FormSF30_Amendment_0001.pdf

NSN 7540-01-152-8070 STANDARD FORM 30. (Rev. 10-83) Previous Edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Page of Pages AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code

2. AMENDMENT MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (if applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than item 6) CODE

(x) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (NO., Street, Country, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning ______ copies of amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OR OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

Check One

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 16B. UNITED STATES OF AMERICA

(Signature of person authorized to sign)

15C. DATE SIGNED

(Signature of Contracting Officer)

16C. DATE SIGNED

Continuation Page

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Continued from Block 14...

SOLICITATION GS-07P-13-HH-D-0034, IDIQ GENERAL CONSTRUCTION, REPAIR AND ALTERATION

SERVICES FOR THE STATE OF LOUISIANA.

This amendment is to:

1. Extend the deadline for proposals FROM OCTOBER 16, 2013 TO NOVEMBER 13, 2013 AT 2:00 PM

CST.

2. Provide Agenda, Minutes and Sign-In Sheets for the Pre-Proposal Conference which took place on September 17, 2013.

3. Inform potential offerors that all questions received will be answered under a separate amendment.

Potential Offerors are to acknowledge this amendment, by signature and date, on Block 19 of the Standard Form 1442 which is to be submitted with proposals.

Attachment Page

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PRE-PROPOSAL CONFERENCE AGENDA

Multiple Award IDIQ Construction & Repair/Alterations

For the Louisiana Zone GSA, PBS, Greater Southwest Region 7

Solicitation GS-07P-13-HH-D-0034 Tuesday – September 17, 2013, 1:00 PM CST

Minutes of the meeting are in red by the corresponding agenda item: Meeting was conducted by Becky Clark, GSA Contracting Officer with assistance from Santos Castillo, GSA General Engineer/Project Manager.

1. Greetings and Introductions: The main purpose of the meeting is to offer you all an opportunity to ask questions or request clarifications. I will go over the main points on the solicitation package, give some pointers on how to prepare your proposals. There will still be an opportunity to submit questions in writing, but this is another chance to clarify any questions on the solicitation package. This is a set-aside for Service Disabled Veteran-

Owned Small Business (SDVOSB). There are instructions in the Solicitation package on partnering agreements, if someone wants to partner with a Service Disabled Veteran-

Owned Small Business.

A. No oral statements made shall change the solicitation – all changes will be documented in a written amendment posted to Fed Biz Opps (FBO).

B. Sign in

1) In person attendees must sign the sign-in sheet. This will be posted in the FBO along with the amendment. See end of this document for copies of the sign-in sheets in New Orleans and Shreveport, LA and Fort Worth, TX.

2) Other attendees must email their contact info. (name, organization, phone number, solicitation number, and email) to carolina.mcgillick@gsa.gov

C. Minutes and questions & answers will be issued in an amendment to the solicitation.

D. Submit all questions in writing to the Contract Specialist (Carolina.McGillick@gsa.gov), whose information is on the FBO.

2. Solicitation Package Review

A. Period of Performance and deadlines for questions / proposals (cover page). This is a multiple award Indefinite Delivery Indefinite Quantity contract for general construction, repair and alterations, with one base year and four (4) one year options. So if all options are exercised this will be a five (5) year contract. The deadline for questions is October 2, 2013. Please send your questions to Carolina McGillick. Her email is on the SF 1442.

The deadline for proposals is October 16, 2013. There are a lot of detail instructions on the solicitation on how to submit your proposals, please read those carefully, but we’ll be going over those today as well. Proposals should be submitted as hard copies. The only thing that we need submitted electronically is the Line Item pricing. This needs to be

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submitted as an Excel spreadsheet on a flash drive or on a disk that we can put into our computer and download. There is a copy of the spreadsheet in the FBO with the solicitation.

B. Initial for amendments (SF 1442 pg. 2). Make sure you initial and date acknowledgment of amendments for this solicitation on the second page of the SF 1442.

Also need to sign the front page of the SF 1442 and send it back with the proposal.

C. Line Items and Other than Normal Working Hours (OTNWH) factor (Pricing Form).

The Line items prices should be fully loaded prices. The only thing that should not be included in those prices is bonding. Bonding will be a separate line item price that you will include at the task order level. The line item prices should include profit, overhead, and any other fees you will incur. The line items are for work to be performed during normal working hours. SANTOS: Really look at the line items that you are going through because there are a lot that are add-ons to other line items that are there, so make sure you read and understand what that line item is. For example: a cutaway in a door - you are not supplying the door, you are just supplying the cutaway. Really read the line item and make sure you understand what the line item is asking for. The last line item price is a factor for other than normal working hours (not overtime but shift). The factor is for instances when we ask you to do work outside the normal working hours; what factor do we need to apply to the line items for that work so that you’re covered for any additional costs? Make sure you fill that out (as a percentage factor). Please make sure the prices you submit are clear, there are no typos, added zeros, and make sure that the hard copy you give us matches the Excel electronic spreadsheet you submit.

D. Description of services to be provided (I.A. – COR). This is a construction IDIQ.

Santos will talk about what work is typically included. SANTOS: the majority of what the contract will cover is R&A (repairs and alterations), carpet, paint, build out, gypsum, electrical, a little bit of mechanical (not a whole lot), the majority of the items are things that when you walk into a room, if you see it, touch it, then it’s what will be involved.

There is a small portion of case work. That is what is on the line items. The sample hypothetical scope of work that is included will give you a good indication of the type of work that is typical under this contract.

E. MOL and base year minimum guarantee (I.A.). The maximum order limitation (MOL) will be $2.5M per each contract per year, we anticipate making up to 5 awards, but we reserve the right to make fewer than that, but our optimum would be 3, but we could go up to 5. Task order limitation is $500,000. Minimum guarantee is $2,000 for the base year only. So if during the base year you don’t receive a task order, you are guaranteed the $2,000. We are hoping to use all our IDIQ contractors.

F. List of documents included with solicitation (I.B.). There is a list of documents that were included in the solicitation, there is a section (V.D.) for representations and certifications (reps and certs) that you need to fill out. The Standard Form (SF) 1442 that’s the one we discussed earlier regarding signatures. The Agreement and the solicitation package will become your contract. The hypothetical scope of work will be

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discussed in detail later, but you are required to give us a quote for this hypothetical project. The technical specifications is a separate attachment in FedBizOpps, it gives more details about the line items. The line items and the pricing form, we already went over. The list of counties in the zone as well as the wage determinations for these counties; and there is also a map of the zone (which is the whole state of Louisiana in this case), more details to come.

G. Proposal Contents (II.A.). The section on proposal contents gives you a lot of details on what we are looking for in your proposal. Proposals should be in two volumes: price proposal and technical proposal. Price proposal will be your SF 1442, the line item prices, your pricing for the hypothetical project, reps and certs; and if you are going to be proposing as joint venture, all the information that needs to be submitted is described in this section. Again, two volumes in hard copy and the line item pricing in Excel on a flash drive.

H. Technical Proposal / non-price Evaluation Factors (II.D.). The technical proposal factors and what you need to address: management plan, experience, past performance, quality and accuracy of hypothetical proposal, qualifications and experience of key personnel and evidence of local office. These are listed in order of importance.

EXPERIENCE: Provide samples of five projects successfully completed in the past five years, and within this zone, or within a 50-mile radius of this zone.

PAST PERFORMANCE: List five (5) construction projects that your firm has successfully completed over the last 5 years from the date of issuance of this solicitation, and within this zone, or within a 50-mile radius of this zone. All 5 projects must, at a minimum, contain these items listed.

I. Minimum and Maximum order limitations (V.B. page 23). Minimum order you may receive is $2,000. There may be jobs below that which will be sent to you, you may or may not accept those; however, we need to be notified of refusal in a timely manner. Most of the task orders will be between $2,000 and $500,000.

J. TO Procedures (V.B.). Task orders will be signed by a Contracting Officer; do not take directions to proceed with work from the contracting officer representative without a written and signed task order or modification. Anything over $150,000 will have to be competed among the awardees in the zone. If task order is below $150,000 and at least

85% line item work, we will look at your line item prices for those included in the order, and the order will be awarded to whoever has the lowest line item price for the 85% of the work. Anything below $150,000 and less than 85% line item work will be competed among the awardees for the zone.

K. Carpet only TOs (V.B.). The Services Contract Act was included in this solicitation to have the ability to issue task orders for carpet only. These orders will be competed among the awardees of the zone regardless of the dollar value. These rarely happen, but we wanted to have the ability to issue these orders if the need arises. These are not line items so you don’t have to quote those out front. Question: when you say carpet only, is that furnished and installed? Yes, it is furnished and installed and probably removing the

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old, it will be a turnkey type of project. These will be by competition only. A request for quote will be sent to all the IDIQ holders in the zone. What we did here was to include the

Service Contract Act because it’s technically a service if you are doing carpet only task orders. In the past, we have been precluded from using our construction IDIQs because we didn’t have the Service Contract Act included in those contracts. When we send you the RFQ, you have the option not to quote on these task orders.

L. Security Requirements (V.B.). We are expecting the awardees’ key personnel appointed to these contracts to obtain and retain security clearances for the duration of the contract. If employees leave contractor’s employment, the CO should be notified immediately and security badges for those employees need to be returned to the CO, in this case, Becky Clark.

M. Method of Award – Discussions (VI.A.). This section breaks down the importance of the technical factors for evaluation purposes. The non-price factors when combined are significantly more important than price. We intend to evaluate proposals and make awards without discussions, so make sure you give us your best prices and technical proposals up front; but we do reserve the right, as always, to negotiate if we decide we need to; and go back to those firms highly rated to negotiate and discuss.

N. Unbalanced Pricing (VI.D.). We are going to evaluate the overall, total price; but we are also going to look at each line item price. If they are unbalanced we can’t make an award; so make sure you are not trying to price some things higher and/or lower in order to make your overall price a set number. Your prices need to be balanced, they need to make sense, and they need to be reasonable.

O. Hypothetical SOW – will be evaluated for both price and technical. Make sure you review the hypothetical statement of work; this is a template of what a RFQ, if you’re an awardee, might look like. So we are going to use this as part of the technical and part of the pricing evaluations to see how you would do in that case. So if you have any questions or need any clarification, please don’t hesitate to ask. We are looking for your ability to read the scope and give us a quote; so if there is anything that we need to clarify by all means let us know. See the Bid Summary for how the quote has to be submitted (by divisions).

P. Waste Diversion (on Bid Summary for Hypothetical SOW). An estimate for the waste diversion factor (last line on the bid summary for the hypothetical) needs to be submitted. As part of GSA’s Sustainability initiative, GSA wants to partner with our contractors to combine our efforts to recycle, divert and re-use as much as possible.

This requirement to track materials that have been recycled, diverted and re-used will be included in the base IDIQs as well as at the task order level (whether line item or lump sum). This waste diversion should be cost neutral to both the contractor and

GSA. In the hypothetical, based on your experience, estimate what can be recycled, diverted or re-used; and how you would go about doing this.

Q. Historical workload distribution map. The map is for informational purposes only.

This is from historical data, the darker the green; the more dollars were spent in that

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area. Another reason we supplied this is because we are not going to allow a charge or fee for mobilization; so if you get a line item task order anywhere within the zone, we expect you to perform for the line item prices. Outside the line items and over

$150,000, you will be providing a quote, so you could in fact add your costs as you normally would.

R. List of Parishes included in this zone and the wage rates in the state.

S. Biobased Products (52.223-2). Green requirements are getting bigger and more important, so please be sure you are aware of this one.

3. Tips for preparing a proposal

A. Read the entire solicitation and amendments. Acknowledge the amendments on your

SF 1442.

B. Do not hesitate to ask questions. Deadline for questions: October 2, 2013.

C. Ensure your proposal contains all items requested in the solicitation, and fully addresses the submittal requirements for each evaluation factor.

D. Never assume we know about your company or your performance.

4. Questions & Answers.

Q: What is the response time for starting work? The response time to begin performance will be on a task order by task order basis. If the contractor is not going to accept a task order, it is required to notify the task order contracting officer within 3 days of receipt of the order.

Q: In emergency situations, what is the response time? In such situations, the contracting officer may give a verbal notice to proceed for the contractor to act accordingly. The main purpose of these contracts is not emergency contractor support. We have O&M contracts in place which more appropriately serve this purpose. The main purpose of these IDIQs is to provide a means to accomplish non-emergency, general construction, and alteration services via individual Task Orders (TO). Each TO will have a period of performance

(POP) and the contractor is encouraged to provide feedback on that schedule / POP prior to award of a TO.

Q: Since you are asking for one original and 3 copies of the proposals, do you want 3 flash drives too? No, only one flash drive is required and the only thing we want on the flash drive is the Excel spreadsheet with your line item pricing.

Q: Explain the requirements for factor 5, qualifications and experience of key personnel.

You are to submit 3 sample projects for each person considered key personnel for this contract. You may use the same projects being submitted under experience and past performance as long as the key personnel played a role in those projects. Also, your key personnel may have gained experience while employed in other firms outside the zone, those sample projects are allowed for submission under this factor.

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Q: How heavily does the key personnel experience relate to the general past performance? The technical factors are listed in order of importance, for example, the management plan is more important than experience, etc. So the higher on the list they are, the more important that factor is. Also, reference section VI.A Evaluation of Offers, in the solicitation for further explanation of the importance of each technical factor.

Q: If we have a teaming agreement, can we use our partner’s experience and their office to satisfy evidence of local office? Yes. You must provide the appropriate evidence and an explanation of that teaming agreement with your proposal.

Q: How would you validate the evidence of local office and how long do we have to be in business at that office? For the purposes of this solicitation, an office based out of a private residence or out of office space assigned under a separate contract (i.e.

Government furnished office space) is not considered to be a bona fide office. To achieve a satisfactory or higher rating in this factor you must submit evidence of an office in the zone or within a 50-mile radius of the zone. If your firm’s main address in SAM is not located within the zone, or within a 50-mile radius of the zone but you do have a “bona fide office” within that area, please give the address and a brief description of the office (i.e.

size, purpose, number of employees at location, etc).

Q: If there is a female participation goal, is it for the year, or for each task order and if we don’t know how many task orders we’ll get, how can we gauge our goal participation? FAR

52.222-23 is applicable to task orders over $10,000. To comply with Executive Order 11246, contractors must demonstrate good faith efforts to meet their affirmative action goals for the employment of minorities and women in the construction industry. In order to take into account the fluid and temporary nature of the construction workforce, the Office of Federal Contract

Compliance Programs (OFCCP, from the Department of Labor) does not require construction contractors to develop written affirmative action programs. Instead, OFCCP has established utilization goals based on civilian labor force participation rates, and has outlined in the regulations good faith steps for construction contractors to follow. For more information, please access the “Technical Assistance Guide for Federal Construction Contractors” at www.dol.gov/ofccp or contact your local office of the Department of Labor.

Q: Are all these questions be submitted in an amendment of some sort? Yes, all the questions and their answers will be issued as an amendment to the solicitation.

Q: Based on the technical factors’ weight for importance, even though a contractor may be the lowest bidder; however, you are still going to weigh the technical as more important, right?

Correct, for this solicitation, technical capabilities are more important than price.

Q: You mentioned the Davis Bacon wages, in Louisiana there are many parishes and many different wage rate determinations; for the line items; which wage rates should we use to determine prices? There are four Davis Bacon wage rates that cover the state of Louisiana

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and you should consider the map of historical usage in the state when figuring where the majority of the work has been done in the past. The darker colors on the map represent areas where most of the work has been located in the past. You need to price your line items so that you will be able to perform work throughout the whole state. Your line items should be fully loaded rates.

Q: If I have offices in New Orleans, but have to work in Shreveport; am I still in the zone? The zone in this case is the whole state of Louisiana, so your offices may be in Baton Rouge, but you will still be expected to cover work in Shreveport (for example). You will not be compensated for travel or mobilization for work within the zone.

Q: Will look at the line items today, or do we have to submit questions regarding those separately? We won’t be going over the line items today; but if you have any questions regarding any line item, you may submit those in writing before the deadline for questions. Just for information, the creation of the line items was through RS Means, so that will be a good place for you all to start in terms of coming up with your prices.

Q: How long do we need to hold our prices? Prices should be good for 90 days after receipt of proposals. This will be corrected on the SF1442.

Q: Is waste diversion mandatory in this contract? Right now, we only have two companies that will do reclamation, in most cases; it costs the contractor money to do recycling. We will ask you to give us your best effort in recycling, donating, reclaiming and or diverting as much material from our landfills as possible. Reporting any diversion that takes place is a requirement for the hypothetical SOW in this solicitation, and will be a requirement at the Task

Order level. This reporting should be for items that are already diverted (i.e. Copper), and/or can start being diverted at no cost to the contractor or GSA (we encourage that if at all possible).

Q: At the time of submission, do we need to supply certification of being Service-Disabled

Veteran-Owned Small Business? Yes, this information will be submitted under your representations and certifications.

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Descript: Amendment 0001 to solicitation GS-07P-13-HH-D-0034 extends the deadline for proposals FROM October 16, 2013 TO November 13, 2013 at 2:00 PM CST, and provides the Agenda, Minutes, and Sign-In Sheets for the Pre-Proposal Conference.

...See Continuation Page

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