GS09P10KSD0156 O M Amendment 2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATiON NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED

(SEE

ITEM

11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

SOLICITATION NO. GS09P10KSD0156 – AMENDMENT NO. 2

QUESTIONS AND ANSWERS

1. Please provide the Collective Bargaining Agreement applicable to this acquisition.

A: CBA was posted with Amendment No. 1. Though it showed up as Amendment 2 on the web.

2. A.2.1, para 2, pg 9. Does the current contract include the UNP Project Management Office?

A: No.

3. C.1, pg 15 and Exhibit 2, Mechanical Equipment Inventory. Please identify the equipment items that are associated with the UNP Project Management Office.

A: No equipment list exists. Heating/Cooling is provided by (3) Carrier roof top package

AHU’s, Gas fired heating/ DX cooling. (< 10 tons ea.)

4. C.8.5, pg 24. Will the Government provide the computer for the CMMS?

A. Yes.

5. C.33.4, pg 36. Are coupon racks currently installed?

6. C.33.4, pg 37. This paragraph contains the sentence, “For the primary condenser water system, the installation of the water treatment monitoring system described elsewhere in this document meets this requirement”. We could not identify the reference. Please clarify.

A. See response #5 coupon racks.

7. C.37.2 and C.37.3, pg 41. Is labor (valued at the rates used for Additional Services) part of the computation to determine whether the repair is reimbursable?

8. C.37.2 and C.37.3, pg 41 and H.21.4, pg 74. These paragraphs refer to rates used for

Additional Services. Are these rates the same as Lines 2001 through 2004 in Section B.8, Price Schedule?

9. C.38.21, Pg 46. Please identify the number, type, and manufacturer of the roof anchorage points.

A. There are no anchorage points on the roof of this building.

10. C.39.12, pg 52. Is the smoke management system a stand-alone system or part of the Alerton

BAS? If stand-alone, please identify the manufacturer and model number.

A. The BAS only controls the Damper functions of the (2) built up air handling units, and opens

VAV box dampers to 100% during an event. The remaining smoke control sequence functions are controlled via the main fire alarm panel, Simplex 4100. the

11. C.40.3, pg 54. Please advise the number of elevator repairs during the past year.

A. 21.

12. C.40.3, pg 54. Please advise the number of times the Government has required major repair work to be accomplished outside of normal business hours.

A. 4 times.

13. C.40.11, pg 57. We could not identify the reference to “11, e”. Please clarify.

A. Clarification is provided on the revised page 57; therefore, please remove and replace with the attached page 57.

14. H.19.5. Will the Government provide telephones?

A. No.

15. Exhibit 2, Mechanical Equipment Inventory. For the E-26s, 5040 is an unusually large number for Molded Case Circuit Breakers subject to 3-year testing. Does the GSA want all of these E-26s electrically tested or just the main circuit breakers located on the incoming feeders? If the latter, please identify the number of the main circuit breakers.

A. All Breakers are exercised annually; they are currently tested per the GSA 5850 PM guideline.

16. Exhibit 2, Mechanical Equipment Inventory. E-34, 129 is an unusually large number for disconnects above 600 volts. Please validate the number.

A. No voltages above 480 volt in this building. There are at best count (129), 480 volt disconnect switches below 200 amp size, (108) 480 volt above 200 amp in size. (This includes both equipment disconnects and distribution panel switches)

17. Exhibit 2, Mechanical Equipment Inventory. R-2. What is the square footage of the roof?

A. 55,821.

18. Exhibit 2, Mechanical Equipment Inventory. B-2 and R-5. Do the chillers and boilers operate all year? If not, what months comprise the heating and cooling seasons?

A. Boilers and Chillers can run all year long subject to outside air temperature.

19. Exhibit 2, Mechanical Equipment Inventory. T-04. Does the UST have a manhole? When was the last 4-year maintenance performed on the tank?

A. There is a manhole. There is no 4 year requirement in the local UST code. It is a 3 year requirement. However, (currently) that is not required if the fiberglass tank has double wall protection with leak monitoring system.

20. Exhibit 2, Mechanical Equipment Inventory. V-9. How many of the 7 backflows are associated with the water-based fire suppression system?

A. 2.

21. B.8, Lines 1001, 1002, and 3001, pg 13. Is the amount per month to be entered in the Unit

Price for these Lines the monthly average for the 10 year term or the monthly average for the

Base Period, or the first year of the Base Period?

A. Unit Bid Price is only for the initial base period of 24-month.

22. B.8, Line 4001, pg 13. Is the amount per job to be entered in the Unit Price the average of the

4 jobs specified in Para 20, Evaluation Factor 3, pg 128?

A. Not average, each job price, and it’s not evaluation factor 3.

23. Exhibit 3, Monthly Price Breakdown for Line 3001 of Price Schedule, pg 98. Is the amount per month to be entered in the Unit Price for these Lines the monthly average for the 10 year term or the monthly average for the Base Period, or the first year of the Base Period?

A. Unit Bid Price is only for the initial base period, term of 24-month.

24. Section M, Factor 3, Para 20, pg 128. Although the RFP specifies the 3-year electrical test and inspection per NETA Standards, there is no specification as to the GSA’s expectations regarding electrical testing during the intervening years. Since there is a potential for an extremely wide price swing, please state the GSA’s requirements.

A. Follow Section C.32.2 for any further requirements.

25. Para C.39.2, pg 47. Please provide the most recent annual fire alarm test report.

A. This is a secure document. In order to obtain this report, download the attached “Document

Security Agreement”, sign and submit to mary.chin@gsa.gov.

26. Para C.33, pg 36. What is the water system volume for the Chillers, Boilers and Cooling

Towers?

A: This is not available on our records.

27. Para C.38.3., pg 43. Is refrigerant reclamation equipment on site? If so, is it Government

Property or Contractor Property?

A: No reclaim unit on site.

28. Does the equipment inventory on pages 93-95 represent both building?

A: No.

29. The site visit did not include the property on Mission Street; does an equipment inventory exist for that building? How is it cooled and heated? What type and quantity of equipment heats and cools the building?

A: No equipment list exists. Heating/Cooling is provided by (3) Carrier roof top package

AHU’s, Gas fired heating/DX cooling. (< 10 tons ea.)

30. Is there an office for contractor staffing for the Mission Street Property?

31. The inventory states that there are 7 backflow preventers, what size (s) are the back flow preventers?

A. 4”, 2”, 2”, 1”, 1”, 6”, ¾”.

32. The inventory states that there are 615 fire alarm devices; will this amount be broken down per type of devise? (Page 94)

33. Will a list of average CMMS calls per month, type of calls, and number of emergency calls be provided?

34. How many batteries are in the UPS located in the computer room?

A. This equipment is not in contract; it is owned and maintained by the Courts computer dept.

35. What size are the underground storage tanks, how many? (Page 44, paragraph C.38.5)

A. ( 1 ) 15,000 gallon double wall fiberglass with leak monitor system/alarm.

36. What type of government furnished CMMS program is currently in place? (Page 24, paragraph C.8.5)

A. GemNet/MaxWEB.

37. Please provide sub contractor information for water treatment services that is in place currently providing those services to GSA for James R. Browning US Courthouse located at

95-7 th

Street, San Francisco, CA.

A. San Joaquin Chemical ( 800-647-9577).

38. Who is service provider in place currently for Fire Life Safety Building equipment testing, services, and repairs? What’s the average monthly cost for overtime/after-hours response by service employees?

A. Bay Area Alerts ( 415-822-2688), No monthly average. Not many after hours repairs.

Annually est. $1500.

39. Please summarize all building GSA owned tools and equipment, lifts ladders, carts, vehicles that may be available to services provider to utilize in performance of contract responsibilities.

A. None.

40. How many parking area lighting poles are there? What is the lamp style/type and how many lamps are there per pole?

A. 4 poles. 1000W metal halide ea. 2 Poles- (2) 400W metal halide ea., 2 wall scones with (1)

175W metal halide each.

41. Since the CBA quotes several classifications of wages depending on the building classification and Exhibit “A” is missing. Could you please include Exhibit “A” in the amendment?

A. There is no Exhibit A from the CBA (it was not included with the CBA provided to GSA).

The building is classified as Class 1A Building.

42. In regards to the earthquake protection system, we believe it is very important to advise whether this system is being maintained by a subcontractor, and if so, please identify the subcontractor.

A: Maintenance of this system is not under the O&M contract.

43. Is there an Air Filter Schedule with types and sizes of pre and supply side air filters for the building?

A. Yes, per the Preventative Maintenance Schedule.

44. Who is services vendor in place currently for Elevator Maintenance?

A. Schindler Elevator.

45. What company provides current Landscaping Services?

A. IMS, but it is not under O&M contract.

46. What Building automation/controls system is in place for the U.S. Courthouse at 95 7 th

Street?

A. Alerton IBEX

47. How many full time employees are currently in place for the locations under current Prime

Contractor, B&W Contract Services Inc.?

A. 4.

48. How many hours of overtime occurred in 2009 per employee supporting the O&M requirements under this contract?

A. 48 hours average in 2009. But, due to changes in the current RFP historical overtime data may not apply to the new contract structure.

49. Please provide current copy of the CBA for these employees. It is not in the solicitation documents.

A. Posted along with the Amendment 1.

50. What’s the average monthly cost for overtime/after-hours response by service employees?

A. 4 hours a month.

51. Are there any projects planned for roof replacements?

A. None planned at this time.

52. How often are window cleaning services completed, and is that in scope?

A. No, not in scope.

53. How is after hours response handled currently for building emergencies?

A. Upon need the O&M contractor would be called in.

GS09P10KSD0156 (Amendment 2) – Page 57 circuits resulting from control modifications parts replacement or equipment upgrades made by the

Contractor during the term of this contract. When this contract expires, the Government will withhold final payment until the proper sets of wiring diagrams are provided.

C.40.11 Supervision of VTE Work

The Contractor shall assign a field supervisor to review work performed by their elevator mechanic(s) assigned to the building. Field visits and reviews are required at least monthly. The frequency of the field supervisor’s written performance reports will be determined by the COR. The Contractor’s supervisor shall submit a written report to the Government covering performance measurements and all maintenance deficiencies. Review deficiencies with Government and establish schedule for remedial action. Contractor shall identify and correct deficiencies in the quality of service and level of performance before it becomes unacceptable to the Government and before Government inspectors point out the deficiencies. The field supervisor will be available to discuss performance, review of past performance, and attend general meetings to assist the Government representatives.

C.41. MISCELLANEOUS WORK

The Contractor must provide 10 hours per calendar month (hours are not cumulative to succeeding months) when requested by the COR, to accomplish discretionary work in the buildings covered by this contract at no additional cost to the Government. The Contractor must furnish the labor, tools and consumable materials as necessary to perform the work. Miscellaneous work may be required for work that makes use of any of the trades normally employed in performing operations and maintenance services under this contract and does not include tasks associated with the performance of services covered under the scope of this contract.

The Contractor must create and process CMMS work orders for all miscellaneous work, and accurately record hours of labor expended.

C.42. CRITERIA FOR DEDUCTIONS

C.42.1 General - Deduction for Inoperable VTE Equipment

If any equipment is shut down for more than 24 continuous hours (except for prescheduled repairs), the monthly maintenance service price for that equipment shall be deducted (prorated) until it is restored back into service.

C.42.2 RESERVE

450 GOLDEN GATE AVE, 4TH FL EAST

SAN FRANCISCO CA 94102

AMENDMENT: This Amendment No. 2 is issued to provide:

1. Sign in sheet from the pre-proposal,

2. Answers to questions,

3. Clarification from the question number 13. Remove and replace with the revised page 57 attached.

4. Document Security Agreement for answer number 25.

The proposal due date is extended from October 5, 2010 to October 13, 2010 at 11:00 a.m. Pacific Time.