Amendment_01.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

7PQD

See Attached.

7PQD

Energy & Acquisition Support Branch

819 TAYLOR ST

FORT WORTH, TX 76102-6124 United States

Energy & Acquisition Support Branch

819 TAYLOR ST

FORT WORTH, TX 76102-6124 United States

GS-07-P-16-HT-C-7007

1 34

06/13/2016

05/24/2016

Amendment No. 1 – Solicitation No. GS-07-P-16-HT-C-7007 for Chiller & Cooling Tower Installation at the Jacob Trieber Federal Building/Post Office/Courthouse

This amendment is issued to provide the Pre-Proposal Sign-in Sheet/Agenda, solicitation changes and respond to questions.

1. The Pre-Proposal Sign-in Sheet/Agenda, Revised SOW dated 6-13-2016 (changes have been highlighted) and Document C201 (The Solicitation) are all attached.

2. Proposals are due June 23, 2016 at 2:00 PM CST. A complete proposal must be received by the due date and time in order to be considered responsive. Any portion of a proposal (with the exception of the bid bond) received after the due date and time will be handled in accordance with FAR Provision 52.215-1 Instructions to Offerors— Competitive Acquisition (JAN 04) which can be found in section IV.A. of the Document C201 (The Solicitation).

3. Technical Evaluation Factor 3 – Past Performance has been updated.

4. In order to accommodate the new chillers and following the electrical code required clearances, the existing chilled water pump layout will need to change. it would be most feasible to use vertical inline pumps for this to reduce the space required for the pumps.

Is this something we can get added to the scope of work? We currently have no plans to replace the chilled water pumps. If moving the pumps is required to obtain your electrical/mechanical clearance, this should be included in your proposal. If you determine that replacing the existing pump with a vertical inline pump is less expensive than moving the existing pump, this would be acceptable.

5. With limited room in the mechanical room, this brings up the issue of where to put the condenser water pumps? Alongside the chilled water pumps. Would GSA consider installing inline pumps on the roof as long as the motor is outdoor rated? Yes.

6. Can we get GSA’s specs/requirements for concrete work. The existing chiller pad will need to be modified to accommodate the new chillers taking into account the required electrical clearance. 3000 psi concrete is acceptable. Fasten any additional concrete to existing concrete pad.

7. We may want to check to see if we are required to hire a structural engineer to see if existing roof and condenser supports are sufficient for the new cooling towers. The roof can support the weight and size of the tower in the exhibit.

PRE-PROPOSAL CONFERENCE AGENDA

SOLICITATION NUMBER: GS-07-P-16-HT-C-7007

Chiller & Cooling Tower Installation at the Jacob Trieber FOB/PO/Courthouse

10:30 AM, CENTRAL STANDARD TIME - TUESDAY – JUNE 7, 2016

1. GREETING AND INTRODUCTIONS

A. No oral statements made shall change the solicitation – any changes will be documented in a written amendment posted to FBO.gov.

B. Sign-in sheet: All attendees must sign in on the sign-in sheet.

C. Minutes will be issued in an amendment to the solicitation.

D. Submit all questions to the Contracting Officer, Shawna Villarreal, so that we may capture all questions accurately.

2. GSA CONTRACTING COMMENTS

A. This Solicitation is set-aside for Small Businesses in accordance with FAR 19.

B. Overview of Technical Evaluation Factors

1) Management/Technical Approach and Installation Schedule

2) Experience on Comparable Projects – Use Attachment A

3) Past Performance of Offeror

C. Basis for Award - Award will be made on the basis of the lowest evaluated price of proposals meeting the acceptability standards for non-price factors (See Section VI. of Document C201 – The Solicitation).

D. Questions/Request for Information must be sent to Shawna Villarreal, Contracting Officer, at shawna.villarreal@gsa.gov. Submit no later than 10 days prior to the proposal due date (June 13, 2016).

E. Proposal due date and time: June 23, 2016 at 2:00 PM CST (Extensions are not currently anticipated).

F. A bid guarantee is required. Proof of insurance, performance and payment bonds will be required after award.

G. Complete Annual Representations & Certifications in SAM. Ensure you have submitted a VETS-100/4212

Report. (Please see section II.E. of Document C201-SB LPTA) H. Magnitude of Construction is $500,000 to $1,000,000.

I. Proposal Submission Requirements

1) Volume 1 – Technical Proposal

2) Volume 2 – Price Proposal

3. TIPS FOR PREPARING A PROPOSAL

A. Read the solicitation and amendments.

B. Does your proposal contain all the items the solicitation is asking for? Make sure your proposal fully addresses the submittal requirements for each evaluation factor.

C. Never assume we know about your company and your performance. We can only evaluate what you provide.

4. BAS Integration Information - Integration technician performing installation shall be certified on the Niagara AX JACE for both installation and maintenance of the system and shall have a minimum of 3 years’ experience performing the required tasks. The Contractor shall provide with their offer the integration technician’s resume and certification documentation. Additionally the programmer must apply for and receive clearance in accordance with Homeland Security Presidential Directive 12 (HSPD-12) to perform their duties on the GSA secured network

5. Site Visit mailto:shawna.villarreal@gsa.gov

GSA Public Buildings Service Greater Southwest Region Ar/La,Tx, Service Center

Scope of Work Installation of two 87 Ton Magnetic

Bearing Chillers

AR0066

Jacob Trieber FB/USPO/CH 617 Walnut Street Helena, AR 72342-3258

Date: 13 June 2016 Prepared by: Frank Campagna/Dana Ulanoff

SCOPE OF WORK

The Contractor shall provide all materials, supplies, labor, equipment and supervision, necessary to replace existing two each air cooled 81 ton chillers with two (2) new water cooled 87 ton magnetic levitation chillers, two condenser water pumps, five (5) VFD’s, step up transformer(s), water treatment controller, water treatment chemical pumps, emergency eye wash, condenser water piping and cooling tower. Upon completion of the project, this chiller shall be connected to the common building chilled water loop and building automation system. Provide and install temporary 50-90 ton packaged air cooled chiller for building cooling requirements during replacement of existing chillers.

New Chiller Requirements Two (2) new 87 ton mag lev chillers Evaporator EWT/LWT (F) 55.0/45.0 Evaporator GPM – 207.5.

Condenser EWT/LWT (F) 85/94.1 Condenser GPM – 270 Evaporator Pressure Drop (Not to exceed) –

6.89 psi Condenser Pressure Drop (Not to exceed) – 8.38 psi IPLV not to exceed .355 See Exhibit A

New Cooling Tower Requirements 270 GPM 95/85 with 80WB Stainless Steel Construction -316 stainless steel Basin Heater/InletLouver Filter/Vibration Switch/Fill Valve and one spare fill valve Outlet Strainer on tower See Exhibit B

A. Alterations

1. Replace existing air cooled chillers and provide and install two each 87 ton nominal capacity water cooled chillers. Remove existing air cooled condenser and install one each single sump cooling tower and 6” diameter condenser water piping. New condenser water piping shall be installed in place of the old refrigerant piping located in the exterior pipe chase or utilize the existing interior pipe chase. The existing CW lines shall be removed and replaced with new appropriate size piping should the interior pipe option be utilized. Chillers shall be magnetic bearing Frictionless Centrifugal Chillers Specifications for the chillers, transformer(s) and cooling tower are included in the exhibits.

a. Equal to or better than SMARDT Frictionless Centrifugal Chillers part # WA030.1BG04.F4AECA.F4AHCA.0C0 (See is provided as an example only.

Proposed chiller must meet all of the specifications listed in this section).460 volts, 3 phase

b. Compressor suction and discharge isolation valves.

c. Step-less capacity control using multi-compressors, inlet guide vanes, and internal variable speed drives.

d. Environmentally friendly refrigerant.

e. Cleanable flooded evaporator providing low temperature approach and built to

ASME standard. Marine water boxes supplied with chillers

f. Water cooled cleanable shell and tube condenser built to ASME standard

g. High resolution electronic expansion valve(s).

h. 1.5 inch minimum closed cell insulation to prevent external condensation.

i. Advanced Control System including integrated communication with compressor for precise capacity control and operational safeties.

j. 12" color graphical interface with panel mounted touch-screen.

k. BACnet interface between the chiller and the BAS.

l. Single point electrical entry.

m. Full refrigerant charge.

n. Chilled water: IFM – Thermal Dispersion Switch

o. Condenser water: IFM – Thermal Dispersion Switch

p. Factory startup by a certified startup agent

q. 5-year full chiller parts and labor warranty (including compressors)

r. 5-year refrigerant warranty

s. Factory installed epoxy coating on the condenser tube sheets, marine water boxes and end plates.

t. Provide and install all necessary piping and insulation to match existing profiles. Provide and install all necessary piping hangers and/or support for new piping. Include new valve tags IAW current Valve Tag Schedule in the control room. Paint all piping to match existing color scheme. Paint color selection to be provided by GSA.

u. Chiller: Provide and install all necessary water thermowell connections and include new thermometers and liquid filled pressure gauges (4 thermometers/4 gauges per chiller) with associated hardware to provide shut off and removal during gauge removal. Install DDC automated 2 way valves with feedback signal on the condenser water line and chilled water line for each chiller. Total Four (4) on this project.

v. Provide and install all necessary and properly sized electrical conduit and electrical wiring for new chiller. Contractor will be responsible to verify existing electrical power and/or circuit breakers will handle new chiller’s electrical voltage and amperage.

w. Provide and install properly sized transformer(s), electrical panel(s) and circuit breakers for new chillers as needed. The chiller being removed is 208 volt 3 phase. The new chillers are 460 volts 3 phase. New transformers shall be installed at the same location as the existing. The step up transformer(s) specifications is in Exhibit C. Provide new panel schedules reflecting work accomplished.

x. The mechanical room floor and housekeeping pads were recently painted with epoxy paint. Contractor assumes responsibility for any damage to new paint and will make any repairs necessary to keep paint in original condition.

y. In the chiller mechanical room contractor will perform a one for one replacement of existing lighting to matching L.E.D. light fixtures. Contractor to maintain any existing emergency battery B/U capabilities for emergency egress lighting. Contractor to submit specification sheet for GSA PM review prior to ordering fixtures.

z. Pipe Chase-Contractor shall remove/replace plywood inspection cover on the upper pipe chase with 316 grade stainless steel cover overlapping 5" of the pipe chase and secured with tech screws. Existing bottom covers shall be replaced with like 316 grade stainless steel cover. Cover shall be hinged and hasped for inspection purposes. Both upper and lower covers shall be primed and painted to match existing pipe chase color.

2. The new chiller’s control system shall communicate with existing building automated system. Replacement Chillers shall be wired to and communicate by BACNet directly to the Building's Niagara JACE Controller. The Chillers shall not be linked through a propriety building system controller. Contractor will be responsible to verify the existing BAS and provide all necessary wiring, controls, and/or BACNet cards to integrate chiller’s controls to BAS. The BAS Integration Contractor shall include any mapping and linking changes of the Magnetic Levitation Chiller on the graphics page of this building BAS including new piping, chiller layout and cooling tower. Contractor is responsible for licensing fee and drivers to connect/communicate BACNet to the existing JACE. Chiller display/ chiller history/trending shall be connected to the BAS for viewing and controlling. Provide the tonnage with the chiller graphic (ex: Smardt 87 Ton). Include links to the chiller history logs on the central plant page so that access to the trends is easily opened for analysis. The Contractor shall program the existing and any new feedback points using BACnet protocol intergraded into the existing BAS. The new chiller’s control system shall communicate with existing building automated system. Contractor will be responsible to verify the existing BAS and provide all necessary wiring, controls, and BACnet cards to integrate chiller’s controls to BAS. Automated valves shall provide reporting feedback on current status, history screens, and valve icons shall be visible on the BAS central plant page. All analog histories of new Chiller points shall be recorded in 15 minute intervals and stored in the building JACE controller for 14 days. All discrete point histories shall be recorded both as 15 minute interval, 14 day FIFO history logs but also as COV histories storing 100 intervals within the JACE. All new Chiller point histories shall be exported daily from the JACE to the hosting GSA BAS Server and to the GSA AMS Application for long term archival storage.

a. These new chillers/towers/pumps/drives/tower fans shall be controlled by the BAS and be added to the sequence of operation. The chiller control panel/gateway and all its points shall be added to the BAS. The new sequence of operation (SOO) Exhibit E shall be integrated into the BAS.

Provide all necessary BACNet cards/controllers to accomplish the BAS integration. These new devices must be open protocol and must be approved by GSA during the submittal process.

b. Provide the necessary equipment controllers and or expansion boards to incorporate sequence of operation along with new equipment into the BAS.

(See Attachment R7-230900).

c. Install two (2) new vertical in-line condenser water pumps including new VFD for each pump. Each new condenser water pump shall be 270 GPM 60 feet of head. Although the existing chilled water pumps will be used for this project, new VFD’s will be installed for these two existing chilled water pumps (See Exhibit E for SOO). A new VFD drive shall be installed in the chiller mechanical room for the cooling tower fan. All the new VFD’s shall include an electrical bypass and be integrated into the BAS and BAS graphics page. The VFD drive speed shall be shown on the BAS in HZ. The new pumps shall include a triple duty valve on the discharge side of the pump and have an inlet strainer box/flow guide vanes. Pressure gauges and isolation valves shall be installed on the inlet and outlet side of the pump. A construction strainer shall be installed for each pump and operate for a minimum of 12 hours before the non-construction strainer is installed. Install new fast action (23) seconds or less from fully open to fully closed) automatic isolation valves (two positions) on the condenser and chilled water line for these chillers and incorporate in the BAS (Total four). These valves will eliminate water flowing through a chiller that is not operating. Actuator(s) shall have feedback signal for valve position and connected to the building automation system and displayed on the graphics page. Note: This facility is a two (2) pipe system so the chilled water pump provides hot water during heating mode. During heating mode the VFD shall maintain 60HZ.

d. Refrigerant Monitor- Contractor is responsible for modifying the existing refrigerant monitor to monitor refrigerant R134A for this new chiller(s) installation. If the existing monitor is not capable of monitoring refrigerant R134A, contractor shall replace the existing monitor with a refrigerant monitor that is capable of adequate number of sensors for the new chiller’s refrigerant R134A. New monitor shall be connected to the BAS. New refrigerant monitor shall be connected to the existing strobe lights and audible alarm.

e. Install a new condenser water treatment chemical controller, blow down piping, blow down valve, three (3) chemical injection pumps and chemical containment devices. (Scale Inhibitor, corrosion control, biocide and algaecide) Install new emergency eye wash station at a location approved by the Project Manager. Provide 90 day supply of chemicals.(Scale Inhibitor, biocide, corrosion inhibitor, algaecide, and chemical test-kit) GSA uses a nonacid treatment program. New chemical controller shall be connected to the BAS. Install a water meter to measure condenser water blow down and condenser water makeup. These meters shall be connected to the BAS.

The controller and meters shall be included in the BAS graphics page.

See Exhibit D for chemical pump/controller equipment requirements.

Provide water treatment test equipment and two hour (minimum) training for the assigned O & M building technician.

f. The new interior condenser water lines shall be painted blue. New chilled water lines shall be insulated with same thickness insulation to match existing insulation. New piping shall include labeling indicate flow direction and fluid. Condenser lines outside and exposed to the elements shall be primed and painted with exterior grade paint.

(Example: Condenser Water Supply, Condenser Water Return, Chilled Water Supply, Chilled Water Return and etc. Match existing plant labeling scheme)

g. Once the Chiller is fully operational, Contractor shall perform all required adjustments / balancing in accordance with manufacturer’s specifications and re-balance the water flow. Contractor shall provide a commissioning and re-balance report to GSA Project Manager.

h. Contractor shall provide both classroom and hands on training at a minimum 6 hours of training to GSA maintenance personnel.

i. Contractor shall provide a complete commissioning report to GSA Project manager once chiller is fully operational. All adjustments and balancing to the system shall be in accordance with manufacturer’s specifications.

j. Tower support structure shall use expanded metal.

k. Additional cooling tower requirements: Electrical disconnect shall be installed for the cooling tower fan motor within 20 feet of the cooling tower motor. The tower shall have a drain and drain line piping. Minimum 1.5” pipe size piped to a sanitary sewer line. The tower makeup water piping size shall be the size recommended by the tower manufacture. The makeup water line located outside the building and exposed to the outdoor environment shall be insulated with heat tape and have an aluminum jacketing cover. The source of the makeup water shall be connected to the outlet side of the existing backflow preventer located in the mechanical room. The VFD’s for the tower fans shall be mounted in the chiller mechanical room. Install new modulating DCC automated valve/actuator and bypass line in the condenser water line.

This valve shall be programed to begin opening when the tower sump temperature is three (3) degrees below tower fan control set point.

l. See Exhibit F for placement and location of the new cooling tower. Exhibit F refers to the new cooling tower support structure. Should roof penetrations be needed, the contractor shall utilize a roofing contractor who is authorized by the existing roofing manufacture.

Notes:

1. Additional Items- It’s highly likely this project may require after normal business hours to off load chiller and to replace existing manual isolation valves. It may also require road closure permits by the local city. Plan accordingly.

2. Chiller selection including IPLV rating and pressure drops shall be submitted at the time of the bid.

Security Requirements: Contractor personnel performing work on the BAS under this contract must possess HSPD-12 Clearance and GAC Cards in order to access GSA secured networks and sites. The security clearance procedures and forms are listed in Part 5 of this PWS (attachments 3, 4, and 5).

Integration Technician: Integration technician performing installation shall be certified on the Niagara AX JACE for both installation and maintenance of the system and shall have a minimum of 3 years’ experience performing the required tasks. The Contractor shall provide with their offer the integration technician’s resume and certification documentation.

B. Specifications and Requirements

1. Valves connections, accessories and operators

i. Provide threaded ends for valves 2.5 inches and smaller

ii. Provide flanged or grooved ends for valves 3 inch and larger

iii. For butterfly valves (isolation valves) provide lever handle, infinitely adjustable with lock nut and memory stop. Provide hot dipped galvanized extension stems, valve handles and gear actuators outdoors. Provide weatherproof galvanized cast iron gear operators for valves mounted outdoors.

2. Automatic isolation valves:

i. Type of end fitting: pattern to mate with ANSI 125 flange.

ii. Cast iron GG25 with stainless steel stem and ball.

3. Pipe insulation- Match existing size/type/color scheme and labeling.

4. Steel pipe and fittings:

i. Steel pipe, DN 50 (NPS 2) and smaller: ASTM A 53, type S (seamless) or type F (furnace butt welded), grade B, schedule 40, black steel, plain ends.

ii. Steel Pipe, DN 65 through DN 300 (NPS 2-1/2 through NPS 12): ASTM A 53, type E (electric-resistance welded), Grade B, Schedule 40, black steel, plain ends.

iii. Steel Pipe Nipples: ASTM A 733, made of ASTM A 53, Schedule 40, black steel; electric-resistance welded for DN 65 (NPS 2-1/2) and larger.

iv. Cast-Iron Threaded Fittings: ASME B16.4; Classes 125 and 250.

Malleable-Iron Threaded Fittings: ASME B16.3, Classes 150 and 300.

C. Final Preparations

1. Contactor shall provide two (2) sets of as-built drawings on compact disk (CD). As-built drawings shall be in Auto CAD format and shall illustrate all alterations performed under this contract. Final payment will not be authorized until all as-built drawings are provided.

2. Contractor shall provide three (3) copies of owner’s (O&M) manuals for the Chiller, VFD and pumps. Contractor shall return all GSA Badges issued for this project. Final payment will not be authorized until all O&M manuals and badges are provided and returned.

D. Special Instructions

1. Contractors are to submit proposal with a detailed cost breakdown. Cost Breakdown shall be submitted in CSI Master Format 2010. Proposal to include make and model of all proposed equipment.

2. Contractor is responsible to comply with the “Buy American Act”. Buy American Act provides domestic construction material be used in performing this contract.

3. Contractor will be responsible to request and furnish all required overhead and/or road blocking permits from the City and or electrical/utility providers when using a crane at this location if the city street requires a blockage when off-loading the chiller.

E. General Construction Requirements

1. Keep work areas clean on a daily basis.

2. Remove debris from site on a daily basis.

3. Protect all existing walls and furniture from damage.

4. Contractor is responsible for all damages to government property caused by him/her and their subcontractors.

5. Contractor is responsible for all dimensions and quantities.

6. Contractor shall field verify all existing conditions prior to submitting a bid.

PRE-PROPOSAL CONFERENCE

Interested parties must notify the Contracting Officer for further information about attendance and to confirm location, time and date. Only those parties who have notified the Contracting Officer and provided necessary information in advance of the meeting will be allowed to attend. Contractors are encouraged to verify all existing conditions at the job site prior to bidding on the project. Failure to do so will not relieve the Contractor of any responsibility to properly estimate the cost of this project.

Note:

The following items will be addressed at the Pre-Proposal Conference and again at a Pre-work Conference:

1. On site storage.

2. Parking.

3. Use of elevators.

4. Access through secured area.

5. Contractor shall coordinate with the GSA mechanical maintenance Contractor, for placing the fire alarm system in test mode prior to performing any work that may result in the activation of an alarm signal from the fire alarm system including but not limited to: connecting devices to fire alarm system, cutting, welding or other work that creates excessive dust. Contractor is responsible for all costs associated with placing the fire alarm system in test mode.

6. A GSA approved welding permit will be required before performing any cutting and welding.

Contractor shall contact the GSA Project Manager and Building Manger at least 48 hours in advance to request a permit for cutting and welding.

7. Contractor shall be responsible for all quantities, measurements, correct installation of all items and for any damages to the building, items such as parked vehicles and surrounding areas.

8. All materials, equipment and supplies to be incorporated into work under the terms of this contract shall have been “NEW” and “UNUSED” at time of award.

9. Materials of equipment containing asbestos in any form shall not be incorporated into this project.

All material, workmanship and equipment shall be subject to the inspection and approval by the Contracting Officer Representative. All work unsatisfactorily performed shall be promptly corrected and made acceptable for the Government.

SECURITY CLEARANCE REQUIREMENT

All Contractor personnel performing working on premises at GSA owned and operated buildings are required to pass a security background check conducted by the Department of Homeland Security/Federal Protective Service. No Contractor employee will be allowed to perform work on the building premises until employee has been determined to be suitable for hire by the Department of Homeland Security/Federal Protective Service.

WORKING HOURS

Work not impacting normal building occupancy shall be performed during normal business hours Monday through Friday 7:00 am to 6:00 pm. Any work affecting normal building occupancy needs to be scheduled after normal business hours/weekends and approved by GSA building manager. This specifically applies to all equipment lifts. This also applies to temporary chiller hook-ups (if needed).

PERIOD OF PERFORMANACE

All work shall be completed within 30 calendar days after Chiller delivery. It is estimated that it will take 12- 14 weeks to manufacture the chiller. A partial NTP will be issued to place the order on the equipment upon approved submittals.

LIQUIDATED DAMAGES

If substantial completion is not achieved, the Contracting Officer may assess liquidated damages at a rate of $296.00 per day.

PROJECT SCHEDULE

Contractor shall submit to the GSA Project Manager a project schedule which includes all tasks to be performed under this project, duration of each task and tentative date/s each task will be performed. Project schedule must be approved by the GSA Project Manager prior to performing any work under this project.

Microsoft Project or other similar format can be used for this schedule.

Note:

The following items will be addressed at the Pre-bid Conference and again at a Pre-work Conference:

10. On site storage.

11. Parking.

12. Use of elevators.

13. Access through secured area.

14. Contractor shall coordinate with the GSA mechanical maintenance Contractor, for placing the fire alarm system in test mode prior to performing any work that may result in the activation of an alarm signal from the fire alarm system including but not limited to: connecting devices to fire alarm system, cutting, welding or other work that creates excessive dust. Contractor is responsible for all costs associated with placing the fire alarm system in test mode.

15. A GSA approved welding permit will be required before performing any cutting and welding.

Contractor shall contact the GSA Little Rock, Arkansas office at least 24 hours in advance to request a permit for cutting and welding.

16. Contractor shall be responsible for all quantities, measurements, correct installation of all items and for any damages to the building, items such as parked vehicles and surrounding areas.

17. All materials, equipment and supplies to be incorporated into work under the terms of this contract shall have been “NEW” and “UNUSED” at time of award.

18. Materials of equipment containing asbestos in any form shall not be incorporated into this project.

19. All material, workmanship and equipment shall be subject to the inspection and approval by the

Contracting Officer Representative. All work unsatisfactorily performed shall be promptly corrected and made acceptable for the Government.

MATERIAL TECHNICAL SPECIFICATIONS

Where a particular manufacturer's product is specified, it is not intended to discriminate against other manufacturer's which are equal in quality of material, workmanship, appearance and function to those specified. Rather, it is intended to establish and indicate the desired standard of quality. If any tests are required to determine the equality of any substitutes, such tests shall be made by an independent authority as approved by the government. All expenses related to proposed substitutions shall to be paid by the Contractor. Proposed items are to be submitted with the bid and shall be a basis for the award of the contract.

All materials and equipment shall bear evidence of the Underwriter's Laboratories Inc. Label (UL) or approval of other nationally recognized independent testing organizations adequately equipped and competent to perform such services when these standards are required and such product listing is available.

PRODUCT DATA AND SAMPLES

1. Product Data: Contractor shall submit one electronic set of chiller product data including any valves, piping, insulation, BAS hardware, refrigerant monitoring system, catalog sheets, brochures, performance charts or other standard descriptive data provided by any Subcontractor, supplier or distributor. Product Data must be certified by the Contractor stating that it was reviewed and approved. Product to be used must be highlighted on the data sheet by the Contractor. Product Data used for construction must bear GSA’s stamp certifying final review and approval. No product shall be used that does not bear such stamp. Submittals shall be identified on a submittal register provided by the Contractor and transmitted using a transmittal letter.

2. Samples: Contractor shall submit physical samples establishing standards by which completed work is judged. Samples shall indicate color range, functional characteristics and shall represent exact material to be used on the project.

3. Safety Plan: Contractor shall submit a crane safety plan (if applicable) for crane erection and use.

Include preferred location for crane set up, operator certification credentials, and crane inspection/certification documentation.

CONSTRUCTION WASTE MANAGEMENT PLAN SPECIFICS (AFTER CONTRACT AWARD)

1. Fourteen days (14) from Notice to proceed, the Contractor shall submit to the Project Manager, a draft Waste Management Plan for mixed debris recycling to GSA approval. The plan shall include (but not be limited to) the following: List of the materials to be reused or recycled.

2. The Contractor will record and track the type and quantity, by weight or each material salvaged, reused, recycled or disposed throughout the project. The Contractor shall provide a Construction Management Waste Management Report upon request of Substantial Completion.

PERFORMANCE REQUIREMENT

1. The Contractor shall field verify existing conditions prior to any demolition.

2. The Contractor shall reinstall existing access panels and existing equipment back to their original location and condition after all work is completed.

3. The Contractor shall remove and dispose of all construction debris as it accumulates on a daily basis.

4. Upon completion of work the contactor shall leave the premised clean and free of any debris.

APPLICABLE PUBLICATIONS

A. Department of Labor:

1. Occupational and Health Standards: (29 CFR part 1926).

2. Safety and Health Regulations for Construction: (29CFR part 1518).

3. Federal Code:

All renovations shall be in accordance with the current design requirements as found in the Federal Construction & Safety Standard, and Third Party approved structure design package.

Latest Edition of the following Codes/Regulations:

4. Fire Codes: All units shall meet or exceed all required Federal, State and Local Fire Codes.

5. Housing & Urban Development (HUD 24 CFR 3280).

6. National Electrical Code (NEC).

7. International Building Code (IBC).

8. International Mechanical Code (IMC).

9. International Plumbing Code (IPC).

10. American Society of Heating, Refrigeration and Air Conditioning (ASHRA).

11. Occupational and Safety Act (OSHA).

12. National Fire Protection Association (NFPA).

13. U.S. Environmental Protection Agency (EPA), “Mold Remediation in Schools and Commercial

Buildings”.

B. Manufacture, installation and testing shall comply with manufacturer’s instructions and standards. When more stringent requirements are call for either this S.O.W. or codes and regulations, the priority of precedence in compliance shall be:

1. Federal Requirements.

2. State Requirements.

3. Local Requirements.

4. Manufacturer’s Requirements.

5. Contractor’s Requirements.

DISCLOSURE OF INFORMATION

1. Any information made available to the Contractor by the government shall be used only for the purpose of carrying out the provisions of this contract. This information shall not be divulged or made known in any manner to any persons except as may be necessary in the performance of the contract.

2. In the performance of this contract the Contractor assumes responsibility for the protection of the confidentiality of government records.

3. The Contractor shall adhere to the requirements found in Part 24 of the Federal Acquisition Regulation, Protection of Privacy and Freedom of Information.

WARRANTY

1. All workmanship and materials shall be warranted for a period of not less than three hundred sixty five (365) days from date of acceptance by the Government (Standard Warranty) plus extended compressor parts and labor warranty (4 years).

2. The Contractor shall provide a copy of warranty of items procured. Warranty shall be in writing and shall include any conditions which may invalidate the warranty.

3. Warranty shall include procedures on how to exercise warranty rights. Provide points of contact in order to get services required.

4. Standard warranty shall be all inclusive of parts, labor and materials, related coverage and additional costs, if any.

5. Contractor shall provide all applicable manufacturers’ warranties at time of completion.

END OF SCOPE OF WORK

GSA Solicitation No. GS-07-P-16-HT-C-7007

Document: C201-SB LPTA / JAN 2016 (The Solicitation) Pages 1 of 22

Construction Contract for Chiller & Cooling Tower Installation at the Jacob Trieber Federal Building/Post Office/Courthouse in Helena, AR The Solicitation

Notice to Offerors of Total Small Business Set-Aside

The General Services Administration (GSA) is setting aside the contract under the following clause found in the Agreement:

52.219-6, Notice of Total Small Business Set-Aside

Table of Contents

I. General Information A. The Solicitation and Contract B. List of Solicitation Documents C. Authorized Representatives D. Pre-Proposal Conference E. Estimated Price Range F. FAR 52.228-1 Bid Guarantee G. FAR 52.236-27 Site Visit - Construction H. Receipt of Offers

II. Proposals A. Proposal Contents B. Proposal Format

C. Price Proposal D. Technical Proposal E. Other Information to be Submitted with Proposal F. Requirements for Joint Venture Offerors

III. General Provisions

A. Availability of Funds B. Requests for Clarification or Interpretation C. Notice to Small Business Firms D. Information Concerning the Disclosure of Solicitation Results E. Affirmative Procurement Program F. Notice Concerning Preparation of Proposals G. Contractor Performance Information H. Safeguarding Documents Designated as Sensitive But Unclassified I. Additional Security Requirements

(The Solicitation) Pages 2 of 22

IV. FAR/GSAR Solicitation Provisions A. FAR 52.215-1 Instructions to Offerors—Competitive Acquisition B. FAR 52.216-1 Type of Contract C. FAR 52.222-5 Construction Wage Rate Requirements—Secondary Site of the Work D. FAR 52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal

Employment Opportunity for Construction E. FAR 52.233-2 Service of Protest F. Buy American G. Buy American Exceptions H. FAR 52.252-1 Solicitation Provisions Incorporated by Reference I. GSAR 552.102 Incorporating Provisions and Clauses by Reference

V. Additional Solicitation Provisions and Instructions A. 52.222-38 -- Compliance with Veterans’ Employment Reporting Requirements

VI. Method of Award

A. Evaluation of Offers – Lowest Price Technically Acceptable B. Lowest Price Technically Acceptable Process C. Determination of Responsibility D. Price Reasonableness E. Unbalanced Prices F. Total Evaluated Price G. Non-Price Factors H. Evaluation of Joint Venture Offerors

I. General Information

I.A. The Solicitation and Contract

(1) This Solicitation is set-aside for Small Businesses in accordance with FAR 19. This Solicitation sets forth requirements for proposals for a Contract to construct the Project described in the attached Agreement. Proposals conforming to the Solicitation requirements will be evaluated in accordance with the Method of Award set forth herein. The Government will award the Contract to the selected Offeror, subject to the conditions set forth herein.

(2) Neither the Solicitation nor any part of an Offeror's proposal shall be part of the Contract except to the extent expressly incorporated therein by the Contracting Officer.

(3) The Offeror's proposal submitted in response to this Solicitation shall constitute a firm offer. No contract shall be formed unless and until the Contracting Officer has countersigned the SF 1442 submitted by an Offeror, and delivered to the Contractor a copy of the SF 1442 with original signatures together with the Agreement reflecting the Offeror's proposed prices.

I.B. List of Solicitation Documents

The Solicitation Documents are comprised of:

(1) The Solicitation

(2) Offeror Representations and Certifications Form

(3) Other Forms Required For Submission with Proposals

(The Solicitation) Pages 3 of 22

(4) Standard Form (SF) 1442 – Solicitation Offer and Award

(5) The Agreement and Attachments to the Agreement

(6) Exhibits

I.C. Authorized Representatives

The following individuals are designated as the authorized GSA representatives under this Solicitation:

(1) Contracting Officer

Name: Shawna Villarreal Address: 819 Taylor Street Rm 12B01, Fort Worth, TX 76102

Telephone: 817-850-5541 Email: Shawna.villarreal@gsa.gov

I.D. Pre-Proposal Conference

(1) A pre-proposal conference regarding this Solicitation is scheduled as follows:

Date: June 7, 2016 Time: 10:30 AM CST

Location: Jacob Trieber Federal Building/Post Office/Courthouse – Rm 210 617 Walnut Street Helena, Arkansas 72342

(2) Interested parties must notify the Contracting Officer for further information about attendance and to confirm location, time, and date. Only those parties who have notified the Contracting Officer and provided necessary information in advance of the meeting will be allowed to attend. To request a reasonable accommodation due to a disability, contact the Contracting Officer.

I.E. Estimated Price Range

The estimated price range for the Project is between $500,000 to $1,000,000.

I.F. FAR 52.228-1 Bid Guarantee (SEP 96)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier’s check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(The Solicitation) Pages 4 of 22

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

I.G. FAR 52.236-27 Site Visit - Construction (FEB 95)

(1) The clauses at FAR 52.236-2, Differing Site Conditions, and FAR 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation and are in the attached Agreement. Accordingly, Offerors are urged and expected to inspect the site where the work will be performed.

(2) Site visit will be held immediately following the Pre-Proposal Conference on the following dates and times:

Date: June 7, 2016 Time: 10:30 AM CST

(3) Pre-registration is required for all attendees to the pre-proposal Site Visit. The Site Visit shall be limited to not more than three (3) representatives from each Offeror. Offerors shall submit an Attendee Registration Form identifying all attendees from their respective team.

Notification of the location of entry, where attendees are required to meet, and all other requirements for the Site Visit will be issued to the Offerors. Submit the Attendee Registration Form to the point of contact listed below by 2:00 PM CST on June 6, 2016.

For further information about the site visit or access requirements, please contact:

Name: Shawna Villarreal Email: Shawna.villarreal@gsa.gov

(4) This is the only opportunity contractors will get to visit the site to conduct a walk-through and ask questions. GSA will not have anyone available to accompany contractors or their representatives (sub-contractors) after the scheduled pre-proposal conference and site visit.

I.H. Receipt of Offers

(1) In order to be considered for award, offers conforming to the requirements of the Solicitation must be received at the following office no later than 2:00 pm local time on the following date and at the following address:

Date: June 23, 2016 Address: Shawna Villarreal, 7PQD http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113365 http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113375

(The Solicitation) Pages 5 of 22

Fritz G. Lanham Federal Building GSA-PBS Acquisition Services 819 Taylor Street 12-B01 Fort Worth, TX 76102

Solicitation GS-07-P-16-HT-C-7007

(2) Offers sent by commercial package delivery and hand delivery shall be deemed received as of the date and time of delivery to the office designated for receipt of offers.

(3) Offers sent by United States Mail shall be deemed timely if delivered to the address of the government installation designated for receipt of offers on or before the date established for receipt of offers.

(4) Offers may also be submitted by email to the following address: Shawna.villarreal@gsa.gov.

Complete offers must be received by the due date and time stated in (1) above. An original copy of the bid bond must be received at the address provided in (1) above no later than COB three days after the proposal due date.

(5) Any portion of a proposal (with the exception of the bid bond) received after the due date and time will be handled in accordance with FAR Provision 52.215-1 Instructions to Offerors— Competitive Acquisition (JAN 04) which can be found in section IV.A. of this document.

II. Proposals

II.A Proposal Contents Proposals shall consist of the following documents, completed and executed in accordance with this Solicitation:

(1) Price Proposal

(2) Technical Proposal

(3) Representations and Certifications (C301)

(4) Bid Guarantee, using Standard Form 24

(5) Other Documents as Required

II.B. Proposal Format Offerors are required to submit one (1) original and two (2) copies of their technical proposal.

All materials submitted shall be in typeface Times New Roman, 12 point, single spaced on 8- 1/2” X 11” white paper with half inch margins all around, and printed on both sides (exclusive of resumes, certificate copies, etc.). The technical proposal shall not exceed 35 paged (double sided).

Offerors are also required to submit a separate pricing proposal – one (1) original and one (1) copy. The Contractor shall provide a base quote (page 3 of the SF1442) with a detailed cost breakout. Cost breakout shall be formatted per the Construction Specification Institute (CSI) mailto:Shawna.villarreal@gsa.gov

(The Solicitation) Pages 6 of 22 divisions of work breakdown. The cost breakout shall sum to the total construction cost of the quote.

Electronic proposals are required to be submitted in two volumes: Technical and Price.

II.C. Price Proposal

(1) Contents

The Price Proposal shall consist of the SF 1442 and the Agreement, with prices and/or rates indicated for each price element shown on the pricing form included in Section II of the Agreement. Indicate the Base Contract Price, or if no such distinction is made, the Contract Price, in Block 17 of the SF 1442, which must be fully executed by the Offeror.

(2) Qualifications, Exclusions and Conditions

If the Offeror communicates in its proposal any qualifications, exclusions, or conditions to the proposed prices not provided for in the Contract Documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

II.D. Technical Proposal The Technical Proposal shall include the information requested below for the non-price factors described in Section VI.

(1) Management/Technical Approach and Installation Schedule This factor considers the Offeror’s plan to perform the work as described in the scope of work/specifications.

The Offeror shall submit a Management/Technical Approach that demonstrates an understanding of the management/technical skills and equipment required to perform all contract requirements, including quality control, safety, testing, training, and timeliness of installation. The technical approach shall include the offeror’s proposed chillers and cooling tower (equipment) submittals for evaluation.