TGSOW2-22-2FINAL.pdf

CMc Statement of Work Statement of Work, Solicitation No. GS-07P-09-HH-C-0035 Tornillo-Guadalupe Land Port of Entry i

Statement of Work Request for Proposal for

Construction Manager as constructor (CMc)

Contract Solicitation No. GS-07P-09-HH-C-0035

PROJECT IDENTIFICATION

Project Name: New Construction of the Tornillo-Guadalupe United States Land Port of Entry

Project Number: NTX00004

Region: Tornillo, Texas

Building Name: Tornillo-Guadalupe Land Port of Entry (Building Number TX0711TG)

Building Address: The Lettunich Family Farms, LLC; 65 San Elizario Tracts 9 and 9A; Fabens, TX

U.S. General Services Administration Public Buildings Service – Greater Southwest Region 7 February 23, 2009 Contracting Officer Kathey Thury, Kathey.thury@gsa.gov Project Manager Kathren Santikos ii

TABLE OF CONTENTS

1 PROJECT DESCRIPTION

1.1 Project Type

1.2 Project Goals and Objectives

1.3 Project Delivery Approach

1.3.1 Site Acquisition Stage [NO SERVICES]

1.3.2 Pre-Design Stage [NO SERVICES]

1.3.3 Design Concept Phase [NO SERVICES]

1.3.4 Design Development Phase [BASE]

1.3.5 Construction Document Phase [BASE]

1.3.6 Construction Phase Services [OPTION]

1.4 Reference Materials

2 GENERAL REQUIREMENTS

2.1 Contract Parties and Contract Work

2.2 Professional Ethics and Standards of Practice

2.3 Project Delivery Team Roles and Responsibilities

2.4 Owner’s Project Requirements (OPR)

2.5 Budget

2.6 Schedule

2.7 CMc Team

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.2 Design Excellence and Peer Review

2.8.3 Construction Excellence and Peer Review

2.8.4 Art in Architecture

2.8.5 Energy Performance

2.8.6 Sustainable Design/LEED®

2.8.7 Fire Protection/Life Safety

2.8.8 Physical Security

2.8.9 Accessibility

2.8.10 Historic Preservation

2.9 Cost Management

2.9.1 Cost Estimating

2.9.2 Value Engineering (VE)

2.9.3 Life Cycle Cost Analysis

2.9.4 GSA Pricing Policy

iii

2.10 Utility Coordination

2.11 Project Management Responsibilities

2.11.1 Communications Plan

2.11.2 Detailed Project Schedule Development and Maintenance

2.11.3 Project Progress Meetings/Presentations

2.11.4 Meeting Agendas, Attendance, Minutes and Correspondence

2.11.5 Design Quality Assurance

2.12 Building Information Modeling (BIM)

2.13 Electronic/Print Media

2.13.1 Document Security

2.13.2 CAD Standards

2.13.3 BIM Media

2.13.4 Other Electronic Documents

2.14 CMc Personnel Security Requirements

2.14.1 Law Enforcement Checks and Background Investigations

2.14.2 Credentialing and Return of Credentials

2.14.3 Subcontracts

2.14.4 Sign-in/out Sheets

2.15 Record Keeping

2.16 Construction Submittal and RFI Processing

2.17 Construction Stage General Requirements

3 SCOPE OF SERVICES (Base Building)

3.1 Site Acquisition Stage [NO SERVICES]

3.2 Pre-Design Stage [NO SERVICES]

3.3 Design Stage [NO SERVICES]

3.3.1 Design Stage Commissioning

3.3.2 Art in Architecture Procurement

3.3.3 Design Concept Phase

3.3.4 Design Development (DD) Phase [BASE FEE]

3.3.5 Construction Documents (CD) Phase [BASE FEE]

3.4 Construction Stage [OPTION FEE]

3.4.1 Construction Delivery Phase

3.4.2 Closeout Phase

4 ADMINISTRATION

4.1 Design Stage Activity, Review and CMc Fee Table

4.2 Payment for Services

4.3 Payment for Construction Stage Work

iv

4.4 Travel

4.5 Reproduction and Delivery

5 APPENDIX 1 – Construction Stage General Requirements

6 APPENDIX 2 – Cost Estimating Requirements

7 APPENDIX 3 – Value Engineering Services

8 APPENDIX 4 – Building Information modeling (BIM)

9 APPENDIX 5 – GSA CADD Standards / Project Record Documents 10 Template Attachment A - CMc CLAUSES………………………………………...…….50

11 Template Attachment B - PROCUREMENT APPROACH………………...…………..53

Exhibit 1: Information on Similar Projects Exhibit 2: Company, Project Manager, or Project Superintendent Exhibit 3: Company Past Performance References Exhibit 4: Project Manager Past Performance References Exhibit 4: Superintendant Past Performance References

12 APPENDIX 6 - CONTRACT CLAUSES……..………………………………………

CMc Statement of Work Statement of Work, Solicitation No. GS-07-09-HH-C-0035

1 PROJECT DESCRIPTION

The General Services Administration (GSA), Region 7, is contemplating a project for design and construction of the New United States Land Port of Entry (POE) in Tornillo, Texas. The success of this project is directly related to the completion of the new Tornillo-Guadalupe International Bridge. The current Fabens-Casetas Bridge is a narrow two lane “light duty” bridge built in 1938. Consequently it cannot accommodate large commercial vehicles. It services spill over traffic from the neighboring Ysleta- Zaragosa Bridge. In 2004, 178,680 vehicles passed through the Port. This number is projected to grow four percent each year until at least the year 2020. This number is based on current weight restrictions at the Fabens Bridge and may increase with the new bridge’s capabilities. These recommendations come from the Texas Department of Transportation (TxDOT) which studied the traffic flow in the region.

The Tornillo-Guadalupe Land Port of Entry (LPOE) site is located in El Paso County, Texas. It is situated approximately 30 miles east of El Paso in adjacent to the current Fabens Port of Entry facility. GSA currently owns the 8.3 acre site for the current Fabens LPOE and El Paso County will be acquiring 108.94 acres and the combined proposed site will contain 117.3 acres. The port is primarily a POV crossing with many travelers passing through the port several times each day to visit family or for employment on the other side of the border. Only a few pedestrians pass through the port because there are no developed communities near the port. This port is approximately 30 miles from other ports of entry including El Paso’s Paso Del Norte and the Bridge of the Americas.

The new proposed site is located within the El Paso-Juarez Valley. The El Paso-Juarez Valley broadens into a valley of four to five miles in width below El Paso, Texas. The proposed site falls within the boundary of the Chihuahuan Desert where basin and range topography characterize the region. There is little drainage that flows through the region; consequently, the Rio Grande is one of the few areas of erosional lowland. The proposed LPOE site is located adjacent to the Rio Grande River and the topography consists of a level to gently sloping surface. Licon Engineering Company, who performed a geotechnical study of the surrounding area, recorded a differential of four feet of decreasing elevation from the Rio Grande River to the existing Island Guadalupe Road on a northerly direction. The site has a series of drainage canals and irrigation laterals used for farm irrigation that must be addressed during the design of the facility. Additional geotechnical information has been provided in the PDS generated through random sampling of the site. The design A/E shall conduct further geotechnical investigations in relation to building placement during design.

A major arterial roadway will be constructed by the County of El Paso to provide direct access between the new international bridge and Interstate Hwy 10 at the existing FM 3380 interchange. The eastern portion of this alignment, northeast of State Highway 20, will be a relocation of existing FM3380.

Southwest of State Highway 20, the alignment will be a relocation of existing FM 1109. The County of El Paso has projected that as traffic increases, the roadway will be expanded to accommodate four lanes and paved shoulders, as well as drainage and storm water retention facilities. The new Tornillo- Guadalupe Bridge and Port of Entry will be located approximately 60 kilometers (37 miles) from the center of Ciudad Juárez. The major roadways on the Mexican side of the border are Mexico Highway 2 and Mexico Highway 45. Highway 2 parallels the Rio Grande River, between Juárez and Guadalupe, while Highway 45 is the major artery connecting Chihuahua to Juárez. Currently, the existing road network is insufficient to adequately serve the proposed Port. Several plans are in place or nearing completion that will address the deficit in handling capacity. Work is in progress by Mexico's federal government to widen and improve Mexico Highway 2, the roadway that follows the Rio Grande River along the Mexican side. This roadway links the industrial parks in Juárez and makes the new Tornillo- Guadalupe Bridge accessible to existing industry. The completed improvements will stretch along 31 kilometers of the existing highway, from the Zaragosa Bridge to Tornillo-Guadalupe. According to the latest reports, construction is nearing completion. Design and engineering for a new highway that will connect the new bridge to Mexico Highway 45 at Samalayuca has been completed. Construction of the new road is expected to begin at the same time as construction of the Tornillo-Guadalupe Bridge. A third project of interest in the near future is a loop road circling the Juarez metro area that will run from Santa Teresa to Tornillo-Guadalupe.

In coordinating all agencies located at the existing Fabens LPOE at the new Tornillo- Guadalupe Port, travelers and commercial drivers’ safety and efficiency will be increased greatly. This LPOE will also alleviate congestion and overextended resources at neighboring Ports. In addition, new facilities will improve working conditions for employees and tenants at the current location. Increased traffic flow through this area with the establishment of new LPOE facilities will encourage economic growth for the neighboring communities of Fabens and Tornillo on the United States side and Casetas on the Mexico side. Revenue can be generated by providing the Texas Alcoholic Beverages Commission facilities to enforce and collect duties on imported alcoholic and tobacco goods. The new Tornillo- Guadalupe International Bridge will be a toll bridge and the revenue collection point for El Paso County will be located just to the north of the LPOE on the sound bound lanes.

1.1 Project Type

This is a New Construction project, as further defined in the Facility Standards for the Public Buildings Service. (See the Standards and Criteria Documents section under General Requirements below.)

1.2 Project Goals and Objectives

The planned project is to provide a U.S. Land Port of Entry (LPOE) that will reflect the critical importance of this crossing as a gateway to the United States of America. The new LPOE will reflect the openness of the United States and its democratic institutions and should be a compelling piece of architecture which is also a source of community pride.

GOALS:

1. To improve the flow of traffic through the POE while providing safe, functional and efficient operations for both the inspection agencies and the traveling public.

2. To coordinate with the General Services Administration (GSA) and the U.S. Department of Homeland Security (DHS) to review program requirements and implementation actions.

3. To have a new landmark U.S. Land Port of Entry that in form, scale, and context represents the dignity of the Federal Government.

4. To construct a facility that responds to the needs and infrastructure of the surrounding community, including those of Mexico.

5. To construct the station in accordance with the latest edition of the U.S. Land Port of Entry Design Guide, allowing for logical growth and expansion.

6. To construct the Port within the time frame and budget constraints established by the Federal Government.

7. To construct the project in compliance with the applicable safety and environmental requirements of federal, state, county, and city agencies.

8. To provide maximum energy efficiency throughout the facility in accordance with Executive Order 13123, “Greening the Government through Efficient Energy Management”.

9. To satisfy the requirements for a LEED (Leadership in Energy and Environmental Design) Building Silver rating.

10. To promote efficient space utilization throughout the facility.

11. To provide a facility that is accessible and usable by the physically disabled.

12. To provide a facility with flexible infrastructure capable of adapting to changing technology.

13. To incorporate the art-in-architecture into the facility.

14. To minimize disruption to ongoing LPOE activities during the construction process. Future expansion needs are to be accommodated without sacrificing the function, efficiency, and integrity of the facility.

OBJECTIVES:

1. Review program requirements and project budget provided by the Government with respect to the Land Port of Entry Design Guide (including the Security and Information Technology Supplemental Guide), and the aforementioned Project Goals.

2. Review program requirements and project budget provided by the Government with respect to the PBS-P100, GSA Facilities, and the aforementioned Project Goals.

3. Review Construction Documents, complete with specifications, updated cost estimate, and revised design analysis provided by the GSA. Documents will be complete for the purposes of obtaining pricing for construction phase option.

1.3 Project Delivery Approach

Reference to A-E shall refer to the Design A-E. The CMc team shall include those individuals required to perform services under this Statement of Work.

The following is a summary explanation of overall sequencing of how the project and the required design effort are broken down into various parts. Refer to Section 3 for Scope of Services.

1.3.1 Site Acquisition Stage [NO SERVICES]

1.3.2 Pre-Design Stage [NO SERVICES]

1.3.2.1 Design Concept Coordination (10%)

1.3.3 Design Concept Phase [NO SERVICES]

1.3.3.1 Final Design Concept Submission (20%)

1.3.4 Design Development Phase [BASE]

1.3.4.1 Design Development (30%)

1.3.5 Construction Document Phase [BASE]

1.3.5.1 Construction Documents - Midpoint Progress (60%)

1.3.5.2 Construction Documents – Prefinal Progress (90%)

1.3.5.3 Bid Documents Submission (100%)

1.3.6 Construction Phase Services [OPTION]

1.4 Reference Materials

This information will be made available to the successful Offeror at time of award.

1. Tornillo-Guadalupe Land Port of Entry Project Development Study (PDS), dated February 2008.

2. Tornillo-Guadalupe New International Bridge Presidential Permit Application, dated 21 April 2003.

3. Tornillo-Guadalupe New International Bridge, Border Facilities, and Major Arterial Roadway

Environmental Assessment from Structural Engineering Associates, Inc.

4. Tornillo-Guadalupe New International Bridge Geotechnical Engineering Study, prepared for

Structural Engineering Associates, Inc. (El Paso County), dated 9 April 2003.

5. El Paso County Toll Plaza and Roadway Design Documents from Structural Engineering

Associates, Inc.

6. Tornillo-Guadalupe New International Bridge Design Documents from Structural Engineering

Associates, Inc.

7. El Paso County Phases of Construction and Planned Schedule from Structural Engineering

Associates, Inc.

8. El Paso Land Donation Agreement from Structural Engineering Associates, Inc.

9. El Paso Utility Support Letter from Structural Engineering Associates, Inc. dated 24 February

2006.

10. El Paso County ALTA Survey for Land Donation of Luttenich Farm.

2 GENERAL REQUIREMENTS

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below. Some of the requirements of this section are subject to exercise of contract option(s).

2.1 Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the Construction Manager as constructor (CMc), and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Greater Southwest Region 7, Public Buildings Service, hereinafter referred to as the GSA.

There are two components of work to be performed by the CMc under this contract: Design Stage services and Construction Stage work. The Construction Stage work is an option. The overall responsibilities of the CMc are to perform construction management services relating to constructability, construction strategy and logistics, and budget control under the Design Stage services component, and (upon exercise of the Construction Stage work option) to perform the construction in accordance with the construction documents and other requirements under the Construction Stage work component. The specific activities, tasks, and deliverables required of the CMc under each of the contract components are further delineated in this Statement of Work.

2.2 Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the CMc shall conform to and uphold all established ethical principles and professional standards of practice governing the CMc segment of the construction industry, including the Construction Management Association of America (CMAA) Code of Professional Ethics.

2.3 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the CMc shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, the GSA personnel, customer agency representatives, and other stakeholders. The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities. The other GSA-contracted major parties involved or to be involved in the Project Delivery Team, and their respective overall roles and responsibilities, are as follows:

The Architect-Engineer (A-E) is responsible to design the project in accordance with the GSA owner’s project requirements, budget, schedule, performance objectives, scope of services, and other requirements provided in the A-E contract. The A-E will also perform Construction Stage and Tenant Occupancy Stage services to ensure that the design intent is refined and clarified as necessary during construction, realized in the completed facility, and conveyed successfully into facility management, operation and maintenance. The specific activities, tasks, and deliverables required of the A-E are further delineated in the A-E contract.

The Commissioning Agent (CxA) is responsible to provide documented confirmation that the completed facility fulfills the functional and performance requirements of the GSA, the facility occupants, and the facility operators. The CxA will perform work as necessary to verify and document compliance with the GSA performance objectives throughout design, construction, start-up, and the initial period of operation. The specific activities, tasks, and deliverables required of the CxA are further delineated in the CxA contract

The Construction Manager as advisor (CMa), is responsible to ensure that the GSA interests as the owner are well served. In this regard, the CMa will assist in ensuring that the GSA requirements with regard to scope, schedule, budget, quality and other aspects of the project are met. The CMa will serve as a facilitator and coordinator of the activities of all parties to ensure that the project execution proceeds according to plan. The CMa will also serve as the value engineering (VE) consultant. The CMa will participate in the commissioning process, and coordinate with the GSA and the CxA to identify appropriate commissioning program goals and to develop supporting inspection and testing practices to meet the objectives of the project commissioning plan. The specific activities, tasks, and deliverables required of the CMa are further delineated the CMa contract.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

2.4 Owner’s Project Requirements (OPR)

The Design Stage services under this Statement of Work must comply with the GSA owner’s project requirements (OPR) documentation provided in Appendix 1. The owner’s project requirements are provided as a general description of the project to begin initial design and include the preliminary space program for the tenant agency space.

2.5 Budget

Construction funding is expected as part of the Fiscal Year 2010 appropriations package. The CMc contract will be awarded for Pre-construction Phase CMc Services with options for Construction Phase CMc Services and the Construction.

The estimated range for construction costs is $50 million - $75 million, which does not include the CMc fee for Design Stage services.

The Government anticipates award of this contract to coincide with the submittal of the 30% Design Development package by the A-E. Construction is tentatively scheduled to begin 1ST Quarter 2010.

The Government does not guarantee award by this date nor shall the Government be liable for any costs should award occur before or after this period. The CMc expressly waives its right to claim any costs due to award occurring before or after this period.

2.6 Schedule

Reference Section 4.1.

2.7 CMc Team

The CMc shall provide sufficient staff of project managers, field engineers, superintendents, engineers, inspection and testing engineers, scheduling engineers, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the CMc key team members shall consist of the following:

• Corporate construction executive

• Project manager

• Architectural review coordinator

• Engineering review coordinators - all disciplines

• Major consultants – Registered Fire Protection Engineer (State of Texas mandatory), Lead

Environmental Coordinator, Energy Conservation Officer, Waste Management Coordinator

• Cost estimator(s)

• Construction superintendent

• Quality control superintendent

• Project engineer(s)

• Safety program coordinator

The CMc shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the CMc accepted proposal (incorporated into this contract by reference) become unavailable, the CMc shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA Contracting Officer (CO) to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

In addition to the key team members identified above, the CMc shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

Any subcontractors and outside associates or consultants required by the CMc in connection with the performance of the Design Stage services required under this contract will be limited to individuals or firms that were specifically identified and agreed to at award of this contract. The CMc shall obtain the GSA CO written consent before making any substitution for these subcontractors, associates, or consultants.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.1.1 Applicability

All Design Stage services and related reviews must be conducted in accordance with the documents listed below.

2.8.1.2 Document List

This information will be made available to the successful Offeror at time of award.

PBS-P100, Facilities Standards for the Public Buildings Service, including all applicable standards, criteria and guides listed therein Design Stage Submissions must comply with PBS-P100 Appendix A unless otherwise indicated in this Statement of Work.

PBS P-120, Project Estimating Requirements for the Public Buildings Service.

PBS PQ-251, Value Engineering Program Guide for Design and Construction, Volume 2, Contracting Officers and Professional Services Contractors.

PBS PQ-260, Metric Design Guide, dated September 1995.

P130, U.S. Land Port of Entry Design Guide, March 15, 2006.

Land Port of Entry Design Guide Security and Information Technology Supplemental Guide, August 31, 2007.

Architectural Barriers Act Accessibility Standard (ABAAS). Standard on ADA and ABA Standards, dated March 23, 2007.

Program Development Study (PDS), dated February 2008.

The GSA PBS Building Commissioning Guide.

The GSA PBS Pricing Desk Guide.

The GSA PBS Business Assignment Guide.

Space Boundary Placement Clarification (A supplement to the Business Assignment Guide).

Energy Efficiency Standards for the Design and Construction of New Federal Commercial and Multi-Family High-Rise Residential Buildings (Chapter II of Title 10 of the Code of Federal Regulations, Part 433).

The GSA PBS LEED® Applications Guide.

The GSA PBS BIM Guide Series 02 Spatial Program Validation.

Interagency Security Committee (ISC) Security Design Criteria, dated September 2004.

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA CO in writing, for determination as to applicability.

2.8.2 Design Excellence and Peer Review

This is a design excellence project, which includes several concept development reviews, involving the A-E, the GSA regional and national office staff, and professional private-sector peers serving on the GSA behalf. The broad objective of these reviews is to have discussions among professionals that focus on design, not only as it impacts issues of program requirements, form and detail, but also as it affects on-time and on-budget delivery. These conversations can address general design strategies and urban context as well as more specific topics such as materials and building systems.

At the Design Development Phase, a similar review is conducted to focus on the design of the HVAC system.

2.8.3 Construction Excellence and Peer Review

The GSA construction excellence program provides guidance to the GSA construction projects, through collaboration with leaders of the private sector construction community. This partnership allows for the development and implementation of innovative approaches to project management and execution to provide the GSA and its customer agencies the highest quality construction within budget and schedule.

Construction excellence in the Design Stage includes managing the design to ensure that the project remains within the established budget, simplifying the design utilizing performance requirements for major building systems, facilitating timely design communications utilizing a web-based project management system, and leveraging construction and budget control expertise.

Construction excellence in the Construction Stage includes managing the construction to ensure that the project remains within the established budget, conducting Project Delivery Team partnering sessions, facilitating timely construction communications utilizing a web-based project management system, performing construction peer reviews, and encouraging the use of alternative dispute resolution methods.

2.8.4 Art in Architecture

The GSA art in architecture program involves the selection of an artist to create and install artwork within the project. Artwork should respond to the context of both the facility design and the surrounding community. The A-E will coordinate with GSA art in architecture staff on recommendations to incorporate art as an integral component of the building, participate in the selection of the artist, and accommodate the installation of the final artwork within the building design. Structural support and utilities for the artwork installation shall be included in the Construction Stage work and the associated cost must be accommodated within the construction budget. The artwork will be procured, furnished and installed under separate contracts. The cost of separate contracts for the artwork is not included in the construction budget.

2.8.5 Energy Performance

New GSA-owned facilities are required to meet, at a minimum, the energy standard prescribed in ASHRAE Standard 90.1-2004. Further, these facilities are required to achieve an energy consumption level of:

at least 30 percent below the ASHRAE standard, if that level is attainable without a resulting increase in life-cycle cost;

or, if 30 percent below the ASHRAE standard is unattainable, the maximum level that can be attained without a resulting increase in life-cycle cost.

The methods and procedures for performance level determination and life-cycle cost-effectiveness determination are prescribed in Chapter II of Title 10 of the Code of Federal Regulations, Part 433.

At the Design Concept, Design Development, and Construction Documents Phases, the A-E is required to cite the target energy consumption level for the completed facility and demonstrate and certify that the target level is achievable in conformance with the above requirements.

2.8.6 Sustainable Design/LEED®

The GSA is committed to incorporating principles of sustainable design and energy efficiency into all of its building projects. This project must be certified through the U.S. Green Building Council (USGBC) Leadership in Energy and Environmental Design (LEED®) green building rating system. The target USGBC LEED® rating for this project is Silver level. The project must achieve at a minimum the LEED® certified rating, with higher rating levels encouraged.

The A/E shall register the project with the USGBC at the beginning of design, maintain the LEED® rating checklist throughout the design process, and provide all LEED® consulting services required to assist the GSA in obtaining the targeted LEED® certification level. The A/E shall also submit documentation to the GSA and USGBC for the project to receive LEED® credit related to Design Stage activities, at completion of design, and for Construction Stage credits within one year of building occupancy for a final LEED® rating.

As stated in Section 1.6 of Facilities Standards for the Public Buildings Service (PBS-P100), the essential principles of sustainable design and development for federal agencies address the following key areas:

1. Site - Optimize site potential

2. Energy - Minimize non-renewable energy consumption

3. Materials - Use environmentally preferred products

4. Water - Protect and conserve water

5. Indoor Environmental Quality - Enhance indoor environmental quality

6. Operation and Maintenance - Optimize operational and maintenance practices.

These principles should serve as the basis for planning, programming, budgeting, construction, commissioning, and operation and maintenance of all GSA facilities.

A Building Information Modeling System should be utilized to project energy consumption for the life of the building. This will provide information about the choices of building materials, location and configuration.

The CMc is responsible for executing the construction, including provision of specified products, systems and materials, as necessary to achieve anticipated sustainability goals (LEED® credits), and for assisting the A/E as necessary in preparing related documentation to support the LEED® certification submission. Further information on the GSA procedures for achieving LEED® certification is provided in the GSA PBS LEED® Applications Guide.

The CxA will identify opportunities to incorporate sustainable development principles into the project and will coordinate with and assist the A/E in registering the project with U.S. Green Building Council and in preparing required documentation for LEED® certification.

Aside from the LEED® credits for use of recycled materials, the GSA is required to buy recovered materials as designated by the U.S. Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG). Information can be obtained about the EPA list of designated products and accompanying recycled–content recommendations on the internet at www.epa.gov/cpg.

2.8.7 Fire Protection/Life Safety

Except as otherwise indicated in referenced programming documents, fire protection and life safety design requirements must comply with PBS-P100, Chapter 7. As provided in PBS-P100 Chapter 7, NFPA 101 is the primary applicable standard. In cases where NFPA is silent on an issue, and IBC addresses the issue, the IBC requirement will apply. The A-E registered fire protection engineer is required to be a full participant in the Project Delivery Team throughout the Design, Construction, and Tenant Occupancy Stages of the project.

The GSA Authority Having Jurisdiction (AHJ) for this project will be Rahe Loftin, FPE.

2.8.8 Physical Security

This project is to be designed to meet customer agencies’ specific security requirements.

2.8.9 Accessibility

This project is to be designed to afford full accessibility by disabled persons without having to add separate or special facilities except where specific exclusions from this requirement are provided in applicable standards and criteria documents.

2.8.10 Historic Preservation

No services required.

2.9 Cost Management

2.9.1 Cost Estimating

See Appendix 3 attached to this Statement of Work.

2.9.2 Value Engineering (VE)

The CMa will provide a VE program expert and independent professional experts in all disciplines to conduct VE workshops during the Design Stage of this project. Two workshops will be held;

the first after selection of the preferred design concept, and the second at the end of design development. The CMc shall participate with the CMa, the A-E, and the GSA staff in VE workshops. See also FAR 52.248-2. See Appendix 4 attached to this Statement of Work.

The CMc will only be required to attend one Value Engineering Workshop during design phase.

This 3-day workshop will be held in El Paso, TX. This activity must be included in the CMc proposal for design phase services.

2.9.3 Life Cycle Cost Analysis

See Appendix 3 attached to this Statement of Work.

2.9.4 GSA Pricing Policy

See Appendix 3 attached to this Statement of Work.

2.10 Utility Coordination

The A-E will assist the GSA in coordinating with local utility companies as necessary to accommodate the needs of the facility, including availability, connections, capacity, approvals, and other requirements. The CMc shall also assist the GSA in verifying that all necessary utilities are available on site and meet the needs of the new port facility.

There are currently no utilities to the site. El Paso County will be providing utility services to the perimeter of the site in support of the project.

2.11 Project Management Responsibilities

2.11.1 Communications Plan

The CMc, in consultation with the stakeholders of the project, shall assist the GSA in developing and complying with a project communications plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

The CMc contractual responsibility is to the GSA only and not to other contractors, tenant agencies or local community interests where the project is located. The CMc shall direct all questions and requests from tenant agencies and local community interests, and inquiries from potential Offerors, to the GSA. Prior to contacting any parties other than the GSA regional personnel, the CMc shall confirm all meetings and/or communications with the GSA CO.

The CMc shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA CO. All requests for information concerning the project must be referred to the GSA CO for response.

All presentations to non-GSA entities must be first approved by the GSA CO.

2.11.2 Detailed Project Schedule Development and Maintenance

The GSA overall project schedule is provided above in the Schedule section of these General Requirements.

The CMa will develop and maintain, in Microsoft Project®, an integrated master project schedule throughout the course of the project. The CMc shall assist the CMa in the development and maintenance of the master project schedule. The master project schedule will conform to the milestones and durations provided in the GSA overall schedule. The CMa will coordinate and integrate the schedules, services and activities of the CMa, the GSA, the A-E, the CMc, the CxA and all other involved parties into the master project schedule.

Before starting design work, the A-E will develop and provide a detailed schedule in Microsoft Project® for completion of all required A-E activities, tasks, and submissions leading up to and including the final construction documents (CD) submission(s). The A-E schedule will itemize all required submission dates and review durations.

The A-E will provide monthly schedule updates to the CMa, showing progress on and completion of all required A-E activities, tasks and submissions, through completion of the final CD submission(s). As the design progresses, the CMa will provide monthly updates of the master project schedule to the GSA. If the schedule updates indicate that previously approved schedules may not be met, the CMa will give immediate notice and make appropriate recommendations to the GSA and A-E.

After the design is completed, the CMa will continue to provide monthly updates of the master project schedule to the GSA. Upon exercise of the CMc contract option for Construction Stage work, the CMc shall provide and maintain the construction schedules as further described in the construction documents. The CMa will incorporate the CMc construction schedules into the master project schedule. If the schedule updates indicate that the previously approved schedule may not be met, the CMa will make immediate recommendations to the GSA and other responsible parties for remedial action.

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Stage section for additional schedule requirements.

2.11.3 Project Progress Meetings/Presentations

During the Design Stage, the CMc shall attend A-E hosted project progress meetings by weekly conference call, and/or presentations as indicated in this proposal, with the GSA and primary tenant group heads as required to keep all parties apprised of the design progress/status and impending activities. These meetings may coincide with meetings/presentations required at various phases below under the Scope of Services. The CMc shall host special project technical meetings as needed involving Project Delivery Team technical disciplines.

During the Construction Stage, the CMc shall conduct and the CMa will attend weekly progress meeting(s) and weekly subcontractor meeting(s). The CMc shall also attend construction oversight meetings with representatives from the GSA and the Project Delivery Team on a monthly basis.

2.11.4 Meeting Agendas, Attendance, Minutes and Correspondence The CMc shall prepare and distribute an agenda for each CMc hosted project meeting, in advance of the meeting date.

CMc representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The CMc shall provide minutes of all CMc hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties.

Minutes must be provided within seven calendar days after each meeting.

The CMc shall reply to correspondence from the GSA, outside agencies, GSA contractors and construction subcontractors within seven calendar days.

Throughout the design services phase of the project, the CMc shall prepare and submit a status report to the GSA CO and COR bi-weekly. The report shall be submitted in 8 ½” x 11” format containing the following information:

• Summary of design submissions and reviews, including the following: Summary by discipline/building system of the designs required according to criteria; addressing the adequacy/inadequacy of each design item, and identifying the design corrections necessary to meet criteria.

• Summary of issues resolved, decisions reached, clarifications, instructions, etc

• Summary of outstanding problems/issues.

• Minutes from meetings during the month.

• Cost control report.

• Schedule summary.

The report shall also be transmitted in electronic format to the GSA CO, the GSA COR and the CMa.

2.11.5 Design Quality Assurance

The GSA requires that A-E design submissions undergo three general types of design review:

owner’s review, codes and standards review, and constructability review. The GSA staff and GSA customer agencies will conduct reviews of all A-E design submissions. The GSA OCA may also conduct independent quality assurance/quality control reviews of some A-E design submissions. These GSA reviews will focus primarily on owner’s review, but may also address codes and standards and constructability issues. In addition to the GSA reviews, the following design quality assurance services will be performed repeatedly during the Design Stage as further indicated under the Scope of Services below.

2.11.5.1 Owner’s Review

The CMa will perform owner’s reviews and provide thorough and detailed written review comments. The purpose is to ensure that established functional, aesthetic and spatial requirements of the project are satisfied.

The CMa will conduct owner’s reviews to assure that:

• The design is responsive to the GSA program goals, objectives and priorities.

• The completed facility can be efficiently operated and maintained.

• The design adequately and efficiently accommodates the space program.

• Interests of local community groups and other external stakeholders are considered and accommodated to the extent possible.

In addition to the CMa owner’s reviews, the CxA will perform commissioning design reviews as provided in the GSA PBS Building Commissioning Guide.

2.11.5.2 Codes and Standards Review

The CMa will perform codes and standards reviews and provide thorough and detailed written review comments. The purpose is to ensure that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives.

2.11.5.3 Constructability Review

The CMc shall perform constructability reviews and provide thorough and detailed written review comments. The purpose is to ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency.

The CMc will conduct constructability reviews to assure that:

• The level of design complexity is consistent with the project’s schedule and budget constraints.

• Materials, processes, equipment and labor are appropriate, available, non-proprietary and compliant with Buy American Act provisions.

• Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

• Building systems are compatible and viable.

• Drawings and specifications are complete and thoroughly coordinated among disciplines.

• Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

• Drawings are coordinated for multiple construction phases, if applicable.

• Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

• Existing conditions are shown correctly and adequately.

• Construction options and unit prices are logical, thoroughly described and understandable.

• Construction details are appropriate, complete, thoroughly described and workable.

• General requirements items are thorough and properly addressed.

• Construction duration and phasing of bid packages is reasonable.

The primary elements of a constructability review include the following:

• Materials, processes, equipment, and labor are appropriate, available, non-proprietary and comply with Buy American Act provisions and NAFTA.

• Drawings are complete and coordinated among disciplines and are consistent with the stage of design development.

• Defects, conflicts, ambiguities, or lack of clarity in documents are identified for correction.

• Site accommodates access, logistics and storage.

• Existing conditions are shown correctly and adequately.

• Construction duration of bid packages is reasonable.

• Use of bid options and unit prices are logical.

• All required construction work is included in the contract documents.

• Selected building systems are compatible and viable.

• Construction details are workable.

• General condition items are properly addressed.

2.11.5.4 Design Review Procedures

Dr. Checks/ProjNet (www.projnet.org) will be used for the issuance of review comments and A/E comment responses. GSA will pay the fee for Dr Checks and CMc access to the system will be granted by the government.

The CMa will coordinate all design reviews, conduct owner’s and codes and standards reviews, and prepare design review reports. For the A-E final design concept submission and each subsequent design submission from the A-E, the CMa will coordinate with the reviewing parties as necessary to reconcile any conflicting comments and consolidate all reconciled design review comments into a single design review report including the CMc, CMa, CxA, and the GSA review comments.

The CMa will assist in ensuring that all comments are resolved to the GSA satisfaction. For each A-E design submission after the final design concept submission, the CMa will check the submission to ensure that all comments on the prior submission have been incorporated or otherwise addressed, and will include a summary of any unresolved comments in the design review report.

Prior to the first scheduled design review, the CMa will prepare and submit to the GSA for approval a procedure for conducting all design reviews required under this contract. The procedure will include a list of participants, the responsibilities of participants, the physical location of design reviews, and a detailed schedule of review activities consistent with the review and response times specified below:

• All reviewing parties are required to return comments no later than 7 calendar days prior to the end of the corresponding review period shown in the Design Stage Activity, Review, and CMc Fee Table in the Administration section below.

• The CMa will prepare and submit the design review report within 7 calendar days after comment due date.

• The A-E is required to respond in writing to the design review comments within 14 calendar days after receipt of the design review report.

Please note: The CMc shall be responsible for all A-E errors and omissions which could have been identified during the design review process but were missed.

Therefore any necessary changes to correct deficiencies due to these errors and omissions which are discovered during the construction phase will be the responsibility of the CMc and will not be considered under the equitable adjustment clause.

2.12 Building Information Modeling (BIM)

See Appendix 5 attached to this Statement of Work.

2.13 Electronic/Print Media

2.13.1 Document Security

1. In accordance with GSA Order PBS 3490.1, Sensitive but Unclassified (SBU) information will be generated throughout the design and construction effort for this project. It is essential that information provided by the US Government and developed during the course of performing the work is not revealed to persons not authorized to have the information. No information shall be released to any individual or organization without prior written approval of the Contracting Officer.

Any request for information regarding this project from other than authorized sources shall be immediately reported to the Contracting Officer. The GSA Contracting Officer and Project Manager will provide guidance to what constitutes SBU data and will provide any update regarding the release / distribution of documents.

2. Maintain a Log of Recipients including brief description of what was provided and the transfer method. The following three items of information shall be provided to the GSA Contracting Officer for each recipient of information:

A. A copy of a valid business license or other documentation granted by the state or local jurisdiction to conduct business. The license shall include at minimum the name, address, phone number of the company, state of incorporation and the name of individuals legally authorized to act for the company.

B. Verification of a valid DUNS number against the company named listed on the business license or certificate (verification may be made through http//www.fpdc.gov or by calling Dun & Bradstreet at 703.807.5078 to set up an account.)

C. Valid IRS Tax ID Number of the company.

3. If documents are transported by hand, a valid pictured state driver’s license shall be required of the person(s) picking up SBU documents. Phone verification must be made to a previously validated authorized user that the individuals (s) picking up the documentation is/are authorized to do so by the company obtaining the documents.

4. Maintain log of transfers and above documentation available to the contracting officer at all times. Record shall be turned over to GSA CO at completion of project. The log of transfer and related documentation are considered SBU information and shall be safeguarded. Provide copy of transfer log to GSA CO monthly except when requested earlier.

5. Annotation Requirements: The following paragraph shall be included on all documents and on labels of all magnetic media. Each sheet of the submittal shall be annotated at the bottom with “Property of the United States Government – For Official Use Only. Do not remove this notice. Properly destroy documents when no longer needed”. This information shall be prominently located and of a scale that can easily be noticed and understood.

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

Do not remove this notice.

Properly destroy documents when no longer needed.

6. Cover sheets shall be annotated with “Property of the United States Government. Copying, Dissemination, or Distribution of these Documents to Unauthorized Persons is Prohibited. Do not remove this notice. At completion of use of this document, destroy by shredding or burning or return to GSA Project Manager”.