CM2 RFP.DOC

GS11P10MMD0007

RECOVERY: PHASE II CM, St Elizabeths Campus, SE, Wash., DC

PART I Section A – Solicitation, Offer and Award

FOR

Phase II Construction Management Support Services Consolidation of the Department of Homeland Security

ST. ELIZABETHS CAMPUS

SE, Washington, DC

GS11P10MMD0007

REQUEST FOR PROPOSALS

PROPOSAL DUE DATE AND TIME:

July 9, 2010; 2:00 PM, EST

PLACE OF PROPOSAL RECEIPT:

GSA, NCR, ROB

Bid Room – Room 1065

301 7th Street, SW

Washington, DC 20407

Phone: (202)708-5961

NOTICE TO OFFERORS SUBCONTRACTING PLAN REQUIREMENTS:

The General Services Administration (GSA) is committed to assuring that maximum practicable opportunity is provided to small, veteran-owned small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, and women-owned small business concerns to participate in the performance of this contract consistent with its efficient performance. GSA expects any subcontracting plan submitted pursuant to 52.219-9, Small Business Subcontracting Plan, to reflect this commitment. Consequently, an offeror, other than a small business concern, before being awarded a contract exceeding $550,000 ($1,000,000 for construction) will be required to demonstrate that its subcontracting plan represents a creative and innovative program for involving small, veteran-owned small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, and women-owned small business concerns as subcontractors in the performance of this contract.

This solicitation is not set-aside for small business. However, this procurement is being made under the Small Business Competitiveness Demonstration Program.

Section A Solicitation, Offer and Award

Part I

SECTION A

SOLICITATION, OFFER AND AWARD

NOTICES TO OFFERORS

IMPORTANT - PLEASE READ CAREFULLY

This solicitation is being issued only electronically. It will not be issued in hard copy. The following MS Word/Excel 2003 documents comprise the Request for Proposal (RFP) and are available for download from: http://www.fbo.gov.

The Solicitation Sections are as follows:

· Section A – Solicitation, Offer and Award/ Standard Form 33

· Section B – Supplies or Services and Prices/Costs

· Section C – Description/Specification/Work Statement/Scope of the Construction Project

· Section D – Packaging and Marking

· Section E – Inspection and Acceptance

· Section F – Deliveries or Performance

· Section G – Contract Administration Data

· Section H – Special Contract Requirements

· Section I – Contract Clauses

· Section J – List of Documents, Exhibits, and Other Attachments

· Section K – Representations and Certifications

· Section L – Instructions, Conditions and Notices to Offerors

· Section M – Evaluation Factors For Award

Sections A, B, and K?

Additional Information Additional detailed proposal preparation instructions are set forth in Section L of this solicitation.

Reproduction The reproduction of any additional copies of blank forms included in this package is the responsibility of the Offeror’s organization.

Additional Copies Should your firm receive the award of a contract resulting from this solicitation; only one contract package will be provided by the Government. The making of additional copies shall be the responsibility of the Contractor’s organization.

Signature Authority The Federal Acquisition Regulation, at Section 4.102, stipulates that individuals who sign on the Contractor’s behalf must have the authority to bind the contractor. Offerors must ensure that valid and current documentation is provided by the proper officials giving authority to individuals signing the offer to bind the firm for the proposed award(s). Signature with proper authority is a material requirement, and failure to include with the offer a statement/delegation of that authority on the firm’s letterhead will render your offer nonresponsive. For this solicitation, the requirements of FAR 4.102 as set forth below apply:

a. Individuals. A contract with an individual shall be signed by that individual. A contract with an individual doing business as a firm shall be signed by that individual, and the signature shall be followed by the individual's typed, stamped, or printed name and the words, "an individual doing business as _________" [insert name of firm].

b. Partnerships. A contract with a partnership shall be signed in the partnership name. Before signing for the Government, the contracting officer shall obtain a list of all partners and ensure that the individual(s) signing for the partnership have authority to bind the partnership.

c. Corporations. A contract with a corporation shall be signed in the corporate name, followed by the word "by" and the signature and title of the person authorized to sign. The contracting officer shall ensure that the person signing for the corporation has authority to bind the corporation.

d. Joint ventures. A contract with joint ventures may involve any combination of individuals, partnerships, or corporations. The contract shall be signed by each participant in the joint venture in the manner prescribed in paragraphs (a) through (c) of this section for each type of participant. When a corporation is participating, the contracting officer shall verify that the corporation is authorized to participate in the joint venture.

e. Agents. When an agent is to sign the contract, other than as stated in paragraphs (a) through (d) of this section, the agent's authorization to bind the principal must be established by evidence satisfactory to the contracting officer.

PART I

Section B Supplies or Services

Part I

Section B

Supplies or Services B.1

GENERAL

This solicitation is for the procurement of Construction Management (CM) services for Phase 2 of the St. Elizabeths Campus, DHS Consolidation development. All Contract prices set forth in this Section include all costs necessary to complete the work for which the price is established (e.g., Base Contract, Unit Price, Options) in accordance with the contract documents, including, but not limited to, the cost of work performed by subcontractors and consultants, indirect costs, fees, expenses, taxes, and profit.

B.2

TRAVEL

Travel shall not be reimbursable, except as provided in the following paragraphs: The services required by this contract are expected to be within the geographic boundaries of the GSA National Capital Region (NCR). The NCR includes the District of Columbia; the city of Baltimore, the counties of Montgomery, Prince Georges, Howard, Anne Arundel, and Baltimore in Maryland; the cities of Alexandria, Falls Church and Fairfax and Manassas, and the counties of Arlington, Fairfax, Prince William and Loudoun in Virginia. There will be no reimbursement for travel within the GSA NCR.

Any reimbursable travel to be allowed must be authorized by the Contracting Officer (CO) in advance as a contract change order. The Contracting Officer’s Representative (COR) and the Contractor shall establish, through bilateral contract modification, the allowable travel reimbursement per visit to sites in cities or locations outside of the GSA NCR in negotiations. In negotiating the fixed price for such travel, the allowable per diem cost shall not exceed the rates set forth in the Federal Travel Regulations in effect at the time that the work order is negotiated. In addition, all travel by privately owned vehicles outside of the GSA NCR will be reimbursed on Federal Travel Regulations mileage rates.

No travel reimbursement outside of GSA/NCR will be allowed unless the Contractor provides sufficient written evidence of costs incurred, including receipts, registers or other information as may be required by the Contracting Officer’s Representative.

B.3

CONTRACT EFFECTIVE PERIOD

See Section C.

· Base Period: 365 days after date of award

· Option 1: 365 days after date of option exercise

· Option 2: 365 days after date of option exercise

· Option 3: 365 days after date of option exercise

· Option 4: 365 days after date of option exercise

B.4

PLACE OF PERFORMANCE

See Section F.

B.5

FIRM FIXED PRICE

This is a firm fixed price (FAR 16.202) contract with a single award IDIQ component. The CM shall provide a firm fixed price cost proposal along with the proposed labor rates as specified below.

B.6

FIRM FIXED PRICE: OFFICE SPACE, EQUIPMENT, AND SUPPLIES

The Contractor shall provide a firm fixed price in the base year and each option year for all office space, equipment, and supplies as set forth in Section H.6.

B.7

ADDITIONAL SERVICES

(a) Maximum Total Amount for Additional Services. The additional work under the base year and each of the four potential option years will each have a Maximum Order Limit (MOL) of $10,000,000 for a total potential aggregate contract total of $40,000,000. Annual unused MOL balance of each period may be brought forward to the succeeding periods.

(b) Guaranteed Minimum for Additional Services. The Government will order at least $2,500 in additional services during the base year of the contract. (Note: The guaranteed minimum order amount applies to the base year only. Award of the additional option years is not guaranteed nor is there a guaranteed minimum order amount in any given option year that is exercised.)

(c) Additional services will be procured through the issuance of contract task orders as requirements occur. Contract task orders will be issued using the GSA Form 300, titled “Order for Supplies and Services.” A GSA Form 300-A may be used for continuation sheets when necessary. Attachments forming part of each contract work order may also be used for lengthy statements of work, etc. All contract task orders will be priced with an appropriate fixed dollar value and indicate a performance period for the required services. The task order performance period may extend beyond the expiration date of the current contract effective period (The end date for either the base year or exercised option years whichever is latest). Task orders, and associated modifications, must be signed by the Contracting Officer or a designated Contracting Officer’s Representative (COR) to be valid (Designated COR’s will be identified in writing at contract award). The GSA Form 300 or SF30 will also be used to modify issued task orders when necessary.

(d) The hourly contract man-hour rates shall be used for pricing the level of effort in each contract task order. Rates for disciplines not included in the initial contract must be priced and incorporated by modification to the basic contract before being used in contract task orders unless adequate cost and pricing data is available to demonstrate the reasonableness of the rate/cost.

(e) Cost proposals for task orders shall typically be submitted within five (5) working days after receipt of the Government proposal request and scope of work unless a longer time is requested or granted due to the complexity of the request. Typically, the CM will be provided with a project specific statement of work with a proposal request as initiation of a task order. When authorized or requested by the Government, reimbursable incidental expenses required in connection with the work scope shall be included as part of the cost breakdown in the proposal. The firm fixed price for each contract task order will be based on fixed hourly rates established in the contract for the effective period(s) when they will be performed, the negotiated level of effort for each required discipline, travel (if authorized), miscellaneous items, reproduction costs, deliverables, and all other terms agreed upon by the parties.

(f) When urgencies occur, the Contracting Officer may unilaterally issue contract task orders on a not-to-exceed price basis and the CM is required to immediately proceed with performing all such work. Definitive pricing for such task orders shall be resolved as quickly as possible after the order is issued through negotiations between the parties.

(g) The estimated hours provided on the attached spreadsheets are for evaluation purposes only. They are not intended to provide any indication of the amount of additional work that the government may or may not request under the contract.

(h) The hourly rates proposed by the CM and accepted at contract award for each respective performance period, i.e., the base year or one of the four option years, are to be fixed for the duration of that period, including any short term extensions to the last option period not exceeding six (6) months.

(i) The contract cost principles and procedures in the Federal Acquisition Regulation (FAR) at Part 31 apply to the development of the required hourly rates. The CM shall comply with these prerequisites in forming the required hourly rates for the indicated disciplines/labor categories in each time period and any pricing for additional services.

(j) In developing the required hourly rates, the CM must include all allowable profit, overhead, and general condition costs to include home office support, anticipated company-wide increases, fringe benefits, individual employee promotions, all direct labor costs, computer time, data entry, CADD usage, carrier/messenger services, local travel, supplies, equipment and communication services associated with this contract.

(k) The hourly rates listed by the CM and accepted at contract award will be the rates that will be used as the basis for pricing future task orders issued under this contract. The base year and each option period are to be separately priced.

B.8 PRICING SHEETS

B.8.1

CM PRICING SHEET

A through E = F

G through K = L

TOTAL EVALUATED PRICE (TEP) = F+L

Name of Firm:

Authorized Official:

Date:

B.8.2 ADDITIONAL SERVICES BASE PERIOD

TOTAL

$ G

B.8.3 ADDITIONAL SERVICES OPTION1

TOTAL

$ H

B.8.4 ADDITIONAL SERVICES OPTION 2

TOTAL

$ I

B.8.4 ADDITIONAL SERVICES OPTION 3

TOTAL

$ J

B.8.5 ADDITIONAL SERVICES OPTION 4

TOTAL

$ K

Part I

Section C

Scope of Work

C.1

GENERAL INFORMATION

The U.S. General Services Administration (GSA) is soliciting proposals for Construction Management (CM) services for Phase 2 of the U.S. Department of Homeland Security Consolidation Project at St. Elizabeths (the “Project”) to include but not limited to, pre-planning, programming, design management, design review, procurement support, construction management, commissioning, post-construction support, and operations and maintenance support services.

C.2

PROJECT DESCRIPTION

Potential offerors are encouraged to review the documents and supporting materials posted at http://www.stelizabethswestcampus.com in order to better appreciate the unique nature of the St. Elizabeths campus, especially from historical and environmental perspectives. The specific projects covered in this effort will be five Phase 2 buildings along with the related site infrastructure. The scope will include construction management for the second phase of construction, which includes:

1. The Center Building, an adaptive-reuse renovation project of a 265,000 square foot existing historic office building for DHS,

2. The National Operations Center (NOC), a highly secured 375,000 square foot underground operations center for DHS groups, located contiguous to the Phase 1 US Coast Guard Headquarters Building.

3. Federal Emergency Management Administration (FEMA) Headquarters, is the only building planned for the East campus and comes in at 750,000 square feet of office space,

4. 2 parking structures, one for FEMA on the East Campus and one in the Center Building area,

5. Site infrastructure and civil work.

The CM for Phase Two is being contracted to be a part of the GSA project team and assist in managing all of the above construction work along with the design process and other Phase Two site related issues as described further in this solicitation. All construction contracts for these buildings will be procured as separate contract actions. All buildings on the campus will connected to the Central Utility Plant (CUP) either by tunnel or direct bury systems for supplied chilled water and power.

The overall campus development program involves a wide variety projects, where at any given time, it could be in various stages of development from pre-planning programming, design, procurement, construction, post construction, commissioning, and operations and maintenance. GSA has procured the services of Perkins + Will (P+W), Chicago, IL to provide architectural and engineering services for the Project.

The scope of services includes certain design phase services and procurement phase services related to the Phase 2 projects: the Center Building, Federal Emergency Management Agency FEMA Headquarters and the National Operations Center (NOC). GSA has contracted with HDR, Goody-Clancey and ZGF Architects for the Phase 2 projects.

C.3

SCOPE OF WORK

The CM shall provide all services required by and incidental to the Contract Documents ("The Work"). The Contract Documents (collectively, "the Contract") consist of the SF 33, Sections A-K of the Request for Proposals, the Contractor’s Technical Proposal, Specifications, Exhibits, and other Attachments identified herein. In consideration for, and upon condition of, the Contractor's completion of the Work, GSA shall pay the Contractor the price or prices established in Section B, subject to the terms and conditions set forth in this Contract.

C.4

OVERARCHING RESPONSIBILITIES AND LIMITATIONS

C.4.1 Environmental and Historical Considerations

The CM shall review, understand, and appreciate the issues, obligations, and responsibilities of GSA as they relate to the Environmental Impact Statement (EIS), the Record of Decision, and the Programmatic Agreement (PA). The CM shall assist in ensuring that the Project complies with all of these documents.

C.4.2 American Recovery and Reinvestment Act of 2009

Partial funding for this Project will be with funds from the American Recovery and Reinvestment Act ("Recovery Act") of 2009. Accordingly, the Project will be subject to unprecedented levels of transparency and accountability so Americans know where their tax dollars are going and how they are being spent. Mechanisms through special contract terms and conditions will be implemented to accurately track, monitor and report on taxpayer funds. The Recovery Act requires extensive reporting from the prime recipients of Federal funding. This may include special Buy American Act requirements, additional requirements for contractor reporting, and expanded Government Accountability Office and Office of Inspector General access to contractor records. The CM shall assist in ensuring that the Project complies with the Recovery Act.

C.4.3 Coordination

In addition to other contractors working on the Project, the CM shall establish and maintain all necessary liaison, coordination, and support with any federal, local, state, or any other entity or organization with an interest in or jurisdiction over the Project. The CM shall promptly advise the Government of any disagreements which cannot be resolved by the CM, within two (2) calendar days of the time the disagreement arises.

C.4.4 Monthly Status Reports

The CM shall prepare and submit a written Monthly Status Report no later than the 5th business day of each month. The Report shall be divided into the following major sections:

(1) Executive Summary

(2) Significant Issues

(3) Budget

(4) Integrated Master Schedule

(5) Design Phase

(6) Construction Phase

(7) Procurement Phase

(8) Post Construction Phase

(9) Commissioning

(10) Findings, Recommendations, or Conclusions

Within each of the major sections identified above, the CM shall include any information contained in this Section C, as required, and include all necessary documents, attachments, or other demonstrative exhibits.

C.4.5 Limitations on Authority

The CM shall not:

· Authorize deviations from the construction contract documents.

· Approve or authorize substitutions of materials or equipment.

· Expedite the work of the A‑E or construction contractor.

· Reject work or require special inspection or testing.

· Order the A‑E or construction contractor to stop work/suspend work or any portion thereof, except for life threatening situations.

· Grant a time extension.

· Obligate an expenditure of Government funds.

· Terminate the A‑E or construction contracts.

· Execute change orders.

· Issue final approval of any A-E submittal.

C.4.6 Supplemental Services The Government may issue separate task or delivery orders for additional services. Such orders shall specify work to be performed and be priced according to the CM’s proposed man-hour rates. The terms and conditions of the basic contract shall apply to any services provided.

C.4.7 General Responsibilities

The CM shall be involved in the pre-planning, programming, design management, design review, procurement support, construction management, commissioning, post-construction support, and operations and maintenance support services.

The CM shall work with all contractors involved in the design phase in a cooperative team effort to ensure all that all designs satisfy contractual requirements. The CM shall provide assistance in resolving design issues, problems, or questions in a timely and professional manner. The CM shall promptly notify the Government of all design-related issues and the contractor’s response(s), if any. The CM shall promptly notify the Government in writing of the inadequacy of any design-related submissions. The CM shall promptly inform the Government of any issues, problems or questions that may or could impact the schedule, cost, quality, or scope. The CM’s principal tasks during the design phase shall be to:

· Monitor progress of the design;

· Monitor site work and campus infrastructure;

· Coordinating design reviews;

· Monitor adherence to historic requirement;

· Review cost estimates;

· Control schedules;

· Maintain records and update e-PM system;

· Reporting on progress;

· Resolving problems;

· Value engineering or scope reduction exercises; and

· Performing administrative and other services.

C.5 Design Review

C.5.1 Submissions

The CM shall perform design reviews on the following submissions, except as otherwise noted:

· Site survey, Pre-concept, design program);

· Concept Design Drawings, Specifications & Estimates;

· Design Development Drawings, Specifications & Estimates;

· Mid-point Construction Drawings, Specification & Estimates;

· 75% Construction Drawings, Specifications & Estimates;

· 95% Construction Drawings, Specification & Estimates; and

· Final 100% Construction Drawings, Specifications & Estimates.

C.5.2 Types of Design Reviews

· Owner's Review. The CM shall assist in conducting the owner’s review to ensure that established functional, aesthetic and spatial requirements of the project are satisfied.

· Regulatory Review. The CM shall assist in conducting the Regulatory Review to ensure that the proposed design complies with applicable regulations, codes, and standards.

· Technical Review. The CM shall assist in conducting the Technical Review to ensure that the submissions are free from inconsistencies, conflicts, and coordination problems between and within the design disciplines. The Technical Review shall specifically address points of interface between building systems in order to check for coordination between these different disciplines.

· Constructability Review. Beginning with the mid-point submission, the CM’s Constructability Review shall address whether:

· Materials, processes, equipment, and labor are appropriate, available, and non-proprietary;

· Drawings are complete and coordinated among disciplines;

· Defects, conflicts, ambiguities, or lack of clarity in documents are identified for correction;

· Drawings are coordinated for multiple bid packages;

· Site accommodates access, logistics, and storage;

· Existing conditions are shown correctly and adequately;

· Specified occupiable to net efficiencies are achieved;

· Construction duration and phasing of bid packages is reasonable;

· Use of bid options and unit prices are logical;

· All required construction work is included in the contract documents;

· Selected building systems are compatible and viable;

· Construction details are workable; and

· General condition items are properly addressed (if applicable).

C.5.3 Design Review Procedure

Shortly after award and prior to the first scheduled design review, the CM shall prepare, and submit, a procedure for conducting all required design reviews. The procedure shall include a list of participants, the responsibilities of participants, a detailed schedule of review activities that is consistent with the turn-around periods required in other contracts, and the physical location of design reviews. The CM shall coordinate all design reviews, conduct reviews, and prepare Design Review Reports.

C.5.4 Design Review Reports

For each specified design submission, the CM shall consolidate all design review comments into a single Design Review Report for submission to the Government including the CM’s cost estimate review comments and Owner’s Review and Regulatory Review comments. In the case of the Technical Reviews, the CM shall submit a full size set of marked-up construction documents and specifications along with a written list of all comments. The Design Review Report shall also include a separate summary by required discipline/building components addressing the adequacy/inadequacy of each design item and identifying the design corrections necessary to meet criteria. The CM shall input all design review comments into the Dr. Checks program provided by GSA. For each Design Review, the CM shall arrange a meeting with GSA and the A-E to present its findings, conclusions, and recommendations.

C.5.5 Cost Estimate Review

The CM shall review, analyze, and assess each cost estimate submitted as part of the design phase. The CM’s cost review shall determine if:

· Unit costs are reasonable;

· Quantity takeoffs are accurate;

· All design elements are included;

· Level of detail is appropriate to design stage;

· Formats are correct;

· Cost escalation factors are properly applied;

· Balance of costs among building systems are acceptable;

· Up-to-date scope modifications are reflected; and

· Overall project costs are within the project cost limitation.

The CM shall prepare a cost estimate review report for each design submission. The CM shall incorporate the cost report into the Design Review Report.

C.5.6 Schedule Control

The CM shall review and make recommendations regarding acceptance or rejection of the design schedule. The CM shall ensure that the design schedule includes all major design milestones. The CM shall incorporate the approved design schedule into the IMS. The CM shall ensure that the IMS identifies activities, and shows relationships between activities, such as "develop concepts," "approve concepts," and "issue request for proposals." At the appropriate time, the CM shall show construction as a single activity. The CM shall add additional activities or elaborate on original activities to ensure that progress can logically proceed as planned. The CM shall provide advice and assistance in establishing appropriate construction periods.

C.5.7 Design Progress Reporting

As part of the Monthly Status Report, the CM shall address the following areas relative to the design:

· Summary of issues resolved, decisions reached, clarifications, and instructions;

· Summary of outstanding problems/issues;

· Minutes from meetings during the month;

· Cost control report; and

· Schedule summary.

C.5.8 Problem Resolution

The CM shall assist GSA in resolving issues, problems, or questions that arise during the design phase. The CM shall make recommendations on how to resolve issues, problems, or questions with respect to constructability, cost estimates, and other administrative or technical matters, and will clearly designate any errors or omissions. The CM shall immediately advise of any issues, problems, or questions which the CM considers beyond its ability to resolve, particularly with regards to problems that may or could impact schedule, cost, quality, or scope.

C.5.9 Value Engineering

The CM shall assist in coordinating and conducting value engineering (VE) studies required during the design phases. The CM shall participate in all VE studies and send a representative to each study as prescribed in the latest GSA publication regarding VE for design and construction. The CM’s VE representative shall be familiar with project development, design development, cost estimating processes, and understand the scope and goals of the Project. The CM’s VE representative shall be a senior general engineer/architect or equivalent-level employee. Following the VE study the CM shall assist GSA in evaluating VE proposals. The CM shall assist in implementing accepted VE proposals.

C.5.10 Other Services

GSA may request that the CM provide services in order to perform various tasks that are not expressly spelled out in this Section C. Such services should be considered part of the firm-fixed-price to the extent they are reasonable related to or incidental to the Design Phase Services as listed above.

C.6 Procurement Services C.6.1 Procurement Schedule The CM shall prepare a procurement phase schedule to include all procurement activities for the Project. The CM shall update the IMS to incorporate the approved procurement phase activities.

C.6.2 Marketing The CM shall assist in providing market research in order to identify sources of services, suppliers, equipment, or materials for use in the Project.

C.6.3 Acquisition Planning The CM shall assist during the acquisition planning process.

C.6.4 Solicitation Preparation The CM shall assist during the solicitation preparation process.

C.6.5 Pre-Proposal Conferences The CM shall assist in conducting all pre-proposal conferences.

C.6.6 Site Visits The CM shall assist in conducting site visit(s). The CM shall assist with recording questions and answers, taking follow-up actions, and for providing logistical or other administrative support.

C.6.7 Amendments The CM shall assist with the preparation of amendments to the solicitation package(s). The CM shall coordinate activities to draft, approve, and distribute amendments. If an amendment involves technical changes to the specifications or drawings, the CM shall review the proposed amendment for constructability, review cost/pricing impacts, and assess schedule impacts.

C.6.8 Offeror Questions The CM shall assist in answering questions, compiling a comprehensive list of each question, and draft appropriate answers for uploading to the FedBizOpps website.

C.6.9 Request for Substitutions CM shall compile all requests for material substitutions and provide a list to the Government for further evaluation and review.

C.6.10 Offer Evaluation The CM shall serve as a non-voting technical advisor to source selection panels, contracting officer, or source selection authority during the evaluation of offers.

C.6.11 Other Services GSA may request that the CM provide services in order to perform various tasks that are not expressly spelled out in this Section C. Such services should be considered part of the firm-fixed-price to the extent they are reasonable related to or incidental to the Procurement Phase Services as listed above.

C.7

CONSTRUCTION PHASE SERVICES

C.7.1 General Services

The CM shall perform all services required to manage all aspects of the contractual requirements relating to construction including but not limited to:

· Keeping records;

· Reporting progress;

· Reviewing earned value management data and reports;

· Reviewing RFIs;

· Verifying compliance with RFI log requirements;

· Maintaining charge order logs;

· Controlling schedules;

· Conducting meetings;

· Processing submittals;

· Processing progress payments;

· Monitoring safety;

· Inspecting;

· Verify contractor is maintaining as-built and record drawings;

· Testing;

· Responding to information requests;

· Processing contract modifications;

· Processing claims and claims prevention;

· Monitoring labor provisions;

· Performing photographic services;

· Performing other services; and

· Maintaining the e-PM site.

C.7.2 Construction Progress Reporting

The CM shall maintain accurate and detailed written records of Project progress during all stages of construction and shall prepare progress reports in the format and frequency required by the Government. The CM shall, at a minimum, prepare periodic status reports, daily diaries, weekly reports, and monthly status reports in a format and to a level of detail that is acceptable to the Government. The CM shall maintain a detailed daily diary of all events that occur at the job site or elsewhere which affect, or may be expected to affect, the schedule, budget, scope, or quality. The CM shall submit weekly reports on the status of construction, including updated copies of all logs (e.g., change orders, claims, submittals, and photographs).

As part of the Monthly Status Report, the CM shall address the following:

· Updates on the IMS with a summary analysis that provides items that, in the Contractor’s experience, warrant heightened attention;

· Percentage of construction in place, planned and actual;

· Summary budget status;

· Inspection report, list of deficiencies and omissions;

· Summary of outstanding problems/issues;

· Summary of issues resolved, decisions reached, clarifications, instructions, etc.;

· Summary report on submittals;

· Progress photos;

· Minutes from meetings during the month; and

· Observation reports regarding design-related issues.

C.7.3 Schedule Control

The CM shall review all submitted construction schedules and recommend approval, rejection, or revision along with supporting rationale. The CM shall review the schedule to ensure that it complies with contract requirements, the activities are comprehensive, work flow is logical, the schedule is not front-end loaded, and (if applicable) that activities are reasonably priced. The CM shall incorporate all approved construction schedules and updates into the IMS. The CM shall continuously monitor actual construction progress against the schedules. If the CM identifies any potential or actual delays, the CM shall promptly recommend actions to nullify or mitigate the delays and assist with implementing any follow-up actions.

C.7.4 Submittals

C.7.4.1 Submittal Processing

The CM shall develop a complete and accurate list of submittals from the construction contracts. The CM shall establish a submittal control system for processing all construction submittals. The CM’s submittal control process shall include target time periods for delivery, review, and return consistent with the review periods specified in the construction contract. The submittal control process shall include initial delivery and distribution, logging, review, mark-up, approval/rejection, return distribution, re-submittal processing, and tracking/monitoring.

C.7.4.2 Submittal Processing Time

The CM shall facilitate the review and approval of submittals in accordance with the timeframes specified in construction contracts, as applicable. If delays are encountered or anticipated during the submittal process, the CM shall develop strategies for mitigating the delays and assist with any remedial follow-up actions.

C.7.5 Progress Payments

The CM shall review the payment invoices, negotiate disputed items, and prepare recommended payment vouchers for signature.

C.7.6 Safety

The CM shall review and recommend approval or rejection of the construction contractors’ safety plans. The CM shall monitor the contractors’ safety program for conformance to the safety plan throughout the course of construction. The CM’s inspectors shall consider safety a key element of their daily inspections. If the CM observes a potentially life-threatening safety condition, the CM shall immediately notify the construction contractor, the COR, or other GSA official. The CM shall cooperate with officials of other agencies (Federal and/or state) who are vested with authority to enforce requirements of the Occupational Safety and Health Act. The CM shall assist GSA in preparing accident, fire, life safety, and other similar reports relating to Project safety.

C.7.7 Inspection

The CM shall inspect the construction contractors’ workmanship, materials, and equipment for conformity with requirements of the construction contracts. The CM shall promptly report to the construction contractors, in writing, observed variances from the contract requirements with a copy to the COR. The CM shall advise if the construction contractor fails to promptly remove, correct, or replace unacceptable construction work, and assess any delays caused by such failure. The CM shall maintain a list of all defects and omissions. The CM shall prepare and maintain inspection reports in a format and to a level of detail that is acceptable to the Government.

C.7.8 As-Built Drawings

The CM shall, on a weekly basis, verify the construction contractors are maintaining a complete and up to date set of as-built drawings in accordance with their respective contracts.

C.7.9 Testing

The CM shall review the construction contract, identify all tests that the construction contractor is required to perform, and prepare a written testing schedule. The CM’s testing responsibilities include:

· Verifying that tests are conducted as scheduled

· Witnessing selected tests;

· Checking test results;

· Retaining test records;

· Summarizing significant test results in progress reports;

· Notifying GSA of test failures and planning corrective actions; and

· Overseeing corrective actions and retesting.

C.7.10 Information Requests

A request for information (RFI), also known as an information request (IR), is a question posed by the construction contractors/firms seeking clarification of contract requirements. The RFI is usually in writing, but may be expressed orally in a formal setting such as a progress meeting that is recorded in the minutes. The RFI's and responses provide a documented history of the issues, and are considered a no-cost clarification to the construction contracts. The CM shall not provide responses to RFI’s that could be interpreted by the construction contractors as directives for contract modifications.

a. The CM shall maintain a log of all RFI’s and coordinate RFI’s among the A-E, COR, and the construction contractors. The CM shall develop formalized written procedures for processing RFI’s so that all parties understand their respective roles and responsibilities.

b. The CM shall review all RFI’s and return those RFI’s which contain insufficient information or which require further research by the construction contractor. The CM shall review the contract documents and prepare a written response, to the satisfaction of the COR, to all RFI’s for which a response can be formulated with the information contained in the contract documents. This response shall then be forwarded to the A-E for review and concurrence.

c. If the CM can demonstrate to the COR that the information contained in the contract documents is insufficient to formulate a response to the RFI, the Contractor shall forward the RFI to the A-E for a written response. Should the response result in providing additional design documents, the Contractor shall review the A-E’s response, and, with the concurrence of the COR, forward the response to the construction contractor

d. The CM shall advise the construction contractor, the A-E, and the COR of all RFI responses and confirm that all parties agree with interpretation contained in each response. The CM shall provide timely review of all RFI’s so as to minimize response times.

C.7.11 Value Engineering and Modifications

The CM shall assist with processing and administering VE Change Proposals (VECP). The CM shall review all VECP's, supporting documentation, technical evaluations, and recommend acceptance or rejection of the VECP. The CM shall prepare an estimate for all VECP’s recommended for acceptance.

C.7.12 Modifications

The CM shall assist with evaluating, processing, tracking, and drafting all proposed or actual modifications

C.7.13 Final Decisions, Equitable Adjustments, and Claims

C.7.13.1 Claims Prevention

The CM shall assist in the timely resolution of disagreements, and will promptly notify the Government of any situations that, in the CM’s experience, may or are likely to lead to the submission of requests for final decisions, equitable adjustments, or claims (“Disputes”).

C.7.13.2 Dispute Services

The CM shall assist the Government in preparing, analyzing, commenting, and responding to all written Disputes by assembling pertinent background information, analyzing the merits, making recommendations, preparing estimates, assisting in negotiations, and providing pertinent documents. All written Disputes received after final completion of construction shall be considered supplemental services.

C.7.14 Labor Standards The CM shall assist in enforcing labor standards at the Project site. The CM shall periodically conduct interviews with contractor and subcontractor employees to verify that workers are correctly classified and are being paid the correct wages. The CM shall review payrolls to verify payment of any required minimum wage rates. The CM shall assesses whether the number of helpers, laborers, trainees, and apprentices is excessive compared to the number of journeymen, and verify that workers designated as apprentices are enrolled in a certified apprenticeship program. The CM shall confirm that the construction contractor has posted the effective wage rate decision at the site. If labor violations are found, the CM shall assist with instituting corrective actions.

C.7.15 Subcontracting Plan

Once each quarter (four times per year), the CM shall verify that the approved Subcontracting Plan is being followed. Verification shall include reviewing contractor records (such as subcontracting reports, source lists, contract guidelines, documentation of outreach efforts, etc.) and conducting interviews with contractor and subcontractor employees. The CM shall submit a written report summarizing subcontractor activity, compliance with the Subcontracting Plan, and adherence to goals contained within the Subcontracting Plan.

C.7.16 Photography

The CM shall arrange for all required photography, video, and other means of visually capturing the construction contractor’s performance. All photographs and/or video tapes shall be taken by a competent commercial photographer experienced in architectural photography. Each photograph/video shall be labeled with, at a minimum, the following:

· Project, building, city, state;

· Name of construction contractor;

· Type of photograph (progress, special, final, etc.);

· Date taken;

· Description of weather conditions;

· Subject matter and view point; and

· Name of CM and photographer.

C.7.16.1 Progress

The CM shall provide four separate shots each month of color progress photographs in sharp focus, approximately 8x10 inches, mounted on 8-1/2x11 inch hardboard.