SOW - Design Build - CBP Presidio Housing - 2011-08-10

SENSITIVE BUT UNCLASSIFIED (SBU) PROPERTY OF THE UNITED STATES GOVERNMENTFOR OFFICIAL USE ONLY Do not remove this notice Properly destroy or return documents when no longer needed

Design-Build Statement of Work

(SOW)

August 15, 2011

PROJECT IDENTIFICATION

Project Name: Presidio CBP Housing Development, Phase 2

Project Location: Presidio, Texas

Solicitation Number: GS-07P-11-HH-D-0019

Region: Southwest, Region 7

DESIGN-BUILD STATEMENT OF WORK: Presidio CBP Housing Development, Phase 2

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DESIGN-BUILD STATEMENT OF WORK

TABLE OF CONTENTS

1. PROJECT DESCRIPTON

1.1 Project Type

1.2 Project Goals and Objectives

1.3 Project Delivery Approach

1.4 Reference Standards

2. GENERAL REQUIREMENTS

2.1 Program of Requirements

2.2 Schedule Milestones

2.3 Contractor Team

2.4 Performance Objectives

2.4.1 Reference Standards

2.4.2 Design Excellence Program and Peer Reviews

2.4.3 Construction Excellence and Peer Review

2.4.4 Art in Architecture Program

2.4.5 Energy Performance

2.4.6 Sustainable Design/LEED®

2.4.7 Fire Protection/Life Safety

2.4.8 Physical Security

2.4.9 Accessibility

2.4.10 Historic Preservation

2.4.11 Community Collaboration

2.4.12 Program Reconciliation

2.5 Cost Management

2.5.1 Cost Estimating

2.5.2 Life Cycle Cost Analysis

2.5.4 GSA Pricing Policy

2.6 Utility Coordination

2.7 Project Management Responsibilities

2.7.1 Communications Plan

2.7.2 Detailed Project Schedule Development and Maintenance

2.7.3 Project Progress Meetings/Presentations

2.7.4 Meeting Agendas, Attendance, Minutes and Correspondence

2.7.5 Design Quality Assurance

2.7.6 Electronic Project Management System

2.8 Building Information Modeling (BIM)

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2.9 Electronic/Print Media

2.9.1 Computer Aided Design (CAD) Standards

2.9.2 BIM Media

2.9.3 Other Electronic Documents

2.9.4 Plans and Specifications

2.10 Contractor Personnel Security Requirements

2.10.1 Law Enforcement Checks and Background Investigations

2.11 Document Security

3. SCOPE OF SERVICES

3.1 Site Activities

3.1.1 Site Preparation Stage

3.1.2 Environmental Screening, Site Investigation and Mitigation

3.1.3 ARRA Site Signage

3.2 Pre-Design Stage

3.3 Design Stage

3.3.1 Design Stage Commissioning

3.3.2 Concept Design Phase

3.3.3 Design Development (DD) Phase

3.3.4 Construction Documents (CD) Phase

3.3.5 Construction Phase

3.4 Closeout Stage

3.4.1 Operation and Maintenance (O&M) Manuals Submittal

3.4.2 Warranties, Guarantees and Certificates

3.4.3 As-Built Drawings, Specifications and Building Design Standards

3.4.4 Material Samples, Attic Stock and Spare Parts

3.4.5 Project Awards/Certifications

3.4.6 Final Record Documents

3.4.7 GSA CAD Library Coordination

3.4.8 Final Project Photographs

3.4.9 Dedication Ceremony

3.4.10 Contract Financial Closeout

3.5 Tenant Occupancy Stage

3.5.1 Occupancy Agreements and Rent Phase

3.5.2 Furniture, Fixtures, and Equipment (FF&E)/Move-In Phase

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4. ADMINISTRATION

4.1 Design Phase Submission, Review and Contractor Fixed Price Table

4.2 Design Stage and Construction Documents Phase Progress Reviews and Payments ... 40

4.2.1 Progress Payment Schedule

4.2.2 Monthly Progress Reports

4.2.3 Progress Review Meetings

4.2.4 Delays

4.3 Payment for Construction Phase Work

4.4 Travel

4.5 Reproduction and Delivery

APPENDIX A – PROGRAM OF REQUIREMENTS: TO BE ISSUED WITH PHASE II SOLICITATION

APPENDIX B – PERFORMANCE SPECIFICATIONS: TO BE ISSUED WITH PHASE II SOLICITATION .

1 PROJECT DESCRIPTION

The project includes, but is not necessarily limited to, the design and construction of all grading, drainage, underground utilities (water, sanitary sewer, storm drainage, gas (if required), electricity, telephone, CATV, internet), streets, and sidewalks street lighting for approximately 69 modular or stick-built housing units on 25 acres. In addition, one or more common areas consisting of green spaces, shade structures, playground equipment, picnic tables and barbeque pits will be a part of this project.

The project is bounded on the east by Erma Ave., the west by Cibolo Creek, and the south by existing CBP housing property. Due to the small size and isolation of the town of Presidio, CBP needs to make housing available to their personnel in order to meet its mission at this location.

Design Build Bridging Documents (DBBD) have been prepared for this project. The designs that are developed by the chosen Contractor must conform with the DBBD to the maximum extent possible unless there are overwhelming reasons why conformance cannot be achieved.

1.1 Project Delivery Method

This project is to be accomplished using the Design Build (DB) with bridging documents delivery method. All required work is included in a single fast-track design and construction effort. After award of the DB contract, the Contractor shall continue the development of the approved concept design and prepare construction documentation. The Contractor shall serve as the A/E of record and construct the project.

2 GENERAL REQUIREMENTS

2.1 Contractor Team

The Contractor shall provide experts in disciplines listed in PBS-P100, Facilities Standards for the Public Buildings Service, and as otherwise required in this section, with credentials as indicated, as they apply to this project. The Contractor shall provide sufficient staff of project managers, architects, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the Contractor’s team members, providing expertise, shall consist of the following:

Corporate executive

Project manager

Engineering Lead Designer

Engineering designers - disciplines as required

LEED Consultant

Landscaping Architect/Urban Designer

Construction superintendent

During the performance of the services required under this contract, the Contractor shall obtain GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

2.2 Performance Objectives

2.2.1 Standards and Criteria Documents

2.2.1.1 Applicability

There are two types of contractual references. The first group prepared specifically for this project are itemized in the Design Build RFP/SOW Documents List in the DESIGN NARRATIVES section of the Design Build Bridging Documents (Section 00 01 20). The second group of documents; “Standards and Criteria Documents”, are itemized below in Section 2.2.1.2 Reference Standards Document List.

All contractual references; documents, codes and standards shall be used to measure compliance of the design completion and construction of this project with contractual expectations. All services shall be conducted in accordance with the documents listed below.

The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work shall prevail.

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, shall be reported to the GSA Contracting Officer in writing, for determination as to applicability.

2.2.1.2 Reference Standards

2.4.1.2.1 PBS-P100 (P100), Facilities Standards for the Public Buildings Service, March 2010 version.

2.4.1.2.3 PBS-P120 (P120). Project Estimating Requirements.

2.4.1.2.7 Executive Order (E.O.) 13423 Strengthening Federal Environmental, Energy and Transportation Management.

2.4.1.2.8 Executive Order (E.O.) 13514; Federal Leadership in Environmental, Energy, and Economic Performance

2.4.1.2.10 Architectural Barriers Act Accessibility Guidelines, July 23, 2004

2.4.1.2.17 International Fire Code, 2009

2.4.1.2.18 National Fire Protection Association 70‐2008

2.4.1.2.20 International Energy Conservation Code

2.4.1.2.21 ASHRAE, Standard 90.1‐2010, Energy Efficient Design of New Buildings

2.4.1.2.23 ASHRAE, Standard 55, Thermal Environmental Conditions for Human

Occupancy

2.4.1.2.24 ASHRAE, Standard 62.1‐2010, Ventilation for Acceptable Indoor Air

Quality

2.4.1.2.24 SMACNA, HVAC Duct Construction Standards: Metal and Flexible

2.4.1.2.29 GSA Order PBS 3490.1A Management of Sensitive but unclassified (SBU) building information

2.4.1.2.42 GSA/PBS-Region 8, Contractor Clearance and Escort Guide, January

2.2.2 Sustainable Design/LEED

See the LEED for Homes requirements described in the Project Manual of the Design Build Bridging Documents (DBBD).

2.2.2.1 Unique Site Security Considerations

This new housing site must be secured to the same standards of the existing housing development immediately south of this new development, commonly referred to as the “block houses” or the 700 and 800 series houses.

2.2.3 Unique Site Considerations

Southwest Desert Climate – Design and construct the project to respect the desert Southwest climate, mitigating climatic challenges of the site including harsh sun, periodic intense winds and periodic intense dust.

Site and Regional Storm Drainage – The site is located immediately next to Cibolo Creek, which has a levee on the west boundary of the property. Cibolo Creek drains the Chinati Mountains to the Rio Grande River in Presidio south of this project site.

Design the site drainage in accordance with the DBBD to accommodate storm drainage on this project site and in a way that is sensitive to the periodic flood waters conveyed by Cibolo Creek.

2.2.4 Accessibility

5% of the dwelling units must be handicap adaptable. The interiors of the houses will be adapted by CBP to be handicap accessible if, and when a handicap resident moves into one of the dwelling units. Therefore, the exteriors of 5% of the houses – i.e., elements of construction along the accessible paths of travel, must be constructed to allow adapting these dwelling units without major removal/reconstruction along the accessible paths of travel.

2.2.5 Environmental Requirements

The Contractor must conform to all recommendations and requirements described in the completed Environmental Assessment dated April 2011 for this project. Some of these requirements are spelled out in this section. The Contractor must review the entire EA to confirm any other recommendations or requirements they must follow.

ENVIRONMENTAL DESIGN MEASURES AND BEST MANAGEMENT PRACTICES

Environmental design measures and best management practices must be implemented in order to minimize potential impacts.

Biological Resources:

To ensure no negative impacts to these protected species, the following would occur prior to and during any grading or clearing and grubbing activities at the site:

If possible, all ground-disturbing activities would take place between April 1 and November 1 when both the reticulated gecko and Texas horned lizard are active and can be observed if present.

All construction personnel would be educated about the reticulated gecko and Texas horned lizard, how to identify them, their habitat, their behavior, etc.

A qualified environmental specialist should be on-site for the duration of ground disturbing activities and would “clear” each area prior to ground-disturbing activities.

If the reticulated gecko or the Texas horned lizard is observed by construction personnel, ground disturbing work would immediately cease and the environmental specialist notified. Construction personnel would not handle either species.

If the reticulated gecko or Texas horned lizard is observed by the environmental specialist, ground-disturbing activities should immediately cease and the environmental specialist would

2.3 Cost Management

2.3.1 Cost Estimating

The estimated cost of construction (ECC) as provided in the Contractor proposal, including any modifications thereto as a result of final contract negotiation, shall serve as the baseline construction budget for the project at the time of award of the DB contract. The Contractor shall provide the following breakdowns of the baseline construction budget before any other work begins:

A Uniformat level 3 breakdown of the baseline construction budget and a preliminary plan for allocation of the construction work among subcontracts and that which is to be self-performed, with a corresponding breakdown of the baseline construction budget. (If the construction work allocation plan and cost breakdown provided in the Contractor proposal are still valid, they shall serve this purpose.)

Each design submission shall be within the contract design-to-cost limit of the project. For each of the required submissions, to ensure the project is developing on-budget, the DB is required to submit, as a part of each of the cost estimate submissions, a list of cost saving items that will collectively reduce the project costs to 10% below the design to cost limit. Each of the items listed shall be supported with an estimate of costs prepared at a level of detail commensurate with the submission level required. Reference P120, Section 2.2.

The Contractor shall be responsible to reconcile any significant differences between the updated baseline construction budget breakdowns and the previously agreed upon breakdowns. For the Uniformat level 3 breakdowns, Contractor reconciliation shall include justification of any significant differences between the Uniformat level 3 line items. For the construction work allocation breakdowns, Contractor reconciliation shall include justification of differences in the construction work allocation plans and/or in the amounts for self-performed work and subcontract work packages. The Contractor shall prepare and submit a cost estimating reconciliation report summarizing the reconciliation process and the justification for cost migration between the budget line items in both budget breakdowns. Reference PBS P120, Section 2.2.4, Cost Growth Report.

2.4 Utility Coordination

The Contractor shall conduct preliminary investigations as necessary to confirm availability of building utilities shown in the bridging documents and shall include resulting building utility information in the final design concept design narrative. The Contractor shall coordinate with local utility companies as necessary to accommodate the needs of the facility, including availability, connections, capacity, approvals, and other requirements.

Before beginning construction, the Contractor shall verify, through inspection and testing, the location, elevation, capacity and condition of all utilities, including electric, gas, telephone, domestic water, sanitary/storm sewers, etc.

2.5 Project Management Responsibilities

2.5.1 Communications Plan

The Contractor shall review and comply with GSA’s communications plan. This plan shall be used and maintained throughout the project and modified as necessary to suit each project phase.

The Contractor shall direct all questions and requests from the customer agency to GSA’s project manager. Prior to contacting any parties other than GSA SPD personnel, the Contractor shall confirm all meetings and/or communications with GSA’s project manager.

The Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from GSA. All requests for information concerning the project shall be referred to GSA’s contracting officer for response.

All presentations to non-GSA entities shall be first approved by GSA.

2.5.2 Detailed Project Schedule Development and Maintenance

The GSA overall project period of performance is listed in the Agreement form for this project.

The Contractor shall develop and maintain the master project schedule for these design-build services. The project schedule shall conform period of performance listed in the Agreement for this project.

Before starting any other work, the Contractor shall develop and provide a detailed schedule for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final design development submission(s). After the Contractor receives notice to proceed with the Construction Stage work, the Contractor shall provide and maintain a detailed schedule for completion of all Construction Documents Phase activities, tasks, and submissions required herein. The Contractor schedules shall itemize all required submission dates and review durations, and shall conform to the milestones and durations provided in GSA overall schedule and the Submission, Review, and Contractor Fixed Price Table schedule provided below in the Administration section. The Contractor shall also provide and maintain the construction schedules as further described elsewhere. After approval by GSA, the Contractor schedules shall be incorporated into the master project schedule.

The Contractor shall provide monthly schedule updates to GSA, showing progress on and completion of all required Design Stage services and Construction Stage work. The Contractor immediately shall notify GSA of any anticipated delay in performance of the work.

2.5.3 Project Progress Meetings/Presentations

During the Design Stage and the Construction Documents Phase, the Contractor shall host project progress meetings, and/or presentations, with GSA and CBP heads as required to keep all parties apprised of the design progress/status and impending activities. These meetings may coincide with meetings/presentations required below under the Scope of Services. The Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the Contractor shall conduct weekly progress meeting(s) and weekly subcontractor meeting(s). The Contractor shall also attend construction oversight meetings with representatives from GSA on a monthly basis.

2.5.4 Meeting Agendas, Attendance, Minutes and Correspondence

The Contractor shall prepare and distribute an agenda for each Contractor hosted project meeting, in advance of the meeting date.

Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The Contractor shall provide minutes of all Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes shall be provided within 24-hours after each meeting.

2.5.5 Design Quality Assurance

GSA requires that Contractor design submissions and construction documents submissions undergo two general types of design review: owner’s review and codes and standards review.

Such reviews shall not be construed as relieving the contractor of responsibility to comply with all project or code criteria. Design submissions shall include CAD files.

2.5.5.1 Owner’s Review

The purpose of the Owner’s review is to ensure that established functional, aesthetic and spatial requirements of the project are satisfied including but not limited to.

The design is responsive to GSA project goals, objectives and priorities.

The completed development fulfills CBP’s requirements.

2.5.5.2 Codes and Standards Review

The purpose of the Codes and Standards review is to ensure that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives. Such reviews shall not be construed as relieving the contractor of any code compliance responsibilities.

2.5.5.3 Constructability

Constructability of the project as designed is the sole responsibility of the Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the Contractor shall assure that:

The level of design complexity is consistent with the project’s schedule and budget constraints.

Materials, processes, equipment and labor are appropriate and available.

Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

Building systems are compatible and viable.

Drawings and specifications are complete and thoroughly coordinated among disciplines.

Drawings and specifications are complete and accurate.

Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

Drawings are coordinated for multiple construction phases, if applicable.

Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

Existing conditions are shown correctly and adequately.

Construction options and unit prices are logical, thoroughly described and understandable.

Construction details are appropriate, complete, thoroughly described and workable.

General requirements items are thorough and properly addressed.

Construction duration, phasing, and subcontracting plans are reasonable and logical.

2.5.5.4 Design Review Comments

The Contractor shall respond in writing to the design review comments within 14 calendar days after receipt of the design review report.

2.5.6 Electronic Project Management System

Meridian Proliance , a secure, web-based, electronic project management (ePM) system is to be used to accommodate the information needs of all project participants. The ePM system shall be implemented at the beginning of the Design Stage and maintained continuously through completion of the Design and Construction Stages. All communications among the major parties involved in the execution of the project are to be captured and recorded in the ePM system. User licenses and training shall be provided for the contractor’s team requiring access to the ePM system.

The Contractor shall use the ePM system for all necessary communications with other major parties involved in the project. Electronic storage and transmission of information via the ePM system shall be compliant with the provisions of the Document Security requirements per PBS GSA 3490.1, and section 2.11 of these General Requirements.

2.6 Electronic/Print Media

2.6.1 Computer Aided Design (CAD) Standards

All drawing materials provided by the Contractor, including final as-built drawings, shall conform to GSA PBS computer aided design (CAD) standards. Go to http://www.gsa.gov/cifm for requirements.

2.6.2 Other Electronic Documents

In addition to any hardcopy submission requirements, all design submissions shall also be submitted in an electronic format. All electronic media shall be in a form readable by standard office automation applications.

2.6.3 Plans and Specifications

Provide 4 hard copies and 4 electronic file copies of each design submittal, including narratives.

Electronic files shall include files in native software formats; Word, Excel, AutoCAD, Primavera, etc., as well as .PDFs. The size of prints (e.g. full/half-size plans) shall be as directed by GSA.

2.7 Contractor Personnel Security Requirements

Refer to GSA HSPD-12 Personal Identity Verification and Credentialing Standard Operation Procedure (SOP) at http://insite.gsa.gov/graphics/staffoffices/personalidentity.pdf for further guidance.]

2.7.1 Law Enforcement Checks and Background Investigations

For each Contractor employee (including subcontractor employees) required to undergo a background investigation, the Contractor shall provide the documentation per the guidance in GSA/PBS-Region 7, Contract Clearance and Escort Guide, January, 2009.

The required forms may be downloaded from GSA website at: www.gsa.gov/forms.

The Contractor shall incorporate provisions in all applicable subcontracts as necessary to ensure compliance with all requirements provided in this Contractor Personnel Security Requirements section.

2.8 Document Security

Sensitive but unclassified (SBU) building information shall be generated and/or shall be disseminated to and stored by various parties in the course of executing this project. SBU building information is information that, if misused, poses a potential security risk to a building, its occupants and visitors, and/or its contents. The Contractor shall comply with the following requirements regarding SBU building information. The requirements for handling, disseminating and storing SBU building information are outlined in GSA Order PBS 3490.1.

3 SCOPE OF SERVICES

The Contractor shall perform all services described in this Scope of Services (including services required under exercised options, if any) in accordance with applicable requirements and provisions set forth in the General Requirements above.

http://www.gsa.gov/cifm http://insite.gsa.gov/graphics/staffoffices/personalidentity.pdf http://www.gsa.gov/forms

3.1 Site Activities

3.1.1 Site Preparation Stage

All site preparation activities including, but not limited to, demolition, excavation, utility relocation, soil testing, environmental remediation, landscaping, curbs, etc. shall be the responsibility of the Contractor. Refer also to the completed Environmental Assessment for this project dated April 2011.

3.1.2 Environmental Screening, Site investigation and Mitigation

Thoroughly review and follow all recommendations and requirements that are documented in the completed Environmental Assessment for this project dated April 2011.

Perform environmental screening to uncover potential exposures to hazardous materials. Prepare a site specific investigation and develop recommended mitigations to block gases from migrating into all structures. Provide a vapor intrusion barrier, if required, as part of the site preparation.

Refer also to Vapor Intrusion Pathway: A Practical Guideline, developed by Interstate Technology & Regulation Council, January, 2007.

3.2 Conceptual / Schematic Design (SD) Phase

3.2.1 Bridging Documents

The conceptual / Schematic Design / 35% design has already been completed by the Bridging AE. This 35% design is documented in Design Build Bridging Documents (DBBD) provided by the government. The Bridging Design has been prepared and coordinated with CBP and must be followed unless there is an overwhelming reason that precludes following them.

3.3 Design Development (DD) Phase

3.3.1.1 DD Coordination

3.3.1.1.1 DD Systems Selections Analysis Meetings

Conduct/facilitate meetings with stakeholders, as required, to further define alternatives and required analysis for major/critical building systems and components.

3.3.1.1.2 DD Analyses and Calculations

Conduct analyses and provide supporting documentation for systems selections/optimizations.

3.3.1.2 DD 65% Submission

DD submission requirements:

Refer to detailed submission requirements in the Appendix of GSA PBS P-100, Facility Standards for the Public Building Service.

Update and amplify finish selections proposed in the DBBD.

3.3.1.3 DD Final Submission

DD submission requirements:

Refer to detailed submission requirements in the Appendix of GSA PBS P-100, Facility Standards for the Public Building Service.

Provide draft construction specifications, including Division 1 General Requirements for Contractor self-performed work and subcontracts, emphasizing project phasing, subcontractor requirements, preliminary project-specific construction management issues and quality level for materials, fixtures and specialties. The construction specifications shall be prepared following GSA MasterFormat most current version and shall include Division 1 General Requirements developed to a level corresponding to the level of completion of design. Coordinate Division 1 requirements with GSA.

Update and amplify finish selections proposed in the DBBD.

3.3.1.4 DD Review Meeting(s) and Comments

Conduct DD design review meetings to solicit feedback from GSA and CBP. Reconcile review comments and provide GSA with written responses to all comments.

3.4 Construction Documents (CD) Phase

Upon receipt of notice to proceed with the Construction Documents Phase work, the Contractor shall perform all services described in this section as a part of the Construction Stage work.

3.4.1.1 Baseline Construction Budget Cost Breakdowns

Before beginning work on the construction documents, provide an updated construction work allocation plan with corresponding budget breakdown, a Uniformat level 3 budget breakdown, and supporting cost estimates. Perform cost estimate reconciliation and prepare and submit a cost estimating reconciliation report. Coordinate with GSA as necessary to reach agreement on both budget breakdowns. Include breakout estimate(s) for housing costs and public space / infrastructure costs.

3.4.1.2 Pre-Final CD (90% Design) Submissions

For all construction work to be self performed and for each planned construction subcontract work package, prepare and submit separate pre-final CD submissions in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work. The submission shall consist of plans, specifications, cost estimates, and related design narrative, including calculations.

For all construction work to be self performed and for each planned construction subcontract work package, provide a pre-final construction specification, including Division 1 General Requirements sections emphasizing project phasing, contractor requirements and project-specific construction management issues. The construction specification shall be prepared following GSA MasterFormat most current version and shall include Division 1 General Requirements developed to a level corresponding to the level of completion of design.

Coordinate Division 1 requirements with GSA. Include contract specifications for submittal requirements, testing, adjusting and balancing specifications, training requirements and operations and maintenance (O&M) and systems manual requirements. Include any requirements for commissioning of critical features and equipment.

Prepare a proposed list of attic stock as a required submittal in this design phase for review, comment, revision and approval by GSA and CBP.

3.4.1.3 Pre-Final CD Review Meeting and Comments

Conduct pre-final CD review meetings to solicit feedback from GSA and tenants. Reconcile review comments, and provide GSA with written responses to all comments.

3.4.1.4 Final CD (100% Design) Submissions

For all construction work to be self performed and for each planned construction subcontract work package, prepare and submit separate final CD submissions in accordance with PBS- P100 construction document submission requirements as they pertain to the scope of the construction work.

For all construction work to be self performed and for each planned construction subcontract work package, provide a final construction specification, including Division 1 General Requirements sections emphasizing project phasing, contractor requirements and project-specific construction management issues. The construction specification shall be prepared following GSA MasterFormat most current version and shall include Division 1 General Requirements.

3.4.1.5 LEED

Certification

The Contractor will be responsible for providing LEED Silver, or higher, certification for every house using the USGBC’s LEED for Homes rating system.

3.5 Construction Phase

The Contractor shall construct the project in accordance with the requirements of this scope of work, other portions of the contract and the construction documents prepared by the D-B Contractor, reviewed, and approved by GSA. The Contractor shall be responsible for the purchase and installations of all materials, related services and other items, as well as the means and methods of construction for all aspects of the project.

3.5.1.1 Construction Start Coordination

3.5.1.1.1 Pre-Construction Conference

Participate in the pre-construction conference.

3.5.1.1.2 Groundbreaking Ceremony

Contractor to coordinate hosting and providing site logistics for the ground breaking ceremony.

3.5.1.1.3 Preconstruction Photographs

Provide electronic, color photographs taken with a high quality, high resolution digital camera of property boundaries and every notable aspect of the project site include locations where infrastructure (roads, sidewalks, paths, sewers, piping, utilities, etc.)

interface with adjacent properties and the existing CBP housing development to the south of this project site. These selected views are intended to depict “before” conditions in order to compare them with the final photographs of the completed project.

Provide two compact disks (CD) or digital versatile disks (DVD) containing two sets of all digital images of all existing site and context photos. One folder should contain high resolution TIFF images that when opened to 8”x10” have a minimum resolution of 300 DPI and for highest quality, provide CMYK color mode. A second folder should have JPEGS in RGB color mode that when opened to 8”x10” has a resolution of 150 DPI. The two folders should be clearly labeled “high resolution” and “low resolution” and include the project name and location. Each image must have Meta data captions and credits and should be clearly labeled (direction/location of view, room name, etc). The CD or DVD should be accompanied by a statement signed by the photographer (or their authorized representative) allowing GSA to reproduce the images without compensation in print and electronic media.

3.5.1.2 Construction Progress Photographs

3.5.1.2.1 Weekly Photos and Progress Report

At appropriate intervals during construction, preferably daily, take photographs of project's progress from different points of view, exterior and interior, documenting progress of the work. Photographs should be taken at the project location and any other location where notable construction progress is occurring, i.e., the modular house manufacturing facility. Take photographs weekly, with timing each month adjusted to coincide with the cutoff date associated with each application for payment. Some photographs shall be taken from the same vantage point at each to best show status of construction and progress since taking previous photographs.

Photographs must also be integrated into a weekly progress report that shows select/noteworthy photos and provides captions for each noteworthy photo that helps GSA and CBP stakeholders and customers understand the challenges, achievements and progress being made while monitoring this project from a distant location. Weekly report must be of high quality and well written.

Contractor must also submit all weekly photographs in JPG format via email or other appropriate electronic media.

3.5.1.3 Construction Administration

3.5.1.3.1 GSA Construction Site Office

The Contractor is to provide a GSA construction site office with utilities and furnishings as required under Division 1 of the DB contract performance specification.

3.5.1.3.2 Schedule of Values

Prepare and submit schedule of values for GSA approval, as required in Division 1 of the DB Contract performance specification.

3.5.1.3.3 Construction Delivery Phase Recordkeeping

Refer to Division 1 of the DB contract performance specification for requirements.

3.5.1.3.4 Construction Progress Reporting

Refer to Division 1 of the DB contract performance specification for requirements.

3.5.1.3.5 Construction Safety Program

Refer to Division 1 of the DB contract performance specification for requirements.

3.5.1.3.6 Project Progress Meetings

GSA shall participate with the Contractor in progress meetings.

Refer to Division 1 of the DB contract performance specification for requirements.

3.5.1.3.7 Construction Schedules

The Contractor shall provide and maintain construction schedules in accordance with the requirements provided in Division 1 of the DB contract performance specification.

3.5.1.3.8 GSA Submittal Processing

Prepare and submit a submittal schedule in accordance with Division 1 of the DB contract performance specification. The Contractor is to perform review of submittals for compliance with the project criteria. In the submittal schedule, identify all submittals to be reviewed by GSA. GSA may also request the opportunity to review various additional submittals. GSA and tenant review do not relax the Contractor’s responsibility to comply with the criteria established in the RFP and other contract references. Transmit all required submittals to GSA. All submittals shall be processed using the ePM system in accordance with procedures developed and approved by GSA. Ensure that all subcontractors understand, agree to, and conform to their respective roles, responsibilities, and timeliness requirements for submittal processing.

3.5.1.3.9 Inspections and Testing

Develop an overall field inspections and testing plan for all elements of construction.

(e.g., soil bearing and compaction, concrete strengths, house manufacturing, offsite fabrication, landscaping inspections, etc.)

Conduct inspections and tests as required by the construction specifications.

Conduct construction safety (OSHA) inspections as required.

3.5.1.3.10 Clarifications/Requests for Information/Change Orders

Using the Proliance ePM system, and in accordance with procedures developed and approved by GSA, promptly submit to GSA a written request for information (RFI) to request clarification of any apparent conflicts, ambiguities, or omissions in the DB contract requirements. Ensure that all subcontractors understand, agree to, and conform with their respective roles, responsibilities, and timeliness requirements for RFI processing.

Each RFI shall include a specific description of the issue requiring clarification, citing the specific related contract documents requiring clarification. RFI’s shall only be submitted after performing due diligence to confirm that the contract requirements in question are in fact unclear or otherwise inadequate.

Upon receipt of the response to each RFI submitted, coordinate the response with all involved subcontractors to ensure understanding and appropriate action.

3.5.1.4 Contractor As-Built Drawings and Specifications

The Contractor shall update CAD drawings (as-built drawings) and electronic specifications (as-built specifications), at least monthly, to document changes that occur during construction. Provide electronic copies of the monthly updates to GSA.

3.5.1.5 Turnover Process

3.5.1.5.1 Substantial Completion

Prior to substantial completion, assist GSA in conducting a pre-final walk-through with

CBP.

3.5.1.5.2 Punch-List

After GSA certification that the work or each designated portion thereof is substantially complete, assist GSA in conducting a final inspection and preparing a punch-list documenting remaining work.

Participate with GSA in conducting follow-up inspections to administer resolution of punch-list items.

3.5.1.5.3 Preparation for Occupancy

Coordinate the planning and scheduling of property management training with GSA property management staff, and tenant representatives as appropriate, allowing sufficient lead time for GSA to prepare for the training and to ensure that the appropriate CBP personnel will be available.

Conduct training of operating staff in optimal operation and maintenance of the delivered facility as required in accordance with Division 1 of the DB contract performance specification and the final construction specifications. The training shall be conducted on-site in the completed and fully operational facility using the actual equipment in place.

Include any available and suitable video material from manufacturers and suppliers in the training sessions.

Perform digital video recording of all training sessions. Edit and consolidate all video materials into a set of training videos suitable for use in training and retraining property management staff. Incorporate any manufacturer/supplier video material used in the training sessions. Submit the training video set for approval by GSA.

Prepare list(s) of equipment inventory.

Participate with GSA in conducting an inspection and walk-through with local emergency responders (fire/police), if requested by those authorities.

Assist GSA in transferring control of the facility to the property manager, including keys and security/access control responsibility.

3.6 Closeout Stage

3.6.1 Operation and Maintenance (O&M) Manuals Submittal

Prepare and submit complete and properly organized O&M manuals as required in accordance with Division 1 of the DB contract performance specification and the final construction specifications. Provide six (6) hard copy sets and six (6) CD’s of O&M Manuals to GSA. Tailor Tenant O&M Manuals to tenant spaces.

3.6.2 Warranties, Guarantees and Certificates

Prepare and submit warranties, guarantees, and certificates to GSA Contracting Officer to ensure that GSA rights and responsibilities are clearly defined.

3.6.3 As-Built Drawings, Specifications and Building Design Standards

The Contractor shall submit Building Design Standards as part of the final submittals. The Building Design Standards document shall contain information from the finish schedule, hardware, window treatments, wall coverings, floor coverings, paint, lighting and building signage as designed and constructed along with samples, drawings and photographs. This document will guide the facility management staff in selecting finishes in all future alterations to the buildings/facility, preserving the original design intent as established by the Contractor.

3.6.4 Project Awards/Certifications

Compile all required documentation and submitting applications for design awards and/or certifications.

Prepare and submit all required documentation to the USGBC and pay the certification fee for the project to receive a final LEED rating within one year of building occupancy.

Prepare and submit 4 LEED operation manuals for each house to be used by the household tenants and the CBP housing management personnel. These manuals must describe the energy efficient features and equipment in each house and offer instructions for the residents on the appropriate and efficient use of these features to help the residents achieve all of the performance these houses will be capable of.

3.6.5 Final Record Documents

Update CAD construction drawings (as-built drawings) and electronic specifications (as-built specifications) to document changes that occur, or unforeseen conditions impacting delivered work during construction. Produce six (6) CD’s with final record documents, based on as-built drawings and specifications, to reflect all contract modifications and noted field conditions.

Electronic files to be provided in native format and as .PDF’s.

3.6.6 Final Project Photos and Final Design Presentation Renderings

Provide electronic, color photographs taken with a high quality, high resolution digital camera of views from each house building elevation including primary approach to the house and property boundaries and every notable aspect of the project site include locations where infrastructure (roads, sidewalks, paths, sewers, piping, utilities, etc.) interface with adjacent properties and the existing CBP housing development to the south of this project site.. These selected views are intended to depict “after” conditions of the completed project in order to compare them with the pre-construction “before” photographs.

Provide two compact disks (CD) or digital versatile disks (DVD) (one disk to Office of Design & Construction Programs) containing two sets of all digital images of all final project photographs (site, context, building exterior and interiors) in TIFF format .and project design presentation renderings (exterior and interior perspectives, site plan, roof plan, floor plans, elevations, sections, etc) in EPS format. One folder should contain high resolution TIFF images that when opened to 8”x10” have a minimum resolution of 300 DPI and for highest quality, provide CMYK color mode. A second folder should have JPEGS in RGB color mode that when opened to 8”x10” have a resolution of 150 DPI. The two folders should be clearly labeled “high resolution” and “low resolution” and include the project name and location. Each image must have meta data captions and credits and should be clearly labeled (direction/location of view, room name, etc). The CD or DVD should be accompanied by a statement signed by the photographer (or their authorized representative) allowing GSA to reproduce the images without compensation in print and electronic media.

4 ADMINISTRATION

4.1 Design Stage and Construction Documents Phase Progress Reviews and Payments

4.1.1 Progress Payment Schedule

Within 15 calendar days of contract award, the Contractor shall provide, for GSA approval, a progress payment schedule against which monthly work progress shall be measured and payments shall be made. Using the information contained in the Submission, Review and Contractor Fixed-Price Table above, the Contractor shall identify all major work activities, estimate hourly work effort of personnel by position title required to perform each activity, correlate these resource estimates with the listed fee amounts, and include this information in the progress payment schedule.

4.1.2 Monthly Progress Reports

The Contractor shall furnish monthly progress reports, addressing completed/resolved issues and outstanding/awaiting resolution issues, to be used by GSA to ensure that information is forthcoming from the team and that the Contractor is taking information provided to the next level of development.

4.1.3 Progress Review Meetings

Upon receipt of each monthly progress report, GSA shall hold a monthly progress review meeting with the Contractor to review work to date against the progress payment schedule, identify any outstanding issues, and determine the amount of work completed as a basis for determining the monthly payment due. The Contractor shall submit monthly invoices to GSA based on the outcome of these progress review meetings.

4.1.4 Delays

Delays in schedule caused by the Contractor, as determined by GSA, such as failure to provide timely and acceptable submissions, shall not warrant an extension of the contract performance time. In the event of a Contractor caused delay, the Contractor shall be responsible for taking all necessary actions to ensure that succeeding contract Stages, Phases, and submissions remain on schedule. In such event, the Contractor shall submit for GSA approval a plan for getting back on schedule and a revised progress payment schedule.

4.2 Payment for Construction Phase Work

Update the construction schedules monthly prior to each payment request. Provide an advance copy of the construction progress report to GSA. Provide documentation evidencing the cost of work performed to be included in the payment request.

Before submitting each payment request, meet with the GSA to review the advance copy of the construction progress report. Ensure that GSA is in agreement as to the progress of the construction work and the value of the work completed. Based upon agreed value of work completed, submit monthly payment requests to GSA. Refer to Division One Specifications for further detail.

4.3 Travel

Unless otherwise indicated in this statement of work, the Contractor is responsible for travel costs to support the requirements contained in this Statement of Work, including all progress meetings, workshops, reviews, and site visits. The Contractor shall assume all travel shall be within the vicinity of the project site except as specifically indicated otherwise in the Statement of Work.

4.4 Reproduction and Delivery

Printing, reproduction and delivery costs necessary for execution of this contract are included the contract price.