QASP_Fire_Safety_Surveys_(Leased_Spaces).pdf

U.S. General Services Administration 400 15th St SW

Auburn, WA 98001

Attachment 1: QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

Fire Safety Surveys at GSA Leased Spaces throughout Region 10 in WA, OR, ID and AK

A. OBJECTIVE: This plan provides a quality surveillance strategy to provide fire safety surveys services as indicated in the Performance Work Statement (PWS). The primary purpose of this plan is to provide a basis for the

Government’s evaluation of the Contractor’s key areas of performance under this contract. The Contracting Officer

(CO), in conjunction with input provided by the Contracting Officer’s Representative (COR), will evaluate the

Contractor’s performance. Oversight of the Contractor’s performance will assure quality and consistency of contract performance.

B. PERFORMANCE MEASUREMENT OBJECTIVE: The key area(s) of the Contractor’s performance that will be evaluated during the term of the contract. The PWS reference will be provided for each performance measurement objective.

C. ASSESSMENT METHOD: Contractor performance is inspected and evaluated on key areas of performance, including technical report quality, forms and submittal completeness and timeliness of completion.

D. ACCEPTABLE QUALITY LEVEL (AQL): The degree to which the Government will allow the Contractor’s key areas of performance to vary; and the variance from the standard that the Contractor is allowed and the grading/measurement associated with deviation from the specific performance standard.

E. KEY AREAS OF PERFORMANCE: The following Performance Measurements Requirement Summary applies. The Government may modify inspection methods in accordance with site specific requirements.

Performance

Requirement

Performance

Standard

Performance

Indicator

Performance

Level Surveillance Method

The Contractor shall provide fire safety survey services

The Contractor shall provide the fire safety surveys on time and in accordance with section 5.1 of the

PWS.

Zero instance of material failure

100% Monitoring by

COR/Field Office

Representative

The Contractor shall provide all fire safety survey reports and appropriate attachments within

(10) workdays after completing the survey.

The Contractor shall provide the annual fire safety survey reports and appropriate attachments on time and in accordance with section 5.2 of the

PWS.

Zero instance of material failure

100% COR will inspect the reports for completeness

STANDARD MEASUREMENT PAST PERFORMANCE ASSESSMENT

99% to 100% Exceptional Document Past Performance Assessment Report, paying particular attention to performance that exceeds the standard.

96% to 98% Very Good

95% Satisfactory

92% to 94% Marginal

92% or Less Unsatisfactory

F. CONTRACTOR PERFORMANCE ASSESSMENT REPORT. This report shall be submitted to the CO monthly (unless otherwise agreed upon between the CO and the COR).

G. REPERFORMANCE OF SERVICES. If any of the services do not conform to the contract requirements, the

Government will require the Contractor to perform the services in conformity with contract requirements, at no additional cost to the Government. When the defects in services cannot be corrected due to circumstances, the

Government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed. The CO may exercise appropriate contractual remedy should the Contractor fail to promptly take the necessary action to ensure future performance is in conformity with contract requirements.

When apparent non-satisfactory work is identified, the COR shall prepare a Contract Discrepancy Report (CDR) and submit to the CO for review. The Contractor shall then be required to respond to the CDR. The Contractor shall explain reasons for substandard performance, how performance will be returned to acceptable levels, and how recurrence of the same or like problems will be prevented. The CO will evaluate the Contractor's explanation, assess its validity, and determine whether it is acceptable.

The Contractor shall be required to correct/eliminate any deficiencies in services in a timely manner. Notification begins when pertinent documents (e.g., Customer Complaint Record or CDR) are issued to the Contractor. Time of notification and correction of all applicable deficiencies should be entered on all Government documents and retained in the contract file. The Government may execute a deduction in payment for non-compliance when validated by the CO.

H. PERFORMANCE RATINGS. The Government will rate past performance using the following performance standards.

EXCEPTIONAL:

Performance meets contractual requirements and exceeds many to the

Government’s benefit.

VERY GOOD:

Performance meets contractual requirements and exceeds some to the

Government’s benefit.

SATISFACTORY: Performance meets contractual requirements.

MARGINAL: Performance does not meet some contractual requirements.

UNSATISFACTORY:

Performance does not meet most contractual requirements and recovery is not likely in a timely manner.

Other performance evaluation factors that will be monitored and documented in the contractor’s performance records but cannot be quantified by numerical measurements:

Contractor providing personnel exceeding the minimum qualification standards, and/or performance above or below the standard, for above factors, will be documented in the Contractor’s Performance Assessment Reporting System

(CPARS) for the reporting period.

NOTE: This plan is provided for information purposes only. The QASP is not a part of the solicitation, nor shall it be part of any resulting contract. The Government has the right to change or modify inspection methods at its discretion.

(End of QASP – Annual Fire Safety Inspections)