Program.Project.Construction Management IDIQ Contract 6.30.10.pdf

Solicitation GS-07P-10-HHD-0011A

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

1. GENERAL

The contractor shall provide a variety of program/project/construction management support services in support of the General Services Administration (GSA), Public Building Services (PBS), Special Programs Division (SPD). The services include, but are not limited to: pre-planning, strategic program programming, environmental related services, budget and schedule development and management, design management, construction management, cost estimating, design review, project and program scope development, construction inspection, commissioning, technical review and analysis; and, development and maintenance of electronic database and support including the provision of secure electronic bulletin boards or file transfer protocol (FTP) web sites, and for the coordination of services in cooperation with GSA (owner) and SPD personnel, including building occupants, architect-engineers, construction management, and construction contractors. The contractor will not perform design or actual construction work. The specific services required by the contractor are dependent on the requirements of individual task orders. All work will be performed based on firm-fixed priced task orders issued in accordance with this contract.

The SPD was established in October 2008 to provide overall coordination, program management, procurement, and construction management services in response to growing requirements from GSA’s client agencies, primarily the Department of Homeland Security (DHS). The requirements generally involve planning and executing technology and infrastructure upgrades at Ports of Entry and other Government facilities nationwide. The Contractor will be tasked with accomplishing non-inherently Governmental scopes to support the SPD in these and other related efforts.

2. CONTRACT TYPE

This contract is a performance-based, single award Indefinite Delivery Indefinite Quantity (IDIQ) contract.

3. CONTRACT PERIOD AND OPTIONS TO EXTEND CONTRACT TERM

This contract is a performance-based Indefinite Delivery Indefinite Quantity (IDIQ) contract against which task orders will be issued. The contract will consist of one base year, extending one full year from the date of contract award plus four 1-year options.

4. MAXIMUM ORDERING LIMITATION AND GUARANTEED MINIMUM

The guaranteed minimum value of task orders issued under this contract is $1,000 for the base year.

There is no minimum guarantee for each of the four one-year option periods (if exercised by the Government). The Maximum Ordering Limitation (MOL) of orders under this contract is $15.0 million for the base year and for each of the four one-year option periods for a total of $75.0 million. The balance of any unused MOL from each period may be carried forward to the next option year at the discretion of the Government. Therefore, the each of the four option years’ MOL may exceed $15 million. Each option years’ MOL will be identified when the option is exercised.

5. ORDER LIMITATION

There is no limit on the number of task orders or the value of any single task order except that, the cumulative task order value for a given year shall not exceed the MOL for that given year.

6. PRIMARY CONTRACT AREA

The Primary Contract Area for this contract is the entire United States including all land, air, and seaports, rail stations, ferry crossings, nationally and internationally, as well as any other area that SPD determines to be mission related.

7. CONTRACT TASK ORDERS

a. Services will be procured through the issuance of task orders as requirements occur in accordance with Section F of this contract. The price for each task order will be based on the fixed hourly rates established in this contract, the negotiated level of effort and other terms agreed upon by the parties as authorized by this contract.

b. The contractor shall not change, modify, or alter the terms, conditions, minimum quantities or types of inspections or other services or deliverables, including personnel approved by the CO or Designated Ordering Official, agreed to during negotiations, after a task order has been issued.

8. INSTRUCTIONS - OFFEROR’S PRICE PROPOSAL/SCHEDULE

a. The Government has specified certain Job Classifications that may be required for contract performance. These are indicated in the Schedules for the base year and the four (4) option years at Section B.9. The contractor shall propose hourly rates for each Job Classification in the Schedule.

The GSA estimated man-hours indicated for each Job Classification are solely for evaluation purposes only, as a multiplier of the hourly rates contained in each offer, and do not guarantee the actual work to be performed or ordered by the Government. The Government does not guarantee that all Job Classifications will be utilized.

b. The hourly rates proposed by the contractor and accepted at contract award for each respective performance period, i.e., the base year or one of the four option years, are to be fixed for the duration of that period. Hourly rates are not to exceed two decimal places.

c. Requirements for Job Classifications and/or allowable Other Direct Costs not listed in this contract, or for related special or unusual services, are classified as “Additional Services” that may be ordered, in accordance with Sections C (Consultants, Subcontractors and Special Services) and G.

Such services may be required by the Government through contract modifications under the “Changes” clause.

d. In developing the required hourly rates, the contractor must include the following (unless stated elsewhere in Section C for office on-site services) for the successful performance of all services and deliverables as ordered under this contract: All management, supervision, labor, internal quality control, subcontractors, supplies, materials and equipment, including, all indirect (overhead) and other costs such as supplies, communication, fax, and telephone equipment and services (including mobile or cellular and long distance charges); equipment, cameras, computers (including desk top, portable), computer software and hardware, facilities, offices, insurance, taxes, all allowable travel and travel-related costs not identified at Section B of this contract as allowable Other Direct Costs;

furniture, home office, and satellite or area office support; recruitment, hiring, dismissal, and any associated costs of employees, contractors, subcontractors, and consultants; all indirect labor or payroll costs (including all payroll overhead costs, fringe benefits, severances, etc.);

carrier/messenger services, insurance and reasonable profit. The fixed hourly rates shall include all allowable indirect costs, excluding those costs that are identifiable to specific projects or cost objectives and are otherwise in accordance with the cost principles of FAR Part 31. Price increases will not be granted for any alleged omissions or miscalculations of contract pricing. There will be no payments (escalation) for overtime worked under this contract.

e. Offerors are cautioned that any offer may be rejected as non-responsive if it is materially unbalanced as to prices for the base and/or the four optional contract periods. An offer is unbalanced when it is based on prices which are significantly understated for some work and prices which are significantly overstated for other work. Neither the contractor nor its subcontractors will be required to prepare, sign or seal any drawings or specifications as part of this contract scope of work, nor shall the contractor perform construction work.

f. ALL OFFERS MUST QUOTE AN HOURLY RATE FOR ALL JOB CLASSIFICATIONS IN THE BASE YEAR AND FOUR OPTION YEARS IN ORDER TO BE CONSIDERED FOR AWARD. The contract hourly rates offered by the contractor and/or those accepted at contract award shall be the rates that will be used as the basis for pricing task orders issued under this contract. The base year and each option period are to be separately priced based on the Schedule in Section B.9. The offeror shall NOT add, delete or change the Job Classifications stated in the Schedule, and prices MUST be entered for each Job Classification in order to be considered for award. Offerors may not use pricing alternatives which differ from these instructions.

g. The total evaluated price for each Job Classification in the Schedules is equal to the GSA

ESTIMATED man-hours (for evaluation purposes only) multiplied by the contractor’s proposed hourly rate.

9. OFFER/PRICE SCHEDULE

a. Base Year Option Rates

JOB CLASSIFICATIONS Number of Hours (Evaluation Purposes Only) Proposed Hourly Rate Evaluated Price

Program Director, KP 3904 Strategic Planning Manager, KP 3904 Design Manager, KP 3904 Sr. Construction Coordinator, KP 3904 Sr. Project Manager, KP 11712 Administrative Assistant 3904 Architect Sr 976 Architect Jr 976 Architectural Construction Inspector

Budget Analyst 100 Civil Engineer Sr 976 Civil Engineer Jr 976 Cost Estimator Sr 4880 Cost Estimator Jr 2440 Drafter 976 Electrical Engineer Sr 976 Electrical Engineer Jr 976 Engineering Construction Inspector 1952 Environmental Engineer 100 Fire/Life Safety Engineer Sr 100 Fire/Life Safety Engineer Jr 100 Geotechnical Engineer 100 Historic Preservationist 100 Mechanical Engineer Sr 976 Mechanical Engineer Jr 976 Noise/Acoustical Engineer 100 OSHA/Safety Inspector 100 Planner/Scheduler 1952 Project Claims Analyst 100 Project Controls Manager 3904 Project Manager Mid 3904 Project Manager Jr 1952 Scheduler Sr. 3904 Scheduler Jr. 3904 Security/IT Systems Engineer 100 Scope Developer 1952 Specifications Writer 1952 Structural Engineer Sr. 976 Structural Engineer Jr. 976 Traffic/Transportation Engineer 100 Total Evaluated Offer for Base Year

b. First Year Option Rates

JOB CLASSIFICATIONS Number of Hours (Evaluation Purposes Only) Proposed Hourly Rate Evaluated Price

Program Director, KP 3904 Strategic Planning Manager, KP 3904 Design Manager, KP 3904 Sr. Construction Coordinator, KP 3904 Sr. Project Manager, KP 11712 Administrative Assistant 3904 Architect Sr 976 Architect Jr 976 Architectural Construction Inspector

Budget Analyst 100 Civil Engineer Sr 976 Civil Engineer Jr 976 Cost Estimator Sr 4880 Cost Estimator Jr 2440 Drafter 976 Electrical Engineer Sr 976 Electrical Engineer Jr 976 Engineering Construction Inspector 1952 Environmental Engineer 100 Fire/Life Safety Engineer Sr 100 Fire/Life Safety Engineer Jr 100 Geotechnical Engineer 100 Historic Preservationist 100 Mechanical Engineer Sr 976 Mechanical Engineer Jr 976 Noise/Acoustical Engineer 100 OSHA/Safety Inspector 100 Planner/Scheduler 1952 Project Claims Analyst 100 Project Controls Manager 3904 Project Manager Mid 3904 Project Manager Jr 1952 Scheduler Sr. 3904 Scheduler Jr. 3904 Security/IT Systems Engineer 100 Scope Developer 1952 Specifications Writer 1952 Structural Engineer Sr. 976 Structural Engineer Jr. 976

Total Evaluated Offer for First Option Year

c. Second Year Option Rates

JOB CLASSIFICATIONS Number of Hours (Evaluation Purposes Only) Proposed Hourly Rate Evaluated Price

Program Director, KP 3904 Strategic Planning Manager, KP 3904 Design Manager, KP 3904

Sr. Construction Coordinator, KP 3904 Sr. Project Manager, KP 11712 Administrative Assistant 3904 Architect Sr 976 Architect Jr 976 Architectural Construction Inspector

Budget Analyst 100 Civil Engineer Sr 976 Civil Engineer Jr 976 Cost Estimator Sr 4880 Cost Estimator Jr 2440 Drafter 976 Electrical Engineer Sr 976 Electrical Engineer Jr 976 Engineering Construction Inspector 1952 Environmental Engineer 100 Fire/Life Safety Engineer Sr 100 Fire/Life Safety Engineer Jr 100 Geotechnical Engineer 100 Historic Preservationist 100 Mechanical Engineer Sr 976 Mechanical Engineer Jr 976 Noise/Acoustical Engineer 100 OSHA/Safety Inspector 100 Planner/Scheduler 1952 Project Claims Analyst 100 Project Controls Manager 3904 Project Manager Mid 3904 Project Manager Jr 1952 Scheduler Sr. 3904 Scheduler Jr. 3904 Security/IT Systems Engineer 100 Scope Developer 1952 Specifications Writer 1952 Structural Engineer Sr. 976 Structural Engineer Jr. 976

Total Evaluated Offer for Second Option Year

d. Third Year Option Rates

JOB CLASSIFICATIONS Number of Hours (Evaluation Purposes Only) Proposed Hourly Rate Evaluated Price

Program Director, KP 3904 Strategic Planning Manager, KP 3904 Design Manager, KP 3904 Sr. Construction Coordinator, KP 3904 Sr. Project Manager, KP 11712 Administrative Assistant 3904 Architect Sr 976 Architect Jr 976 Architectural Construction Inspector

Budget Analyst 100 Civil Engineer Sr 976 Civil Engineer Jr 976 Cost Estimator Sr 4880 Cost Estimator Jr 2440 Drafter 976 Electrical Engineer Sr 976 Electrical Engineer Jr 976 Engineering Construction Inspector 1952 Environmental Engineer 100 Fire/Life Safety Engineer Sr 100 Fire/Life Safety Engineer Jr 100 Geotechnical Engineer 100 Historic Preservationist 100 Mechanical Engineer Sr 976 Mechanical Engineer Jr 976 Noise/Acoustical Engineer 100 OSHA/Safety Inspector 100 Planner/Scheduler 1952 Project Claims Analyst 100 Project Controls Manager 3904 Project Manager Mid 3904 Project Manager Jr 1952 Scheduler Sr. 3904 Scheduler Jr. 3904 Security/IT Systems Engineer 100 Scope Developer 1952 Specifications Writer 1952 Structural Engineer Sr. 976 Structural Engineer Jr. 976

Total Evaluated Offer for Third Option Year

e. Fourth Year Option Rates

JOB CLASSIFICATIONS Number of Hours (Evaluation Purposes Only) Proposed Hourly Rate Evaluated Price

Program Director, KP 3904 Strategic Planning Manager, KP 3904 Design Manager, KP 3904 Sr. Construction Coordinator, KP 3904 Sr. Project Manager, KP 11712 Administrative Assistant 3904 Architect Sr 976 Architect Jr 976 Architectural Construction Inspector

Budget Analyst 100 Civil Engineer Sr 976 Civil Engineer Jr 976 Cost Estimator Sr 4880 Cost Estimator Jr 2440 Drafter 976 Electrical Engineer Sr 976 Electrical Engineer Jr 976 Engineering Construction Inspector 1952 Environmental Engineer 100 Fire/Life Safety Engineer Sr 100 Fire/Life Safety Engineer Jr 100 Geotechnical Engineer 100 Historic Preservationist 100 Mechanical Engineer Sr 976 Mechanical Engineer Jr 976 Noise/Acoustical Engineer 100 OSHA/Safety Inspector 100 Planner/Scheduler 1952 Project Claims Analyst 100 Project Controls Manager 3904 Project Manager Mid 3904 Project Manager Jr 1952 Scheduler Sr. 3904 Scheduler Jr. 3904 Security/IT Systems Engineer 100 Scope Developer 1952 Specifications Writer 1952 Structural Engineer Sr. 976 Structural Engineer Jr. 976

Total Evaluated Offer for Fourth Option Year

f. TOTAL EVALUATED PRICE/OFFER

BASE YEAR EVALUATED PRICE $

FIRST OPTION YEAR EVALUATED PRICE $

SECOND OPTION YEAR EVALUATED PRICE $

THIRD OPTION YEAR EVALUATED PRICE $

FOURTH OPTION YEAR EVALUATED PRICE $

g. TOTAL EVALUATED PRICE/OFFER $

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. BASIC SERVICES

This is a performance-based indefinite delivery indefinite quantity (IDIQ) contract for the management, execution and planning services of the Special Programs Division and related services for the U. S.

General Services Administration (GSA), Public Buildings Services, Greater Southwest Region (GSW), Acquisition Services Division, in Fort Worth, Texas. Services shall be provided only if authorized by task orders issued by the Contracting Officer (CO) or Designated Ordering Official for the performance of services identified in this IDIQ contract. Services anticipated to be ordered through the issuance of task orders under this contract may include, but are not limited to the following:

• Pre-planning,

• Strategic Programming

• Consulting

• Budget and schedule development

• Construction inspection and oversight services

• Design management and design review,

• Construction management

• Cost estimating

• Project scope development

• Commissioning

• Technical review and analysis

• Data entry, development, support and maintenance of electronic database(s), including the provision of secure electronic bulletin boards or file transfer protocol (FTP) web sites

• Collect, develop and maintain data, documents and records, to include clear and concise documentation of events, goals, planning, forecasts, communications, and decisions.

• Manage cost, program, project, activity and budget development and controls.

• Development and management of program/project goals and strategies.

• Proactive identification of possible problems and solutions.

• Initiate, attend and/or conduct interactive planning sessions, conferences and meetings.

• Develop and assemble detailed program or activity requirements.

• Develop and maintain communications with all personnel and other contractors, as needed.

• Monitor and report media and public opinions to the CO. (Also read Section C RELEASE OF

INFORMATION).

• Perform market surveys as required relating to program and project efficiencies.

• Provide overall management of NEPA and environmental processes.

• Maintain proper daily, continual interface with the CO and the COR of this contract.

• The contractor shall ensure that waste and duplication of services, effort, requirements and costs to the Government are avoided.

• Provide all deliverables outlined in task order requirements.

The contractor shall not perform design services, or actual construction work under this contract. The contractor shall provide GSA with sound and reasonable management advice regarding all work performed on SPD or other activities via task orders issued under the contract. For each program, project or activity, the contractor’s goal shall be to achieve the best value in the work being performed while controlling schedules and budgets. The contractor shall also be proactive in helping to resolve problems and minimize claims taking all reasonable measures to anticipate problems and delays and to minimize or eliminate their adverse impact on programs or project completions. Throughout performance under this contract, the contractor must take the initiative and act to mitigate circumstances that could lead to claims, resolve conflicts promptly, and keep the Government advised of any potential problems or disputes. The contractor will not be held responsible for design defects and does not assume any of the contractual responsibilities or duties of the GSA architect-engineer contractors.

Although the contractor may be tasked to manage other GSA contractors, the contractor also does not assume any of the contractual responsibilities or duties of the construction or other contractors. At the base contract level, the contractor must:

• Maintain the expertise, capability, flexibility, and resources to respond to GSA’s requirements nationwide on a project by project basis. Task orders issued during the life of the contract are expected to principally require work involving the Job Classifications provided in the Schedule of Section B.9. The contractor shall be obligated to satisfy the requirements for professional and technical services that are ordered through the individual task orders and their modifications.

• Promptly report to the CO, Designated Ordering Official or COR, in writing, any ambiguities or discrepancies the contractor finds in the program or project requirements, criteria or documents involving all services and deliverables to be provided under a task order;

• Advise the CO/COR/Designated Ordering Official immediately of any potential problems or delays in completion of work associated with task orders and any problems that are outside the responsibilities of the contractor in accordance with this contract and/or task orders issued under the contract.

• Maintain responsibility for the security of all documents provided to the contractor for work under this contract in accordance with the Standards and this contract.

• Obtain all information required to successfully carry out the scope of work authorized and issued under each task order. In cases where the contractor believes that available information is not adequate, or is of such poor quality as to be unusable, the contractor shall immediately notify the CO/COR/Designated Ordering Official, and propose alternative data preparation and collection methods.

• Assist GSA staff with administrative tasks, including documentation, record keeping, reports, forecasts, payment validation, etc. related to this base contract.

• Comply with all terms, conditions, provisions, and clauses included in Section I of this contract.

2. COMMISSIONING SERVICES

These services shall include, but are not limited to, providing professional and technical expertise for start-up, calibration, and/or certification of a facility or operating systems within a facility. The contractor must be able to provide any level of commissioning need from total support to specialty services or activities. Commissioning services may require start-up planning, forecasting start-up duration, estimating start-up costs, determining start-up objectives, conceptual planning, organizing start-up teams and team assignments, testing building system components, conducting performance tests, obtaining O&M material, plus conducting, scheduling and/or supervising O&M training. All such work must be authorized in advance by the Government.

3. TESTING AND INSPECTION SERVICES

The contractor may be tasked to provide the services of an independent testing firm/laboratory to perform program and project specific quality control testing and inspection services in accordance with this contract. The contractor may be ordered to provide review and inspection services on other GSA contractors’ work and performance under and for compliance with their respective contracts, to include architects, engineers, construction management, and construction contractors. The contractor shall be responsible for managing, monitoring and controlling all services ordered and provided under this contract. Independent testing service agents, including testing laboratories, must be pre-qualified by the American Council of Independent Laboratories and be capable of demonstrating that they specialize in the types of inspections and tests to be performed.

4. CLAIMS SERVICES

The contractor may be ordered to provide Claims Services when and as required by the Government for specific projects. For definition purposes, Claims Services apply to providing technical support (not legal assistance) in handling disputed matters once a contractor has made written demand for payment or other relief under the contractor’s contract and submitted it to the Contracting Officer for decision in accordance with the Disputes Act of 1978. A claim does not arise solely upon the occurrence of a dispute or controversy. In relation to Claims Services, the contractor shall review disputes and claims from architect-engineers, construction management, construction and other contractor(s), as applicable, and render all assistance that the Government may require, including, but not limited to, the following:

a. Furnishing reports with supporting information necessary to resolve disputes or defend against the claims.

b. Preparation and assembly of appeal files.

c. Participation in meetings or negotiations with claimants.

d. Appearance in legal proceedings including expert witness/testimony.

e. Preparation of cost estimates for use in claims negotiations.

f. Preparation of risk assessments/analyses relative to claim exposures.

g. Preparation of findings of fact and any other documentation required by the Government.

5. DEFINITIONS

In addition to the definitions of Federal Acquisition Regulation (FAR) Part 2 and FAR 52.202-1, the following words or terms and their definitions, as used in this contract are as follows:

a. Construction Manager (CM) and CM Manager (CM) - refers to private firms who are contracted by the Government to perform management and inspection services during the design phase, procurement phase, construction phase, and close out phase of a project.

b. Contracting Officer (CO) - Refers to a person with the authority to enter into, administer, and/or terminate contracts and makes related determinations and findings.

c. Contracting Officers’ Representative (COR) - The COR is a Government official appointed to assist the Contracting Officer in the administration of this contract. The responsibilities of the COR will be designated in writing and a copy of the appointment letter will be provided to the contractor.

d. Designated Ordering Official - Refers to an individual who has been designated by the Contracting Officer (CO) to issue, administer or terminate task orders, approve payments in connection with task orders, authorize task order modifications, etc. The CO will identify the Designated Ordering Officials for this contract in writing to the contractor.

e. GSA – United States General Services Administration

f. NTE – Not to Exceed

g. NTP – Notice to Proceed

h. Contractor – The contractor is the professional Program Management firm that has executed this contract between the contractor and GSA

i. SPD - Special Programs Division

6. PARTNERING

GSA is committed to forming a cohesive partnership between all team members on all its programs and projects to effectively accomplish work in a timely and economical manner. On most major programs, new construction and renovation projects, a formal partnering process will be part of the project scope.

Key persons including GSA project manager(s), other GSA contractor personnel, designers (architects, engineers and consultants) of record, construction manager (CM), the construction contractor(s), and principal individuals from GSA and its client agencies may be invited to participate in the Partnering process. The partnership developed during this process will strive to draw on the strengths of each organization in an effort to achieve a quality project done right the first time, within budget, on schedule, and with the contractors making a fair profit. Partnership agreements/charters between the participants will be encouraged. The establishment of a partnering charter on any project will not change the legal relationship of the parties to this or other contracts, nor will it relieve any party from the terms of their respective contract. Contractor personnel provided under this contract shall participate in partnering sessions when ordered by the Government. Requirements for formal partnering, including the contractor initiating the partnering effort, if required, will be identified in the individual task order scopes of work.

7. STANDARDS

The following standards, guides, handbooks, and materials are incorporated into this contract by reference. All or appropriate portions thereof, will be made available after award, as applicable to the contract or task order, upon written request by the contractor, unless available to the contractor by the contractor’s purchase (at no additional cost to the Government) or from other sources such as the internet. The contractor shall become familiar with and use the versions/revisions in effect as of the effective date and performance period of each task issued under this contract. The contractor is required to comply with the policies and procedures set forth in all such references.

a. Federal Acquisition Regulation (FAR) 48 CFR 1, Volumes 1 and 2.

b. General Services Administration Acquisition Regulation (GSAR) 48 CFR 5.

c. PBS P100, Facilities Standards for the Public Buildings Service.

d. P-120 Project Estimating Requirements for the Public Buildings Service (01-2007)

e. U.S. Land Port of Entry Design Guide (current version)

f. Metric Design Guide, dated 9/95

g. PBS PQ251; Value Engineering Program Guide for Design and Construction, Volume 2, Contracting Officers and Professional Services Contractors;

dated 10/93.

h. Construction Management Association of America (CMAA) Construction Management Standards of Practice plus related manuals (Quality Control Procedures, Cost Management Procedures, Contract Administration Procedures, Time Management Procedures)

i. National Fire Protection Association (NFPA) handbooks including the National Electric Code.

j. Occupational Safety and Health Administration (OSHA) Standards.

k. Environmental Protection Agency regulations.

l. American National Standards Institute (ANSI) Publications.

m. National Electrical Manufacturer Association (NEMA) publications.

n. Uniform Federal Accessibility Standards FED-STD-795; dated 04/88.

o. Americans with Disabilities Act; dated 09/94.

p. Americans with Disabilities Act, Title II; dated 05/94.

q. PBS Order No. 3490.1A (date June 1, 2009) Document security for sensitive but unclassified paper and electronic building information.

8. CONTRACTUAL RELATIONSHIPS

The contractor shall not accept any direction related to contractual changes from the customer agency, building occupants, building management, or any other project, contract or agency personnel.

Communication with all such individuals shall be coordinated through the COR. In the event that appropriate information cannot be obtained from the COR, contact the CO or Designated Ordering Official. All procurement inquires made by potential offerors, media, or other personnel shall be directed to the CO for the particular solicitation or project.

9. KEY PERSONNEL

The Contractor shall designate Key Personnel to be assigned to this contract to be available for work on authorized task orders. The Key Personnel for this contract include the Program Director, Strategic Planning Manager, Design Manager, Senior Construction Coordinator, and a Senior Project Manager.

All Key Personnel shall be employed by the contractor or subcontractor as accepted by the Government at the time of the award of this contract. The following describe the Key Personnel duties and qualification requirements:

a. Program Director The Program Director shall be GSA’s primary point of contact with vested authority and accountability between all services required, supplemental support specialists, subcontractors and other GSA contractors, and GSA client agencies. As the lead of the team, the Program Director is the Key Personnel who possesses overall management responsibilities for the various programs, activities, projects and task orders for the Government under this contract. The Program Director is responsible for directing and monitoring performance to ensure client expectations are met. The Program Director attends all major meetings. The Program Director manages and resolves problems and issues concerning the programs and projects, monitors the quality of the services provided by the contractor, and works closely on a day-by-day or necessary basis with the CO, COR, and other Government and contractor officials for all services to be provided under this contract; including but not limited to, management, administrative and contractual aspects. The Program Director shall execute all program, activity or project expectations and requirements in proactive and reactive modes for responsive, successful and timely execution of all services. The Program Director shall assume the general responsibility, on behalf of the contractor, for assuring timely submission of proposals, availability of qualified work teams, and the quality of the contractor services provided. The Program Director, who will assume the lead management position to oversee all contractor activities on the contract, must possess the experience and capabilities necessary to perform the following functions:

1. Ability to successfully manage, control and oversee all programs and related services that may be ordered under this contract, in coordination and cooperation with all personnel performing under this contract, GSA personnel, other Government officials, and other Government contractors.

2. Experience in developing and maintaining complex, long term/multi-year program management activities, including but not limited to:

(i) Developing and controlling budgets and funding strategies.

(ii) Scheduling and coordination of program interactions among existing and newly occupied facilities.

(iii) Ability to manage inter-disciplinary teams of professionals and supporting labor categories.

(iv) In depth knowledge of Federal procurement policies and procedures

3. Conducts oversight, coordination and management of all contractor activities ordered under this contract.

4. A minimum of ten (10) years’ experience serving in a similar capacity on two similar contracts or programs valued at not less than $5 million.

5. Interpret and ensure the contractor’s compliance with the Federal Acquisition Regulation and the other Standards specified as a part of this contract.

6. Experience in developing and integrating both strategic and conflicting elements into program planning and execution processes.

7. Ability to communicate effectively, orally and in writing.

8. Experience in preparing correspondence, written reports, presentations, and in briefing clients and management personnel.

9. Experience and familiarity with procedural, review, and approval requirements of this contract.

10. A graduate of an accredited college/university with a minimum four (4) year degree.

b. Strategic Planning Manager The Strategic Planning Manager acts as the lead for developing and modifying scenarios for the Program Management Team. These scenarios are developed and revised as needed to respond to funding availability, schedule constraints, and changes to the scope of the Special Programs Division. The Strategic Planning Manager identifies and engages with all users and participants who need to contribute and participate in the development and execution of the program plan. The Strategic Planning Manager also prepares communication materials for major meetings and presentations. The Strategic Planning Manager provides a technical interface on SPD requirements and aides in preparation of concept baselines. The Strategic Planning Manager shall possess the following minimum requirements, knowledge, experience, education, skills, and abilities:

1. Experience in developing and interpreting comprehensive program or project management plans and schedules.

2. Ability to manage multiple inter-disciplinary personnel and their work.

3. Work closely and interact with, and report directly to, the Program Director, and GSA personnel and other GSA contractors.

4. Experience in developing and integrating both strategic and conflicting elements into program planning and execution processes.

5. Ability to communicate effectively, orally and in writing.

6. Experience in preparing correspondence, written reports, presentations, and in briefing clients and management personnel.

7. Experience and familiarity with procedural, review, and approval requirements of this contract.

8. A graduate of an accredited college/university with a minimum four (4) year degree.

9. A minimum of ten (10) years’ experience serving in a similar capacity on two similar contracts or programs valued at not less than $5 million.

10. Must be either contractor employee or contractor’s subcontractor employee.

c. Design Manager The Design Manager will develop and oversee implementation of strategies for delivery of design phase services including definition and review of design requirements, AE fee proposals and design schedules. The Design Manager will provide oversight for design project managers that will then oversee design phase services from pre-design phase services (including site visits and data collection) thru completion of design and the hand-off to the on-site CM teams (prior to starting construction phase services on-site). The Design Manager is responsible for developing implementation strategies for design approach, defining design requirements, and aiding in preparation of baselines such as estimates, schedules, and scopes. The Design Manager shall

1. Work closely and interact with, and report directly to, the Program Director, and GSA personnel and other GSA contractors.

2. Interpret and ensure the contractor’s compliance with the Federal Acquisition Regulation and the other Standards specified as a part of this contract.

3. In depth knowledge of federal design and construction processes including but not limited to the standard listed above in Section C.7.

4. Ability to identify events/activities required to complete large, complex related programs or major construction projects.

5. Experience in developing and interpreting comprehensive program or project management plans and schedules.

6. Ability to manage multiple inter-disciplinary personnel and their work.

7. Must be either contractor employee or contractor’s subcontractor employee.

8. Graduate of an Architectural or Engineering college curriculum (minimum four (4) year degree).

9. A minimum of ten (10) years’ experience serving in a similar capacity on two similar contracts or programs valued at not less than $5 million.

10. Ability to communicate orally and in writing.

11. Experience in preparing correspondence, written reports, and maintaining official project records.

12. Experience in conducting meetings, and briefing clients and management personnel

d. Senior Construction Coordinator The Sr. Construction Coordinator will act as the lead for managing the oversight of construction projects. The Sr. Construction Coordinator will cooperate in the development of implementation strategies and planning, review master construction schedules and monitor setting up and implementing of safety procedures and policies by contractors. The Construction Coordinator will lead, or actively participate, in key meetings with other Government contractors to ensure timely resolution of any items with significant impact to budget and schedule.

1. A minimum of ten (10) years’ experience serving in a similar capacity on two similar

2. Experience in managing multiple construction projects at various locations.

3. Ability to monitor and provide oversight of multiple construction managers and construction projects.

4. Ability to communicate orally and in writing.

5. A graduate of an accredited college/university with a minimum four (4) year degree.

6. Ability to successfully interpret and execute the Standards of this contract related to the assigned Job Classification.

e. Senior Project Manager The Senior Project Manager will act as the lead PM on services ordered through task orders. The Sr. PM will manage the delivery of the program or project including managing the budget, managing the schedule, coordinating with all stakeholders, reviewing deliverables, overseeing other Government contractors, and providing guidance and feedback to GSA. The Sr. PM shall

1. Work closely and interact with, and report directly to, the Program Director, and GSA personnel and other GSA contractors.

2. Interpret and ensure the contractor’s compliance with the Federal Acquisition Regulation and the other Standards specified as a part of this contract.

3. In depth knowledge of federal design and construction processes including but not limited to the standard listed above in Section C.7.

4. Ability to identify events/activities required to complete large, complex related programs or major construction projects.

5. Experience in developing and interpreting comprehensive program or project management plans and schedules.

6. Ability to manage multiple inter-disciplinary personnel and their work.

7. Must be either contractor employee or contractor’s subcontractor employee.

8. . A graduate of an accredited college/university with a minimum four (4) year degree.

9. Ability to communicate orally and in writing.

10. Ability to manages the day-to-day operational and tactical aspects of multiple or large scale projects or programs.

11. Experience in preparing correspondence, written reports, and maintaining official project records.

12. Experience in conducting meetings, and briefing clients and management personnel

13. A minimum of ten (10) years’ experience serving in a similar capacity on two similar

10. OTHER PERSONNEL - PROFESSIONAL ARCHITECURE AND ENGINEERING JOB

CLASSIFICATIONS

Architects and engineers meeting the criteria below shall be available for all work that may be ordered under this contract, including work that may be ordered under multiple task orders issued or performed simultaneously with other task orders. Architects and engineers shall have at least five (5) years specialized experience in the work they are to perform under this contract, and possess the following minimum knowledge, skills and abilities:

a. Graduate of an Architectural or Engineering college curriculum (minimum four (4) year degree).

b. Ability to communicate orally and in writing.

c. Experience in preparing correspondence, written reports, and maintaining official project records.

d. Experience in conducting meetings, and briefing clients and management personnel.

e. Knowledge of construction practices and techniques, e.g., proper applications of construction materials and methods of installation in the Architect's or Engineer's area of expertise.

f. Ability to interpret Architectural/Engineering plans and specifications.

g. Ability to accurately calculate construction costs for changes, price the value of needed work, and negotiate equitable adjustments.

h. Ability to inspect and review drawings, specifications, materials, workmanship, and construction and installation of various systems in the Architect's or Engineer's area of expertise.

i. Knowledge of safety practices in the construction industry, including specifically, a background that indicates familiarity with Occupational Safety and Health Administration (OSHA) safety requirements on construction projects.

11. OTHER PERSONNEL - PROFESSIONAL JOB CLASSIFICATIONS

The Key Personnel proposed for the remaining professional Job Classifications of Section B.9 and not identified above; and, as accepted by the Government prior to the award of this contract, shall be available for performance under multiple task orders issued or performed simultaneously with other task orders. All such Key Personnel shall possess the following minimum qualifications, experience, education, skills, knowledge and abilities:

a. A minimum of five (5) years experience directly related to the Job Classification specialty for services to those similar to the requirements of this contract.

b. Ability to communicate orally and in writing.

c. A graduate of an accredited college/university with a minimum four (4) year degree.

d. Ability to successfully interpret and execute the Standards of this contract related to the assigned Job Classification.

12. DEFINITIONS FOR PROFESSIONAL JOB CLASSIFICATIONS

Sr. Level - Oversees and plans all aspects of moderate to high-risk projects. Responsible for final specifications, approval of ordered materials, and overall guidance on objectives and concepts.

May also supervise and evaluate the work of a subordinate. Requires at least 8 years of experience in the field or in a related area. Familiar with a variety of the field's concepts, practices, and procedures. Relies on extensive experience and judgment to plan and accomplish goals. Performs a variety of complex tasks. Leads and directs the work of others. A wide degree of creativity and latitude is expected. Typically reports to Program Director.

Midlevel - Responsible for work on low to moderate risk projects. Selects, evaluates, and implements procedures and techniques used on projects. Submits reports and specifications as requested. Requires at least 4-5 years of experience in the field or in a related area. Familiar with standard concepts, practices, and procedures within a particular field. Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. Works under general supervision. A certain degree of creativity and latitude is required. Typically reports to a Senior Project Manager or other Senior level personnel.

Jr. Level - Requires 0-1 years of experience or training. Has knowledge of commonly-used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job. Has ability to manage low risk and relatively simple projects and assist in more complex projects under the direct supervision of a more experienced superior. Typically reports to a supervisor and manager.

13. CHANGES TO THE KEY PERSONNEL

There shall be no changes to this contract’s Key Personnel during the entire term of this contract, but for circumstances beyond the contractor’s control such as death, disability, termination, resignation, illness, etc. Any subcontractors or outside consultants required by the contractor in connection with this contract will be limited to those individuals and firms that were specifically identified and agreed to as of the date of the award of this contract. Based on the above, should it become necessary to substitute such Key Personnel, subcontractors, consultants, employees or contract personnel, the contractor shall submit to the CO, in writing, the detailed experience and qualifications of the proposed Key Personnel (and firm, as appropriate) for the CO’s approval. All such proposed substitutions shall possess, at a minimum, the qualifications and experience equal or greater to the Key Personnel, employees, or subcontractor employees proposed to be replaced. No changes shall be made until or unless the CO’s written approval is issued by modification to this contract. No increase in the firm-fixed price for any substitutions will be allowed when personnel, employees, consultants, subcontractors, or contract personnel substitution is authorized. If the CO requests cost data (defined at FAR Part 31), the contractor shall provide sufficient evidentiary and cost data of the actual salary rate, overhead or other costs paid to support the then current contract rates for such Key Personnel or subcontractor, consultant, employee or contract personnel, and a reduction in such contract Job Classification may be decreased accordingly by modification. Repeated failure or excessive delays by the contractor in providing qualified personnel who meet the stated requirements of task orders, may be deemed sufficient reason for termination for default. The Government may request additional resumes, data, information, including interviews regarding all contractor proposed personnel or subcontractors not part Key Personnel accepted at the time of contract award.

14. CONSULTANTS, SUBCONTRACTORS, SPECIAL/ADDITIONAL SERVICES

a. Additional Services Consultants, contractors, subcontractors and services needed for specific special services or activities that are not priced or included in this contract (at the time of award) shall be acquired by the contractor as Additional Services, and firm fixed prices for such services may be negotiated and incorporated into this contract or specific task order by modification, at the CO’s option. These services, personnel, subcontractors or consultants might include on-site personnel, construction testing services, feasibility studies, building evaluation reports, services in connection with art and historic preservation or conservation, and similar services; and, various inspection and management services and disciplines for programs, projects or activities not anticipated by the Government as of the date set for receipt of proposals. Other services not specifically listed may also be requested.

b. Additional Services in Excess of $2500 When Additional Services are requested by the Government (that are not included in this contract), and the cost of such services will exceed $2,500, the contractor shall develop the requirements and obtain at least two independent, itemized fixed-price proposals from competent firms, laboratories, or specialists in the vicinity of the performance of work or services. The proposals and a copy of the requirements shall be forwarded by the contractor to the CO or Designated Ordering Official with an appropriate award recommendation. If satisfactory to the Government, a task order will be issued to the contractor authorizing the services.

The contractor will not be allowed markup and any profit or overhead on any consultants or subcontractors performing under this contract; however, the contractor may be allowed effort to oversee or review the work of the consultants during the period that services are provided. If a minimum of two competitive proposals (as defined by the FAR) from qualified source(s) are not obtained by the contractor, the requirements of contract cost principles and procedures prescribed in FAR Part 31 shall be followed and applicable to the requirement for cost or pricing data and the development of all proposals. When the submission of cost or pricing data is required, the contractor or applicable subcontractor shall execute and submit a Certificate of Current Cost or Pricing Data.

15. UNSATIFACTORY PERSONNEL PERFORMANCE

Personnel whose performance is determined to be unacceptable may be subject to removal from a project or task order and shall be promptly replaced with qualified personnel upon request and approval from the CO. Additionally, upon verbal or written notice to the contractor by the CO, COR or Designated Ordering Official, any personnel that has been denied security clearance, shall be removed from assignment to a task order. The contractor shall promptly replace equally or more qualified personnel for the prescribed services to be provided under any task order, subject to the CO, COR or Designated Ordering Official’s approval. All actions by the Government or the Contractor with regard to release of unqualified personnel shall be in writing.

16. GOVERNMENT RESPONSIBILITIES

a. The Government shall:

(1) Issue individual contract task orders specifying the scope of the professional/technical services required for the various nationwide projects.

(2) Furnish to the contractor, as required by the STANDARDS of Section C, copies of applicable GSA Public Buildings Service handbooks, design data, and other pertinent reference material.

(3) Arrange authorization to allow contractor personnel to enter required work sites after receipt of any…