GS09P11KSD0014.pdf

SOLICITATION NUMBER: G S - 0 9 P - 1 1 - K S D – 0 0 1 4

SERVICE: ELEVATOR/ESCALATOR MAINTENANCE SERVICES

LOCATIONS: PHILLIP BURTON FEDERAL BUILDING & U.S. COURTHOUSE,

450 GOLDEN GATE AVENUE, SAN FRANCISCO, CA 94102

PERIOD OF PERFORMANCE: OCTOBER 1, 2011 THRU SEPTEMBER 30, 2012

SOLICITATION ISSUE DATE: FEBRUARY 18, 2011

OFFER RECEIPT DATE and TIME: MARCH 18, 2011 at 3:30 P.M. PACIFIC TIME

ONE TIME PRE-PROPOSAL/SITE VISIT SCHEDULED ON: MARCH 3, 2011 AT 1:30 LOCAL TIME AT THE

PHILLIP BURTON FEDERAL BUILDING & U.S. COURTHOUSE, 450 GOLDEN GATE AVENUE, SAN FRANCISCO, CA. DIRECT ANY QUESTIONS REGARDING THIS SOLICITATION TO MARY.CHIN@GSA.GOV. ANY

QUESTIONS AFTER THE SITE VISIT ARE DUE TO MARY CHIN BY MARCH 7, 2011 AT THE CLOSE OF

BUSINESS.

mailto:MARY.CHIN@GSA.GOV

GS09P11KSD0014

SECTION A

SOLICITATION/CONTRACT FORM

STANDARD FORM 1449

SECTION B – PRICE SCHEDULE

PHILLIP BURTON FEDERAL BUILDING & U.S. COURTHOUSE ELEVATOR/ESCALATOR MAINTENANCE SERVICES OFFER SHEET

450 GOLDEN GATE AVENUE, SAN FRANCISCO, CA

GSA BUILDING NO. CA0154ZZ

In the space provided below quote a price for furnishing all management, supervision, labor, materials and equipment for the following services:

ITEM

DESCRIPTION

UNIT PRICE

Base Period

12-months

PRICE

st Option

Period

3 Years

PRICE

nd

Option

Period

3 Years

PRICE

nd

Option

Period 1

3 Years

TOTAL

CONTRACT

PRICE

Basic Services:

Full Elevator/Escalator Maintenance

Services

(per month total for 0001 through

0014)

0002 Zone 1 - Low Rise:

Elevator Numbers 1 - 6

Monthly price breakdown for the low rise elevators

(per month for all six elevators)

0003 Zone II - Mid Rise:

Elevator Numbers 7 - 12 mid rise elevators six elevators)

0004 Zone III - High Rise:

Elevator Numbers 13 - 16 high rise elevators four elevators)

0005 Service Cars

Elevator Numbers 17 and 18 service elevators

(per month for the two elevators)

ITEM

DESCRIPTION

UNIT PRICE

Base Period

24-months

PRICE

st Option

Period 1

Year

PRICE

nd

Option

Period 1

Year

PRICE

nd

Option

Period 1

Year

TOTAL

CONTRACT

PRICE

0006 Prison Car: Elevator No. 19 breakdown

(per month)

0007 Judges: Elevator No. 20

0008 Basement Shuttle: Elevator No. 21 Monthly price

0009 U. S. Marshal: Elevator No. 22 Monthly price

0010 U. S. Marshal: Elevator No. 23 Monthly price

0011 U. S. Marshal: Elevator No. 24 Monthly price

0012 U. S. Marshal: Elevator No. 25 Monthly price

0013 Material Lift: F.B.I. Area Monthly price

0014 Escalators: 1 - 6 Monthly price escalators six escalators)

DEFINITION: ADDITIONAL SERVICES HOURLY RATES

Quote a price per man-hour for providing additional services when ordered that are in addition to the services specified herein for the basic services. Orders for additional service up to $2,500 may be placed orally, and payment processed using certified invoice procedures or a GSA credit card. Orders that exceed $2,500 may be placed or confirmed by issuance of a GSA Form 300, Order for Supplies or Services. The GSA Form 300 will describe the service to be provided and will establish, excluding emergencies, the maximum number of hours for which the contractor will be compensated. Payments on a GSA VISA card may not exceed the cardholder’s single purchase limit

ADDITIONAL SERVICES HOURLY RATE

U.S. General Services Administration

Phillip Burton Federal Building & U.S. Courthouse

450 Golden Gate Avenue

San Francisco, CA 94102

GSA Bldg. No. CA0154 ZZ

Quote a per hour price for providing additional services that, when ordered, are in addition to the services specified herein for the basic services.

BID/OFFER:

Additional Services Hourly Rates Straight Time Overtime Premium Double

(1.7) Portion Time

Elevator Mechanic Journey-level $ $ $ $

Apprentice: $ $ $ $

Team Rate: $ $ $ $

Hourly rates are proposed only once. These rates may, in the event of wage determination rate increases, be escalated per FAR 52-222.43.

Orders for additional service(s) up to $2,500.00 may be placed orally, and payment processed using certified invoice procedures or a GSA credit card. Orders that exceed $2,500.00 may be placed or confirmed by issuance of a GSA Form 300, Order for Supplies or Services. The GSA

Form 300 will describe the service(s) to be provided and will establish, excluding emergencies, the maximum number of hours for which the contractor will be compensated. Payments on a

GSA credit card may not exceed the cardholder’s single purchase limit.

Phillip Burton Federal Building & U.S. Courthouse (CA0154ZZ)

450 Golden Gate Ave., San Francisco, CA

Additional Line Item Pricing

Provide prices for items listed below. The Government may or may not order this work.

If ordered, it may or may not be in conjunction with the maintenance contract. Up-grade pricing below will be considered in conjunction with maintenance prices, as a basis for maintenance contract award.

a. Upgrade all four (4) escalators.

. b. Add counterweight derailment devices to all elevators.

c. Add seismic switches, drive sheave rope guards and roller guide retainer plates to the Marshal Elevator Nos. 22-25. Include all control logic.

d. Raise machinery room to accommodate the rope grippers for elevators 17 & 18.

e. Provide 9 and 10 hour daily coverage of the on-site resident mechanic. This extended on-site coverage may be requested for any month, week or day during the contract term.

$Add: for 9 hour on-site coverage.

$Add: for 10 hour on-site coverage.

f. Add new solid-state controls, door operating equipment, emergency brake, and wiring on the high-rise elevators (13, 14, 15, 16).

g. Add new phones and phone lines to the low-rise and high-rise elevators.

NOTE: The above line items pricing order will be placed the same as additional services. Refer to the additional services hourly rates definition above.

SECTION C - SCOPE OF WORK

VERTICAL TRANSPORTATION

MAINTENANCE SERVICES AND REPAIR SPECIFICATIONS

1. DUTIES OF CONTRACTOR

Contractor shall furnish all supplies, material, labor, labor supervision, tools, equipment and lubricants necessary to provide full, preventive maintenance, adjustment, replacement and repair service for the complete vertical transportation system described below:

LOCATION: Phillip Burton Federal Building and U.S. Courthouse

450 Golden Gate Avenue

San Francisco, California 94102-3434

GSA Bldg. No. CA0154ZZ

EQUIPMENT DESCRIPTION:

Elevators were originally manufactured by Haughton Elevator. Low-rise elevators 1-6 modernized using O' Thompson / Ultra 2000. High-rise elevators 13-16 modernized using

Millar CVT microprocessor controls. Freight elevators modernized with Motion Control

Engineering (12 Poles SCR / IMC Performa). Other elevators have the original Haughton relay logic controls. Door operators are original Haughton except the high-rise Nos.13-16 and freight elevators 17 & 18 which are GAL. Door reversal devices are infrared type

(Adams ICU) and for elevators no. 12, 17 & 18 is PANA-40. Escalators were manufactured by Peelle.

ELEVATOR

NUMBER

FLOORS

SERVED

FPM

RATED

SPEED

LBS.

RATED

CAPACITY

Zone I - Low Rise

1-6

1-10

Gearless

Zone II - Mid Rise

7-12

1,2,10,12-16

Zone III - High Rise

13-16

1,2,10,11,15-20

Service Cars

SB,B,1-20

SB,B,1-20

Gearless

Prisoner

SB,12,14,18,20

ELEVATOR

NUMBER

FLOORS

SERVED

FPM

RATED

SPEED

LBS.

RATED

CAPACITY

Judges

B,1,2.15-19

Basement Shuttle

SB,B,1

Geared

(traction)

U.S. Marshal

17,19,20

15-20

15,17,19,20

17,19,20

Material Lift

1 (FBI area)

12-13

Drum verify verify

Escalators - Peelle

1-6

1-4

24"step width

2. CODE COMPLIANCE AND REFERENCED DOCUMENTS

In accordance with standard elevator industry practice, this is a Full Maintenance Service and Repair Contract. The Contractor shall, as specified herein, maintain, repair, test, and clean all elevators, escalators and FBI material lift, including all related equipment and accessories in compliance with American Society of Mechanical Engineers (ASME) A17.1

Safety Code For Elevators and Escalators, A17.3 Safety Code For Existing Elevators and

Escalators, National Electric Code, and all other applicable Codes, regulations, rules, ordinances and laws. The ASME A17.2 Elevator and Escalator Inspection Manuals shall be used as a guide to establish that the equipment is operating safely.

All vertical transportation equipment operations, maintenance, tests, inspections, alterations, and/or repairs performed under this contract shall be in strict compliance with the requirements for such activities as stated in the latest editions of the ASME publications, ASME A17.1 Safety Code for Elevators and Escalators. This includes all the above referenced codes and standards, and all errata, interpretations, and revisions made to the

ASME A17.1 Code during the course of this contract.

In addition, the following documents shall establish minimum standards for preventive maintenance:

1. GSA, PBS, Public Buildings Maintenance Guide and Time Standards, January 1995, the latest revision.

2. R.S. Means’ Means Facilities Maintenance & Repair Cost Data, Preventive

Maintenance Section.

3. Manufacturer's recommendation

4. The best practices of the trade or industry.

In the event of conflicts between standards established above, the Contracting Officer (CO) or the Contracting Officer’s Representative (COR) shall determine which criteria is more rigorous and shall apply.

The Contractor shall submit proposed maintenance guides to the Contracting Officer's

Representative (COR), for approval, when established guideline do not exist or address a specific piece of equipment requiring maintenance.

The Contractor shall develop a monthly schedule for periodic preventive maintenance (PM) of equipment and systems by dates and equipment, based on the Equipment Inventory list and the frequencies and maintenance requirements contained in this specification. This PM schedule shall cover a one year be submitted to the Contracting Officer (CO) and COR for approval, a minimum of five (5) working days prior to the start of the contract.

3. HOURS AND MANNER OF WORK

A permanently assigned resident elevator mechanic, acceptable to the Government, shall be assigned to be physically on-site 40 hours per week (8 hours per day) except for Federal

Holidays. Hours for the on-site resident mechanic may vary plus or minus 2 hours from the base schedule at the Government option. Initial base schedule hours shall be 7:00am -

3:30pm.

Provide unlimited trouble call service 7 days a week, 24 hours a day, at no additional cost to the Government.

Major repair work requiring team labor and more than two (2) hours for completion shall be covered during regular working hours (7:00am - 3:30pm).

The Government may request major repair work to be performed at times other than the normal business hours. This includes repairs which would normally be completed, at no charge to the Government, during regular working hours. To minimize down-time and inconvenience to normal operations, the Government may request that any repair be completed at night, on the weekends, holidays, or at times other than normal business hours.

The Additional Services Straight Time hourly rate for an elevator mechanic will apply if work is performed during Normal Business/Working hours, for any work not covered by this scope of work.

When the Government requires scheduled overtime work for an elevator mechanic, work to be performed either before or after Normal Business/Working Hours, the Government will only pay the ―Premium Portion rate,‖ which is the difference between overtime rate (1.7) and the Straight Time Rate.

If overtime results in ―Double Time‖ pay, the Government pays one-half the normal double time billing. The Contractor absorbs the other half as the ―Straight Time‖ cost. No overtime charges shall be permitted unless approved in writing by the Government.

Removal of the elevators, escalators, dumbwaiter, and their related equipment shall be coordinated with, and approved by, the CO or COR.

Energy Curtailment

The contract will participate in the Government energy savings program by shutting down one elevator from the low rise elevators 1-6 and one from mid rise elevators 7-12 on a monthly basis. The elevators shutdown will be rotated daily to make sure that these elevators are operational when needed. The contractor will provide a percentage of the cost of maintenance to credit the government on the monthly billings.

Demand response program

The Government may participate in any of the available demand response programs or critical peak pricing tariffs administered by utilities, State agencies or third party administrators. If GSA participates in such a program and advices the Contractor of the requirements of such program, the Contractor shall cooperate fully in the implementation of the program.

The Contractor shall develop a curtailment program in consultation with GSA and subject to GSA approval. The Contractor shall implement all GSA approved curtailment measures

(which might typically include shutting down designated elevators, escalators) immediately on notification of a curtailment. Failure to diligently manage systems in accordance with such programs may result in performance deductions under the Adjustment Payments clause for excess costs or loss of revenue to GSA.

The following are recommend elevator to be shutdown:

Low rise elevator banks- shutdown 2 elevators

Mid rise elevator banks - shutdown 2 elevators

High rise elevator banks - shutdown 1 elevator

Escalators - shutdown all escalators

4. GOVERNMENT’S RIGHT TO INSPECT AND REQUIRE WORK

Government reserves the right to make such inspections and tests whenever necessary to ascertain that the requirements of this agreement are being fulfilled. Deficiencies noted shall be promptly corrected (within 15 days) at the Contractor’s expense. Safety items shall be corrected immediately. The Contractor shall only provide overtime services or additional work when authorized in writing by the CO or COR.

5. QUALIFICATION OF CONTRACT EMPLOYEES

Contractor agrees that all work shall be performed by and under the supervision of skilled, experienced, elevator service personnel directly employed and supervised by Contractor.

All employees performing work under this contract shall be satisfactory to Government.

Employees must pass required security and background checks. Employees found unsatisfactory, for any reason, as judged by the Government, shall be immediately removed from the property and replaced with employees satisfactory to the Government

Representative.

a. Qualifications of the Supervisor: The supervisor responsible for the management and scheduling of work to be performed under this contract shall possess, prior to his employment as supervisor on this contract, at least 4 years of recent (within the last 6 years) experience in the supervision of mechanics involved in the operation and maintenance of the kind of elevators/escalators to be maintained under this contract.

b. Qualifications of Elevator Mechanic: All maintenance personnel directly engaged in the work to be accomplished under the contract shall possess, prior to their employment in a journeyman mechanic’s capacity on this contract, at least 4 years of recent (within the last 6 years) experience in the operation and maintenance of the kind of elevators/escalators to be maintained under this contract.

Prior to commencement of work under this contract, detailed resumes containing sufficient information to demonstrate compliance with this requirement shall be submitted to the CO or COR for approval.

In addition, detailed resumes shall also be submitted prior to the assignment of any new or replacement personnel to the contract, for approval by the COR.

Each offeror shall include as part of his/her proposal, detailed resumes for all personnel that the offeror intends to utilize under any resultant contract. As a minimum, each resume should contain the following:

1. The employees’ full name.

2. A detailed description of the previous 6 years employment history.

3. The name(s) and address (es) of the companies for whom they worked for the past 6 years, along with the name(s) and telephone number(s) of his or her immediate supervisor.

In addition to the above requirement, the Contractor shall have a minimum of 5 years successful experience in maintaining equipment identical or similar to the equipment covered by this contract. Each offeror shall submit, as part of his/her proposal, references for the previous 5 years experience. The written references shall include, as a minimum, the name, address and telephone numbers of the specific companies and key personnel contracts.

6. PREVENTIVE MAINTENANCE

Contractor shall be responsible for comprehensive preventive, proactive maintenance for all vertical transportation equipment covered by this contract. Contractor shall keep the elevator machine rooms, hoistways, pits, car tops, and all equipment in an orderly, safe, and clean condition. ASME A17.1 shall establish minimum Code required standards for maintenance.

Complete Maintenance: The Contractor agrees to regularly and systematically examine, clean, lubricate and adjust the vertical transportation equipment. The Contractor will provide 24-hour callback service and, as conditions warrant, repair or replace all portions of the vertical transportation equipment included under this contract, with the following exclusions:

a. Repairs required because of vandalism, or misuse of the equipment by anyone other than the Contractor, Contractor's employees, subcontractors, representatives, or agents, or other causes beyond the Contractor's control.

b. Elevator Building Items: Repair or replacement of building items, such as hoistway or machine room walls and floors, car enclosures, car finish floor material, hoistway entrance frames, doors and sills, smoke detectors, cleaning of car interiors and exposed portions of sills.

c. Mainline and auxiliary disconnect switches, fuses and feeders to control panels.

d. Lamps for car ceiling illumination.

e. Power line to escalators.

f. Judges Elevator #20 - It is required that the Judges' elevator should be available from 6:00 am to 6:00 pm daily 7 days a week. Therefore preventive maintenance schedule should be performed outside of this time frame and pre-arranged with U.S.

District Courts. Currently it is agreed to be on 2nd Friday of the month from 9:00am to 11:00am.

When corrective action is found to be the responsibility of the Contractor, the Contractor shall proceed immediately to make replacements, repairs, and corrections. If the

Contractor has any concerns or questions regarding the work, immediately notify the COR, documented in writing for further action.

7. REPLACEMENT PARTS

Provide parts inventory on-site. Critical parts to operation or routinely used replacement parts, including solid state boards, shall be immediately available.

In performing the above indicated work, the Contractor agrees to provide parts used by the manufacturers of the equipment for replacement or repair, and to use lubricants obtained from and/or recommended by the manufacturer of the equipment. Equivalent parts or lubricants may be used if approved in writing by the COR.

Repairs for components or assemblies comprised of multiple parts shall be rebuilt to ―as new‖ condition. No parts or vertical transportation equipment covered under this contract may be permanently removed from the job site without written approval from the COR.

This does not include renewal parts stocked on the job by Contractor, which shall remain its sole property until installed for use on the equipment.

The Contractor shall maintain a stock of replacement parts at the building where the elevator maintenance services are to be performed. It is vitally necessary that the replacement parts be immediately available so the elevator service will not be subject to interruptions and stoppages. Parts shall remain the property of the elevator contractor unless installed on the equipment. All parts are to be on-site on the first day of the contract effective start date.

The Contractor shall store the replacement parts at the GSA building. At a minimum, one of each size and type of the following parts used shall be onsite and restocked by the

Contractor.

a. Door operator motors.

b. Generator and motor brush sets.

c. Controller and selector switch contacts and coils.

d. All selector contacts, brushes and perforated tape or aircord drive.

e. Solid state boards.

8. PAINTING

The Contractor shall keep all machine room, car top, hoistway and pit equipment clean, free of rust, and properly painted. Paint machine room equipment a minimum of once every five (5) years with machinery enamel. Paint machine room floors a minimum of once every five (5) years. Paint all Code required I.D. numbers on equipment per ASME

A17.1 Government may determine at what time painting occurs during the 5-year intervals.

9. PERFORMANCE REQUIREMENTS

Contractor agrees to maintain the originally specified or manufacturer’s recommend performance requirements of the elevators, but not less stringent than the following minimum requirements.

Elevator

Number

Seconds

Floor-to-Floor

Time

Seconds

Door Open

Time

Seconds

Door Close

Time

(Per Code)

Inches

Floor Stopping

Accuracy

1-6 8.5-9.5 1.6-1.8 2.3-2.5 +1/4"

7-12 8.5-9.5 1.6-1.8 2.3-2.5 +3/8"

13-16 8.5-9.5 1.6-1.8 2.3-2.5 +1/4"

17-18 10.5-12.0 2.8-3.2 3.5-3.8 +3/8"

19 10.0-11.0 2.3-2.5 3.3-3.5 +3/8"

20 8.5-9.5 1.6-1.8 2.3-2.5 +3/8"

21 14.0-15.0 2.1-2.3 2.4-2.6 +3/8"

22-25 11.5-12.5 1.8-2.0 2.5-2.8 +3/8"

Floor-to-floor times are measured from the time the doors start to close, for a typical one-floor travel, until the elevator is approximately level with the next successive floor, either up or down, and the doors are 3/4 open.

a. Door opening times are measured from start of car door open until doors are 1" from the fully open position.

b. Door closing force shall be measured with the doors at rest between 1/3 and 2/3 closed.

c. Stopping accuracy shall be measured under all load conditions.

d. Variance from rated speed, regardless of load, shall not exceed + 3% for elevators with closed-loop feed back and 5% for open-loop systems.

10. CODE REQUIRED INSPECTIONS AND TESTS

The Contractor shall perform periodic equipment tests and inspections of all equipment including, but not limited to no-load, slow-speed test of car and counterweight safeties, governors and buffers; monthly Firefighter’ service operational tests, standby power operation test and 5-year, full-load, full-speed, test of safeties, governors and buffers, etc;

in accordance with the most current ASME A17.1 Safety Code for Elevators and

Escalators. Annual, Semi-annual and 5-year safety inspections performed pursuant to

ASME A17.1 shall be performed under the observation and guidance of an independent qualified elevator inspector (QEI) Code Inspector provided or hired separately by the

Government. The Government shall contact the Contractor regarding scheduling of safety inspections. The Contractor shall provide a mechanic (or as many elevator personnel needed to perform the tests) to accompany and assist QEI Code Inspectors, as requested by the Government. The Contractor shall provide uninterrupted assistance to the QEI Safety

Code Inspector during the testing and inspection periods.

The Contractor is responsible to ensure that all vertical transportation equipment is in proper operating condition prior to the scheduled safety inspections and tests with the QEI.

The Contractor shall correct all deficiencies noted under such safety inspections at

Contractor’s expense within 15 days. Safety or emergency items shall be corrected immediately.

Emergency Devices. The Contractor is to ensure that all safety devices, switches, and related equipment operate properly and are tested regularly as part of this full maintenance service and repairs contract.

The government along with the onsite mechanic will perform a monthly elevator phone checks to verify the reliability of the communication system. This includes all of the 25 elevators in the building. Any discrepancies will be corrected on the same day.

11. SPECIAL CONDITIONS

a. The COR shall keep a maintenance work log and GSA Form 139 at the Building

Office. All Contractors' personnel shall sign in upon arrival at the building and sign out prior to departure. The log shall include all entries for routine maintenance and repair, including supervisor's surveys. Entries shall include date work is completed, mechanic's or supervisor's name, and a brief description of work completed. Identify elevator numbers worked on. Complete entries after work are completed.

b. Contractor shall maintain Government’s complete set of straight-line wiring diagrams showing ―as-built‖ condition with any changes or modifications to circuits resulting from control modifications, parts replacement or equipment upgrades. The

Government may reproduce these ―as-built‖ drawings and retain sole possession of these drawings in event contract is terminated. Drawings shall be consistently modified with ―as-built‖ conditions and reflect any changes or modification to circuits resulting from control modifications parts replacement or equipment upgrades made by the Contractor during the term of this contract. When contract expires, the

Government will withhold final payment until the proper sets of wiring diagrams are provided.

c. If any equipment is shut down for more than 24 continuous hours (except for prescheduled repairs), the monthly maintenance service price for that equipment shall be deducted (prorated) until it is restored back into service.

d. Monthly, the Contractor shall provide and review with the COR a summary of all callbacks. Submit a two page (maximum) report which identifies the total trouble calls for the month, number of trouble calls listed by elevator or escalator number, including dates and brief comments. The intent of this monthly summary is to minimize callbacks by keeping the Contractor and Government aware of callback trends. Reports shall be word-processed on Contractor's letterhead. Computer generated reports may be submitted as back-up, but, are unacceptable as the sole submittal.

e. Contractor shall submit a written semi-annual, supervisor’s report to the Government covering performance measurements outlines in Item 9 and all maintenance deficiencies. Review deficiencies with Government and establish schedule for remedial action. Contractor shall identify and correct deficiencies in the quality of service and level of performance before it becomes unacceptable to the Government and before Government inspectors point out the deficiencies.

f. Contractor shall submit a list and schedule of down-time for planned repair work every 6 months. Schedule shall project repair work for a minimum of eight months.

Unscheduled repairs are subject to contract deductions in accordance to Item 11, c above.

g. Contractor is responsible for replacement of all light bulbs or tubes, electrical receptacles and light sockets located in machine rooms, hoistways, pits and secondary machine areas. Contractor is responsible for pit and secondary area light guards.

12. TROUBLE CALL RESPONSE TIME

The Contractor shall provide unlimited trouble-call service 7 days a week, 24 hours a day.

Mandatory response time is 1 hour. Emergency calls or calls with entrapments shall be responded to immediately or within 30 minutes. The Contractor shall identify the name of the responding elevator mechanic and his/her estimated time of arrival to the building. If a response is not received within the specified time, the Government may use other necessary means to respond and deduct those charges from the Contractor’s monthly invoice. The timing for the response will begin at the time of the GSA building representative’s initial call. Arrival time shall be when the responding elevator mechanic signs in at the building security check points.

The CO or COR will inform the Contractor that payment deductions will be made if any services are not performed or completed per contract requirements.

13. FIELD SUPERVISION

The Contractor shall assign a field supervisor to review work performed by on-site mechanic assigned to the building. Field visits and reviews are required at least monthly.

Semi-Annual written reports are required in accordance with Item 11, e above. The field supervisor will be available to discuss performance, review of past performance, and attend general meetings to assist the Government representatives.

14. UNIFORMS

The Contractor shall provide and require all employees, including supervisors, to wear distinctive uniforms clothing for ready identification, and assure that every employee is in uniform no later than the time specified by the COR, or otherwise no later than ten working days from the date an employee first enters on duty. The uniform shall have the contractor's name, easily identifiable, affixed thereon in a permanent or semi-permanent manner such as a badge or monogram.

15. QUALITY CONTROL PROGRAM

The Contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified. Within five (5) workdays prior to the starting date of the contract, the Contractor shall submit a copy of his program to the

COR, for approval. The programs shall include, but not be limited to, the following:

a. An inspection system covering all the services described in the contract. A checklist used in inspecting contract performance during regularly scheduled or unscheduled inspections. The name (s) of the individual (s) who will perform the inspection.

b. The checklist shall include every area of the Contractor's operation as well as every task required to be performed.

c. A system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the Government inspectors point out the deficiencies.

d. A file of all inspections conducted by the Contractor and the corrective action taken.

This documentation shall be made available to the Government upon request, at any time during the term of the contract.

16. EMERGENCY TELEPHONE NUMBERS

The Contractor shall provide to the Government with current emergency telephone numbers of their staff in order to respond to service calls and emergencies. At least one of the emergency telephone numbers must be operating and responsive twenty-four (24) hours a day. This information shall be provided in writing to the CO and COR, prior to the contract start date.

17. INFORMATION RELATING TO CONDUCT OF CONTRACTOR’S EMPLOYEES

a. The Contractor shall prohibit their employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

b. The Contractor shall require their employees to exercise professional conduct and comply with the instructions called to the Contractor’s attention by the GSA Property

Managers, COR, and/or their designated representatives.

18. REPORTING REQUIREMENTS

a. Maintenance schedules. Item 2.

b. Scheduled repair projections. Item 11, f.

c. Monthly trouble calls report. Item 11, d.

d. Supervisors inspection deficiency report. Item 11, e.

e. Drawings/schematics. Item 11, b.

f. Quality control program. Item 15.

g. Emergency telephone numbers. Item 16.

h. Maintenance work log and GSA Form 139. Paragraph 11, a.

Failure to provide the submittals required by this contract in the times specified, or submittal of unacceptable documentation, will result in deductions (prorated) for the month.

19. RESPONSIBILITY FOR EXISTING CONDITIONS

The Contractor shall review job-site conditions prior to bid. Make a complete and systematic inspection of all equipment. Review of all existing reports shall be completed prior to bid. Include correction of all other deficiencies in the offeror proposal separately.

In addition, a joint inspection will be conducted by both the successful bidder and the

Government to determine initial deficiencies at the site, if any. A list of the deficiencies will be presented to the CO and COR. A determination will be made as to what work falls within the scope contained in this contract and what deficiencies are the responsibility of the previous contractor.

After corrections and adjustments to the initial deficiencies found on the site, the

Contractor is responsible for all job-site conditions and deficiencies thereafter.

20. WORK REQUIRED PRIOR TO CONTRACT EXPIRATION

On a mutually agreeable date no less than 90 working days prior to the contract expiration date, the Contractor and the COR, or the COR designated representative, shall together make a complete and systematic inspection of all equipment and systems covered by this contract. Based upon this inspection the Contractor shall be provided with an existing deficiency list. The Contractor shall have 30 days from the receipt of this list to correct all items that fall within the scope of this contract. Deductions may be taken from Contractor payments for all outstanding deficiencies which are uncorrected after the 30 day period.

The Government may hire another contractor to perform the services and deduct related charges incurred from the Contractor. In addition, deductions may be taken for any additional deficiencies which develop after the preliminary 90 days close-out inspection and which remain uncorrected at the end of the contract.

21. STORAGE SPACE IN BUILDING ASSIGNED TO CONTRACTOR

a. Space in the building will be assigned to the Contractor for the storage of bulk supplies, replacement parts and the equipment which will be used in the performance of work under the contract. The Contractor shall maintain this space in a neat and orderly condition. A security lock will be provided by the Contractor.

b. The Government will not be responsible in any way for damage to the Contractor’s stored supplies, materials, replacement parts, or equipment.

SECTION D - PACKAGING AND MARKING

D.1. PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information including forms, report, etc., to the

Contracting Officer or the Contracting Officer's Representative shall be paid by the contractor.

D.2. MARKING

All information submitted to the Contracting Officer or the Contracting Officer's Representative shall clearly indicate the Contract Number of the contract for which the information is being submitted.

SECTION E - INSPECTION AND ACCEPTANCE

E.1. THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR

CONTRACT ADMINISTRATION

(a) CONTRACTING OFFICER: The Contracting Officer (CO) has the overall responsibility for the administration of this contract. He/she alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules.

However, he/she may delegate certain other responsibilities to his/her authorized representatives.

(b) CONTRACTING OFFICER'S REPRESENTATIVE

Julius DeLeon

Property Manager

GSA, Golden Gate Field Office, 9P3PSFG

450 Golden Gate Avenue, Room 7-5492

415-436-7940

The individual shown above is designated as the Contracting Officer's Representative

(COR) to assist the CO in the discharge of his/her responsibilities when he/she is unable to be directly in touch with the contract work. The responsibilities of the Contracting Officer's

Representative include, but are not limited to: determining the adequacy of performance by the contractor in accordance with the terms and conditions of this contract; acting as the

Government's representative in charge of work at the site; ensuring compliances with contract requirements insofar as the work is concerned; and advising the Contracting Officer of any factors which may cause delay in performance of the work.

Specific information relating to the delegated authority of the Contract Administration and the limitations of such authority may be directed to:

MARY CHIN

General Services Administration

Property Management Branch, 9P3PMFC

Facilities Management & Services Programs Division

450 Golden Gate Avenue, 4th Floor East

San Francisco, California 94102-3434

(415) 522.3356

E.2. FAR 52.246-4 INSPECTION OF SERVICES - FIXED PRICE (AUG 1996)

(a) DEFINITIONS - "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the

Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during the contract performance and for as long as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The

Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default.

E.3. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

As part of the Government's quality assurance program, the Government may:

1. Review and, if warranted, reject any reports or other submittals required from the Contractor;

2. Review performance and service records, including but not limited to BAS data, CMMS data, and any computerized or hardcopy records maintained by the Contractor documenting performance under this contract, and require correction of any unsatisfactory conditions noted;

3. Review the adequacy of the Contractor's quality control program and documentation, and the success of this program in correcting deficiencies before the Government must direct correction under its quality assurance program. Improvements may be directed if the program is determined to be insufficient or ineffective.

4. Obtain tenant satisfaction survey information, and require improvements in service on the basis of such information to the extent such results correlate with deficiencies in contract requirements;

5. Make physical inspection of facility equipment and systems, to include programs and files maintained in the Building Manager's Office and the Contractor on-site offices and work areas, and require correction of deficiencies noted.

6. Perform inspections with Government personnel or independent third-party inspectors.

Contractor performance will be evaluated on the basis of the performance success or deficiencies, success or failure in meeting other contract requirements, and the Contractor's record of correcting deficiencies when noted. While corrective actions will be noted, a record of significant performance deficiencies may lead to a performance evaluation which is less than satisfactory even if the Contractor takes corrective action.

The use or non-use of any Quality Assurance methods by the Government will not constitute a waiver of or excuse from contract requirements.

The Government may implement or change Quality Assurance measures at any time during the term of the contract.

SECTION F - DELIVERIES OR PERFORMANCE

F.1. PLACE OF PERFORMANCE

The services to be provided under this contract shall be accomplished at:

Phillip Burton Federal Building & U.S. Courthouse

450 Golden Gate Avenue

F.2. TERM OF CONTRACT

After award, the successful Contractor will be given a written notice to proceed and shall provide contractual services for a one-year period, subject to the availability of appropriations (see the clause 552.232-73 AVAILABILITY OF FUNDS (SEPT 1999), commencing on the date specified in the notice to proceed. Work under this contract is expected to commence on or about October 1, 2011.

F.3. POST AWARD CONFERENCE

The Contracting Officer will notify the Contractor as to the time and place when the Pre-

Work/Performance meeting will take place. This meeting will allow the Contracting Officer or his/her designee an opportunity to review the information with the contract manager.

F.4. OPTION TO EXTEND THE TERM OF THE CONTRACT

The Government shall have the unilateral option of extending the term of this contract for three

(3) additional periods of 36 months (see clause 52.217-9 OPTION TO EXTEND THE TERM

OF THE CONTRACT - SERVICES [MAR 2000]). The same terms and conditions contained in this contract shall apply to the option exercised. Option shall be exercised upon written notification (mailed or otherwise furnished) to the Contractor at least (30) calendar days prior to the expiration of the contract.

The exercise of options is a Government prerogative, not a contractual right on the part of the

Contractor. If the Government exercises the option within the prescribed time frames, the

Contractor shall be bound to perform the services for the option period or be subjected to the default provisions of this contract.

F.5. OPTION TO EXTEND SERVICES

The Government may require continued performance of any services within the limits and at the rates specified in the contract (see clause 52.217-8 OPTION TO EXTEND SERVICES [NOV

1999]) . These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting

Officer may exercise the option by written notice to the Contractor within 30 days before the expiration of the contract.

F.6. TERMINATION

The Government reserves the right to terminate the contract under the Termination for

Convenience clause found under FAR 52.212-4(l) at any time.

SECTION G

CONTRACT ADMINISTRATION DATA

G.1. PAYMENT

Payment will be made on a calendar month basis in arrears upon submission of an invoice.

GSA’s standard payment terms are net 30 days. In the event the contract begins or ends during the month, payments will be prorated based on the number of calendar days in the respective month. It is the objective of the Government to obtain complete and satisfactory performance with the terms of the specifications and requirements of this contract.

G.2. PLACEMENT OF ORDERS FOR ADDITIONAL SERVICES

When Additional are required, the COR will place an order. Orders may be place orally when the amount of the order totals $2,500 or less or in the event of an emergency. All orders, which exceed $2,500, must be placed or confirmed by issuance of a GSA Form 300, Order for Supplies or Services. The GSA Form 300 will describe the service to be provided and will establish either a fixed price for the work indicated, or a maximum Contractor compensation. In the event of oral orders of $2,500 or less the Contractor shall not require any additional documentation and/or

Task Order to be submitted by the Government and may be processed using the Certified Invoice

Procedure.

G.3. PAYMENT INFORMATION

Information is available at the GSA Finance center web site, www.finance.gsa.gov, to assist with payment inquiries and other payment-related matters.

G.4. SUBMISSION OF INVOICES:

G.4.1. BASIC SERVICES

Invoices for Basic Services shall be submitted on the first of each month to:

GSA Finance Center

GSA Fund 192

Accounts Payable Branch, BCP

P. O. Box 17181

Fort Worth, Texas 76102

G.4.2. ADDITIONAL SERVICES

Each invoice for Additional Services shall be submitted to the appointed COR and shall reference the contract number, the delivery order number, the ordering official, and information describing the work performed. The COR may require attachment of substantiating documentation.

http://www.finance.gsa.gov/

G.5. SUSPENSION OF WORK

In the event services are not provided or required by the Government because the building(s) is closed due to inclement weather, under construction, unanticipated holidays declared by the

President, failure of the Congress to appropriate funds, etc., reductions will be computed as follows:

A. The reduction rate in dollars per day will be equal to the per month contract price for the building(s), divided by the number of working days per month.

B. The reduction rate in dollars per day multiplied by the number of days services were not provided or required. In the event services are provided for portions of days, appropriate adjustments will be made by the contracting officer to assure the contractor is compensated for services provided.

NOTE: Reductions will not be assessed for those days in which services are not required by the

Government because the building(s) is closed due to unanticipated holidays, declared by the

President, PROVIDED, that payment to employees for such holidays is required in accordance with the wage determination applicable to this contract.

G.6. COPIES OF THE CONTRACTOR'S PAYROLLS

Upon request in writing by the Contracting Officer, the Contractor shall within five working days, furnish a certified copy of the last payroll prior to date of said request. This payroll shall reflect payments for all contracts’ employees working under this contract during the payroll period. The Contracting Officer may request copies of any or all payrolls during the life of the contract.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

1.1. H.1. SECURITY

1.2. H1.1 SECURITY REQUIREMENTS AND PERSONAL IDENTITY

VERIFICATION PROCEDURES (NON-CLASSIFIED CONTRACT)

Clarification of Notice to Proceed – ―Notice to Proceed (NTP)‖ is the authorization for

Contractor employee(s) to access GSA controlled space and to start work AFTER meeting the

Government’s clearance and acceptance procedures, including the approval of the Quality

Control Plan and Work Schedule Plan. The Contractor is not authorized to start work until the

Notice to Proceed has been issued by the Contracting Officer.

The Contractor shall comply with directions provided by the Contracting Officer (CO) regarding all security requirements. All contract employees shall receive a favorable suitability determination, security clearance, and/or meet all security requirements, prior to reporting to work or performing work under this contract. Employees that cannot obtain a favorable security determination, security clearance, or meet security requirements, will not be allowed to work in the Government building.

If the Contracting Officer or his/her representative receives an unfavorable or unsuitable report on any employee, or if the Contracting Officer's Representative finds a prospective employee to be unsuitable or unfit for his/her assigned duties, the Contractor shall be advised immediately that such employee will not be allowed to work or be assigned to work under the contract.

The Government has full and complete control over granting, denying, withholding or terminating clearances for employees. The Government may authorize and grant temporary clearance to employees of the Contractor. However, the granting of a temporary clearance shall not be considered, as assurance that full clearance will follow. The granting of either temporary or full clearance shall not prevent, preclude, or bar the withdrawal or termination of any such clearance by the Government.

1.3. H.2. GSAR 552.237-70 QUALIFICATIONS OF OFFERORS (MAY 1989)

(a) Offers will be considered only from responsible organizations or individuals now or recently engaged in the performance of building service contracts comparable to those described in this solicitation. In order to determine an Offeror’s qualifications, the Offeror may be requested to furnish a narrative statement listing comparable contracts which it has performed; a general history of its operating organization; and its complete experience. An Offeror may also be required to furnish a statement of its financial resources; show that it has the ability to maintain a staff of regular employees adequate to ensure continuous performance of the work; and, demonstrate that its equipment and/or plant capacity for the work contemplated is sufficient, adequate, and suitable.

(b) Competency in performing comparable building service contracts, demonstration of acceptable financial resources, personnel staffing, plant, equipment, and supply sources will be considered in determining whether an Offeror is responsible.

(c) Prospective Offerors are advised that in evaluating these areas involving any small business concern(s), any negative determinations are subject to the Certificate of Competency procedures set forth in the Federal Acquisition Regulation.

1.4. H.3. GSAR 552.237-71 QUALIFICATIONS OF EMPLOYEES (MAY 1989)

(a) The contracting officer or a designated representative may require the Contractor to remove any employee(s) from GSA controlled buildings or other real property should it be determined that the individual(s) is either unsuitable for security reasons or otherwise unfit to work on GSA controlled property.

(b) The Contractor shall fill out and cause each of its employees performing work on the contract work to fill out, for submission to the Government, such forms as may be necessary for security or other reasons. These forms shall be completed electronically unless that would create a hardship for the individual. Upon request of the Contracting Officer, the Contractor and its employees shall be fingerprinted.

(c) Each employee of the Contractor shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by…