SF-30_Amendment_1_Q A.pdf

NSN 7540-01-152-8070 STANDARD FORM 30. (Rev. 10-83) Previous Edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Page of Pages AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code

2. AMENDMENT MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (if applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than item 6) CODE

(x) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (NO., Street, Country, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning ______ copies of amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OR OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

Check One

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 16B. UNITED STATES OF AMERICA

(Signature of person authorized to sign)

15C. DATE SIGNED

(Signature of Contracting Officer)

16C. DATE SIGNED

Continuation Page

PAGE 2 OF 9 GS-07P-13-HH-D-0032/0001

Continued from Block 14...

1. Provide Agenda, Minutes and Sign-In Sheet for the Pre-proposal conference which took place on December 10, 2013.

2. Post revised line items; changes made are in red.

3. Potential Offerors are to acknowledge this amendment, by signature and date, on Block 19 of the Standard Form 1442 which is to be submitted

Attachment Page

PAGE 3 OF 9 GS-07P-13-HH-D-0032/0001

PRE-PROPOSAL CONFERENCE AGENDA

Multiple Award IDIQ Construction & Repair/Alterations

For the El Paso Border Zone GSA, PBS, Greater Southwest Region 7

Solicitation GS-07P-13-HH-D-0032 December 10, 2013, 11:30 AM CST

Minutes of the meeting are in red by the corresponding agenda item: Meeting was conducted by Isaac Karto, Contract Specialist, with assistance from, Zach Rich, Contracting Officer and Santos Castillo, GSA General Engineer/Project Manager.

1. Greetings and Introductions: The main purpose of the meeting is to offer you all an opportunity to ask questions or request clarifications. I will go over the main points on the solicitation package, give some pointers on how to prepare your proposals. There will still be an opportunity to submit questions in writing, but this is another chance to clarify any questions on the solicitation package. This solicitation is 8(a) set aside. There are instructions in the Solicitation package on partnering agreements, if someone wants to partner with a Small Business.

A. No oral statements made shall change the solicitation – all changes will be documented in a written amendment posted to Fed Biz Opps (FBO).

B. Sign in

1) In person attendees must sign the sign-in sheet. This will be posted in the FBO along with the amendment. See end of this document for copies of the sign-in sheet.

2) Other attendees must email their contact info. (name, organization, phone number, solicitation number, and email) to Isaac.karto@gsa.gov

C. Minutes and questions & answers will be issued in an amendment to the solicitation.

D. Submit all questions in writing to the Contract Specialist (Isaac.Karto@gsa.gov), whose information is on the FBO.

2. Solicitation Package Review

A. Period of Performance and deadlines for questions / proposals (cover page). This is a multiple award Indefinite Delivery Indefinite Quantity contract for general construction, repair and alterations, with one base year and four (4) one year options. So if all options are exercised this will be a five (5) year contract. The deadline for questions is

December 16, 2013. Please send your questions to Isaac Karto. The deadline for proposals is January 6, 2013. There are a lot of detail instructions on the solicitation on how to submit your proposals, please read those carefully, but we’ll be going over those today as well. Proposals should be submitted as hard copies. The only thing that we need submitted electronically is the Line Item pricing. This needs to be submitted as an

PAGE 4 OF 9 GS-07P-13-HH-D-0032/0001

Excel spreadsheet on a flash/jump drive that we can put into our computer and download.

There is a copy of the spreadsheet in the FBO with the solicitation.

B. Initial for amendments (SF 1442 pg. 2). Make sure you initial and date acknowledgment of amendments for this solicitation on the second page of the SF 1442.

Also need to sign the front page of the SF 1442 and send it back with the proposal.

C. Line Items and Other than Normal Working Hours (OTNWH) factor (Pricing Form).

The Line items prices should be fully loaded prices. The only thing that should not be included in those prices is bonding. Bonding will be a separate line item price that you will include at the task order level. The line item prices should include profit, overhead, and any other fees you will incur. The line items are for work to be performed during normal working hours.

Really look at the line items that you are going through because there are a lot that are add-ons to other line items that are there, so make sure you read and understand what that line item is. For example: a cutaway in a door - you are not supplying the door, you are just supplying the cutaway. Really read the line item and make sure you understand what the line item is asking for. The last line item price is a factor for other than normal working hours (not overtime but shift). The factor is for instances when we ask you to do work outside the normal working hours.

D. Description of services to be provided (I.A. – COR). This is a construction IDIQ. The majority of what the contract will cover is R&A (repairs and alterations), carpet, paint, build out, gypsum, electrical, a little bit of mechanical (not a whole lot), the majority of the items are things that when you walk into a room, if you see it, touch it, then it’s what will be involved. There is a small portion of case work. That is what is on the line items. The sample hypothetical scope of work that is included will give you a good indication of the type of work that is typical under this contract.

E. MOL and base year minimum guarantee (I.A.). The maximum order limitation (MOL) will be $2 Million per each contract per year, we anticipate making up to 5 awards, but we reserve the right to make fewer than that, but our optimum would be 3, but we could go up to 5. Task order limitation is $500,000. Minimum guarantee is $2,000 for the base year only. So if during the base year you don’t receive a task order, you are guaranteed the $2,000. We are hoping to use all our IDIQ contractors.

F. List of documents included with solicitation (I.B.). There is a list of documents that were included in the solicitation, there is a section (V.D.) for representations and certifications (reps and certs) that you need to fill out. The Standard Form (SF) 1442 that’s the one we discussed earlier regarding signatures. The Agreement and the solicitation package will become your contract. The hypothetical scope of work will be discussed in detail later, but you are required to give us a quote for this hypothetical project. The technical specifications is a separate attachment in FedBizOpps, it gives

PAGE 5 OF 9 GS-07P-13-HH-D-0032/0001

more details about the line items. The line items and the pricing form were discussed earlier.

G. Proposal Contents (II.A.). The section on proposal contents gives you a lot of details on what we are looking for in your proposal. Proposals should be in two volumes: price proposal and technical proposal. Price proposal will be your SF 1442, the line item prices, your pricing for the hypothetical project, reps and certs; and if you are going to be proposing as joint venture, all the information that needs to be submitted is described in this section. Again, two volumes in hard copy and the line item pricing in Excel on a flash drive.

H. Technical Proposal / non-price Evaluation Factors (II.D.). The technical proposal factors and what you need to address: management plan, experience, past performance, quality and accuracy of hypothetical proposal, qualifications and experience of key personnel and evidence of local office. These are listed in order of importance.

EXPERIENCE: Provide samples of five projects successfully completed in the past five years, and within this zone, or within a 50-mile radius of this zone.

PAST PERFORMANCE: List five (5) construction projects that your firm has successfully completed over the last 5 years from the date of issuance of this solicitation, and within this zone, or within a 50-mile radius of this zone. All 5 projects must, at a minimum, contain these items listed.

I. Minimum and Maximum order limitations (V.B. page 23). Minimum order you may receive is $2,000. There may be jobs below that which will be sent to you, you may or may not accept those; however, we need to be notified of refusal in a timely manner. Most of the task orders will be between $2,000 and $500,000.

J. TO Procedures (V.B.). Task orders will be signed by a Contracting Officer; do not take directions to proceed with work from the Contracting Officer Representative (COR) without a written and signed task order or modification. Anything over $150,000 will have to be competed among the awardees in the zone. If task order is below $150,000 and at least 85% line item work, we will look at your line item prices for those included in the order, and the order will be awarded to whoever has the lowest line item price for the 85% of the work. Anything below $150,000 and less than 85% line item work will be competed among the awardees for the zone.

K. Carpet only TOs (V.B.). The Services Contract Act was included in this solicitation to have the ability to issue task orders for carpet only. These orders will be competed among the awardees of the zone regardless of the dollar value. Even though this is a rare occurrence, we wanted to have the ability to issue these orders if the need arises. These are not line items so you don’t have to quote those out front.

Question: when you say carpet only, is that furnished and installed? Yes, it is furnished and installed and probably removing the old, it will be a turnkey type of project. These will be by competition only. A request for quote will be sent to all the IDIQ holders in the zone.

PAGE 6 OF 9 GS-07P-13-HH-D-0032/0001

What we did here was to include the Service Contract Act because it’s technically a service if you are doing carpet only task orders. In the past, we have been precluded from using our construction IDIQs because we didn’t have the Service Contract Act included in those contracts. When we send you the RFQ, you have the option not to quote on these task orders.

L. Security Requirements (V.B.). We are expecting the awardees’ key personnel appointed to these contracts to obtain and retain security clearances for the duration of the contract. If employees leave contractor’s employment, the CO should be notified immediately and security badges for those employees need to be returned to the CO.

M. Method of Award – Discussions (VI.A.). This section breaks down the importance of the technical factors for evaluation purposes. The non-price factors when combined are significantly more important than price. We intend to evaluate proposals and make awards without discussions, so make sure you give us your best prices and technical proposals up front; but we do reserve the right, as always, to negotiate if we decide we need to; and go back to those firms highly rated to negotiate and discuss.

N. Unbalanced Pricing (VI.D.). We are going to evaluate the overall, total price; but we are also going to look at each line item price. If they are unbalanced we can’t make an award; so make sure you are not trying to price some things higher and/or lower in order to make your overall price a set number. Your prices need to be balanced, they need to make sense, and they need to be reasonable.

O. Hypothetical SOW – will be evaluated for both price and technical. Make sure you review the hypothetical statement of work; this is a template of what a RFQ, if you’re an awardee, might look like. So we are going to use this as part of the technical and part of the pricing evaluations to see how you would do in that case. So if you have any questions or need any clarification, please don’t hesitate to ask. We are looking for your ability to read the scope and give us a quote; so if there is anything that we need to clarify by all means let us know. See the Bid Summary for how the quote has to be submitted (by divisions).

P. Waste Diversion (on Bid Summary for Hypothetical SOW). An estimate for the waste diversion factor (last line on the bid summary for the hypothetical) needs to be submitted. As part of GSA’s Sustainability initiative, GSA wants to partner with our contractors to combine our efforts to recycle, divert and re-use as much as possible.

This requirement to track materials that have been recycled, diverted and re-used will be included in the base IDIQs as well as at the task order level (whether line item or lump sum). This waste diversion should be cost neutral to both the contractor and

GSA. In the hypothetical, based on your experience, estimate what can be recycled, diverted or re-used; and how you would go about doing this.

Q. Historical workload distribution map. The map is for informational purposes only.

This is from historical data, the darker the green; the more dollars were spent in that area. Another reason we supplied this is because we are not going to allow a charge or fee for mobilization; so if you get a line item task order anywhere within the zone, PAGE 7 OF 9 GS-07P-13-HH-D-0032/0001 we expect you to perform for the line item prices. Outside the line items and over

$150,000, you will be providing a quote, so you could in fact add your costs as you normally would.

Questions & Answers

1. Under the GSA Region 7 Construction Line items 2013 (pricing form); Division 1 General Conditions; the line items 1.02 is duplicated with laborer and carpenter under the same line item number. Will a revised line item be applied? Yes, the line items are now revised. Please reference the new line items in Amendment 1.

2. Under the GSA Region 7 Construction Line items 2013 (pricing form); Division 1 General Conditions; the line items 1.10 is duplicated with plumber/pipe fitter and AC mechanic under the same line item number. Will a revised line item be applied? Yes, the line items are now revised. Please reference the new line items in Amendment 1.

3. Under the GSA Region 7 Construction Line items 2013 (pricing form); Division 1 General Conditions; the line item 1.10 shows to include both a plumber/pipe fitter. Will those be separated into different line items since the wage rate on these description items do differ? No, we only have one for both.

4. Under the GSA Region 7 Construction Line items 2013 (pricing form); Division 8 Openings; the line item 8.01 does not specify to quote a pair of doors or a single door.

Description has plural wording but the indicated sizes reflect one single door. Can clarification be made on the item to be bid as a pair or single? Single door.

5. Under the GSA Region 7 Construction Line items 2013 (pricing form); Division 8 Openings; the line item 8.02 – 8.07 excludes locksets but does not mention hardware. Can clarification be made if hardware is to be included or excluded in these line items? Does include hinges.

6. Under the GSA Region 7 Construction Line items 2013 (pricing form); Division 8 Openings; the line item 8.08 does not specify if the frame is a knock down of welded frame.

Can clarification be made on the type of frame? Knock down, there is an add on if we need welded. Also review specs.

7. Under the GSA Region 7 Construction Line items 2013 (pricing form); Division 8 Openings; the line item 8.40 does not have the size of tempered glazing. Can sizes be clarified of glazing in this line item? Don't understand the question. Line item 8.40 is for Door Frame.

8. Under the GSA Region 7 Construction Line items 2013 (pricing form); Division 8 Openings; the line item 8.70 – 8.75 does not specify if the hardware is for an aluminum store front door or hollow metal. Can clarification be made as to what type of door the hardware is referring to? Either or, pricing should cover either.

PAGE 8 OF 9 GS-07P-13-HH-D-0032/0001

9. Under the GSA Region 7 Construction Line items 2013 (pricing form); Division 9 Finishes; the line item 9.22 lists for a storefront door to be installed. The unit is showing to price per square foot. Should that be reflected as SF or EACH? Line item 9.22 is for Store Front that includes a 3'x7' door, plus any additional SF need to cover the area required. SF is need to cover the area required, which includes the door.

10. Under the GSA Region 7 Construction Line items 2013 (pricing form); Division 9 Finishes;

the line item 9.94 does not specify if the painting will be done on a new or existing door. Can clarification be made if this line item is to paint on a new or existing system? Painting is for either/or, most cases it will be a new.

11. Under the GSA Region 7 Construction Line items 2013 (pricing form); Division 21 Fire Suppression (Div 15); the line item 21.01 has no limits as other line items (i.e. “up to 10’ “). Will there be a limit on this line item? LIne item consistent with RS Means.

12. What are the directions for the pricing schedule? We are planning on bidding on this project.

Do the unit pricing line items listed in the spreadsheet include Contractor Bond, Overhead & Profit? Or is it just bare cost? Please clarify.

Line items should include overhead, profit, etc. Bonds will be a separate line item that will be added at the end based on the size of the project.

13.The RFP states in section 5 below that Qualifications and Experience of Key Personnel are to include Inspection and Testing Agent(s). Our company does not employ full time inspection and or testing agents for this is a subcontracted role on most all contracts. Can the Government confirm that a resume is to be included for Inspection and Testing Agent(s) or can the Offeror clearly identify the Inspection and Testing Agent(s) it intends to utilize for inspection and testing services under this contract?

As much information that the company can provide for the testing, testing procedures, and any information of the testing group would be helpful. Also, if any kind of relationship, the years of the relationship, would also be helpful.

14. We have a question from one of our teaming partners in regards to Section 12:

“The cabinet scope is not clear with regards to sizes and quantities. Are the additional elevation drawings available showing the casework layouts for each area?

If it is a line item, then look at Specs section 10 for all the details on the institutional cabinet work. Again, institutional cabinet from manufactured companies. These should be standard sizes that are offered by any manufacturer that can companies should be able to get from any catalog. The wording is consistent from RS Means on Cabinet work. These are not custom made cabinets and pricing should reflect these prices.

PAGE 9 OF 9 GS-07P-13-HH-D-0032/0001

Descript: SOLICITATION GS-07P-13-HH-D-0032, IDIQ GENERAL CONSTRUCTION, REPAIR AND ALTERATION SERVICES FOR THE EL PASO BORDER ZONE.

This amendment is to: ...See Continuation Page

ACQUISITION MANAGEMENT DIV - PROGRAM SUPPORT BRANCH

819 TAYLOR ST RM 12B01

FORT WORTH TX 76102