AM03 GS09P11KSD0042.pdf

Project: Operations & Mechanical services and Vertical Transportation Equipment (VTE) maintenance and repair services for the E. Schwartz, J. Weinberger Federal Buildings and Courthouses and the

(Option) New US Courthouse Annex located in San Diego, CA.

The base period of performance is between 10/1/2011 through 9/30/2013, 24 months, with four (4) each, 24 month option periods.

1. The purpose of this amendment is to provide answers to questions as a result of the Pre-proposal

Conference and issuance of the final, solicitation document. The Q and A response sheet is hereby attached and is incorporated as part of the solicitation #GS09P-11-KSD-0042. All proposals must take these responses into consideration as they may affect the overall pricing.

2. The following pages are hereby replaced to correct a typo error in the referenced paragraph number:

Discard pages: Part I, pages 52-56, ref H.15.3 Replace pages: Part I, pages 52-56, ref H.18.3

3. All other terms and conditions remain unchanged and in full effect.

4. The due date for the submission of offers is not extended as a result of this amendment. The current due date for proposals is Friday, July 22, 2011, 3:00pm PDT.

Questions regarding this amendment and the solicitation can be directed to Deborah Tyson, (415) 522-

4635 or email: Deborah.tyson@gsa.gov

Response to RFP GS-09P-11-KS-D-0042 Questions

Question 01 - ABM’s current contract has their repair threshold at $2,500.00; does this include labor as well or only part, materials and supplies?

Response: Includes labor, part, materials and supplies.

Question 02 - The Courthouse Annex enters nine (9) months into the base 24 months; what percentage of the total intended population will be on-board at that time.

Response: 100%

Question 03 - We understood that window washing equipment was to be included in this contract, what equipment is to be maintained?

Response: Anchor points and arms (including required testing and certification)

Question 04 - Trouble desk services are required (trouble desk clerk) but will GSA require a separate clerk for the annex when it opens.

Response: No

Question 05 - The incumbent contractor currently provides a clerk for the GSA security desk.

Will there be a security desk clerk required in this new contract?

Response: Yes. A full time security position will be required

Question 06 - Does the contract call out for annual Load Bank Testing?

Response: Yes

Question 07 - What is the number of UV lamps in air handlers?

Response: There are currently 12 UV bulbs per air handler

Question 08 - Will the graffiti removal requirement be limited to paint and markers or will etching be part of the requirement and does this requirement extend to prisoner spaces?

Response: Paint and markers are included in the contract and excludes prisoner spaces.

Question 09 - C.1, item 8: What service/maintenance is expected for “Fitness Center

Equipment” and is replacement of repairable equipment the responsibility of GSA?

Response: Fitness equipment shall be maintained as per manufacturer’s specs and shall not include the replacement of the equipment.

Question 10 - C.1, item 13: When was the date of the last 3-yr Electrical testing requirement completed for the Swartz bldg and the Weinberger bldg??

Response: January 2011

Question 11 - C.2.40, C.40.8: Are the PM’s already included in the current MAXWeb (CMMS) system for the existing VTE at Swartz & Weinberger??

Response: Yes

Question 12 - C.4: Are there any known critical deficiencies that will not be replaced before the new contract is awarded and/or are not funded??

Response: None at this time. However Contractor is responsible for performing an initial

IDL

Question 13 - C.8.1, C.8.7, C.40.3: GSA is requiring 24/7 on call staffing to be included for callback purposes. To provide a level playing field will you provide some historically or theoretical data to quantify your estimate of work outside of normal work hours require for “call backs” “after hours”, inspector access” requirements??

Response: Typical emergency callback hours are currently at 16 approximate hours per month. However, this number does not include the new Courthouse Annex.

Question 14 - C.35: Is there a complete re-lamping requirement during the life of the Contract??

Response: Yes, once every 5 years (per the PM guide)

Question 15 - C.37.9, C.40.5: Is there a list parts/bench stock/tools etc that belong to GSA that will be transferred to the successful Contractor as GFE??

Response: No, there is no current covered stock.

Question 16 - Please verify that the new Boilers for the Swartz building will be installed and operating before this contract is awarded and please provide the specs and data sheets for these new Boilers.

Response: Contract for Boiler replacement shall not be completed by the award date of this contract. However, contractor shall be advised that there will be a one year warrantee issued by the installing boiler contractor which shall begin at substantial completion

(expected November 2011) Replacement boilers will be RayPak VBE series. 3 @ 2,000,000

BTUs

Question 17 - There is some ambiguity as to the start date of the annex portion of this O&M contract, does GSA have a firm start date for the annex?

Response: Commencement of Basic Services for the Annex is anticipated to commence on

July 1, 2012 [refer to Part I, Page 15].

Question 18 - During the pre-proposal conference, it was stated that emergency calls are to be provided at no additional cost to the government. Is this applicable to the hours of 6AM to 6PM or is it for anytime including weekends and holidays? Also, will the contractor have to provide emergency service even if the call is not related to the contractor’s scope?

Response: Please refer to Paragraph C.2.13 Emergency Callback, Part I, Page 18.

Contractor shall respond to ALL emergency service. Those services that are outside the provisions of the basic services will be at an additional cost under the additional services requirement.

Question 19 - On the pricing page, there are only straight time rates listed for two classifications for reimbursable work. Will the government limit their ordering to straight time and will extra work be limited to these classifications or will the GSA accept pricing on other classifications at over or double time rates?

Response: Yes. These are the two classifications unique to the requirements for the Repair and Additional Services requirement of the SOW. However, GSA may accept pricing on other classifications on a case-by-case basis.

Question 20 - C.39.2: Can the NICET certification requirement be satisfied by employing qualified subcontractors or does that personnel have to be directly employed by the successful

Contractor?? If the latter, are NICET certified personnel employed by the current contractor now??

Response: The Contractor shall determine how to Staff the requirements of the RFP to include direct hire and/or subcontracting. Regardless of how the Contractor Staff’s the requirement, the Contractor shall employ appropriate fire protection and life safety technicians who are certified by the National Institute for Certification in Engineering

Technologies (NICET). Technicians performing contract work must meet the service personnel qualification requirements in the current edition of the applicable NFPA code and also hold at least a NICET Level 2 (Associate Engineering Technician) in the specific

Fire Protection and Life Safety expertise, i.e. Fire Alarm Systems, Water-Based Fire

Suppression Systems, etc.

Additionally, the technicians must meet the requirements outlined in the applicable paragraphs in section H.18.3, Qualifications of Technicians.

Question 21 - C.39.2: Who pays for the Fire Department Response Services on false fire alarms due to failed devices?

Response: Contractor

Question 22 - C.36.5: Are locksmith services already built in under existing contract?

Response: Locksmith services is a current requirement in the existing contract

Question 23 - C.2.23: Does the incumbent contract include the Misc 60 Mhrs/month and the

$5000 parts requirement?

Response: No

Question 24 - C.40: Does the incumbent contract include elevators and escalators now??

Response: Yes

Question 25 - C.37.3: Is the non-reimbursable threshold $5000 under the existing contract??

Response: No

Question 26 - What is the square footage of the buildings under this new contract, including the

Annex.

Response: Please refer to Exhibit 1, Facility Information, Part I, Page 95.

GS-09P-11-KSD-0042 Amendment 01

Part I, Page 52 contract work must meet the service personnel qualification requirements in the current edition of

NFPA 72 and also hold at least a NICET Level 2 (Associate Engineering Technician) in Fire

Protection Engineering Technology, Fire Alarm Systems. Additionally, the technicians must meet the requirements outlined in the applicable paragraphs in section H.18.3, Qualifications of Technicians.

The Contractor may be asked to remove persons who pose a threat to health, safety, or security of an installation. While onsite all Contractor personnel must possess current NICET certification.

C.39.3 Fire Alarm System Central Station Monitoring

The Contractor must provide and maintain a UL-listed central station monitoring service to monitor all fire alarm transmitters and related equipment. The Contractor must ensure all fire alarm systems are connected to the monitoring service. During any period when the central station monitoring is not operational, the Contractor must maintain a fire watch. If the Contractor believes the central station monitoring failure was through no fault of his own, the Contractor may request reimbursement for the fire watch from the COR or designee.

C.39.4 Water-Based Fire Suppression Systems

Services consist of, but are not limited to, the performance inspection, testing, and preventive maintenance or repair services of all mechanical devices, including valves, sprinklers, couplings, piping and connections, water motor gongs and alerting devices, tamper switches, pressure switches, water flow switches, standpipes, backflow preventers, private fire service mains, pumps, and test headers.

The Contractor must comply with all appropriate safety code requirements. If the Contractor encounters equipment that is in a condition that may endanger life or property, the Contractor must immediately notify the COR of the condition requiring immediate action. Within 24 hours the

Contractor must provide to the COR a written report of the hazardous condition and recommended corrective action.

The Contractor must provide all tools and supplies necessary to properly perform inspections, tests, and maintenance, in accordance with the current edition of NFPA 25, Inspection, Testing, and

Maintenance of Water-Based Fire Extinguishing Systems, including appendices. All water-based fire suppression system testing must be performed after normal working hours unless approved otherwise by the COR.

All water-based fire extinguishing system inspections, tests, and maintenance performed under this contract must comply with the current edition of NFPA 25. Anywhere NFPA 25 states "should," it shall be taken to mean "shall." The Contractor is responsible for meeting the inspection, maintenance, and testing frequencies and testing methods outlined in NFPA 25. Documentation of the above mentioned inspection, maintenance, and testing results must be recorded on the applicable suggested form, as found in the current edition of NFPA 25.

IN NO CASE SHALL ANY WATER BASED FIRE SUPPRESSION SYSTEM BE LEFT IN A

DISABLED CONDITION WITHOUT NOTIFYING THE COR!

Water-based fire extinguishing system maintenance and repair may impact ACM. ACM is often found in sprayed-on fireproofing (on ceiling slabs and support beams), insulation (on pipes, valves, boilers), and within wall materials. The Government shall inform the Contractor of any known ACM in an individual building. If the Contractor must disturb materials he suspects may contain ACM, the

Contractor must immediately report it to the COR. The COR will investigate and instruct the

Contractor on how to avoid an airborne asbestos exposure.

Part I, Page 53

Water-based fire extinguishing system maintenance and repair may impact lead-based paint. The

Government shall inform the Contractor of any known lead-based paint in an individual building. If the

Contractor must disturb materials he suspects may contain lead-based paint, the Contractor must immediately report it to the COR. The COR will investigate and instruct the Contractor on how to avoid lead-based paint contamination.

The Contractor must ensure that the sprinkler system is maintained and operable at all times except while being tested or repaired. It is essential that the Contractor carefully schedule with the building manager and COR all non emergency shutdowns of the sprinkler system and that back up protection be provided by the Contractor any time the sprinkler system is out of service for more than 4 hours. In addition, regardless of the duration of the shutdown, the affected portion of the system must be tested to ensure that the protection has been restored. The Contractor must provide a fire watch in areas left unprotected until the water-based fire suppression system is completely restored to service during the performance of any routine service and testing procedures. If the Contractor believes they were not able to restore sprinkler service due to circumstance outside of their control, the Contractor may request reimbursement for that portion or the fire watch from the COR or designee.

The Contractor must leave areas where he performs work neat, clean and orderly.

The Government reserves the right to make any test or inspection it deems necessary to ensure all performance requirements are being met.

The Contractor must utilize sprinkler system technicians who are certified by the National Institute for

Certification in Engineering Technologies (NICET). Technicians performing services for the inspection, testing, and maintenance of the building's water-based fire protection systems in accordance with the contract must hold at least a NICET Level 2 (Associate Engineering Technician) in Fire Protection Engineering Technology, Inspection and Testing of Water-Based Systems.

Additionally, the technicians must meet the requirements outlined in the applicable paragraphs in section H.18.3, Qualifications of Technicians.

The Contractor may be asked to remove persons who pose a threat to health, safety, or security of an installation. While onsite all Contractor personnel must possess the current NICET certification.

C.39.5 Fire Doors and Other Opening Protectives

Services consist of, but are not limited to, the performance inspection, testing and preventive maintenance of all fire door assemblies and other opening protectives.

The Contractor must provide all tools and supplies necessary to properly perform inspections, tests and maintenance or repairs in accordance with the current edition of NFPA 80, Standard for Fire Doors and

Other Opening Protectives, including appendices. Anywhere NFPA 80 states "should", it shall be taken to mean "shall." The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 80.

The Government reserves the right to make any test or inspection it deems necessary to ensure all performance requirements are being met.

C.39.6 Fire and Combination Fire/ Smoke Dampers

Services consist of but are not limited to, the inspection, testing, and preventive maintenance of all fire and combination fire/smoke dampers.

and maintenance or repairs in accordance with the current edition of NFPA 80, Standard for Fire Doors and Other Opening Protectives, including appendices. Anywhere NFPA 80 states "should," it shall be taken to mean "shall." The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 80.

Part I, Page 54

The Government reserves the right to make any test or inspection it deems necessary to ensure all performance requirements are being met.

C.39.7 Smoke Doors and Other Opening Protectives

Services consist of, but are not limited to, the inspection, testing, and preventive maintenance of all smoke door assemblies and other opening protectives.

and maintenance or repairs in accordance with the current edition of NFPA 105, Standard for the

Installation of Smoke Door Assemblies and Other Opening Protectives, including appendices.

Anywhere NFPA 105 states "should," it shall be taken to mean "shall." The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 105.

The Government reserves the right to make any test or inspection it deems necessary to ensure all performance requirements are being met.

C.39.8 Smoke Dampers

Services consist of, but are not limited to, the inspection, testing, and preventive maintenance of all smoke dampers.

The Contractor must provide all tools and supplies necessary to properly perform inspections, tests, and maintenance or repairs in accordance with the current edition of NFPA 105, Standard for the

Installation of Smoke Door Assemblies and Other Opening Protectives, including appendices.

Anywhere NFPA 105 states "should," it shall be taken to mean "shall." The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 105.

The Government reserves the right to make any test or inspection it deems necessary to ensure all performance requirements are being met.

C.39.9 Portable Fire Extinguishers

Services consist of, but are not limited to, the inspection, testing, and preventive maintenance of all portable fire extinguishers.

The Contractor must provide all tools and supplies necessary to properly perform inspections, tests, and maintenance or repairs in accordance with the current edition of NFPA 10, Standard for Portable

Fire Extinguishers, including appendices. Anywhere NFPA 10 states "should," it shall be taken to mean "shall." The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 10.

The Government reserves the right to make any test or inspection it deems necessary to ensure all performance requirements are being met.

The Contractor must utilize technicians performing contract work involving the inspection, testing, and maintenance of portable fire extinguishers that meet the qualification requirements of the current edition of NFPA 10 and possess current training certification by the respective portable fire extinguisher manufacturers verifying competence to work on these units.

Additionally, the technicians must meet the requirements outlined in the applicable paragraphs in section H.18.3, Qualifications of Technicians.

The Contractor may be asked to remove persons who pose a threat to the health, safety, or security of an installation.

C.39.10 Non-Water-Based Fire Extinguishing Systems

Part I, Page 55

Services consist of, but are not limited to, the inspection, testing, and preventive maintenance of the following types of non-water-based fire extinguishing systems:

Carbon dioxide extinguishing systems, NFPA 12, Standard on Carbon Dioxide Extinguishing

Systems.

Halogenated extinguishing systems, NFPA 12A, Standard on Halon 1301 Fire Extinguishing

Systems.

Dry chemical extinguishing systems, NFPA 17, Standard for Dry Chemical Extinguishing

Systems.

Wet chemical extinguishing systems, NFPA 17A, Standard for Wet Chemical Extinguishing

Systems.

Fire extinguishing systems, NFPA 96, Standard for Ventilation Control and Fire Protection of

Commercial Cooking Operations.

Clean agent fire extinguishing systems, NFPA 2001, Standard for Clean Agent Fire

Extinguishing Systems.

and maintenance in accordance with the current edition of the applicable NFPA standards, including appendices. Anywhere an NFPA standard states "should," it shall be taken to mean "shall" The

Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in the applicable NFPA standards.

The Government reserves the right to make any test or inspection it deems necessary to ensure all performance requirements are being met.

The Contractor must utilize technicians performing contract work involving the inspection, testing, and maintenance of non-water-based extinguishing systems that meet the qualification requirements of the current editions of the respective NFPA standards and possess current certification by the respective manufacturers verifying competence to work on these systems. Additionally, the technicians must meet the requirements outlined in the applicable paragraphs in section H.18.3, Qualifications of Technicians.

The Contractor may be asked to remove persons who pose a threat to the health, safety, or security of

C.39.11 Smoke Control Systems

Services consist of, but are not limited to, the inspection, testing, and preventive maintenance of dedicated and non-dedicated smoke control systems.

The Contractor must provide all tools and supplies necessary to properly perform inspections, tests and maintenance or repairs in accordance with the current edition of NFPA 92A, Standard for Smoke

Control Systems Utilizing Barriers and Pressure Differences, including appendices. Anywhere NFPA

92A states "should," it shall be taken to mean "shall" The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 92A.

The Government reserves the right to make any test or inspection it deems necessary to ensure all performance requirements are being met.

The Contractor must utilize technicians performing contract work involving the inspection, testing, and maintenance of smoke control systems who have been certified for inspecting, testing, and maintaining these components by the manufacturer or a nationally recognized

Part I, Page 56 trade training organization. Additionally, the technicians must meet the requirements outlined in the applicable paragraphs in section H.18.3, Qualifications of Technicians.

The Contractor may be asked to remove persons who pose a threat to the health, safety, or security of

C.39.12 Smoke Management Systems

Services consist of, but are not limited to, the inspection, testing, and preventive maintenance of smoke management systems.

The Contractor must provide all tools and supplies necessary to properly perform inspections, tests, and maintenance or repairs in accordance with the current edition of NFPA 92B, Standard for Smoke

Management Systems in Malls, Atria, and Large Spaces, including appendices. Anywhere NFPA 92B states "should," it shall be taken to mean "shall." The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 92B.

The Government reserves the right to make any test or inspection it deems necessary to ensure all performance requirements are being met.

The Contractor must utilize technicians performing contract work involving the inspection, testing, and maintenance of smoke management systems who have been certified for inspecting, testing, and maintaining these components from the manufacturer or a nationally recognized trade training organization. Additionally, the technicians must meet the requirements outlined in the applicable paragraphs in section H.18.3, Qualifications of Technicians.

The Contractor may be asked to remove persons who pose a threat to the health, safety, or security of

C.39.13 Emergency and Standby Power Systems

Services consist of, but are not limited to, the inspection, testing, preventive maintenance, and exercising of equipment per the manufacturer’s recommendations for the following types of emergency and standby power systems:

Emergency power supply systems, NFPA 110, Standard for Emergency and Standby Power

Systems.

Stored electrical energy emergency and standby power systems, NFPA 111, Standard on Stored

Electrical Energy Emergency and Standby Power Systems.

The Contractor must provide all tools and supplies necessary to properly perform inspections, tests and maintenance in accordance with the current edition of the applicable NFPA standards, including appendices. Anywhere an NFPA standard states "should," it shall be taken to mean "shall" The

Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in the applicable NFPA standards. The Contractor must optimize use for demand load shedding when applicable.

The Government reserves the right to make any test or inspection it deems necessary to ensure all performance requirements are being met.

C.39.14 Emergency Lighting and Exit Signage

Services consist of, but are not limited to, the inspection, testing, and preventive maintenance of emergency lighting systems, emergency lighting equipment, and exit signage.