerations and provisions to be made by the Contractor during construction of the project. Consideration and provisions proposed to accommodate special factors impacting the construction shall be outlined, and described in sufficient detail to clearly indicate all facets of how they relate to the coordinated construction of the project. The Contractor is not relieved from any requirements specified in this document should they not be included in the plan.

The Quality Control Plan shall also identify the equipment/system to be tested, exact test(s) to be performed, measured parameters, and the stage of construction development when tests are to be performed. The Contractor shall organize inspection/testing of equipment in accordance with a recognized method which delineates all facets of construction. The method shall identify all equipment items, subsystems, and/or components which influence operation, function, quality or referenced on timeline charts to identify when tests should be performed. The Contractor is not relieved from required performance test should these not be included in the plan. Special factors impacting construction include but are not limited to:

A. Government occupancy of the building during construction.

B. Work hour restrictions C. Construction phasing D. Power outages.

E. Security and access requirements F. Staging and storage area space limitations.

G. Asbestos removal and disposal H. Lead paint removal and disposal

5.3 Format: Quality Control Plan documents shall use standard white bond paper or formatted sheets, 8- 1/2” x 11”, bound in snap action three-ring notebooks, to allow insertion of changes. All text shall be typed. Tabs shall be provided according to category.

5.4 Submissions: The Quality Control Plan shall be prepared and submitted with the Intermediate Design Documents. Construction shall not begin until the Quality Control Plan is approved.

5.5 Updating: The Contractor shall update the plan at least two weeks prior to performing referenced tests, notifying the Contracting Officer's Representative of schedule and procedural changes.

5.6 Outline: The Test Report content/level of development for preparation of the Quality Control Plan is represented by the Outline below in 5.8.

5.7 Test Parameters: For each component to be inspected/adjusted/tested, identify each test parameter and represent each operating condition and all control modes of operation. Tests shall document

D/B Scope of Work - Building Systems Improvements 14 of 16 April 27, 2010 any observed deficiencies or improper operation. Tests shall identify capacity readings, normal operation of equipment and verification of required automatic controls.

5.8 Test Report: For each inspection/adjustment/test parameter, identify the test(s) to be conducted, methodology, adjustments contemplated, test result comparison to that of performance parameters, the date and time of test, and who will do the work. Consider the following as an example:

A. Test B. Test Method C. Adjustments D. Performance Parameters E. Actual Performance F. Test Occurrence G. Test Performed by

6. SHOP DRAWINGS/PRODUCT DATA

6.1 Submissions: The Contractor shall submit shop drawings and product data as stipulated herein and as specified in GSA Specification Section 01330 SUBMITTAL PROCEDURES as the second stage submittal. All submissions shall be made to the Contract Officer's Technical Representative (COTR). Prior to submitting shop drawings to the COTR, the Contractor shall review the shop drawings for completeness and shall establish that the shop drawings meet the contract requirements.

Shop Drawing/Product Data submissions to the Government shall be made after review and approval by the Contractor's Architect/Engineer of record. The Contractor shall maintain one copy of all reviewed and approved shop drawings, product/catalog data including required product certification and laboratory test reports and a-built drawings. Upon construction completion, all copies of Shop Drawings/Product Data shall be turned over to the Government. The Contractor shall combine all product data submission material into hard copy manuals for reference during construction. Shop Drawings shall be bound with product data or separately bound in drawing racks. The manuals shall be divided into sections corresponding to design specification section headings. The Contractor shall maintain duplicate copies for the Government.

6.2 Review Period: The Government shall be allowed the same amount of time to review Shop Drawings/Product Data submitted with the Final Design Submission as the other materials submitted in the Final design submission.

6.3 Changes: Should shop drawing and/or product data changes take place after Government review and approval, the Contractor shall submit the altered material within fifteen (15) days of the change.

6.4 Products for Submission: The Contractor shall provide shop drawings and product data for all systems, equipment and materials referenced within the Pre-Final and Final Design Document submission.

7. PROJECT CLOSEOUT

7.1 General: This section specifies requirements for construction closeout, including: Final Inspection, As-Built/Record Documents. See GSA Specification Section 01770 – CLOSEOUT

PROCEDURES.

7.2 Final Inspection and Test: Unless otherwise identified, manufacturer recommendations shall be followed for all inspection and test procedures.

7.3 As-Built Drawings: The Contractor shall provide "As-Built Drawings" and documents based upon actual site installation, as should be reflected within latest Record Drawings/documents. Should Record Drawings not present As-Built conditions, the Contractor shall perform field measurements and shop drawing takeoffs as required to support accurate As-Built drawings. Should the Government determine that variation exists between finished construction and the As-Built

D/B Scope of Work - Building Systems Improvements 15 of 16 April 27, 2010 drawings, the Contractor shall correct drawings to the satisfaction of the Government. As-Built drawings shall be submitted on two CDs and one (1) set of full size vellums.

7.4 Specification Manual: The Contractor shall provide two complete sets of all final design specifications/documents, re-typed or presented in original condition. Specifications shall be precisely edited to match installed features/systems/equipment and materials.

7.5 Shop Drawing Manuals: The Contractor shall combine all product data submission material into hard copy manuals for reference during construction. Shop drawings shall be bound with product data or separately bound in drawing racks. The manuals shall be divided into sections corresponding to design specification section headings. The Contractor shall provide two (2) copies containing all approved shop drawing submissions.

7.6 Design Calculation Manual. The Contractor shall provide two (2) final sets of all design calculations associated with this project, representing both initial design calculations and those analyses associated with contract changes

7.7 Operation and Maintenance Manual. The Contractor shall prepare five (5) detailed Operation and Maintenance Manuals, identifying all procedures, tools, equipment and parts necessary to assure satisfactory operations and to provide maintenance per manufacturer's recommendations.

A. Operation. All modes of operation shall be described, including sequence of operations, efficiency or energy conservation adjustments, control calibration procedures etc.

B. Maintenance. Maintenance shall address cycles of replacement and use of any special tools, etc. Include references to record documents, spare parts and material lists, warranties, maintenance agreements and similar continuing commitments.

8. FEE AND PAYMENT

8.1 Provide separate prices for design services and construction costs. The design fee shall be paid per schedule. Upon review and acceptance of each submission, the Contractor may submit an invoice for the specific contract amount. The construction bills shall be paid per the progress of construction.

8.2 Prior to final payment under this Work Order, the Contractor shall furnish the Government with a release of all claims against the Government under the applicable portions of this contract, other than such claims as the Contractor may except by description and stated amount of each claim.

End of Scope

D/B Scope of Work - Building Systems Improvements 16 of 16 April 27, 2010

Attachments

All attachments listed below are to be used in conjunction with both the Design/Build Scope of Work for Building Systems and Lighting Improvements (this document) and the Lighting Improvements Design/Build Scope of Work (Attachment A).

Attachment A Veterans Administration Headquarters - Lighting Improvements – Design/Build Scope of Work

Attachment B List of data, drawings, reports and other information available from GSA

Attachment C Electronic Project Management (e-PM) System - Requirements

Attachment D Security Regulations – GSA Specification Section 01593

Attachment E Initial Lighting Report prepared by Setty & Associates dated 12/28/09 (For Information Only - Refer to Attachment A for Lighting Scope of Work)

Attachment F Lighting Designer Qualifications

Attachment G GSA ARRA Specifications - Interior Lighting Control System

Attachment H Floor Plans indicating Approximate Areas of Lighting D/B Scope of Work

Attachment B

Documents and Information Available from GSA for the Veterans Affairs Headquarters

1. PDFs of Renovation Construction Documents prepared by Notter, Feingold + Alexander dated March 1991

2. CAD files of Space Data Management Plans for all floors, preparation date unknown.

Contract Statement of Work Attachment C ARRA Project Solicitation Number [xxx]

ELECTRONIC PROJECT MANAGEMENT (e-PM) SYSTEM

0.0 PURPOSE

GSA will require the Contractor to utilize an Enterprise electronic Project Management (e-PM) system on this project. GSA's goal is to implement this state-of-the art technology to reduce administrative and overhead costs, eliminate redundancies, and institute a collaboration tool to ensure better accountability among all project team members. This technology will provide up-to-date information, encourage disciplined methods for monitoring progress, ensure better communication regarding changes, provide improved documentation, and enable PBS executives to have real-time access to status of projects.

1.0 DEFINITION

e-PM is defined as an internet-based information and project communication system that allows the entire project team to collaborate in a centralized and secured repository. All project-specific correspondence, workflow processes, and documentation will be stored and routed within the e-PM system.

2.0 PROJECT…