Lanham_RFP_1.pdf

GSA Solicitation GS-07-P-15-HH-C-7002

Design Build Contract for Lanham Water Piping Project, Fritz G. Lanham Federal Building, Fort

Worth, Texas

Price Schedule

DESIGN SERVICES: Total Firm Fixed Price for Design Services (Inclusive of ALL related commission, overhead and profit) $_______________________

CONSTRUCTION SERVICES: Total Firm Fixed Price for Construction Services (Inclusive of

ALL related commission, overhead and profit) $_______________________

Breakdown of Work items:

Design $_______________________

General Conditions $_______________________

Sanitary Sewer Piping Replacement $_______________________

Restroom Renovation $_______________________

Asbestos Abatement $_______________________

Fire Sprinkler Replacement $_______________________

OVERALL TOTAL PRICE $___________________________________

Design Services Markups for Modifications

Commission ______________%

Overhead ______________%

Profit ______________%

Construction Services Markups for Modifications

Commission ______________%

Overhead ______________%

Profit ______________%

Printed Name of Authorized Individual: _________________________________________

Title of Authorized Individual: _________________________________________

Signature of Authorized Individual: _________________________________________

Firm Name: _________________________________________

Date: _________________________________________

GSA Solicitation No. GS-07-P-15-HH-C-7002

Document: DB201A / Apr 2015 (The Solicitation) Pages 1 of 32

Design Build Contract for Lanham Water Piping Project, Fort Worth

The Solicitation

552.219-71 Notice to Offerors of Subcontracting Plan Requirements (MAR 2012)

The General Services Administration (GSA) is committed to assuring that maximum practicable opportunity is provided to small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns to participate in the performance of this contract consistent with its efficient performance. GSA expects any subcontracting plan submitted pursuant to FAR 52.219-9, Small Business Subcontracting Plan, to reflect this commitment. Consequently, an offeror, other than a small business concern, before being awarded a contract exceeding $650,000 ($1,500,000 for construction), must demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors in the performance of this contract.

Table of Contents

I. General Information A. The Solicitation and Contract B. List of Solicitation Documents C. Authorized Representatives D. Pre-Proposal Conference E. Estimated Price Range F. FAR 52.228-1 Bid Guarantee

G. FAR 52.236-27 Site Visit - Construction H. Receipt of Offers

II. Proposals A. Proposal Contents B. Proposal Format

C. Price Proposal D. Technical Proposal E. Other Information to Submit with Proposal F. Requirements for Joint Venture Offerors

III. Solicitation Provisions Availability of Funds Requests for Clarification or Interpretation Notice to Small Business Firms Information Concerning the Disclosure of Solicitation Results Affirmative Procurement Program Notice Concerning Preparation of Proposals Bond Requirements Contractor Performance Information Safeguarding Documents Designated as Sensitive But Unclassified

A. Additional Security Requirements

IV. FAR/GSAR Solicitation Provisions

(The Solicitation) Pages 2 of 32

FAR 52.215-1 Instructions to Offerors—Competitive Acquisition FAR 52.216-1 Type of Contract FAR 52.222-5 Construction Wage Rate Requirements—Secondary Site of the Work FAR 52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity for Construction FAR 52.233-2 Service of Protest Buy American Buy American Exceptions Small Business Subcontracting Plan

A. GSAR 552.252-5 Authorized Deviations in Provisions FAR 52.252-1 Solicitation Provisions Incorporated by Reference

V. Additional Solicitation Provisions and Instructions

A. FAR 52.211-1 Availability of Specifications Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29

B. FAR 52.211-3 Availability of Specifications Not Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions

C. Additional Solicitation Provisions

VI. Method of Award A. Evaluation of Offers B. Determination of Responsibility C. Price Reasonableness / Price Realism D. Unbalanced Prices E. Total Evaluated Price F. Non-Price Factors G. Evaluation of Joint Venture Offerors

(The Solicitation) Pages 3 of 32

I. General Information

I.A. The Solicitation and Contract

(1) This Solicitation sets forth requirements for proposals for a Contract to design and construct the Project described in the Solicitation Documents. Proposals conforming to the Solicitation requirements will be evaluated in accordance with the Method of Award set forth herein. The Government will award the Contract to the selected Offeror, subject to the conditions set forth herein.

(2) Neither the Solicitation nor any part of an Offeror's proposal shall be part of the Contract except to the extent expressly incorporated therein by the Contracting Officer.

(3). The Offeror's proposal submitted in response to this Solicitation shall constitute a firm offer.

No contract shall be formed unless and until the Contracting Officer has countersigned the SF 1442 submitted by an Offeror, and delivered to the Contractor a copy of the SF 1442 with original signatures together with the Agreement reflecting the Offeror's proposed prices.

I.B. List of Solicitation Documents

The Solicitation Documents are comprised of:

(1) The Solicitation

(2) Offeror Representations and Certifications Form

(3) Standard Form (SF) 1442 – Solicitation Offer and Award

(4) The Agreement

(5) The Statement of Work, Specifications, Drawings, Appendix A (Appendix A includes the Plumbing Project Manual, Design Intent Specifications, Design Intent Drawings and Asbestos Survey, and other Attachments to the Agreement

I.C. Authorized Representatives

The following individuals are designated as the authorized GSA representatives under this Solicitation:

(1) Contracting Officer

Name: Marsha Howard Address: 819 Taylor Street, Suite 12B-372, Fort Worth, TX

Telephone: 817.978.0123 Email: Marsha.howard@gsa.gov

(2) Alternate Point of Contact

Name: Bret Smith Address: 819 Taylor Street, 12 th Floor, Fort Worth, TX

Telephone: 817.978.2335 Email: Bret.smith@gsa.gov

I.D. Pre-Proposal Conference A pre-proposal conference regarding this Solicitation is scheduled as follows:

mailto:Marsha.howard@gsa.gov mailto:Bret.smith@gsa.gov

(The Solicitation) Pages 4 of 32

Date: October 2, 2015 Time: 9:00 am CST

Location: 819 Taylor Street, Room 11A30A, Fort Worth, TX 76102

(1) Interested parties must notify the Contracting Officer via email marsha.howard@gsa.gov for further information about attendance and to confirm location, time, and date. Only those parties who have notified the Contracting Officer and provided necessary information in advance of the meeting will be allowed to attend. To request a reasonable accommodation due to a disability, contact the Contracting Officer. Notification of attendance must be emailed no later than

September 25, 2015.

I.E. Estimated Price Range or Budget Amount

The estimated price range for the Design Build Project is between $10,000,000.00 and $15,000,000.00.

I.F. FAR 52.228-1 Bid Guarantee (SEP 96)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier’s check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

I.G. FAR 52.236-27 Site Visit - Construction (FEB 95)

(1) The clauses at FAR 52.236-2, Differing Site Conditions, and FAR 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, Offerors are urged and expected to inspect the site where the work will be performed.

(2) Site visits will be held at the following dates and times:

mailto:marsha.howard@gsa.gov http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113365 http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113375

(The Solicitation) Pages 5 of 32

Date: October 2, 2015 Time: 9:00 am CST (immediately following the Pre-Proposal Meeting)

(3) Pre-registration is required for all attendees to the pre-proposal Site Visit. The Site Visit shall be limited to not more than four (4) representatives from each Offeror. Offerors shall submit a Visit Authorization Request (VAR) identifying all attendees from their respective team.

Participants must have a valid, Government issued picture identification, driver’s license preferred, to gain access for the pre-proposal Site Visit. Notification of the location of entry, where attendees are required to meet, and all other requirements for the Site Visit will be issued to the Offerors. Submit the VAR to the point of contact listed below.

For further information about the site visit or access requirements, please contact:

Name: Marsha Howard Address: 819 Taylor Street Suite 12B-372, Fort Worth, TX 76102

Telephone: 817.978.0123 Email: Marsha.howard@gsa.gov

I.H. Receipt of Offers

(1) In order to be considered for award, offers conforming to the requirements of the Solicitation must be received at the following office no later than 2:00 CST pm local time on the following date and at the following address:

Date: October 22, 2015 Address: General Services Administration

Public Buildings Service, Acquisition Management Division 7PQA 819 Taylor Street Suite 12B-372 Fort Worth, Texas 76102 Attn: Marsha Howard

(2) Offers sent by commercial package delivery and hand delivery shall be deemed received as of the date and time of delivery to the office designated for receipt of offers.

(3) Offers sent by United States Mail shall be deemed timely if delivered to the address of the office designated for receipt of offers on or before the date established for receipt of offers.

II. Proposals

II.A. Proposal Contents

Proposals shall consist of the following documents, completed and executed in accordance with this Solicitation:

(1) Price Proposal

(2) Technical Proposal

(3) Representations and Certifications (C301)

(4) Bid Guarantee, using Standard Form 24

(5) Subcontracting Plan

II.B. Proposal Format

(The Solicitation) Pages 6 of 32

Firms having the capabilities to perform the services are invited to respond to this Request For Proposal (RFP).

The Technical Proposal shall not contain more than 80 numbered pages one sided (40 pages

2-sided) inclusive of the table of contents, charts, exhibits, and any other materials the Offeror deems required for each evaluation factor listed herein for which the offeror is addressing. The Offeror shall submit one original and three copies.

Offerors are also required to submit a separate pricing proposal – one original and three copies.

Proposals will be evaluated according to the technical evaluation factors and standards outlined in this RFP. The technical proposals will be reviewed and initially evaluated independently to the review of price proposals. The contract may be awarded on the basis of the initial proposals, a competitive range may be established and discussions may be held and revised proposals may be requested. If discussions are required, offerors will be advised of deficiencies noted by the Source Selection Evaluation Board (SSEB).

The Government may negotiate the Design Build (DB) Construction Contract Award Amount including profit and overhead costs as well as any other aspect of the offer as deemed necessary. Alternatively, the Government reserves the right to make an award without conducting discussions based on initial proposals. After evaluation, the Source Selection Authority (SSA) will select the DB Contractor whose offer is the best value for the Government.

II.C. Price Proposal

(1) Contents

The Price Proposal shall consist of the SF 1442 and the Agreement, with prices and/or rates indicated for each price element shown on the pricing form included in Section II of the Agreement. Indicate the Base Contract Price, or if no such distinction is made, the Contract Price, in Block 17 of the SF 1442, which must be fully executed by the Offeror.

(2) Qualifications, Exclusions and Conditions

If the Offeror communicates in its proposal any qualifications, exclusions, or conditions to the proposed prices not provided for in the Contract Documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

II.D. Technical Proposal

The Technical Proposal shall include the information requested below for the non-price factors described in Section VI.

The term "similar projects" shall be defined for evaluation purposes as the renovation of occupied multi-story facilities or office space that included a significant amount of plumbing and fire sprinkler work with a minimum total construction value of $10 million, a minimum plumbing value of $5 Million and a minimum fire sprinkler value of $5 Million. Similar multi-story buildings shall be considered to be any building of 5 stories or more. Buildings must have been occupied during the project, with more favorable consideration given to buildings that were fully occupied versus partially occupied during the project.

The “similar project” requirement could be met by demonstrating two projects that had both plumbing and fire sprinkler components in excess of $5 Million each, or by demonstrating two

(The Solicitation) Pages 7 of 32 plumbing projects and two separate fire sprinkler projects, for a total of four projects. Design expertise could be demonstrated with shared Design-Build projects involving the General Contractor, Plumbing Subcontractor, and/or Fire Protection Contractor, or in separate Design or Design-Build projects.

GSA is looking for firms with a previous past performance record at delivering major plumbing and fire sprinkler work and Design Build experience in the context of a large project in an occupied building with a very good to excellent performance rating.

Residential housing and warehouse projects are not considered similar regardless of size.

Examples of similar projects include, but are not limited to:

1.) Government Buildings 2.) Courthouses 3.) Multi-story Commercial Buildings

The following criteria represent the factors which will be used by the SSEB in evaluating the proposals.

EVALUATION CRITERIA ELEMENTS Weight

1. Past Performance and Experience of the Firm 35%

2. Past Performance, Experience and Qualifications of Key Personnel 25%

3. Detailed Management Plan and Technical Approach 30%

4. Subcontracting Plan 10%

TOTAL 100%

The term "similar projects" shall be used for Factors 1 and 2 and is defined for evaluation purposes above.

The following represent the TECHNICAL EVALUATION Factors:

Factor 1 - Past Performance and Experience of the Firm on Similar Projects

Weight: 35% Maximum Weighted Score = 3.5 Maximum Raw Score = 10

Description:

This factor considers the ability of the overall Design-Build team to provide both design and construction services for this project. The key members of the Design-Build team are considered to be the Design Professionals, the General Contractor, the Plumbing Subcontractor, and the Fire Protection Subcontractor.

The offeror shall submit information on at least two similar projects as defined above for each key member of the team, all completed in the last six years. Note that a single project can count for multiple team members if they worked together on it, and, in fact, having worked together successfully on similar projects is desirable and could result in additional favorable consideration during the evaluation. However, design and construction expertise can also be demonstrated separately for each team member.

(The Solicitation) Pages 8 of 32

This project is a Design-Build project. At least one project presented for both the Design Professionals and for the General Contractor must have been executed as a Design-Build project and one must have been in an occupied building.

Describe the role and degree of involvement for each team member in the listed past projects. Describe the collaboration between the design professionals and the construction contractor(s). These details will be used to determine the depth of each past experience. For each project presented in relation to this factor, the Offeror must explain how the characteristics of the project relate to the characteristics of this project.

GSA is looking for firms with a previous past performance record at delivering major plumbing and fire sprinkler work and Design Build experience in the context of a large project in an occupied building with a very good to excellent performance rating. The similarity of the projects submitted will be given greater weight during the evaluation of this factor than the number of past experience projects submitted.

For each project presented, the Offeror shall submit the following data/information:

1. Project Title

2. Owner and/or Occupants/Tenants

3. Location

4. Description including GSF and/or OSF

5. Any special considerations or plans associated with working in occupied space

6. Contract Award Date

7. Contract Type and Contractor’s Responsibilities

8. Date of Substantial Completion

9. Date of Final Completion

10. Contract Cost at Award

11. Contract Cost at Completion

12. Original Scheduled Completion Time at Contract Award (Calendar Days)

13. Actual Completion Time (Calendar Days)

14. Number of Change Orders

15. Reasons for Change Orders

16. Describe the similarities to this project (take note of the definition of “similar project” in the solicitation)

Standard for Evaluation:

The standard is met when:

1. Two (2) similar projects have been completed within the last six years with a very good rating or better as evidenced by a minimum of two (2) references who indicate they would contract with the firm again for the same services;

2. All projects shall have received a rating of very good or better by the references;

3. The firm must have completed the work on-time (no liquidated damages assessed), within budget, and in accordance with the contract requirements.

4. At least one project for the Design Professionals and the General Contractor were design-build projects.

Some examples of when the standard is exceeded include:

(The Solicitation) Pages 9 of 32

1. The key members of the design build team has successfully completed two or more similar projects and received a better than very good rating from two or more references; or

2. Renovations in a fully occupied building (versus a partially occupied building) could be given additional favorable consideration during the evaluation.

3. The key members of the design build team have completed more than two similar projects in the last six years.

4. Two or more of the projects were design-build.

5. One or more of the projects was successfully executed by multiple members of the proposed Design-Build Team working together.

For any contract that was terminated for default, or where there were severe performance problems, the Offeror bears the burden to provide all relevant information regarding the facts and circumstances surrounding the default termination or performance problems. Absent adequate explanations regarding such issues, the Government shall presume that the problem(s) resulted from the Offeror’s failure to meet its contractual obligations. For performance issues, the Offeror shall provide information regarding the steps taken by the Offeror to correct the problem(s).

The Government reserves the right to request further information regarding these or any other contracts, if necessary to properly evaluate the offer.

The Government is not limited to reviewing only those references provided by the Offeror. The Government may also consider the Offeror’s performance on contracts not submitted by the Offeror that the Government is aware of or becomes aware of as a result of reference questionnaires or other means.

Offerors are cautioned that any falsification, misrepresentation or willful omission of facts shall be sufficient cause for disqualification.

Factor 2 - Past Performance, Experience and Qualifications of Key Personnel

Weight: 25% Maximum Weighted Score = 2.5 Maximum Raw Score = 10

Description:

This factor considers the knowledge, qualifications and duties of key individuals who will be assigned to this project, based upon their experience in completing similar projects.

This factor considers the qualifications, past performance and experience of key personnel on the offeror’s team. The qualification of each individual is based upon the experience and qualifications of the individual. The offeror shall submit the information requested in the RFP for the Project Manager, Field Superintendent, Plumbing Superintendent/Project Manager, Fire Sprinkler Superintendent/Project Manager, Design Project Manager, Plumbing Designer of Record, and Fire Sprinkler Designer of Record. The key personnel may have different/additional project experience other than the Company’s listed projects in Factor 1 above.

Information submitted shall consist of a general resume’ for each individual, along with a list of relevant projects, including references for each project.

The Offeror’s key personnel cannot change after the receipt of proposals without the written approval of the Contracting Officer. If a change in the Key Personnel occurs, the

(The Solicitation) Pages 10 of 32

Government, at its sole discretion, may eliminate the offeror from further consideration for award. At the Government’s sole discretion, the substituting personnel may be reevaluated by the SSEB.

For each key personnel position listed above the offeror shall provide information showing that the individuals have worked on at least two similar projects within the past ten (10) years with at least one being complete or having reached substantial completion within the past six (6) years. For each project listed, there should be a statement of how it is similar to this project, and what percentage of the individual’s time was dedicated to the project. It is desirable, but not essential for project team members to have worked together on previous successful projects.

The narrative description shall identify the project description, project name and location, contact name and information, total construction cost, actual construction start and completion date, list of responsibilities of the position including on-site signing authority, similar projects worked on and a brief statement indicating the similarities of this project to a renovation project.

The resume’ for each individual shall include education, general job experience, and any professional credentials or accreditations. All design professionals must be licensed to perform design work in their applicable fields.

1. Each of the key individuals identified has the appropriate qualifications and experience required for the position to be assigned for this project;

2. The Project Manager, Field Superintendent, Plumbing Superintendent/PM, and Fire Sprinkler Superintendent/PM each have a minimum of 10 years’ experience with at least two similar projects; and

3. One similar project for each individual must have the construction successfully completed or has reached substantial completion within the past six (6) years.

4. Each key personnel submitted received a rating of “very good/acceptable” or better from references.

1. Each individual received all very good ratings with at least one excellent rating from references;

2. One or more of the key personnel successfully completed two or more similar projects within the past six (6) years; and

3. One or more key personnel have successfully completed two or more similar projects in fully occupied buildings.

4. One or more key personnel have worked together on a similar project.

Additional references may be contacted. Evaluators may consider performance on contracts which are not submitted if they have knowledge of contracts not listed or if contracts not listed are discovered. The same basic questions shall be asked of each reference contacted. A reference is defined as the most knowledgeable person who has official records on file. The interviews of references not submitted shall be documented to indicate who called for the Government, who was interviewed, questions asked and answers provided. The documentation shall be reviewed by all evaluators. Each offeror is responsible for submitting

(The Solicitation) Pages 11 of 32 the sealed envelopes containing the questionnaires filled out by the references for each factor (Figure 1).

REFERENCES: Offerors will be requested to provide the attached questionnaires to references. The reference person shall return the form to the offeror in a sealed company envelope. The sealed envelopes shall be submitted with their proposal package. Evaluators will receive complete packages to review. The seal shall have the initials of the individual completing the questionnaire. Reference forms are not counted as part of the required pages when submitted in a sealed company envelope.

Factor 3 - Detailed Management Plan and Technical Approach

Weight: 35% Maximum Weighted Score = 3.5 Maximum Raw Score = 10

Description:

This factor measures the firms understanding of the project and their ability to accomplish the project on time and within budget.

Each firm should address at least the following items for their Detailed Management Plan:

1.) Cost control (RFIs and change orders – a description of how they would be processed and tracked).

2.) How the firm will perform quality control on construction in progress.

3.) The nature and extent of resources the firm will utilize to successfully plan, coordinate, and complete construction for this project.

4.) The firm’s management approach for coordinating the various trades with the GSA and the tenant agencies.

5.) An explanation of their plan for executing this project, especially elaborating on specific plans and arrangements for performing after hours work in occupied spaces and preparing spaces for use by tenants prior to each business day.

7.) The firm’s ability to track and control the project schedule and plans of “recovery” if behind schedule.

8.) The firm’s safety program for this project and actions taken if safety violations and repeated violations occur.

9.) Their understanding of the effort, experience with, and resources required for sequencing the work so as not to disrupt operations of the Federal Building.

10.) A CPM chart indicating the major construction milestones and the planned sequence of activities. Including a detailed phasing breakout showing when the contractor will in various areas. There should be a minimum of 30 activities.

1. The Offeror submits a logical plan for performing quality control, managing resources, coordinating various trades, executing the project and coordinating with the government;

2. The Offeror submits a logical 30 activity critical path schedule;

3. The Offeror submits a rational plan for the management of costs associated with the construction and renovation of the building;

4. The Offeror’s plan includes detailed phasing arrangements;

(The Solicitation) Pages 12 of 32

5. The Offeror’s plan includes detailed plans for executing work after hours in occupied spaces and readying those spaces for use by tenants by start of business each morning.

1. The Offeror submits a logical critical path schedule with more than 30 activities;

2. The Offeror’s plan includes innovative ideas to minimize tenant impact.

Factor 4 – Subcontracting Plans

Weight: 10% Maximum Weighted Score = 1.0 Maximum Raw Score = 10

This factor is concerned with the Offeror’s understanding of the Government’s subcontracting program.

The written plan must include an acceptable subcontracting plan that provides for participation by Small Business, Veteran-Owned Small Business, Small Disadvantaged Business, HUB Zone, Women-Owned Small Business, and Service-Disabled Veteran- Owned Small Business firms in the percentages specified in the RFP. The plan must demonstrate an understanding of the small business subcontracting program’s objectives and GSA’s expectations with respect to the program and must include all the information, goals, and assurances required by FAR 52.219-9. This subcontracting plan must be proposed/submitted to be eligible for award.

A proposed Subcontracting Plan submitted by a Large Business stating goals that meet GSA Region 7’s minimum goals are as follows:

Small Business - 40.11% Small Disadvantaged Business - 5% Service Disabled Veteran Owned Small Business - 3% Women Owned Small Business - 5% HUBZone - 3%

A Large Business must provide a Subcontracting Plan in accordance with Solicitation Paragraph IV.H. A Small Business will be given the total score for this factor.

Standard: The Offeror demonstrates an understanding of the small business subcontracting program’s objectives and GSA’s expectations with respect to the program and includes in their subcontracting plan all the information, goals, and assurances required by FAR 52.219-9.

The standard is exceeded when the minimum goals proposed exceed GSA Region 7’s minimum goals as stated in the RFP and the offeror clearly demonstrates how they propose to exceed those goals.

BROCHURES AND MISCELLANEOUS MATERIAL will not be evaluated. The total number of pages of the contractor’s proposal shall not exceed 80 pages (one-sided) or 40 pages (double sided). This does not include past performance references. Proposal shall be on 8 ½ x11 paper with no smaller than 10 pitch font. CPM chart may be on 8 ½ x 14 or 11 x 17 paper

(The Solicitation) Pages 13 of 32 folded to appear as 8 ½ x 11 paper. Evaluators will not to read past page 80 (one sided) or 40 (double sided).

II.E. Other Information to Submit with Proposal

Representations and Certifications

Offerors submitting a proposal in response to this Solicitation shall complete electronic Annual Representations and Certifications in conjunction with required Entity registration in the System for Award Management accessed via https://www.sam.gov. Offerors shall also submit with their proposal, the Annual Representations and Certifications (FAR 52.204-8), using the attached Offeror’s Representations and Certifications (C301).

II.F. Requirements for Joint Venture Offerors

(1) All offers submitted by joint ventures must include a copy of an executed joint venture agreement (with original signatures) which fully discloses the legal identity of each member of the joint venture, the relationship between the members, the form of ownership of each member, and any limitations on liability or authority for each member.

(2) An authorized representative of each member of the joint venture must sign the SF 1442 accompanying an offer regardless of any agency relationship established between the members.

(3) In the case of corporations that are joint venture members, the corporation secretary must certify that the corporation is authorized to participate in the joint venture, either by so certifying in the joint venture agreement, or by submitting a separate certification to the Government. The joint venture must also provide a certificate that identifies a principal representative of the joint venture with full authority to bind the joint venture.

(4) Representations and certifications, financial information, and past performance information must be submitted for each member of the joint venture.

III. General Provisions

III.A. Availability of Funds

Issuance of this Solicitation does not warrant that funds are presently available for award of a Contract. Award of the Contract shall be subject to the availability of appropriated funds, and the Government shall incur no obligation under this Solicitation in advance of such time as funds are made available to the Contracting Officer for the purpose of Contract award.

III.B. Requests for Clarification or Interpretation

The Government will attempt to answer all requests for clarifications or interpretations of the Solicitation Documents prior to the date set for receipt of offers, but will not warrant that all such requests will be answered within 15 calendar days. Therefore, prospective Offerors should make such requests not less than 15 calendar days prior to the date set for receipt of offers.

III.C. Notice to Small Business Firms

A program for the purpose of assisting qualified small business concerns in obtaining certain bid, payment, or performance bonds that are otherwise not obtainable is available through the Small Business Administration (SBA) (www.sba.gov). For information concerning SBA's surety bond guarantee assistance, contact your SBA District Office.

https://www.sam.gov/

(The Solicitation) Pages 14 of 32

III.D. Information Concerning the Disclosure of Solicitation Results

This acquisition is being conducted under the provisions of FAR Part 15 as a negotiated procurement. In accordance with FAR 3.104 and FAR 15.207, after receipt of proposals, no information regarding the identity of those submitting offers, the number of offers received, or the information contained in such offers will made available until after award except as provided by FAR 15.503.

III.E. Affirmative Procurement Program

GSA has implemented an Affirmative Procurement Program (APP) intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance as set forth in the Agreement. Refer to clauses FAR 52.204-4 requiring double sided printing on recycled paper for all reports and FAR 52.223-10 encouraging vendors to practice waste reduction.

III.F. Notice Concerning Preparation of Proposals

Offerors are cautioned to carefully read the entire Solicitation and the Agreement to be included in the Contract contemplated by the Solicitation in order to be fully aware of all requirements and clauses in the contemplated Contract. Verify that all blanks requiring information to be supplied in an Offer have been properly filled out, that all pricing and other numerical data is accurately calculated, and that all copies of the Offer contain the same information.

III.G. Bond Requirements

If a bid guarantee is required to be submitted with your offer, any contract awarded will require a performance bond as specified in the Agreement. Offerors who utilize individual sureties should note the requirement for a certified, audited, financial statement for each person acting as an individual surety under clause FAR 52.228-1 Bid Guarantee and the requirements of clause FAR 52.228-11 Pledge of Assets.

III.H. Contractor Performance Information

Evaluating Contractor Performance: The General Services Administration is using the Contractor Performance Assessment Reporting System (CPARS) module as the secure, confidential, information management tool to facilitate the performance evaluation process.

CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The website for CPARS is http://www.cpars.gov

Completed CPARS evaluations are sent to the Past Performance Information Retrieval System (PPIRS) which may then be used by Federal acquisition community for use in making source selection decisions. PPIRS assists acquisition officials by serving as the single source for contractor past performance data.

CPARS Registration: Each award requiring an evaluation must be registered in CPARS.

The contractor will receive several automated emails. Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract and order number(s) assigned. Contractors will be granted one user account to access all evaluations.

http://www.cpars.gov/

(The Solicitation) Pages 15 of 32

Contractor CPARS Training: Contractors may sign up for CPARS training. A schedule of classes will be posted to the CPARS training site (http://www.cpars.gov/allapps/cpcbtdlf.htm) and updated as needed.

Contractor Representative (CR) Role: All evaluations will be sent the Contractor Representative (CR) named on your award. The CR will be able to access CPARS to review and comment on the evaluation. If your CR is not already in the CPARS system, the contracting officer will request the name and email address of the person that will be responsible for the CR role on your award.

Once an evaluation is ready to be released the CR will receive an email alerting them the evaluation is ready for their review and comment. The email will indicate the time frame the CR has to respond to the evaluation; however, the CR may return the evaluation earlier than this date.

GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file.

III.I. Safeguarding Documents Designated as Sensitive But Unclassified

Certain information contained in the Solicitation Documents may have been designated as Sensitive but Unclassified (SBU) building information. With respect to such information, Offerors shall agree to the terms for receipt of such information, as set forth in the provision “Administrative Matters” in Section III of the Agreement, as a condition of receipt of such information.

III.J. Additional Security Requirements

The contractor shall comply with all GSA personal identity verification requirements identified at http://www.gsa.gov/hspd12.

The contractor shall also comply with all GSA and tenant agency security requirements in the building where work is being performed.

IV. FAR/GSAR Solicitation Provisions

IV.A. FAR 52.215-1 Instructions to Offerors—Competitive Acquisition (JAN 04)

(a) Definitions. As used in this provision— “Discussions” are negotiations that occur after establishment of the competitive range that may, at the Contracting Officer’s discretion, result in the offeror being allowed to revise its proposal.

“In writing,” “writing,” or “written” means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

“Proposal modification” is a change made to a proposal before the solicitation’s closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

http://www.cpars.gov/allapps/cpcbtdlf.htm http://www.gsa.gov/hspd12

(The Solicitation) Pages 16 of 32

“Proposal revision” is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer as the result of negotiations.

“Time,” if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include Saturdays, Sundays, and legal holidays. However, if the last day falls on a Saturday, Sunday, or legal holiday, then the period shall include the next working day.

(b) Amendments to solicitations. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

(c) Submission, modification, revision, and withdrawal of proposals.

(1) Unless other methods (e.g., electronic commerce or facsimile) are permitted in the solicitation, proposals and modifications to proposals shall be submitted in paper media in sealed envelopes or packages (i) addressed to the office specified in the solicitation, and

(ii) showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the information in paragraphs (c)(1)(i) and (c)(1)(ii) of this provision.

(2) The first page of the proposal must show—

(i) The solicitation number;

(ii) The name, address, and telephone and facsimile numbers of the offeror (and electronic address if available);

(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation; and

(v) Name, title, and signature of person authorized to sign the proposal.

Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

(3) Submission, modification, revision, and withdrawal of proposals.

(i) Offerors are responsible for submitting proposals, and any modifications or revisions, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that proposal or revision is due.

(ii)(A) Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or

(2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(3) It is the only proposal received.

(B) However, a late modification of an otherwise successful proposal that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(The Solicitation) Pages 17 of 32

(iii) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(iv) If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the office designated for receipt of proposals by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(v) Proposals may be withdrawn by written notice received at any time before award. Oral proposals in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile proposals, proposals may be withdrawn via facsimile received at any time before award, subject to the conditions specified in the provision at 52.215-5, Facsimile Proposals. Proposals may be withdrawn in person by an offeror or an authorized representative, if the identity of the person requesting withdrawal is established and the person signs a receipt for the proposal before award.

(4) Unless otherwise specified in the solicitation, the offeror may propose to provide any item or combination of items.

(5) Offerors shall submit proposals in response to this solicitation in English, unless otherwise permitted by the solicitation, and in U.S. dollars, unless the provision at FAR 52.225- 17, Evaluation of Foreign Currency Offers, is included in the solicitation.

(6) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(7) Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

(8) Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

(d) Offer expiration date. Proposals in response to this solicitation will be valid for the number of days specified on the solicitation cover sheet (unless a different period is proposed by the offeror).

(e) Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall—

(1) Mark the title page with the following legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of—or in connection with—the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

(2) Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

(f) Contract award.

(The Solicitation) Pages 18 of 32

(1) The Government intends to award a contract or contracts resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value after evaluation in accordance with the factors and subfactors in the solicitation.

(2) The Government may reject any or all proposals if such action is in the Government’s interest.

(3) The Government may waive informalities and minor irregularities in proposals received.

(4) The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

(5) The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered, unless the offeror specifies otherwise in the proposal.

(6) The Government reserves the right to make multiple awards if, after considering the additional administrative costs, it is in the Government’s best interest to do so.

(7) Exchanges with offerors after receipt of a proposal do not constitute a rejection or counteroffer by the Government. (f)(4) The Government intends to evaluate proposals and award a contract after conducting discussions with offerors whose proposals have been determined to be within the competitive range. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. Therefore, the offeror's initial proposal should contain the offeror's best terms from a price and technical standpoint.

(8) The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between…