Latest SOW for Solicitation -0042.pdf

Part I, Page 1

SOLICITATION NUMBER:G S - 0 9 P - 1 1 - K S D – 0 0 4 2

SERVICE: BUILDING OPERATIONS AND MAINTENANCE SERVICES

LOCATIONS: Schwartz Federal Building and U.S. Courthouse 880/940 Front Street San Diego, CA 92101

Jacob Weinberger U.S. Courthouse 325 West F Street San Diego, CA 92101

U.S. Courthouse Annex [OPTION] 333 West Broadway Street San Diego, CA 92101

PERIOD OF PERFORMANCE: October 1, 2011 through September 30, 2013 with Four (4) Two (2) Year Option Periods

SOLICITATION ISSUE DATE: June 15, 2011

OFFER RECEIPT DATE and TIME: July 15, 2011, 3:00PM PDT

NOTICE******NOTICE******NOTICE******NOTICE******NOTICE******NOTICE

A ONE TIME PRE-PROPOSAL/SITE VISIT IS SCHEDULED ON:

THURSDAY, June 23, 2011 AT 1:30PM LOCAL TIME AT THE EDWARD

SCHWARTZ FEDERAL BUILDING/ U.S. COURTHOUSE, 880 FRONT STREET,

SAN DIEGO, CA 92101

DIRECT ANY QUESTIONS REGARDING THIS SOLICITATION TO

DEBORAH.TYSON@GSA.GOV

Part I, Page 2

SOLICITATION TABLE OF CONTENTS

(Sections A through M)

A. SOLICITATION/CONTRACT FORM

A.1. STANDARD FORMS

RESERVED ...................................................................................................... ERROR! BOOKMARK NOT DEFINED.

B. SERVICES, ORDERING AND PRICES

B.1. DESCRIPTION OF SERVICES

B.2. OPTION PERIODS

B.3. SERVICE CONTRACT ACT ASSUMPTIONS

B.4. ORDERING LIMITATIONS

B.5. AUTOMATIC PRICE ADJUSTMENTS FOR MINOR INVENTORY CHANGES

Inventory Changes Cumulative Adjustment

B.6. PRICE ADJUSTMENT FOR EQUIPMENT UPGRADES

B.7. RESPONSIBILITY FOR ASSESSING THE FACILITY

B.8. PRICE SCHEDULE

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1. SCOPE OF WORK

C.2. DEFINITIONS

C.2.1 Acceptance C.2.2 Additional Services C.2.3 Approval C.2.4 Architectural and Structural C.2.5 Basic Services C.2.6 Building Automation System (BAS) C.2.7 Building Operating Plan C.2.8 Computerized Maintenance Management System (CMMS) C.2.9 Consumable Parts C.2.10 Contractor C.2.11 Controls and Control System C.2.12 Electrical C.2.13 Emergency Callback C.2.14 Federal Holidays C.2.15 Fire Protection and Life Safety Systems C.2.16 Furnishings C.2.17 Heating, Ventilation, and Air-Conditioning (HVAC) C.2.18 Indefinite Quantity C.2.19 Initial deficiency list Report C.2.20 Landscape Irrigation Systems C.2.21 Measurement and Verification (M&V) C.2.22 Mechanical C.2.23 Miscellaneous Work C.2.24 Normal Working Hours C.2.25 Occupant Emergency Plan (OEP) C.2.26 Operations C.2.27 Plumbing C.2.28 Predictive Maintenance C.2.29 Preventive Maintenance (Scheduled and Unscheduled) C.2.30 Quality Control Plan C.2.31 Repair

Part I, Page 3

C.2.32 Non-Reimbursable Repair C.2.33 Reimbursable Repair C.2.34 Security Systems C.2.35 Sequence of Operations C.2.36 Service Request C.2.37 Task Order C.2.38 Telecommunication Systems C.2.39 Tour C.2.40 Vertical Transportation Systems C.2.41 Watch

C.3. REFERENCES

C.4. INITIAL DEFICIENCY INSPECTION AND LIST

C.5. STARTUP PHASE/TRANSITION PHASE

C.5.1 Transition Phase Startup [Applicable to the Schwartz FB/U.S. Courthouse and Jacob Weinberger U.S

Courthouse] C.5.2 Startup Phase (Commissioning) – [OPTION: Applicable to the new U.S Courthouse Annex]

C.6. PHASEOUT TRANSITION PERIOD

C.7. PUNCH LIST COMPLETION AND WITHHOLDING OF FINAL PAYMENT

C.8. GENERAL AND ADMINISTRATIVE REQUIREMENTS

C.8.1 Minimum Staffing and Ability to Contact and Communicate with the COR C.8.2 Communication Equipment C.8.3 Onsite Records C.8.4 Service Request and Administrative Support C.8.5 Use of CMMS C.8.6 Quality Control Program C.8.7 Government Quality Assurance Program

C.9. BUILDING OPERATING PLAN

C.9.1 Purpose C.9.2 Components of the Building Operating Plan

C.10. EQUIPMENT INVENTORY

C.11. MONTHLY PROGRESS REPORTS

C.12. PERFORMANCE REVIEW MEETINGS

C.13. EQUIPMENT CONDITION ASSESSMENT

C.14. RESERVED

C.15. REFERENCE LIBRARY

C.16. REVIEW OF DESIGN DOCUMENTS

C.17. BUILDING MANAGEMENT SUPPORT SERVICES

C.18. INSPECTION ASSISTANCE FOR SPACE BUILDOUTS

C.19. EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS

C.20. LABELING OF ELECTRICAL CIRCUITS

C.21. OPERATIONAL REQUIREMENTS

C.21.1 General

C.21.2 RESERVE

C.21.3 Continuity Of Operations (COOP) C.21.4 Tenant Environment C.21.5 Energy Conservation

C.22. SYSTEM PERFORMANCE STANDARDS OR PROCEDURES

C.23. SERVICE REQUESTS

C.23.1 General C.23.2 Emergency Service Request and Callback Response C.23.3 Urgent Service Request Response C.23.4 Routine Service Request Response

C.24. TOURS

C.24.1 General C.24.2 Operating Logs and Tour Check Sheets C.24.3 Tour Frequencies

Part I, Page 4

C.24.4 Condensate Pans

C.24.5 RESERVE

C.25. DEMAND RESPONSE PROGRAMS

C.26. BAS ALARM RESPONSE

C.27. PROTECTION AND DAMAGE

C.28. KEY CONTROL

C.29. DISRUPTIVE OR HAZARDOUS TOOLS

C.30. DISRUPTION TO UTILITIES, LIGHTING, OR SPACE CONDITIONING

C.31. PLUMBING AND RESTROOMS

C.32. MAINTENANCE PROGRAM

C.32.1 General C.32.2 Maintenance Standard C.32.3 Application of Diagnostic Software C.32.4 Control Systems

C.33. WATER TREATMENT

C.33.1 General C.33.2 Tolerances C.33.3 Initial Report and Development of Program C.33.4 Corrosion Monitoring C.33.5 Weekly Testing

C.34. OIL ANALYSIS AND OIL CHANGES

C.34.1 Periodic Oil Analysis C.34.2 Oil and Refrigerant Additives

C.35. LAMPS AND BALLASTS

C.36. ARCHITECTURAL AND STRUCTURAL SYSTEMS MAINTENANCE

C.36.1 Interior Signage and Directories C.36.2 Finishes Maintenance C.36.3 Historic Building Preservation C.36.4 Vertical Transportation and Associated Equipment C.36.5 Locksmith Services

C.37. REPAIRS

C.37.1 General C.37.2 Non-Reimbursable Repairs C.37.3 Reimbursable Repairs C.37.4 Approval of Work C.37.5 Invoicing C.37.6 Ordering Repairs from Outside Source C.37.7 Force Majeure (Uncontrollable Events) C.37.8 Warranties C.37.9 Quality of Materials and Replacement Parts

C.38. SAFETY AND ENVIRONMENTAL MANAGEMENT

C.38.1 General C.38.2 Scheduling and Recordkeeping C.38.3 Refrigerant Control and Certification C.38.4 Air Quality Management District (AQMD) Operating Permits

C.38.5 RESERVED

C.38.6 Polychlorinated Biphenyl (PCB) Control C.38.7 Hazardous Waste C.38.8 Facility Hazards C.38.9 Workplace Safety C.38.10 Electrical Safety C.38.11 Fall Protection C.38.12 Powered Platforms C.38.13 Lockout/Tagout C.38.14 Confined Spaces C.38.15 Asbestos Management

Part I, Page 5

C.38.16 Hazardous Materials C.38.17 Boiler/Pressure Vessel Operation and Inspection Standards C.38.18 Backflow Prevention Devices C.38.19 Potable Water Systems C.38.20 Labeling and Signage C.38.21 Roof Anchorage Points

C.39. FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS

C.39.1 General C.39.2 Fire Alarm System C.39.3 Fire Alarm System Central Station Monitoring C.39.4 Water-Based Fire Suppression Systems C.39.5 Fire Doors and Other Opening Protectives C.39.6 Fire and Combination Fire/ Smoke Dampers C.39.7 Smoke Doors and Other Opening Protectives C.39.8 Smoke Dampers C.39.9 Portable Fire Extinguishers C.39.10 Non-Water-Based Fire Extinguishing Systems C.39.11 Smoke Control Systems C.39.12 Smoke Management Systems C.39.13 Emergency and Standby Power Systems C.39.14 Emergency Lighting and Exit Signage

C.40. MAINTENANCE AND REPAIR OF VERTICAL TRANSPORTATION EQUIPMENT

C.40.1 General C.40.2 Computerized Maintenance Management System (CMMS) C.40.3 Hours and Response Time C.40.4 Exceptions C.40.5 Parts Management C.40.6. Labeling and Cleaning C.40.7 System Performance Requirements C.40.8. Code Required Inspections and Tests C.40.9 Log C.40.10 Maintenance of Record Wiring Diagrams C.40.11 Supervision of VTE Work

C.41. MISCELLANEOUS WORK

C.42. CRITERIA FOR DEDUCTIONS

C.42.1 General - Deduction for Inoperable VTE Equipment

C.42.2 RESERVE

D. PACKAGING & MARKING

D.1. PAYMENT OF POSTAGE AND FEES

D.2. MARKING

E. INSPECTION & ACCEPTANCE

E.1 INSPECTION OF SERVICES - FIXED PRICE (AUG 1996)

E.2. QUALITY ASSURANCE

F. DELIVERIES OR PERFORMANCE

F.1 PLACE OF PERFORMANCE

F.2 TERM OF CONTRACT

F.3 OPTION TO EXTEND THE TERM OF THE CONTRACT

F.4 SPECIAL REQUIREMENTS FOR SUBMITTALS

F.5 OPTION TO EXTEND SERVICES

F.6 TERMINATION

G. CONTRACT ADMINISTRATION DATA

G.1. PAYMENT

Part I, Page 6

G.2. PLACEMENT OF ORDERS FOR ADDITIONAL SERVICES

G.3. PAYMENT INFORMATION

G.4. SUBMISSION OF INVOICES:

G.4.1. BASIC SERVICES

G.4.2. ADDITIONAL SERVICES

G.5. SUSPENSION OF WORK

G.6. COPIES OF THE CONTRACTOR'S PAYROLLS

H. SPECIAL CONTRACT REQUIREMENTS

H.1. SECURITY

H1.1 Security Requirements and Personal Identity Verification Procedures (Non-Classified Contract)

H.2. GSAR 552.237-70 QUALIFICATIONS OF OFFERORS (MAY 1989)

H.3. GSAR 552.237-71 QUALIFICATIONS OF EMPLOYEES (MAY 1989)

H.4. SUITABILITY DETERMINATIONS

H.5. COMPLIANCE WITH SECURITY REQUIREMENTS

H.6. IDENTIFICATION CREDENTIAL

H.7. STANDARDS OF CONDUCT

H.8. REMOVAL FROM CONTRACT WORK

H.9. SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

H.10. RECORDING PRESENCE

H.11. GOVERNMENT FORMS

H.12. OTHER CONTRACTORS

H.13. ORDINANCES, TAXES, PERMITS, AND LICENSES

H.14. DISCREPANCY IN THE SPECIFICATIONS

H.15. AFFIRMATIVE PROCUREMENT PROGRAM (APP)

H.15.1 Affirmative Procurement Products H.15.2 Recycled Content Product Certification

H.16. ASBESTOS AWARENESS TRAINING

H.17. UNIFORMS

H.18. PERSONNEL QUALIFICATIONS

H.18.1 Onsite Supervisors H.18.2 Qualifications of Project Manager and Onsite Supervisory Personnel H.18.3 Qualifications of Technicians H.18.3.1 Qualifications of Fire Alarm System Technicians H.18.3.2 Qualifications of Sprinkler System Technicians H.18.3.3 Qualifications of Dry Chemical and Wet Chemical Technicians H.18.3.4 Qualifications of Portable Fire Extinguisher Technicians H.18.3.5 Qualifications of Smoke Control and Smoke Management Technicians H.18.3.6 Qualifications of BAS Technicians H.18.4 Submission of Resumes for New Employees H.18.5 State Licensing H.18.6 Compliance with Federal, State, and Local Codes

H.19. GOVERNMENT-FURNISHED MATERIALS

H.20. CONTRACTOR-FURNISHED MATERIALS

H.21. ADDITIONAL SERVICES [INDEFINITE QUANTITY PROVISIONS]

H.21.1 General H.21.2 Price Proposal for Additional Services Work H.21.3 Pricing H.21.4 Parts and Materials H.21.5 Subcontracts H.21.6 Cost Documentation H.21.7 Competitive Bids H.21.8 Method of Ordering and Invoicing H.21.9 VTE Additional Services

H.22. RESERVED

H.23. STRIKE CONTINGENCY PLAN (SCP)

Part I, Page 7

H.24. OCCUPANCY EMERGENCY PLAN (OEP)

H.25. CONTRACTOR PANDEMIC PLAN

I. CONTRACT CLAUSES

I.1 52.212-4 Contract Terms and Conditions—Commercial Items (June 2010) I.2. 552.212-71 Contract Terms and Conditions Applicable to GSA Acquisition of Commercial Items - (Jul

2003) I.3. 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—

Commercial Items

I.4. ADDENDUM TO FAR 52.212-4, 52.212-5 & 552.212-71

I.5. Cancellation of Contract:

I.6. 52.216-18 ORDERING (OCT 1995)

I.7. 52.216-19 ORDER LIMITATIONS (OCT 1995)

I.8. 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.9. 52.219-14 LIMITATIONS ON SUBCONTRACTING (DEC 1996)

FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (SEPT 2007)

J. LIST OF ATTACHMENTS (LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS)

EXHIBIT 1 - BUILDING/FACILITY STATISTICS

EXHIBIT 2 - MECHANICAL EQUIPMENT INVENTORY LIST (AVAILABLE UPON REQUEST VIA CD)

EXHIBIT 3 – MECHANICAL, ELECTRICAL DRAWINGS FOR THE NEW, COURTHOUSE ANNEX OPTION (AVAILABLE

UPON REQUEST VIA CD)

EXHIBIT 4 - VERTICAL TRANSPORTATION EQUIPMENT INVENTORY DATA SHEET WITH THE ASME A17.1 AND

ASME A18.1 SAFETY CODE INSPECTION SCHEDULE. MONTHLY PRICE BREAKDOWN TABLE PROPOSED FOR LINE

ITEMS 3001, 4001 AND 5001 OF PRICE SCHEDULE

EXHIBIT 5 – WARRANTY AND MAINTENANCE INFORMATION FOR COURTHOUSE ANNEX

EXHIBIT 6 – CBA DATED 4/1/2008 THROUGH 3/31/2011, BETWEEN ONESOURCE ENERGY SERVICES, INC. (ABM, INC.) AND THE INTERNATIONAL UNION OF OPERATING ENGINEERS LOCAL 501, AFL-CIO

WAGE DETERMINATION NO. 2005-2057, DATED 6/15/2010

WAGE DETERMINATION NO. 1986-0431, DATED 2/7/2011

EXHIBIT 7 – FORMS

K. REPRESENTATIOINS, CERTIFICATIONS, AND OTHER STATEMENTS OF

BIDDERS/OFFERERS

52.212-3 Offeror Representations and Certifications—Commercial Items. (AUG 2009)

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERERS

L.1. 52.212-1 Instructions to Offerors—Commercial Items. (JUNE 2008)

L.2. SPECIAL INSTRUCTIONS TO THE OFFEROR

M. EVALUATION FACTORS FOR AWARD

M.1. 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

M.2. ADDENDUM AND/OR SUPPLEMENT TO FAR 52.212-2:

METHOD OF AWARD

EVALUATION OF NON-PRICE FACTORS

Factor 1 – Experience (What similar work the Offeror has done?)

Factor 2 - Past Performance (How well the Offeror performed Similar Work?)

Factor 3 – Pre-Proposal Conference/Site Visit Attendance

EVALUATION OF PRICE

Part I, Page 8

OPERATIONS AND MECHANICAL MAINTENANCE AND RELATED

SERVICES AT THE FOLLOWING LOCATIONS:

Schwartz Federal Building and U.S. Courthouse [CA0167ZZ]

880/940 Front Street

San Diego, CA 92101

Jacob Weinberger U.S. Courthouse [CA0088ZZ]

325 West F Street

U.S. Courthouse Annex [CA0316ZZ] [OPTION]

333 West Broadway Street

Part I, Page 9

A. SOLICITATION/CONTRACT FORM

A.1. STANDARD FORMS

RESERVED

A.2. Notes to Offerors

The following information is provided to prospective Offerors in order to assist you with preparing your proposals. Please be advised that the following information does not excuse any prospective Offeror from being thoroughly familiar with the Solicitation requirements prior to submission of a proposal.

A.2.1 Information on the Incumbent Contract

1. Prospective Offerors are cautioned that the information provided below on the incumbent Contract DOES NOT imply or promise similarities to this procurement.

2. The incumbent Contractor is ABM OneSource

3. The monthly price of the Contract is $115,808.42

4. The GSA Contracting Officer for the incumbent Contract is John Collins. The Contract Specialist assisting Mr. Collins is Ms. Deborah Tyson. Both can be reached at General Services Administration, Contracts Section (9P3PMFC), 450 Golden Gate Ave., San Francisco, CA 94102. Telephone Numbers (415) 522- 3234 [John Collins] and (415) 522-4635 [Deborah Tyson].

A.2.2 How to Request and Receive Explanations and Clarifications on this Solicitation

1. Before requesting an explanation or clarification to the Solicitation, please read the Solicitation in its entirety. In most cases the clarification will be given within the Solicitation itself.

2. Any prospective Offeror who requires an explanation or interpretation of the Solicitation should request a response in writing from the Contracting Officer or the Contract Specialist identified in this Solicitation.

3. All requests for information or clarification should be submitted in writing to Ms.

Deborah Tyson via email at deborah.tyson@gsa.gov or by postal service to the following address: General Services Administration Property Management Branch, Contracts Section (9P3PMFC), 450 Golden Gate Ave, 4th Floor East, San Francisco, CA 94102-3434.

4. Only the person(s) listed above is authorized to answer questions about this Solicitation. GSA is NOT responsible for any information provided about the Solicitation by any other source.

Part I, Page 10

5. All questions regarding this Solicitation shall clearly identify the Solicitation number GS-09P-11-KSD-0042 and the specific portion of the Solicitation from where the question is derived – for example, the section and paragraph citation (C.11) or page number (Part I, Page XX). GSA reserves the right not to answer questions that are vague, illegible and that are irrelevant to the Solicitation.

A.2.3 How to Visit the Location(s) Where Services Will Be Provided

1. A site visit is scheduled for Thursday, June 23, 2011at 1:30PM Local Time. Offerors may contact Wendy Williamson, Deputy Property Manager at (619) 557-6443 or via email at wendy.williamson@gsa.gov for directions to the meeting site. Offerors are requested to meet in the downstairs lobby of the Edward Schwartz Federal Building, 880 Front Street, San Diego, CA 92101.

2. Prospective Offerors are responsible for arranging for and paying for their own travel, lodging, meals, and all other expenses incurred in conjunction with attendance at this conference and any subsequent facility visit.

mailto:wendy.williamson@gsa.gov

Part I, Page 11

B. SERVICES, ORDERING AND PRICES

B.1. DESCRIPTION OF SERVICES

This is a Performance Based Statement of Work (PBSOW). The Contractor shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of Building

Operations and Maintenance services of facilities, structures, equipment and systems described herein.

B.2. OPTION PERIODS

Offerors are cautioned that any offer may be rejected as non-responsive if it is materially unbalanced as to prices for the options and the initial contract period. An offer is unbalanced when it is based on prices which are significantly less than cost for some work and prices which are significantly overstated for other work.

B.3. SERVICE CONTRACT ACT ASSUMPTIONS

Offerors shall price the contract by assuming the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor, for the initial period of performance will apply to the entire performance period of the contract. The minimum wage rates and fringe benefits applicable to the initial period of performance are outlined in the incorporated wage determination.

Contract price(s) will be adjusted upward or downward effective on each anniversary date of the contract in accordance with the clause contained in Part II, Section I, FAR 52.222-43, FAIR

LABOR STANDARDS ACT AND SERVICE CONTRACT ACT - PRICE ADJUSTMENT

(MULTIPLE YEAR AND OPTION CONTRACTS) (MAY 1989), with the incorporation of an updated wage determination.

B.4. ORDERING LIMITATIONS

The annual maximum ordering limitation for Additional Services and Reimbursable Repairs is

$1,000,000.

The limitation per order for Additional Services and Reimbursable Repairs is $150,000.00.

The price of the Basic Services of this contract serves in place of an annual minimum ordering limitation.

B.5. AUTOMATIC PRICE ADJUSTMENTS FOR MINOR INVENTORY

CHANGES

Inventory Changes

If changes are made in the inventory of equipment requiring preventive (scheduled) maintenance during the period of performance of the contract (including option periods), the contract price shall be automatically adjusted as follows, using the then current edition of the "Preventive Maintenance" section of R.S. Means' Means Facilities Maintenance & Repair Cost Data:

(1) For each item added or deleted, multiply the annualized man-hours standard for the most comparable item in the book by the appropriate hourly rates in the Price Schedule.

Part I, Page 12

(2) To the value determined in (1) above, add the annualized material bare cost for the same item in the book.

(3) This process should be conducted for each item of equipment added or deleted.

Deletions shall be treated as negative numbers.

(4) The summation of item values determined by steps (1) through (3) above shall produce the total change in contract price. This may be positive or negative.

This adjustment only applies to actual physical changes in building equipment during the term of the contract. Errors in inventory or assessment of the facility by the Contractor when developing the Contractor's offer are the responsibility of the Contractor and shall not result in price adjustment.

Cumulative Adjustment

If cumulative price changes exceed +10%, or -10%, of the base price of the contract, this process shall no longer be used. The contract shall be subject to a negotiated equitable adjustment. If

Means Facilities Maintenance and Repair Cost Data does not include certain items, changes in inventory quantities of these items shall be subject to a negotiated equitable adjustment.

B.6. PRICE ADJUSTMENT FOR EQUIPMENT UPGRADES

If the Government funds upgrades to Controls or equipment, the contract price is subject to a negotiated price reduction to reflect the decrease in operations and maintenance costs reasonably expected from the improvements.

B.7. RESPONSIBILITY FOR ASSESSING THE FACILITY

The Contractor, at the time the Contractor is developing an offer in anticipation of a contract, is responsible for assessing the facility equipment inventory, condition of equipment and systems, and effort needed to operate and maintain the equipment and systems. The Contractor is afforded some additional protection from repairs liability under the initial deficiency list provisions herein, but is otherwise responsible for assessing the cost and effort needed to meet contract requirements. Equipment inventory and maintenance records provided for the review of offerors are provided in good faith for informational purposes, and usually contain some errors.

Contract price will not be adjusted on the basis of errors in records reviewed by the Contractor when preparing the offer. It is the ultimate responsibility of the Contractor to assess the physical facility.

Part I, Page 13

B.8. PRICE SCHEDULE

Each line item below includes all labor, materials, equipment, tools, supervision and management support to accomplish the relevant tasks in accordance with the specification. All proposed prices should be for the unit indicated.

The Base Period of the contract shall be for two (2) years from effective date of the contract with four (4) two Year Renewal Option

Period for a total of ten (10) years if all options are exercised.

CLIN 8001

Combined total items in this column

CLIN 8002

Combined total items in this column

CLIN 8003

Combined total items in this column

CLIN 8004

Combined total items in this column

LINE DESCRIPTION OF SERVICE Notes

UNIT BID

PRICE

TOTAL:

24-MONTH

BASE PERIOD

TOTAL:

24-MONTH

FIRST

OPTION PERIOD

TOTAL:

24-MONTH

SECOND

OPTION PERIOD

TOTAL:

24-MONTH

THIRD

OPTION PERIOD

TOTAL:

24-MONTH

FOURTH

OPTION PERIOD

1001 Basic Services: Operations, Maintenance and nonreimbursable Repairs: CA0167ZZ Schwartz Federal Building and U.S.

Courthouse, 880 Front Street

6,7

PER MONTH

1002 Basic Services: Operations, Maintenance and nonreimbursable Repairs: CA0088ZZ Jacob Weinberger U.S. Courthouse, 325 West F Street

6,7

1003 Transition Startup Phase Schwartz Federal Building and U.S.

Courthouse and Jacob Weinberger U.S. Courthouse

ONE TIME

CHARGE

7001 OPTION: Startup Phase Commissioning

(CA0316ZZ)

U.S. Courthouse Annex, 333 West Broadway Street

6001 OPTION: Basic Services: Operations, Maintenance and nonreimbursable Repairs: CA0316ZZ U.S. Courthouse Annex, 333 West Broadway Street

4,6,7

15-MONTH

BASE PERIOD

2001 Hourly rate, General Maintenance Technician, Normal Working Hours (IQ)[]

2,3

PER HOUR

2002 Hourly rate, HVAC Technician, Normal Working Hours(IQ)

2,3

Part I, Page 14

VTE Additional Services Hourly Rate

On the Table below provide a per hour price quote for providing VTE additional services that, when ordered, are in addition to the services specified herein for the VTE standard services.

LINE DESCRIPTION OF SERVICE Notes UNIT BID

PRICE

STRAIGHT TIME OVERTIME (1.7) PREMIUM PORTION DOUBLE TIME

2003 Hourly rate, Elevator Mechanic, journey-level (IQ)

2,3 HOUR

2004 Hourly rate, Apprentice (IQ) 2,3 HOUR

2005 Hourly rate, Team Rate (elevator mechanic AND apprentice) (IQ)

2,3 HOUR

CLIN 8001

Combined total for items in this column, CLIN 8002

Combined total for items in this column.

CLIN 8003

Combined total for items in this column.

CLIN 8004

Combined total for items in this column

CLIN 9001

Combined total for items in this column

LINE DESCRIPTION OF SERVICE Notes UNIT BID PRICE

TOTAL:

24-MONTH

BASE PERIOD

TOTAL:

24-MONTH

FIRST

OPTION PERIOD

TOTAL:

24-MONTH

SECOND

OPTION PERIOD

TOTAL:

24-MONTH

THIRD

OPTION PERIOD

TOTAL:

24-MONTH

FOURTH

OPTION PERIOD

3001 Vertical Transportation Equipment (VTE) maintenance (CA0167ZZ) Schwartz Federal Building and U.S.

Courthouse

4001 Vertical Transportation Equipment (VTE) maintenance (CA0088ZZ) Jacob Weinberger U.S. Courthouse

5001 OPTION: Vertical Transportation Equipment (VTE) maintenance

(CA0316ZZ)

U.S. Courthouse Annex

5,8

15-MONTH

BASE PERIOD

9001 OPTION: One Time Six (6) Month Extension 10/1/2021 through 3/31/2022, will be adjusted to 2021 wage rates at time of option execution.

One Time Option 6 Month Extension

9002 Standard Coefficient [IQ]

1,2

PERCENT OF

COST

Part I, Page 15

NOTES:

1. The Standard Coefficient is the markup to be applied to the Contractor's actual cost of subcontract work or reimbursable parts and materials (as documented by invoice) for Additional Services work, and for determining the cost of Repairs. The Standard Coefficient applied to the base year of the contract shall also apply to all option years.

2. Lines marked IQ are indefinite quantity line items. These rates only apply to work which is reimbursable, i.e., either Additional Services or for Reimbursable Repairs.

3. Hourly rates are proposed only once. These rates may, in the event of wage determination rate increases, be escalated in accordance with FAR 52-222.43.

4. This is an OPTION which may be exercised at the discretion of the Government either at commencement of the contract, or at any time during the term of the contract with 30 days written notice. If exercised, the option may be removed from the scope of the contract with 30 days notice at any time during the term of the contract.

For the new U.S. Courthouse Annex, the following estimated Startup (Commissioning) Phase timeframe is provided for the Option:

Line 7001, Startup (Commissioning) Phase – 5/1/2012 – 6/30/2012 [2 months]

Line 6001, Commencement of Basic Services – 7/1/2012 – 9/30/2013 [final 15 months of Base Period]

5. For Line Items 3001, 4001, and 5001 of the Price Schedule, the Offeror must complete the additional Price

Breakdown information in Exhibit 3 for the VTE. The monthly amount from the additional Price Breakdown

Sheet should equal the monthly amount proposed for Line Items 3001, 4001, and 5001 of the Price Schedule.

6. There will be no reimbursement to the Contractor for Emergency Callbacks at the Buildings covered by this contract regardless of the Building’s operation hours, weekends, or Federal Holidays. The cost to provide this shall be included in the proposed monthly price for each Building.

7. The cost to perform the 3-Year Electrical Testing, Inspection and maintenance shall be included in the proposed monthly price for each Building. This spreads the amount during the contract’s Base Period and any

Options exercised by the Government.

8. For Line Item 5001 of the Price Schedule, the Offeror must submit a monthly price for VTE maintenance

AFTER the expiration of the warranty period that is expected to commence on or about November 2012.

Part I, Page 16

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1. SCOPE OF WORK

The Contractor must provide management, supervision, labor, materials, equipment, and supplies and shall be responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property line of the following buildings, to include the following:

Schwartz Federal Building and U.S. Courthouse (CA0167ZZ)

Jacob Weinberger U.S. Courthouse (CA0088ZZ)

U.S. Courthouse Annex (CA0316ZZ) [OPTION]

1. Electrical systems and equipment.

2. Mechanical, plumbing, building automation systems (BAS) where applicable, and heating, ventilation, and air conditioning (HVAC) systems and equipment.

3. Fire protection and life safety systems and equipment.

4. All Control Systems unless explicitly excluded

5. Architectural and structural systems, fixtures, and equipment within the site (to the property line).

6. Service request desk operations, to include record keeping using a computerized maintenance management system (CMMS) as well as other administrative functions.

7. Maintenance of landscape irrigation systems, with the exception of above-ground elements (e.g., sprinkler heads) in landscaped areas.

8. Fitness center equipment.

9. Mechanical equipment for window washing (wall glider, tracks, and associated equipment).

10. Locks, keycard systems, and static and dynamic bollard systems.

11. Dock levelers.

12. Elevator and vertical transportation equipment. For the Courthouse Annex, VTE maintenance standard service in accordance with Paragraph C.40 shall commence

AFTER the expiration of any and all implied warranty on each individual equipment and component(s).

13. Three (3) Year Electrical Testing, Inspection and Maintenance

Additional Services may be ordered at the discretion of the Government for work relating to the operations, maintenance and repair or upgrade of the covered facilities, but not covered in the basic services of the contract, as described in this document.

Additional equipment or facilities within the control of the GSA Property Management Office may be added to the contract scope through negotiation at any time during the term of the contract.

Excluded from this scope are:

1. Building perimeter and tenant agency security alarm systems.

2. Telecommunication (e.g., telephone, agency data communication) systems, except as part of covered Control Systems.

3. Equipment owned and operated by tenant agencies (unless listed on the equipment inventory).

4. Furnishings (not installed as fixtures).

Part I, Page 17

5. Kitchen appliances and equipment (but ductwork above the ceiling, grease traps with associated piping, and any fire suppression or fire alarm equipment are included in the scope).

6. Equipment owned by servicing public utilities.

7. RESERVED

8. Lawn sprinkler heads and other above-ground (within landscape areas) components of irrigation systems.

C.2. DEFINITIONS

C.2.1 Acceptance

―Acceptance‖ means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

C.2.2 Additional Services

―Additional services‖ are services that the Contractor will provide at an additional cost to the

Government, to include all labor, supervision, supplies and materials specifically identified as being outside the provisions of the basic services and included in the offeror’s overall pricing. These services may be provided during or after normal working hours. The Contracting Officer (CO) will issue a separate delivery order before work may proceed.

C.2.3 Approval

―Approval‖ means the Government has reviewed submittals, deliverables, and administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) and has determined the documents conform to contract requirements.

C.2.4 Architectural and Structural

―Architectural and structural‖ systems customarily included in CSI Divisions 2,3,4,5,6,7,8,9,10,13, to include all building structure, envelope, building improvements and finishes, and site improvements

(e.g., paving, walkways, asphalt, etc.) to the property line.

C.2.5 Basic Services

The ―basic services‖ of the contract consist of the recurring contract requirements for which the

Contractor is paid as a base price, i.e., the requirements established by the contract statement of work and related general and administrative requirements that do not contain provisions for separate reimbursement.

C.2.6 Building Automation System (BAS)

The ―building automation system‖ is a system controlling and monitoring building HVAC, and possibly other systems, to include all device, field, and global controllers; instrumentation; networking infrastructure; computers and peripherals; software; programming; database files; and licenses.

C.2.7 Building Operating Plan

The ―building operating plan‖ is a mandatory plan that the Contractor prepares for Government approval that describes the Contractor’s program for operating and maintaining the building, to include both normal circumstances and contingencies.

C.2.8 Computerized Maintenance Management System (CMMS)

A ―computerized maintenance management system‖ is a database and application software package that automates the O&M and repairs record keeping requirements.

C.2.9 Consumable Parts

―Consumable parts‖ or components are parts or components that customarily require regular replacement rather than repair in a maintenance program and must be disposed of properly and comply

Part I, Page 18 with State and Federal hazardous materials disposal regulations. Examples include oil, grease, belts, filters, ballasts, lamps, batteries, diesel fuel for emergency generators, etc.

C.2.10 Contractor

―Contractor‖ as used in this document refers to the firm awarded this contract.

C.2.11 Controls and Control System

A ―control system‖ is any low-voltage control, communication and monitoring system, including but not limited to device, field and global controllers; instrumentation; networking infrastructure;

computers and peripherals; software; programming; database files; and licenses. Examples are the

BAS, lighting control, and fire alarm systems. Gateway devices, routers, communication networks and other devices or infrastructure for communication to or from such systems are included in the definition.

C.2.12 Electrical

All building and site systems of the types generally included in Division 16 in R.S. Means Facilities

Construction Cost Data, with the exception of Control Systems, Telecommunication Systems, Security

Systems, and equipment owned by a servicing public utility.

C.2.13 Emergency Callback

An ―emergency callback‖ is a service request or other request for service placed outside of normal working hours and of such a nature that response cannot wait for the resumption of the next day’s normal working hours.

C.2.14 Federal Holidays

―Federal holidays‖ for the purposes of this contract are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day and holidays declared by the President of the United States.

When Federal holidays fall on weekends, a weekday is typically designated as the holiday. Holidays that fall on Saturday are observed on the previous Friday and holidays that fall on a Sunday are observed on the following Monday.

C.2.15 Fire Protection and Life Safety Systems

―Fire protection and life safety systems ― are systems and equipment installed in the building to (1) detect fire and products of combustion, (2) notify building occupants and emergency responders, (3) initiate smoke control and management systems (4) initiate fire suppression systems, (5) control or suppress fires and (6) facilitate or enhance emergency egress. These systems also may communicate with other major building systems for fire and smoke control, elevator recall, and utilities control. Life safety systems and equipment includes emergency lighting, exit signage, special egress door locking arrangements, and exit stair markings.

C.2.16 Furnishings

All equipment of the types generally included in Division 11 and 12 in R.S. Means Facilities

Construction Cost Data, with the exception of equipment that is either separately listed in Section C.1 ( e.g. Dock Levelers), is a fixture, or is covered in the Public Buildings Service Operation and

Maintenance Standards (e.g. water supply equipment, hydraulic valves).

C.2.17 Heating, Ventilation, and Air-Conditioning (HVAC)

HVAC includes all systems with the function of providing ventilation or temperature control to building spaces. HVAC equipment is a subset of Mechanical, Electrical, and Controls equipment and systems, and intersects the definitions of these.

C.2.18 Indefinite Quantity

Part I, Page 19

―Indefinite quantity‖ provisions permit the Government to order additional work, in addition to the basic services, and upon acceptance permit additional payment to the Contractor.

C.2.19 Initial deficiency list Report

The ―initial deficiency list report‖ or ―initial deficiency list‖ is a list of deficiencies that may exist in the equipment and systems covered by this performance work statement, as well as the Contractor's itemized price (including, but not limited to, labor, materials, overhead, and profit) for correcting each deficiency.

C.2.20 Landscape Irrigation Systems

Landscape irrigation systems include all piping, tubing, hoses, sprinkler heads, valves, sensors, and controllers used to water landscaped areas. For purposes of this contract, landscape irrigation systems are to be divided into above-ground (e.g. sprinkler heads, drip hoses, or any other water distribution component above ground level) and below-ground (all remaining components of the system that deliver water to the above-ground components). System timing controls and sensors are to be considered part of the above-ground portion of the system.

C.2.21 Measurement and Verification (M&V)

For purposes of this contract, Measurement and verification is the quantifiable component of Quality

Assurance. The Government may develop an M&V protocol which measures aspects of the efficiency and effectiveness of building systems using data from building controls, monitoring CMMS data, and other data sources. M&V data will be used to:

(1) Help verify whether the Contractor is achieving the performance standards set forth in the

Quality Assurance Surveillance Plan, Part III;

(2) Provide assistance (or direction, if necessary) to the Contractor to improve maintenance or optimization of operation;

(3) compare the efficiency of the facility to other facilities;

(4) Provide data for planning future upgrades.

C.2.22 Mechanical

All building and site systems of the types generally included in Division 15 in R.S. Means Facilities

Construction Cost Data., with the exception of equipment owned by a servicing public utility.

C.2.23 Miscellaneous Work

―Miscellaneous work‖ is additional labor that is performed at the request of the Contracting Officer’s

Representative (COR) at no additional cost to the Government (i.e., they are part of basic services.)

The Contractor may also have to provide consumable materials to complete the request.

C.2.24 Normal Working Hours

―Normal working hours‖ is the hours of building operations under most circumstances when all services must be provided to all occupants. Normal working hours are: 6AM to 6PM.

C.2.25 Occupant Emergency Plan (OEP)

The largest agency in each building is responsible for development and enforcement of the building’s

―Occupant Emergency Plan‖ (OEP). The OEP details what the building tenants must do in case of an emergency. The plan identifies fires wardens, shelter in place locations etc. The Contractor must support all OEP efforts to the fullest extent possible.

C.2.26 Operations

―Operations‖ is the continual process of using building equipment systems to accomplish their function, optimize building performance, and improve energy efficiency. Operations includes analysis of requirements and systems capabilities, operating controls and control systems, responding to service requests, touring and observing equipment performance and condition, adjusting equipment, Part I, Page 20 identifying needed maintenance and repairs to equipment, and maintaining lubrication and chemical treatments, etc.

C.2.27 Plumbing

All building and site systems of the types generally included in Division 15, Section 15400, in R.S.

Means Facilities Construction Cost Data., with the exception of equipment owned by a servicing public utility.

C.2.28 Predictive Maintenance

―Predictive maintenance‖ is a program of maintenance activities in which scheduling of maintenance derives from monitoring the operating condition, or changes in the operating condition, of equipment being maintained.

C.2.29 Preventive Maintenance (Scheduled and Unscheduled)

―Scheduled preventive maintenance‖ is a program of maintenance activities performed based on a fixed schedule or on equipment runtimes. ―Unscheduled preventive maintenance‖ is all work performed including adjustments and procedures necessary to sustain the proper operation of all building equipment and systems pending a scheduled procedure.

C.2.30 Quality Control Plan

The ―quality control plan‖ (QCP), is the Contractor’s complete written system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable. Preparation of this document is the responsibility of the Contractor.

C.2.31 Repair

A ―repair‖ is an act of restoring inoperable, dysfunctional or deteriorated equipment, systems, or material to a fully functional, non-deteriorated state. Repairs usually involve some combination of labor and replacement parts, components or materials.

C.2.32 Non-Reimbursable Repair

A ―non-reimbursable repair‖ is a repair that is the Contractor’s responsibility with no additional reimbursement from the Government.

C.2.33 Reimbursable Repair

A ―reimbursable repair‖ is a repair that is reimbursable to the Contractor, in whole or in part, in accordance with the provisions in this document.

C.2.34 Security Systems

Security Systems include:

(1) systems to detect intrusion into the building or areas of the building, including sensors and camera systems; and,

(2) access control systems, such as automatic card readers for building, room or parking lot access*

(3) magnetometers and associated equipment for screening persons entering the building(s).

*Actual parking lot gates, building doors and gates and other equipment enclosing the site or building(s) shall be considered Architectural and Structural rather than Security Systems. The Security

Systems definition covers the controlling and sensing systems controlling access. Door locks are covered by the contract as described under Architectural and Structural maintenance.

C.2.35 Sequence of Operations

A ―sequence of operations‖ is the control logic used to operate a system normally put into effect through a control program.

Part I, Page 21

C.2.36 Service Request

A ―service request‖ is a response to a GSA, tenant, or agency request or a response to an observation that some equipment, system or material covered by the contract is inoperable, dysfunctional, deteriorated, or not within normal operating parameters, or that performance standard of the contract is not being met. Service request response involves analysis of the problem and adjustment of operating or monitoring controls or other immediate corrective action. A requirement to perform a repair may result from the analysis stage of a service request. Service requests may be generated automatically from interfaces to BAS or diagnostic software.

C.2.37 Task Order

A Task Order is an order for Additional Services or Reimbursable Repairs under this contract.

C.2.38 Telecommunication Systems

Telecommunication Systems include building telephone systems, and specialized agency communication systems, but excluding the communication subsystems of other systems defined separately herein.

C.2.39 Tour

A ―tour‖ is generally a scheduled walkthrough of equipment rooms and installations including computer rooms, and restrooms, etc. by Contractor operating personnel for the purpose of ensuring that equipment is running properly, ensuring that equipment rooms are in good order and without safety hazards, and making any necessary adjustments to operating controls or to lubricate equipment. A tour may also involve a combination of such physical visits in addition to using automated systems for the monitoring of equipment and systems.

C.2.40 Vertical Transportation Systems

―Vertical transportation equipment" applies to all equipment, such as elevators, escalators, and dumbwaiters, their associated parts, and related areas as identified in the applicable Codes, ASME

A17.1 Safety Code for Elevators and Escalators and ASME A18.1 Safety Code for Platform Lifts and

Stairway Chairlifts.

C.2.41 Watch

A ―watch‖ involves performing certain tasks required for the operation of the HVAC equipment

(central systems over 300 tons), boilers, compressors, and related equipment in a centralized location.

Watches include, but are not limited to starting equipment, checking at designated intervals all operating equipment in the area, recording readings, shifting equipment and loads, making adjustments at the central control center, taking water samples, making tests, and adding chemicals as required.

C.3. REFERENCES

The following publications are incorporated by reference as setting quality, performance, and design standards for work required in this document. Unless a specific date is provided, references are for the current edition published at the time of issue of the solicitation, to include any addenda or errata published by the issuing organization. The Contractor is responsible for obtaining all referenced documents at its expense, with the exception of the Public Buildings Service Operations and

Maintenance Standards Draft, the Facilities Standards for the Public Buildings Service (PBS P100), and the U.S. Courts Design Guide, which will be provided by the Government.

Public Buildings Service Operations and Maintenance Standards Draft (January 2008)

Facilities Standards for the Public Buildings Service (PBS P100)

U.S. Courts Design Guide

Part I, Page 22

SMACNA Sheet Metal and Air Conditioning Contractors National Association HVAC Systems

Testing, Adjusting & Balancing

AHERA Asbestos Hazard Emergency Response Act

ASHRAE Guideline 1HVAC Commissioning Process

ASHRAE Guideline 4 Preparation of Operating and Maintenance Documentation for Building

Systems

ANSI/ASHRAE Standard 15 Safety Code for Mechanical Refrigeration

ANSI/ASHRAE Standard 34 Number Designation and Safety Classification of Refrigerants

ANSI/ASHRAE Standard 55, Thermal Environmental Conditions for Human Occupancy

ANSI/ASHRAE Standard 62, Ventilation for Acceptable Indoor Air Quality

ANSI/ASHRAE Standard 100, Energy Conservation in Existing Buildings/Commercial

ANSI/ASHRAE Standard 111, Practices for Measurement, Testing, Adjusting, and Balancing of

Building Heating, Ventilation, Air-Conditioning, and Refrigeration Systems;

ASME Boiler and Pressure Vessel Code

ASME CSD-1 Control and Safety Devices of Automatically Fired Boilers

National Board of Boiler and Pressure Vessel Inspectors, National Board Inspection Code

OSHA 29 CFR 1910 and 29 CFR1926

CSI Master Format

Clean Air Act

Clean Water Act

EPA Green Book

EPA Purple Book

FMR Federal Management Regulations

GSA SEMS Sustainable Environmental Management System (GSA.GOV/SEMS)

International Building Code

International Fire Code

International Plumbing Code

International Mechanical Code

NETA Maintenance Testing Specification for Electrical Power Distribution Equipment and

Systems

NFPA 10, Standard for Portable Fire Extinguishers

NFPA 12, Carbon Dioxide Extinguishing Systems

NFPA 12A, Standard on Halon 1301 Fire Extinguishing Systems

NFPA 13, Installation of Sprinkler Systems

NFPA 17, Dry Chemical Extinguishing Systems

NFPA 17A,Wet Chemical Extinguishing Systems

NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection

Systems

NFPA 70, National Electrical Code (NEC)

NFPA 70E,Standard for Electrical Safety in the Workplace

NFPA 72, National Fire Alarm Code

NFPA 80, Standard for Fire Doors and Other Opening Protectives

NFPA 85, Boiler and Combustible Systems Hazards Code

NFPA 92A, Standard for Smoke Control Systems Utilizing Barriers and Pressure Differences

NFPA 92B, Standard for Smoke Management Systems in Malls, Atria, and Large Spaces

NFPA 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations

NFPA 101, Life Safety Code

Part I, Page 23

NFPA 105, Standard for the Installation of Smoke Door Assemblies and Other Opening Protectives

NFPA 110, Standard for Emergency and Standby Power Systems

NFPA 111, Standard on Stored Electrical Energy Emergency and Standby Power Systems

NFPA 2001, Standard on Clean Agent Fire Extinguishing Systems

NICET National Institute for Certification in Engineering Technologies publications and issuances

NIOSH National Institute for Safety and Health publications and issuances

DOE/EE-0157, International Performance Measurement and Verification Protocol

R.S. Means Facilities Construction Cost Data

USGBC LEED for Existing Buildings (LEED-EB)

NEMA TP-1, National Electrical Manufacturers Association, Guide for Determining Energy

Efficiency for Distribution Transformers

NEMA MG-1. National Electrical Manufacturers Association, Motors and Generators

NEMA Application Guide for AC Adjustable Speed Drive Systems

ANSI/IWCA I-14.1, Window Cleaning Safety Standard

Safe Drinking Water Act, PL 99-339, as amended

Title 40 CFR, Part 761, PCBs in Electrical Transformers

Title 40 CFR, 141.43, Sections A and D, Environmental Protection Agency Safe Drinking Water

Applicable City Regulations

C.4. INITIAL DEFICIENCY INSPECTION AND LIST

The Contractor and the COR or designee must make a complete and systematic initial inspection together during the startup or transition phase of the contract that will include all mechanical, electrical, fire protection, and utility systems and equipment, windows, doors, and other structural features for which maintenance and repairs are covered by this performance work statement. The purpose of this inspection shall be to discover and list in an initial deficiency list report all deficiencies that may exist in the equipment and systems covered by this performance work statement, as well as the Contractor's itemized price (including, but not limited to labor, materials, overhead, and profit) for correcting each deficiency. The Government may elect to have all or any part of this work performed by the Contractor (at the price or prices quoted), by Government employees, or by other contractors.

The initial deficiency list report must not include any items that would be replaced, repaired, or adjusted during the performance of normal preventive maintenance. The Contractor shall be responsible for making immediate adjustments or corrections that fall within the scope of routine preventive maintenance required by this contract at no additional cost to the Government. This includes but is not limited to making adjustments to controls; adjusting the BAS software, e.g., correcting set points;

reloading programs; restoring equipment being operated manually to automatic operation (this does not include changing established sequences of operation or programming sequences); applying lubricants;

cleaning fan housings, fans, coils, dampers, air handling unit (AHU) sections, and equipment rooms and replacing consumable parts or components.

The Contractor must submit an initial deficiency list report not later than 60 calendar days after award of the contract to the COR or designee.