GSA CO and NFATC Questions from Potential Bidders.doc

National Foreign Affairs Training Center (NFATC)

General Services Administration Headquarters (GSACO)

Questions from Potential Bidders

And

Responses from General Service Administration Friday, October 03, 2008

FINAL

1. We assume the Trainees are given a per diem for meals. Please provide the current per diem amounts each trainee receives.

Approximately 90% of the students in training at the Shultz Center do not receive per diem. Approximately 10% of the trainees would receive the federal rate for meals and incidental expenses (approximately $64 for meals and incidentals per day).

2. What is the average amount of time trainees are given for breakfast and lunch meals?

When students eat breakfast on campus, it would be on their personal time. Students are typically given 45 minutes for lunch break at Shultz Center.

3. May we schedule another visit to either facility for a design team?

Yes, the General Services Administration invites you to attend a second site visit which will be held at the time and places listed below:

George P. Shultz National Foreign Affairs Training Center

United States Department of State

Cafeteria

4000 Arlington Boulevard

Arlington, VA 22204 on

October 14, 2008

9:00 AM to 11:00 AM and

General Services Administration Central Office Building (GSACO)

Cafeteria

18th and F Street NW

Washington, DC 20405 on

October 15, 2008

9:00 AM to 11:00 AM

Offerors are allowed to sketch the facility and write down the menu and prices.

Prospective bidders shall not:

· Talk to customers concerning the facility or contract

· Talk to employees concerning the facility or contract.

· Take any pictures within facility or on Campus.

Offerors are requested to notify the individual listed below by e-mail of the names of person(s) and company names who will attend. Notification should be made by October 09 by close of business to:

Deborah Aubert e-mail: Deborah.aubert@gsa.gov

All offerors attending the visits must have photo ID to enter facility and are requested to park in lot P-3 at the George P. Shultz National Foreign Affairs Training Center.

4. The available customer base of 2,300 for the training center tends to support higher sales than reported in the RFP. The campus population is pretty much a captive audience, yet many do not participate in the food service offerings according to our calculations. Where are these people eating? Do they brown bag or do they eat off-campus?

GSA does not have the answer to either question.

5. At the Training Center, how long are the average classes in hours. For instance, are these all day training sessions? Or can some sessions be morning or afternoon only?

Classes run from two to eight hours typically. Some sessions are morning only; some start in the afternoon.

6. We noticed considerable construction on the training center campus during our visit. What is this expansion for? Will it increase campus population?

Expansion is additional office space and will not increase campus population.

7. In the training center, where is the Carry-Out section window located?

Carry – Out section is located to the right of the cashiers if standing in the dining room.

8. Page 50, Tab A last paragraph, first sentence. Does this refer to the daily opening of the facility, or the phase in plan used when taking over a new facility?

Refers to “the phase in plan used when taking over a new facility”.

9. Page 51, Tab E first sentence. Are you asking for proposed selling prices for each item on our proposed menu or a pricing philosophy?

GSA is requesting general selling prices on items that will be sold at each location within Servery. A complete price and portion guide is not required.

10. Page 52, Tab E. Please provide the description or requirements of the HealthierFeds program.

Refer to following website for description of program: www.healthierfeds.opm.gov

11. Does the Government require sample menus for GPS & GSACO) Yes for both locations.

12. What type of Cycle would the Government like to see? Ie: (4- Weeks of Menus.)

Refer to page 51 Tab E for requirements.

13. At GSACOB the Deli is self serve. Is that a practice that you want to continue?

Please propose what Deli program is appropriate for facility and customer.

14. We have developed our own branded concepts. Is the government looking for National chains brands or can we use our own in house branded concepts?

Refer to page 50 TAB B for requirements.

15. What are the gross sales for catered events at GPS & GSACO?

Information is not available.

16. Does the government require a catering menu for the proposal?

Refer to page 51 Tab E for requirements.

17. Can we deliver to offices throughout the buildings?

This is not a requirement of the RFP. Shultz Center does not allow lunch delivery to buildings.

18. Is there an inter office web site for GPS and GSACO? If so can we attach our own link on that web site?

No, a link cannot be attached.

19. Is there a collective Bargaining agreement for both locations?

No.

20. If there is a collective bargaining agreement could we have a copy of it for both locations?

See response to question 19.

21. Is it possible to obtain the Food service facilities drawings for both facilities dining area, Kitchen and Severy?

No.

22. What type of capital improvements is the government looking for. Please be as specific as possible. Is this for both locations?

Refer to page 50 TAB B for requirements.

23. Is it possible for the government to provide us with Net profit figures for both locations for 05, 06 & 07?

No.

24. It seems like the occupancy for GSACO is declining. Is this true?

Refer to page 9 paragraph B. Scope of Work. AWS and telecommute options are becoming popular options for Federal employees.

25. What are the future occupancy projections for both locations?

Refer to page 9 paragraph B. Scope of Work for occupancy information

26. Is there vending in both locations?

Yes.

27. If there is vending is it covered under the Randolph Sheppard Act?

Vending is not part of this RFP and is provided by Randolph Sheppard at both locations.

28. What is the Current check average for Breakfast and Lunch for both locations?

Information is not available.

29. What is the percent participation based on occupancy for both locations for breakfast & Lunch?

Information is not available.

30. From the pictures it is unclear about the types of food stations that are being provided at GSA & GSACO. Could you please be specific as to what types of food stations the government is requiring. This would help us to develop the branded concepts that you are looking for.

Refer to page 50 TAB B for requirements.

31. Can you provide Computer Assisted Drawings (CAD computer files) for each of the respective customer serving areas?

No.

32. Can you provide a CAD file for the planned expansion to the National Foreign Affairs Training Center customer seating area.

No.

33. Is there a plan to increase either the number of ice machines or the ice production capacity in the National Foreign Affairs Training Center?

Equipment that is not operation will be fixed or replaced. If ice machine is replaced ice production capacity will be evaluated.