Solicitation_GS06P13GXD0051.pdf

Specification and Request for Proposals

SOLICITATION NUMBER: GS-06P-13-GX-D-0051

SERVICE: Lawn and Grounds Maintenance Services

LOCATION(S): FEDERAL BUILDINGS

1500/2306/2312 EAST BANNISTER ROAD

601/701 EAST 12TH STREET

8930 WARD PARKWAY

KANSAS CITY, MISSOURI

PERIOD OF PERFORMANCE: April 1, 2014 – March 31, 2015

NAICS: 561730 LANDSCAPING SERVICES

100% SMALL BUSINESS SET-ASIDE

SIZE STANDARD: $7.0 MILLION

SOLICITATION ISSUE DATE: January 29, 2014

QUESTIONS DUE: February 10, 2014 2:30 PM Central Time

All questions must be submitted in writing to alex.wrisinger@gsa.gov. No questions will be accepted via phone.

OFFER RECEIPT DATE/TIME: February 19, 2014 2:30 PM Central Time GSA Office of Small Business Utilization 1500 East Bannister Road, Room 1161 Kansas City, Missouri 64131

Offerors are reminded that Block 12 of the Standard Form 1449, Solicitation/Contract/Order for Commercial Items, is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment Clause of this Request for Proposals (RFP). Offerors are cautioned against inserting any statement in Block 12 that indicated that payment is due sooner than the time stipulated in the Prompt Payment Clause. EXAMPLE: Inserting “net 20 “ in block 12 will cause the offer to be rejected as nonresponsive, because the entry would be contrary to the 30 day payment terms specified in the Prompt Payment Clause.

NOTE: All Offerors may be subject to a security checkpoint when entering the Federal Building, 1500 East Bannister Road, Kansas City, Missouri. If you hand carry your proposal, please note that your proposal is due in the Office of Business and Support Services (6ADB) no later than the date and time specified in this RFQ. Be aware that it is your responsibility to ensure your proposal is received in the Office of Business and Support Services on time. Security Officers at the check point will NOT hand carry your proposal to the Office. Late proposals will not be considered.

GS-06P-13-GX-D-0051

TABLE OF CONTENTS

Part I. The Schedule

A. Solicitation/Contract Form 1449 Page 2

B. Supplies or Services and Prices Page 4

C. Description/Specification Page 16

D. Packaging and Marking Page 20

E. Inspection and Acceptance Page 21

F. Deliveries or Performance Page 23

G. Contract Administration Data Page 25

H. Special Contract Requirements Page 28

Part II. Contract Clauses

I. Contract Clauses Page 30

Part III. List of Documents, Exhibits and Other Attachments

J. List of Documents, Exhibits and Other Attachments Page 40

Part IV. Representations and Other Instructions

K. Representations, Certifications and Other Statements of Offerors Page 55

L. Instructions, Conditions and Notices to Offerors Page 71

M. Evaluation Factors for Award Page 73

SECTION B

SUPPLIES OR SERVICES AND PRICES

All items must be completed below to be considered for award. Pricing much be included for each CLIN. Prices include all labor, equipment and materials. Provide a price per month for each location as specified below in Item A to include Treatments 1, 3, 6, 8, 18, and 19.

This is a performance-based solicitation. These performance-based specifications express the Government’s requirements in the form of the minimum quality standard to be met. Offerors must determine the optional work schedule, resource allocations and performance methods. Carefully review the complete solicitation so that you are aware of all the terms and conditions.

OFFERORS ARE CAUTIONED THAT ANY OFFER MAY BE REJECTED AS NON-RESPONSIVE

IF IT IS MATERIALLY UNBALANCED AS TO PRICES. AN OFFER IS UNBALANCED WHEN

IT IS BASED ON PRICES, WHICH ARE SIGNIFICANTLY LESS THAN COST FOR SOME

WORK, AND PRICES, WHICH ARE SIGNIFICANTLY OVERSTATED FOR OTHER WORK.

The maximum value (total of the base and all optional periods) of any contract awarded as a result of this solicitation is $1,000,000.

BASE PERIOD (April 1, 2014 – March 31, 2015)

STANDARD SERVICES

A. Quote a monthly price per building for standard services: lawn mowing, debris cleanup, tree trimming below 15’, shrub pruning and chemical treatments listed below, Treatments 1, 3, 6, 8, 18 & 19.

TREATMENT NO. 1 – Grass Cutting Lawn shall be cleanly cut (i.e. grass blade ends not tom) to a uniform height of no less than 2 inches during the months of April to May and no less than 3 inches in the months of June to November. Lawn shall be maintained at a uniform height of 4 inches or less if necessary to maintain a clean appearance. This includes perimeters that require weed eating and edging.

Turf shall be cleared of debris before cutting. All lawn clippings must be removed. This may be accomplished by raking, bagging, or mulching. Any area that is cut, trimmed or raked, must be completed before going to another area and be free of excess clippings. All concrete and asphalt areas (sidewalks, driveways, parking lots and patios) shall be kept weed free. All walks, curbs and drives shall be vertically edged. In the fall, leaves shall be picked up before mowing.

Lawn areas with a fence on the lawn or directly adjoining (field areas) will be cut a minimum of 15 feet on both sides of the fence. All fences will be weed free and trimmed at the same time as mowing. All mowers must be operated with discharge chutes down and away from any windows, vehicles, mulch or rock beds to prevent any clippings being blown in these areas. Mower blades must be sharp, level and not cause ragged edges, uneven cuts or damage to the turf.

TREATMENT NO. 3 – Chemical Treatment A schedule listing the time of application and type of chemicals that are to be used on the complex will be presented for approval by the COR or their designee before application along with the MSDS of each chemical. Areas that are recommended for chemical application shall be professionally inspected at the Contractor’s expense and a recommendation will be made in writing to the COR or their designee. All work approved must be coordinated with the COR or their designee.

Contractor shall provide a program to promote the growth of a healthy lawn while eliminating pest weeds. The Contractor shall apply the proper treatment to ensure healthy root growth while maintaining the right amount of nutrients. As a general rule of thumb, if the amount of nitrogen is between 5 and 12, the application rate should be 8 pounds per 1,000 square feet. If the Nitrogen is between 12 to 18, the application rate should be 6 pounds per 1,000 square feet.

Chemical applications are to be applied: Early spring, late spring and fall.

Each application is to include the following:

Broadleaf weed control Pre-emergent crabgrass control Fertilizer with slow release nitrogen Balanced Fertilizer Grub Control

Pre-emergent weed control for beds shall also be applied as necessary.

TREATMENT #6 – Field Mowing Field areas at Bannister Complex must be policed before mowing. Mow or cut all vegetation with the exception of trees with a caliper of 2 inches or more.

Cut 20 feet out from the base of the levy on either side where applicable. Instructions for cutting these areas will be given by the COR or their designee. Slopes and ditches may be cut with a weed eater as needed. Trim around all fences and structures in these areas. Field mowing is to be provided once per mowing season. Service is typically required during the last week of August to the first week of September.

(This applies to Zones 3F and 6F at 1500/2306/2312 East Bannister locations as identified in Exhibit 1)

TREATMENT #8 – Shrub Pruning Contractor will provide necessary labor and materials to maintain shrubbery and bushes with a neat and clean appearance. Shrubbery shall be shaped and trimmed in accordance with the COR’s direction. Shrubbery and bushes shall be free of visible clippings, litter, and branches that are dead, broken, and/or damaged.

TREATMENT #18 – Debris Cleanup Contractor will provide necessary labor and materials to remove leaves and other debris from lawns and all beds, edging walks and drives and hauling debris off site as directed by the COR or their designee. This includes cutting back perennials and grasses.

TREATMENT #19 – Ditch Maintenance Contractor will provide all necessary labor, equipment and materials to mow or cut all vegetation from the waterways and ditches as required by the Corps of Engineers. This treatment should be performed once per month during the mowing season. Slopes and ditches may be cut with a weed eater. All areas shall be policed before servicing. All debris shall be removed from the site.

Locations include Zones 2M and 5M at 1500, 2306 & 2312 East Bannister Road.

Contractor shall be responsible for repairing or replacing any damaged sprinkler heads during the mowing season.

Cost of all services listed above per month, per location. Pricing should be based on a seven month mowing season (April through October). Standard services (CLINs 0001, 0002, 0003 and 0004) will only be ordered and funded for the seven month mowing season.

CLIN

0001 601 East 12th Street

a. Zones 1, 2, and 3 $_________Per Month

b. Zone 4 and 5 $_________Per Month

c. Zone 6 and 7 $_________Per Month

d. Zone 8 and 9 $_________Per Month

0002 1500 East Bannister $_________per Month (Zone 1L – Treatments #1, #3, #8, #18 Zone 2M – Treatment #19 once per month Zone 3F – Treatment #6 once per season)

0003 2306/2312 East Bannister $_________Per Month (Zone 4L – Treatment #1, #3, #8, #18 Zone 5M – Treatment #19 once per month Zone 6F – Treatment #6 once per season)

0004 8930 Ward Parkway All Areas $_________Per Month

GS06P13GXD0051

ABOVE STANDARD SERVICES

B. WATER SERVICE: Treatment #2 – Quote a price per hour for watering. Watering shall be required whenever rainfall is inadequate to keep the turf and related vegetation growing and in a healthy state. This may be accomplished by using the irrigation system or hand watering.

The Government will provide the water for this treatment. The Contractor will provide laborers, sprinklers, soaker hose and related equipment for hand watering.

The hose will be set at the direction of the COR or their designee. The hose will be moved every hour and repositioned for even watering. Contract employees will be signed out of hand watering by the contract supervisor and given other duties after the hose is positioned.

PRICING FOR THIS TREATMENT APPLIES TO ALL BUILDINGS.

0005 Cost of Treatment $_________ per hour (covers all locations).

C. CHEMICAL APPLICATION: Treatment #3 – Quote a price per treatment for chemical application. Each chemical application must guarantee 100% results or the application must be re-applied at the Contractor’s expense. A schedule listing the time of application and type of chemicals that are to be used on the complex will be presented for approval by the COR or their designee before application along with the MSDS of each chemical. Areas that are recommended for chemical application shall be professionally inspected at the Contractor’s expense and a recommendation will be made in writing to the COR or their designee. All work approved must be coordinated with the COR or their designee.

Note: The following treatments are not a part of the monthly price. Pricing for this treatment is applicable to all buildings.

0006 Surface feeding insect control: $_________ per 1,000 SF

0007 Fungus Control: $_________ per 1,000 SF

D. SEEDING – Treatment #4 - Quote price per treatment per 1,000 square feet for power seeding, overseeding and new lawn seeding as directed by the COR or their designee. This applies to all locations and all areas as ordered. PRICING FOR THIS TREATMENT APPLIES TO ALL

BUILDINGS.

Power-seeding: – Quote a price per treatment for power seeding

0008 Cost of Treatment $_________ per 1,000 SF

Overseeding: (Blue Grass – Baron, Adelphi or Touchdown)

0009 Cost of Treatment $_________ per 1,000 SF

New Lawn Seeding (Blue Grass – Baron, Adelphi or Touchdown)

0010 Cost of Treatment $_________ per 1,000 SF.

E. AERATING - Treatment #5 – Quote a price per treatment for aerating. Lawns should be drenched the day before application. Aerating machine should be a core extracting type and remove a core no less than 1 ½ and no more than 3 inches in depth. Cores extracted shall be crumbled up by dragging and redistributing in the area they were removed. Includes staking or flagging sprinkler head locations. PRICING FOR THIS TREATMENT APPLIES TO ALL BUILDINGS.

0011 Cost of Treatment $________ per 1,000 SF.

F. FIELD MOWING - Treatment #6 – Quote a price per mowing for field mowing. Field areas (3F and 6F) at Bannister Complex must be policed before mowing. Mow or cut all vegetation with the exception of trees with a caliper of 2 inches or more. Cut 20 feet out from the base of the levy on either side where applicable. Instructions for cutting these areas will be given by the COR or their designee. Slopes and ditches may be cut with a weed eater as needed. Trim around all fences and structures in these areas.

The prices below are in addition to the services included with CLIN 0002 and 0003. These line items will be utilized if additional mowings are necessary beyond that included in the monthly price of CLIN 0002 and CLIN 0003. (This applies to 1500/2306/2312 East Bannister locations)

0012 Location 3F $_________ per mowing

0013 Location 6F $_________ per mowing

G. DITCH MAINTENANCE - Treatment #19 – Contractor will provide all necessary labor, equipment and materials to mow or cut all vegetation from the waterways and ditches as required by the Corps of Engineers. Slopes and ditches may be cut with a weed eater. All areas shall be policed before servicing. All debris shall be removed from the site. Locations include Zones 2M and 5M at 1500, 2306 & 2312 East Bannister Road. The prices below are in addition to the services included with CLIN 0002 and 0003. These line items will be utilized if additional ditch maintenance services are necessary beyond that included in the monthly price of CLIN 0002 and CLIN 0003.

0014 Location 2M $_________ per mowing

0015 Location 5M $_________ per mowing

H. LABOR HOURS - Treatment #7 – Quote a price per hour for labor. Contractor shall provide miscellaneous laborers as directed by COR which may include performing pruning, planting, trimming (shrubs, small bushes, trees), storm debris cleanup, weeding, raking and leaf removal, removing weeds and debris from the premises and labor to maintain mulch, ivy, rock and shrub beds and all mulch beds around trees. All debris will be removed from premises. All miscellaneous hand tools shall be furnished by the Contractor to perform any miscellaneous work requested by COR or their designee. There is a two (2) hour minimum for all unexpected work. PRICING FOR THIS

TREATMENT APPLIES TO ALL BUILDINGS.

0016 Cost of Treatment $_________ per hour.

I. MULCH - Treatment #9, quote a price per cubic yard for mulch and application. Contractor will provide mulch and labor to spread as directed by the Contracting Officer’s Representative (COR).

Mulch will be 2”-3” thick. PRICING FOR THIS TREATMENT APPLIES TO ALL

BUILDINGS.

0017 Hardwood mulch $_______ per cu. yd.

0018 Cedar mulch (Twice Ground) $_______ per cu. yd.

0019 Red, Royal Red Cedar, or Dyed Mulch (Twice Ground) $_______ per cu. yd.

J. REPLACING SOD – Treatment #10, quote a price per square yard for removal of sod and replacement. Contractor will remove existing sod if necessary and replace with Warren’s A334 Hybrid Blue Grass sod or equivalent. Old sod will be taken off of premises for disposal.

Recommended maintenance schedule shall be provided to COR with installation of any new sod.

PRICING FOR THIS TREATMENT APPLIES TO ALL BUILDINGS.

0020 All Locations $________ per square yard

K. FERTILIZING TREES – Treatment #11, quote a price per tree. Contractor will provide necessary labor and materials to feed each tree with proper treatment of fertilizer (i.e. nitrogen, phosphorus and potassium) as slow releases and placed as prescribed. Size of trees may vary but the treatment should be based on an average between a large tree and a small tree. PRICING FOR THIS TREATMENT

APPLIES TO ALL BUILDINGS.

0021 All Locations $________per tree

L. DETHATCHING – Treatment #12, quote a price to dethatch lawns. Contractor will provide all necessary labor, materials and equipment to dethatch lawns as listed using a dethatching machine. All excessive thatch shall be removed from premises. PRICING FOR THIS TREATMENT APPLIES

TO ALL BUILDINGS.

0022 All Locations $_______per 1,000 SF

M. ADDITIONAL MOWING SERVICES – To be ordered during months of November, December, January, February, and March. Quote a cost per location for mowing.

0023 601 East 12th Street – All Areas $________ per mowing

0024 1500 East Bannister (Zone 1L) $________ per mowing

0025 2306/2312 East Bannister (Zone 4L) $________ per mowing

0026 8930 Ward Parkway – All Areas $________ per mowing

N. ADDITIONAL SERVICES AND MATERIALS

0027 Tree Removal $________ per hour

0028 Large Tree Trimming (Trimming above 15’) $________ per hour

0029 River Rock (Deliver and Install) $________ per ton

0030 Buffalo Rock (Deliver and Install) $________ per ton

0031 Missouri Rainbow (Deliver and Install) $________ per ton

0032 Top Soil (Deliver and Install) $________ per ton

0033 Sand (Deliver and Install) $________ per ton

ALL PRICING FOR THE BASE PERIOD (4/1/14 – 3/31/15) SHOULD BE LISTED ON THE

PRECEEDING PAGES (PAGES 6 – 10). ALL OPTION PERIOD PRICING MUST BE

LISTED WITHIN THE PROVIDED TABLES ON PAGES 11 – 14.

CLIN Description Unit Option Period I

4/1/2015-3/31/2016

1001a Standard Services at 601 East 12th Street, Zones 1, 2, and 3 Per Month

1001b Standard Services at 601 East 12th Street, Zone 4 and 5 Per Month

1001c Standard Services at 601 East 12th Street, Zone 6 and 7 Per Month

1001d Standard Services at 601 East 12th Street, Zone 8 and 9 Per Month

1002 Standard Services at 1500 E Bannister Road Per Month

1003 Standard Services for 2306/2312 E Bannister Road Per Month

1004 Standard Services at 8930 Ward Parkway Per Month

1005 Water Service Per Hour

1006 Chemical Application: Surface Feeding Insect Control Per 1,000 Square Feet

1007 Chemical Application: Fungus Control Per 1,000 Square Feet

1008 Power-seeding Per 1,000 Square Feet

1009 Overseeding Per 1,000 Square Feet

1010 New Lawn Seeding Per 1,000 Square Feet

1011 Aerating Per 1,000 Square Feet

1012 Field Mowing - Location 3F Per Mowing

1013 Field Mowing - Location 6F Per Mowing

1014 Ditch Maintenance - Location 2M Per Mowing

1015 Ditch Maintenance - Location 5M Per Mowing

1016 Labor Hours Per Hour

1017 Hardwood Mulch Per Cubic Yard

1018 Cedar Mulch Per Cubic Yard

1019 Red, Royal Red Cedar, or Dyed Mulch Per Cubic Yard

1020 Sod Per Square yard

1021 Fertilizing Trees Per Tree

1022 Dethatching Per 1,000 Square Feet

1023 Addl Mowing - 601 E 12th St Per Mowing

1024 Addl Mowing - 1500 E Bannister (Zone 1L) Per Mowing

1025 Addl Mowing - 2306/2312 E Bannister (Zone 4L) Per Mowing

1026 Addl Mowing - 8930 Ward Parkway Per Mowing

1027 Tree Removal Per Hour

1028 Tree Trimming (Over 15') Per Hour

1029 River Rock Per Ton

1030 Buffalo Rock Per Ton

1031 Missouri Rainbow Per Ton

1032 Top Soil Per Ton

1033 Sand Per Ton

CLIN Description Unit Option Period II

4/1/2016 – 3/31/2017

2001a Standard Services at 601 East 12th Street, Zones 1, 2, and 3 Per Month

2001b Standard Services at 601 East 12th Street, Zone 4 and 5 Per Month

2001c Standard Services at 601 East 12th Street, Zone 6 and 7 Per Month

2001d Standard Services at 601 East 12th Street, Zone 8 and 9 Per Month

2002 Standard Services at 1500 E Bannister Road Per Month

2003 Standard Services for 2306/2312 E Bannister Road Per Month

2004 Standard Services at 8930 Ward Parkway Per Month

2005 Water Service Per Hour

2006 Chemical Application: Surface Feeding Insect Control Per 1,000 Square Feet

2007 Chemical Application: Fungus Control Per 1,000 Square Feet

2008 Power-seeding Per 1,000 Square Feet

2009 Overseeding Per 1,000 Square Feet

2010 New Lawn Seeding Per 1,000 Square Feet

2011 Aerating Per 1,000 Square Feet

2012 Field Mowing - Location 3F Per Mowing

2013 Field Mowing - Location 6F Per Mowing

2014 Ditch Maintenance - Location 2M Per Mowing

2015 Ditch Maintenance - Location 5M Per Mowing

2016 Labor Hours Per Hour

2017 Hardwood Mulch Per Cubic Yard

2018 Cedar Mulch Per Cubic Yard

2019 Red, Royal Red Cedar, or Dyed Mulch Per Cubic Yard

2020 Sod Per Square yard

2021 Fertilizing Trees Per Tree

2022 Dethatching Per 1,000 Square Feet

2023 Addl Mowing - 601 E 12th St Per Mowing

2024 Addl Mowing - 1500 E Bannister (Zone 1L) Per Mowing

2025 Addl Mowing - 2306/2312 E Bannister (Zone 4L) Per Mowing

2026 Addl Mowing - 8930 Ward Parkway Per Mowing

2027 Tree Removal Per Hour

2028 Tree Trimming (Over 15') Per Hour

2029 River Rock Per Ton

2030 Buffalo Rock Per Ton

2031 Missouri Rainbow Per Ton

2032 Top Soil Per Ton

2033 Sand Per Ton

CLIN Description Unit Option Period III

4/1/2017 – 3/31/2018

3001a Standard Services at 601 East 12th Street, Zones 1, 2, and 3 Per Month

3001b Standard Services at 601 East 12th Street, Zone 4 and 5 Per Month

3001c Standard Services at 601 East 12th Street, Zone 6 and 7 Per Month

3001d Standard Services at 601 East 12th Street, Zone 8 and 9 Per Month

3002 Standard Services at 1500 E Bannister Road Per Month

3003 Standard Services for 2306/2312 E Bannister Road Per Month

3004 Standard Services at 8930 Ward Parkway Per Month

3005 Water Service Per Hour

3006 Chemical Application: Surface Feeding Insect Control Per 1,000 Square Feet

3007 Chemical Application: Fungus Control Per 1,000 Square Feet

3008 Power-seeding Per 1,000 Square Feet

3009 Overseeding Per 1,000 Square Feet

3010 New Lawn Seeding Per 1,000 Square Feet

3011 Aerating Per 1,000 Square Feet

3012 Field Mowing - Location 3F Per Mowing

3013 Field Mowing - Location 6F Per Mowing

3014 Ditch Maintenance - Location 2M Per Mowing

3015 Ditch Maintenance - Location 5M Per Mowing

3016 Labor Hours Per Hour

3017 Hardwood Mulch Per Cubic Yard

3018 Cedar Mulch Per Cubic Yard

3019 Red, Royal Red Cedar, or Dyed Mulch Per Cubic Yard

3020 Sod Per Square yard

3021 Fertilizing Trees Per Tree

3022 Dethatching Per 1,000 Square Feet

3023 Addl Mowing - 601 E 12th St Per Mowing

3024 Addl Mowing - 1500 E Bannister (Zone 1L) Per Mowing

3025 Addl Mowing - 2306/2312 E Bannister (Zone 4L) Per Mowing

3026 Addl Mowing - 8930 Ward Parkway Per Mowing

3027 Tree Removal Per Hour

3028 Tree Trimming (Over 15') Per Hour

3029 River Rock Per Ton

3030 Buffalo Rock Per Ton

3031 Missouri Rainbow Per Ton

3032 Top Soil Per Ton

3033 Sand Per Ton

CLIN Description Unit Option Period IV

4/1/2018 – 3/31/2019

4001a Standard Services at 601 East 12th Street, Zones 1, 2, and 3 Per Month

4001b Standard Services at 601 East 12th Street, Zone 4 and 5 Per Month

4001c Standard Services at 601 East 12th Street, Zone 6 and 7 Per Month

4001d Standard Services at 601 East 12th Street, Zone 8 and 9 Per Month

4002 Standard Services at 1500 E Bannister Road Per Month

4003 Standard Services for 2306/2312 E Bannister Road Per Month

4004 Standard Services at 8930 Ward Parkway Per Month

4005 Water Service Per Hour

4006 Chemical Application: Surface Feeding Insect Control Per 1,000 Square Feet

4007 Chemical Application: Fungus Control Per 1,000 Square Feet

4008 Power-seeding Per 1,000 Square Feet

4009 Overseeding Per 1,000 Square Feet

4010 New Lawn Seeding Per 1,000 Square Feet

4011 Aerating Per 1,000 Square Feet

4012 Field Mowing - Location 3F Per Mowing

4013 Field Mowing - Location 6F Per Mowing

4014 Ditch Maintenance - Location 2M Per Mowing

4015 Ditch Maintenance - Location 5M Per Mowing

4016 Labor Hours Per Hour

4017 Hardwood Mulch Per Cubic Yard

4018 Cedar Mulch Per Cubic Yard

4019 Red, Royal Red Cedar, or Dyed Mulch Per Cubic Yard

4020 Sod Per Square yard

4021 Fertilizing Trees Per Tree

4022 Dethatching Per 1,000 Square Feet

4023 Addl Mowing - 601 E 12th St Per Mowing

4024 Addl Mowing - 1500 E Bannister (Zone 1L) Per Mowing

4025 Addl Mowing - 2306/2312 E Bannister (Zone 4L) Per Mowing

4026 Addl Mowing - 8930 Ward Parkway Per Mowing

4027 Tree Removal Per Hour

4028 Tree Trimming (Over 15') Per Hour

4029 River Rock Per Ton

4030 Buffalo Rock Per Ton

4031 Missouri Rainbow Per Ton

4032 Top Soil Per Ton

4033 Sand Per Ton

NOTE TO OFFERORS:

1. Offerors must quote a price for all line items for base year and all additional/option years. Failure to quote a price for all line items will be cause for rejection of the offer.

2. Do not include any allowance for any contingency to cover increased costs for which adjustments are provided for under FAR 52.222-43 Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts).

3. The Government may, at any time, add other building(s) within the Kansas City Metro Area to this contract through contract negotiations.

4. All prices are to include supervision and management of employees.

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. DESCRIPTION OF WORK

The contractor shall furnish all necessary labor, materials, supplies, equipment and supervision to provide lawn, tree, shrub, flower and field maintenance as described herein for Federal Buildings, 601/701 East 12th Street, 8930 Ward Parkway, and 1500/2306/2312 East Bannister Road, Kansas City, Missouri, effective April 1, 2014. All CLINS are to be inclusive of overhead, travel, profit, and additional fees with the exception of the annual adjustment in the Service Contract Act Wage Determination.

The Government guarantees no definite amount of work under this contract. Historically, lawn mowing services have not been necessary during the months of November through March. If services are needed during these months, the appropriate line item pricing will apply.

2. OUTLINE OF WORK

Schedule and Contact Information The Contractor shall submit a schedule of service for base services as described in Section B no later than 30 days prior to the start of the contract. Line item services to be performed when ordered by the COR or their designee. Service will be ordered by email, telephone or fax and confirmed by task order as appropriate. The contractor shall furnish the COR or their designee with a list of telephone numbers where themselves or their authorized representative may be contacted. The contractor shall move equipment to the site and begin work within 24 hours after receipt of email, telephone, fax or purchase order. The contractor must be capable of beginning work within 24 hours after receipt of telephone order. The contractor must be capable of working at all areas simultaneously, if requested by the COR or their designee.

Equipment Equipment, materials, and personnel furnished shall be consistent with good utilization depending on the amount of work and type of treatment ordered. The contractor will keep necessary equipment and manpower at the site and continue with performance of the work until it meets the requirements of this contract. The contractor and their personnel will sign in and out daily on GSA Form 139, at the location. In the remarks column, indicate what work requirements and areas were completed that day.

3. SCHEDULING OF WORK

Work under this contract must be done at a time and in a manner so as not to interfere with the normal work and activities of the facility. If the contractor desires to work other than during the normal working hours of the personnel in the building he will arrange with the respective Field Office COR for times and areas in which to work. Contractor shall provide a 3-day notice when work is to be performed other than normal working hours. All spraying of chemicals will be accomplished after normal working hours unless otherwise directed by the COR or their designee, and in any case must not be done on a windy day.

During days when a Kansas City, Missouri, air pollution alert is likely to be issued, mowing and other outside activities that create dust will be curtailed prior to reach an Orange Alert Status. Information on the Kansas City air quality can be found at www.marc.org/environment/airQ/skycast.asp.

Applications shall not be done on a windy day with sustained winds >15 MPH or if there is an imminent threat of rain forecasted by the nearest U.S. National Weather Service at www.crh.noaa.gov.

4. MATERIALS FURNISHED BY CONTRACTOR

The contractor must comply with all requirements of the Federal Insecticide, Fungicide and Rodenticide Act of 1947, as amended. All pesticides used on Government property shall have the approval of the Environmental Protection Agency. Pesticides classified for "restricted use" shall be applied by certified applicators only. The Field Office Director or their designee must approve all materials for use. MSDS sheets must be submitted for file with the Field Offices for each chemical used and all work must be coordinated with the COR or their designee.

5. LANDSCAPE EROSION MANAGEMENT

The Contractor shall employ environmentally sustainable, low-impact strategies such as temporary and permanent seeding, mulching, earth dikes, silt fencing, sediment traps and sediment basins to correct existing erosion such as typically found as the result of foot traffic killing the vegetation, steep slopes where sheet flow from storm water exceeds existing vegetation holding power, or point storm water outflow that exceeds the holding power of the vegetation covering the soil.

6. COMPOSTING

To reduce the amount of material being disposed of in landfills, the Contractor is required to compost, to the greatest extent possible, yard waste generated by the Contractor's operations. The Contractor shall not compost material on-site unless authorized by the CO or their designee. The Contractor shall utilize an approved recycling or composting facility or compost the material at the Contractor's own facility. Where applicable, the Contractor shall work with on site cafeterias and wet stands to recover and compost all possible materials. The Contractor is responsible to pay for composting services for landscaping debris.

6. REMOVAL OF DEBRIS

The contractor will promptly remove from the premises and dispose of all clippings, trimmings, cuttings and debris resulting from any work performed. The contractor will assume all fees associated with the dumping of work.

7. EQUIPMENT

The Contractor shall be responsible for the safe, careful and efficient operation of equipment and all equipment shall be maintained in good operating condition. The breakdown of equipment shall not relieve the Contractor of the responsibility of providing ordered lawn and grounds maintenance services. If a piece of equipment needs repair and is determined unsafe by the COR, the Contractor shall immediately stop using the piece of equipment and remove it from the work site. All equipment and personnel operating under the terms of this contract shall be in full conformance with Federal and

State regulations. The government is not providing any equipment or materials. The Contractor shall furnish all equipment and materials needed for the performance of the work of this contract.

8. UNIFORMS

The contractor shall require all employees including supervisors, to wear distinctive clothing (shirt or hat, etc.) for ready identification.

The uniform article shall have the contractor's name easily identifiable affixed hereon in a permanent or semi-permanent manner such as a badge or monogram. Any color or color combination, as appropriate, may be used for the uniforms. Employees shall be required to dress neatly (this means all employees shall wear shirts at all times) commensurate with the tasks being performed.

9. QUALITY CONTROL PROGRAM

A. The contractor shall establish a complete quality control program (QCP) to assure the requirements of the contract are provided as specified. A minimum of five workdays` prior to the starting date of the contract, the contractor shall provide a copy of their quality control program (filling in any details not include with the contractor’s proposal) to the Contracting Officer’s Representative for approval. The QCP shall be a system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the Government inspectors point out the deficiencies. The QCP is of paramount importance. The program shall include, but not be limited to the following:

1. An inspection system tailored to the specific buildings landscape and which covers all services listed in Section B “Supplies or Services and Prices” of the contract. The contractor will devise a checklist for use during the regularly scheduled and unscheduled QCP inspections and provide the name of each individual who will perform the inspections. The checklist must be signed and dated by the inspector at the time of the inspection is completed. It is not permissible for the person who performs the work to inspect and accept that work. Contractor and their employees who will complete inspections should be identified by title and type of inspection each is authorized to perform. Failure by the contractor to correct deficiencies, which necessitate a re-inspection by the Government, subjects the contractor to costs of re-inspection services.

2. A complete schedule to accomplish treatments 1, 3, 6, 8, 18 and 19 to maintain quality requirements for each location. Schedule shall contain frequencies, man-hours and supervision.

3. A recommended periodic schedule to accomplish all other treatments and maintain quality requirements for each location. This periodic schedule may be used by COR’s to order line item services.

4. A recommended watering schedule for the irrigation system at each location. The watering schedule should identify the recommended watering times and duration for each irrigation system zone. The schedule should be revised when necessary due to changing weather conditions.

The Contractor shall provide a copy of all inspections, and corrective actions taken, to the respective Field Office upon completion. The Contractor shall maintain a local file of all inspections conducted by the Contractor and corrective action taken. This documentation shall be made available to the Government, upon request, during the term of the contract. The Contracting Officer’s Representative may compare inspections performed by the Contractor’s inspectors against the actual conditions, which exist at that point in time.

Failure by the contractor to implement the approved plan and pursue it diligently from the commencement of the contract may be considered grounds for default.

SECTION D

PACKAGING AND MARKING

1. PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information including forms, reports, etc., to the Contracting Officer or the Contracting Officer's Representative shall be paid by the contractor.

2. MARKING

All information submitted to the Contracting Officer or the Contracting Officer's Representative shall clearly indicate the contract number of the contract for which the information is being submitted.

SECTION E

INSPECTION AND ACCEPTANCE

1. FAR 52.246-4 INSPECTION OF SERVICES - FIXED PRICE (AUG 1996)

(a) Definitions. "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspection and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default.

2. FAILURE TO PROVIDE SERVICES.

If the Contractor fails to provide services within 24 hours as outlined in Section C, paragraph 2, the Government reserves the right to contract or perform the services and charge the contractor any difference in cost.

3. THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR CONTRACT

ADMINISTRATION

A. Contracting Officer: The Contracting Officer has the overall responsibility for the administration of this contract. He alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, he may delegate certain other responsibilities to his authorized representatives.

B. The Contracting Officer’s Representatives(COR) will be delegated via letter from the Contracting Officer.

The individuals designated as the COR are to assist the CO in the discharge of his responsibilities when the CO is unable to be directly in touch with the contract work. The responsibilities of the COR include, but are not limited to: determining the adequacy of performance by the Contractor in accordance with the terms and condition of this contract; acting as the Government’s representative in charge of work at the site; ensuring compliance with contract requirements insofar as the work is concerned; and advising the Contracting Officer of any factors which may cause delay in performance of the work.

The COR is also delegated responsibility of notifying the contractor in writing of unsatisfactory performance or closure of a building because of unannounced holiday or inclement weather. No Government employees are authorized to exercise either direct or indirect supervision over, or provide directions to the contractor’s employees.

SECTION F

DELIVERIES OR PERFORMANCE

1. TERM OF CONTRACT.

After award, the successful contractor will be given a written notice to proceed and shall provide contractual services effective April 1, 2014.

2. VISITS TO THE BUILDING

It will be the responsibility of the offerors to inspect the sites, determine the quantity of service involved, compare the specifications with the work to be done, and inform themselves as to all conditions, including other work, if any, being performed. Failure to do so will in no way relieve the successful offeror from the necessity of furnishing any materials and performing any work that may be required to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government.

Scheduling a site visit for 1500/2306/2312 East Bannister, Kansas City, Missouri, may be made by contacting Brandon Arnall at (816) 206-4928. Site Visits for 1500/2306/2312 East Bannister are available by appointment only during the following times:

9:00 AM – 2:00 PM Thursday, January 30th – Friday, January 31st

9:00 AM – 2:00 PM Monday, February 3rd – Friday, February 7th

Scheduling a site visit for 8930 Ward Parkway, Kansas City, Missouri, may be made by contacting Dennis Chapman at (816) 206-4928. Site Visits for 8930 Ward Parkway are available by appointment only during the following times:

10:00 AM – 12:00 PM Thursday, January 30th

9:00 AM – 1:00 PM Friday, January 31st

9:00 AM – 1:00 PM Friday, February 7th

Scheduling a site visit for 601/701 East 12th Street, Kansas City, Missouri, may be made by contacting Lea-Suzanne Avila at (816) 268-2383. Site Visits 601/701 East 12th Street are available by appointment only during the following times:

9:00 AM – 2:00 PM Thursday, January 30th – Friday, January 31st

9:00 AM – 2:00 PM Monday, February 3rd – Friday, February 7th

Note: Maps identifying each zone are included in Section J of the Solicitation.

3. SUBCONTRACTING

In accordance with 52.219-14 Limitation on Subcontracting, the Contractor shall provide at least 50% of the work under this contract with their own company. A list of all subcontractors must be provided to the appropriate COR prior to work onsite.

4. TASK ORDERS

Orders for service under this contract for 1500/2306/2312 East Bannister and 8930 Ward Parkway, Kansas City, Missouri will be issued by the Kansas City South Field Office, General Services Administration, 1500 East Bannister Road, Kansas City, Missouri, 64131-3088.

Orders for service under this contract for 601 East 12th Street, and 701 East 12th Street, Kansas City, Missouri will be issued by the Kansas City North Field Office, General Services Administration, 601 East 12th Street, Kansas City, Missouri, 64106.

5. CONTRACTOR PERFORMANCE EVALUATION SYSTEM

The General Services Administration, Public Buildings Service, use the Contractor Performance Assessment Reporting System (CPARS) modules as the secure, confidential, information management tool to facilitate the performance evaluation process. CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. CPARS contains three modules:

CPARS module: This module is used to create past performance evaluations on services procurements.

Each award requiring an evaluation must be registered in CPARS. The contractor will receive several automated emails. Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract number(s) and evaluation module assigned. The contractor will have one user account set up that will allow access to all three modules. Contractors are encouraged to visit the following website:

http://www.cpars.gov/allapps/cpartrng/webtrain/webtrain_all.htm to sign up for the free on-line Contractor Overview training. This is a 2 hour training session specifically targeted to contractor users who will provide Past Performance Evaluation comments on PBS evaluations.

Once the evaluation is readied and released. the contractor will receive a second email alerting them the evaluation is ready for their review and comment. The contractor will have thirty (30) days to respond to the evaluation. GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA's evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation. Lastly, the contractor will receive a third email when the evaluation is finalized in the system.

NOTE: Unless the contractor provides a different point of contact to the contracting officer after award, the contracting officer will use the Past Performance Point of Contact (POC) listed on the contractors SAM profile as the default Past Performance POC. This is the person that will receive the above CPARS email alerts. In accordance with FAR 52.204-7, the contractor is responsible for the accuracy and completeness of the data within the SAM database.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used by Federal Agencies to support future award decisions

SECTION G

CONTRACT ADMINISTRATION DATA

1. 52.232-1 PAYMENTS (APR 1984)

The Government shall pay the Contractor, upon the submission of proper invoices or vouchers, the prices stipulated in this contract for supplies delivered and accepted or services rendered and accepted, less any deductions provided in this contract. Unless otherwise specified in this contract, payment shall be made on partial deliveries accepted by the Government if—

(a) The amount due on the deliveries warrants it; or

(b) The Contractor requests it and the amount due on the deliveries is at least $1,000 or 50 percent of the total contract price.

Any inquiries regarding payment shall be directed to the following:

General Services Administration, Region 7 Director, Finance Division 819 Taylor Street P.O. Box 17181 Fort Worth, TX 76102-0181 Telephone: (817) 978-2408 Email: FW-PaymentSearch.finance@gsa.gov

2. INVOICE REQUIREMENTS

Invoices shall be submitted in an original only, unless otherwise specified, to the designated billing office specified in this contract or order.

Invoices must include the Pegasys Document Number (PDN) provided on each task/delivery order.

In addition to the requirements for a proper invoice specified in the Prompt Payment clause of this contract or order, the following information or documentation must be submitted with each invoice:

(a) Contract Number.

(b) Delivery order number or other authorization for delivery of property or services.

(c) Name of the business concern and invoice date.

(d) Item number, national stock number (NSN), or other product identification number, description, price, and quality of property and quality of property services actually delivered or rendered.

(e) Shipping and payment terms.

(f) Name (where applicable), title, phone number, and complete mailing address of responsible official to whom payment is to be sent. The “remit to” address must correspond to the remittance address in the contract.

Invoices shall be submitted electronically through https://finance3.gsa.gov/ with a copy sent by email to the appropriate Field Office:

Kansas City South Field Office michelle.dellinger@gsa.gov

Kansas City North Field Office lea-suzanne.avila@gsa.gov

3. 552.232-72 – FINAL PAYMENT UNDER BUILDING SERVICES CONTRACTS

(MAR 2012)

Before final payment is made, the Contractor shall complete and furnish the Contracting Officer with GSA Form 1142, Release of Claims, releasing all claims against the Government relating to this contract, other than claims in stated amounts that are specifically excepted by the Contractor from the release. If the Contractor’s claim to amounts payable under the contract has been assigned under the Assignment of Claims Act of 1940, as amended (31 U.S.C. 3727, 41 U.S.C. 15), a release may also be required of the assignee.

4. 552.232-77 – Payment By Government Charge Card (Nov 2009)

(a) Definitions. “Governmentwide commercial purchase card” means a uniquely numbered charge card issued by a contractor under the GSA SmartPay® program contract for Fleet, Travel, and Purchase Card Services to named individual Government employees or entities to pay for official Government purchases.

“Oral order” means an order placed orally either in person or by telephone.

(b) At the option of the Government and if agreeable to the Contractor, payments of $2,500 or less for oral or written orders may be made using the Governmentwide commercial purchase card.

(c) The Contractor shall not process a transaction for payment using the charge card until the purchased supplies have been shipped or services performed. Unless the cardholder requests correction or replacement of a defective or faulty item under other contract requirements, the Contractor must immediately credit a cardholder’s account for items returned as defective or faulty.

(d) Payments made using the Governmentwide commercial purchase card are not eligible for any negotiated prompt payment discount. Payment made using a Government debit card will receive the applicable prompt payment discount.

5. SIGN-IN AND SIGN-OUT

Unless otherwise specified, payments will be authorized only for those services for which authentication of hours are reflected on respective sign-in and sign-out sheets provided by the Property Management Center. Each employee must personally sign in and sign out at each site.

The appropriate columns of the sign-in/sign-out sheets must be checked. (Type of equipment, work performed, and material used). If an error is made in arrival or departure times, the Field Office Director or their designated representative on duty must indicate the change. When signing in or out at 12:00, indicate whether noon or midnight.

Sign-in and sign-out sheets will be provided to the security desk by the Field Office. Each sheet will be signed by the Security Officer or Field Office COR at the work site. They are to be removed only by the Field Office COR.

6. SUSPENSION OF WORK

In the event services are not provided or required by the government because the building is closed due to inclement weather or failure of the Congress to appropriate funds, etc., adjustments will be computed as follows: The adjustment rate in dollars per day will be equal to the total monthly contract price divided by the number of workdays (weekdays excluding holidays) in the month, multiplied by the number of workdays that services were not provided or required.

SECTION H

SPECIAL CONTRACT REQUIREMENTS

1. PROTECTION AND DAMAGE

The Contractor shall, without additional expense to the government, be responsible for all damages to persons or property that occur as a result of his fault or negligence in connection with the prosecution of the work, and shall be responsible for the proper care and protection of work performed. Breakage or loss of office equipment or other property, including that of a Government employee, which may occur in or about the building as a result of the Contractor's operations or of the actions of his agents, subcontractors or his employees shall be made good by the Contractor at his expense.

The Contractor shall take all precautions necessary for the protection against injury of all persons engaged at the site…