GS-06P-13-GX-D-0050_Solicitation_-_Hannibal _MO_-_O M.pdf

SPECIFICATION AND PROPOSAL FORMS

Solicitation No. GS-06P-13-GX-D-0050

Issue Date: September 23, 2013

Offer Receipt Date and Time: October 23, 2013 at 2:00 P.M. Central Standard Time

Services: Building Operations and Mechanical Maintenance Services

Location of Work: Federal Office Building, US Post Office and Courthouse

801 Broadway, Hannibal, Missouri

Base Period of Performance: February 1, 2014 – January 31, 2015

THIS IS A TOTAL 100% SERVICE DISABLED VETERAN OWNED SMALL BUSINESS SET-ASIDE UNDER

THE BELOW NAICS CODE.

NAICS Code: 561210

Size Standard: $35.5 Million

For information on this solicitation, contact Stacie Welte, Contract Specialist, at 816.823.3393 or stacie.welte@gsa.gov or Crystal L. Martin, Contracting Officer, at 816.926.7571 or crystal.martin@gsa.gov

All questions must be submitted in writing to stacie.welte@gsa.gov no later than 2:00 p.m. Central Standard Time on

October 10, 2013. Questions received after this time will not be answered.

GENERAL SERVICES ADMINISTRATION'S MISSION

GSA's mission is to use expertise to provide innovative solutions for our customers in support of their missions, and by so doing, foster an effective, sustainable, and transparent government for the American people.

PROPERTY OF THE UNITED STATES GOVERNMENT, COPYING, DISSEMINATION OR DISTRIBUTION OF THIS

SPECIFICATION TO UNAUTHORIZED USERS IS PROHIBITED. DO NOT REMOVE THIS NOTICE. PROPERLY

DESTROY DOCUMENTS WHEN NO LONGER NEEDED.

mailto:stacie.welte@gsa.gov mailto:crystal.martin@gsa.gov mailto:stacie.welte@gsa.gov

GS-06P-13-GX-D-0050

Solicitation Table Of Contents

(Sections A through M)

Contents/Title Page

PART I – THE SCHEDULE

SECTION A. SOLICITATION/CONTRACT FORM 1

A.1. Standard Forms 1

TABLE OF CONTENTS 2

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. Description of Services 10

B.2. Notes To Bidders/Offerors 10

B.3. Bid Sheet 12

B.4. Cost Classification 22

SECTION C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

CHAPTER 1. GENERAL FACILITIES MANAGEMENT (Sections C.1 – C.8)

C.1. SCOPE OF WORK 24

C.1.1. General 24

C.1.2. Quality Performance Standard 25

C.1.3. Excluded From Scope 25

C.1.4. Reserved 25

C.1.5. Miscellaneous Requirements 25

C.1.6. Scheduling Work 25

C.1.7. Emergencies And Special Events 26

C.2. DEFINITIONS and GLOSSARY 26

C.2.1. Acceptance 26

C.2.2. Acceptable Level of Maintenance and Repair 26

C.2.3. Acceptable Level of Operation 26

C.2.4. Acts of God 26

C.2.5. Additional Services 26

C.2.6. Approval 26

C.2.7. Architectural and Structural 26

C.2.8. Basic Services 26

C.2.9. Building Automation System (BAS) 26

C.2.10. Building Operating Plan 26

C.2.11. Building Utility Outage Response Plan 27

C.2.12. Complete Preventive Maintenance Inspection 27

C.2.13. Computerized Maintenance Management System (CMMS) 27

C.2.14. Consumable Parts 27

C.2.15. Contracting Officer 27

C.2.16. Contracting Officer’s Representative 27

C.2.17. Contracting Officer’s Representative Designee 27

C.2.18. Contractor 27

C.2.19. Contractor’s Other Than Normal Working/Duty Hours 27

C.2.20. Controls and Control System 27

C.2.21. Critical Preventive Maintenance 27

C.2.22. Critical Repairs 27

C.2.23. Defective Service 28

C.2.24. Discretionary Preventive Maintenance 28

C.2.25. Discretionary Repair 28

C.2.26. Data Processing Space 28

C.2.27. Emergency 28

C.2.28. Emergency Callback 28

C.2.29. Existing Deficiency Report 28

C.2.30. Exterior 28

C.2.31. Federal Holidays 28

C.2.32. Federal Executive Holidays, Unanticipated 28

C.2.33. Fire Protection and Life Safety Systems 28

C.2.34. Indefinite Quantity 25

C.2.35. Maintenance Repair 25

C.2.36. Management Information Data 25

C.2.37. Miscellaneous Work/Labor 29

C.2.38. Negligence 29

C.2.39. Negligence, Gross 29

C.2.40. Normal Working (Operating) Hours 29

C.2.41. Occupant Emergency Plan (OEP) 29

C.2.42. Operations 29

C.2.43. Performance Work Statement (PWS) 29

C.2.44. Predictive Maintenance 30

C.2.45. Preventive Maintenance (Scheduled and Unscheduled) 30

C.2.46. Quality Assurance 30

C.2.47. Quality Control and Quality Control Plan 30

C.2.48. Reimbursable Building Operating Services 30

C.2.49. Repair 30

C.2.50. Repair, Non-Reimbursable 30

C.2.51. Repair, Reimbursable 30

C.2.52. Repair Priority Index 30

C.2.53. Required but Postponed Preventive Maintenance (PM) 30

C.2.54. Required but Postponed Repairs 30

C.2.55. Sequence of Operations 30

C.2.56. Service Request 30

C.2.57. Sign In/Sign Out Log 31

C.2.58. Storage Space 31

C.2.59. Supervisor, On-site 31

C.2.60. Tour 31

C.2.61. Untenantable 31

C.2.62. Unusual and Compelling Urgency 31

C.2.63. Vandalism 31

C.2.64. Vertical Transportation Systems 31

C.2.65. Warranted As Presented 31

C.2.66. Watch 32

C.3. REFERENCES 32

C.3.1. Maintenance Standards 32

C.3.2. Laws and Industry Standards 32

C.4. EXISTING DEFICIENCY INSPECTION/INITIAL DEFICIENCY LIST 33

C.4.1. Initial Deficiency List 34

C.4.2. Existing Deficiency Inspections 34

C.4.3. Existing/Initial Deficiency Correction 34

C.4.4. Initial Deficiency List Reports 34

C.4.5. Existing/Initial Deficiency Costs and Payments 34

C.5. TRANSITION PHASE STARTUP 34

C.5.1. Startup Services 34

C.5.2. Plan and Report Submissions 34

C.5.3. Startup Schedule and Staffing Plan 34

C.5.4. Governmental Intermediaries 34

C.6. PHASE-OUT TRANSITION PERIOD 34

C.6.1. Phase-Out Period 34

C.6.2. Disposition of Materials 35

C.7. PUNCH LIST COMPLETION AND WITHHOLDING OF FINAL PAYMENT 35

C.8. GENERAL AND ADMINISTRATIVE REQUIREMENTS 35

C.8.1. Minimum Staffing 35

C.8.2. Qualified Personnel 35

C.8.3 Contractor Workforce Management 35

C.8.4 Ability to Contact and Communicate with the COR 35

C.8.5 Communication Equipment 36

C.8.6 Onsite Records 36

C.8.7. Service Request and Administrative Support 37

C.8.8. Use of CMMS 37

C.8.9. Contractor Quality Control Program 38

C.8.10. Government Quality Assurance Program 39

C.8.11. Performance Evaluation 41

C.8.12. Effectiveness of Quality control 41

CHAPTER 2 - FACILITY OPERATIONS (Sections C.9 – C.30)

C.9. BUILDING OPERATING PLAN 45

C.9.1. Purpose 45

C.9.2. Components of the Building Operating Plan 45

C.10. EQUIPMENT INVENTORY 46

C.10.1. Inventory Responsibility 46

C.10.2. Inventory Discrepancies 46

C.11. MONTHLY PROGRESS REPORTS 46

C.13. EQUIPMENT CONDITION ASSESSMENT 47

C.13.1. Itemized Equipment Condition Assessment 47

C.13.2. Reports 48

C.14. OCCUPANT FEEDBACK PROGRAM 48

C.15. REFERENCE LIBRARY 48

C.16. REVIEW OF DESIGN DOCUMENTS 48

C.17. BUILDING MANAGEMENT SUPPORT SERVICES 48

C.17.1. Escort and Assistance 48

C.17.2. Other Contracts 49

C.18. INSPECTION ASSISTANCE FOR SPACE BUILDOUTS 49

C.19. EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS 49

C.20. LABELING OF ELECTRICAL CIRCUITS 49

C.21. OPERATIONAL REQUIREMENTS 49

C.21.1. General 49

C.21.2. Extended Operating Hours 49

C.21.3. Continuity of Operations (COOP) 49

C.21.4. Tenant Environment 50

C.21.5. Energy Conservation 52

C.21.6. Utilities 52

C.22. RESERVED 53

C.23. SERVICE REQUESTS 53

C.23.1. General 53

C.23.2. Service Request/Call Log 53

C.23.3. Service Request/Call Reporting 53

C.23.4. Emergency Service Request 54

C.23.5. Urgent Service Request 54

C.23.6. Fire Protection Situations/Alarms after Normal Occupant Hours 54

C.23.7. Routine Service Request 55

C.23.8. Service Call Completion Periods 55

C.24. TOURS 55

C.24.1. General 55

C.24.2. Operating logs and Tour Check Sheets 55

C.24.3. Tour Frequencies 55

C.24.4. Condensate Pans 56

C.24.5. Monitoring of Central Plant Equipment 56

C.24.6. Daily Status 57

C.24.7. Security, Life Safety, Fire Alarm, and Elevator System Malfunctions 57

C.24.8. Restoration to Operating Condition 57

C.25. DEMAND RESPONSE PROGRAMS 57

C.25.1. General 57

C.25.2. Curtailment Program 57

C.25.3. Coordination 57

C.26. ALARM RESPONSE; EMCS & BAS 58

C.26.1. General 58

C.26.2. Alarm Point Identification 58

C.27. PROTECTION AND DAMAGE 58

C.27.1. General 58

C.27.2. Negligence 58

C.27.3. Transport/Delivery Route Approval 58

C.27.4. Fire Protection Systems 58

C.27.5. Alterations 58

C.28. KEY CONTROL 59

C.28.1. Key Control Program 59

C.28.2. Locksmith Services 59

C.28.3. Master Key System Security 59

C.29. DISRUPTIVE OR HAZARDOUS TOOLS 59

C.30. DISRUPTION TO UTILITIES, LIGHTING, OR SPACE CONDITIONING 59

C.30.1. Scheduling 59

C.30.2. Due to Preventive Maintenance 59

CHAPTER 3 - DIRECT MAINTENANCE (Sections C.31 – 37)

C.31. PLUMBING AND RESTROOMS 59

C.31.1. General 59

C.31.2. Drains and Sewers 59

C.31.3. Odors 59

C.31.4. Fixture Blockages 59

C.31.5. Hydro-pneumatic Domestic Water Pressurization System 60

C.32. MAINTENANCE PROGRAM 60

C.32.1. General 60

C.32.2. Preventive Maintenance 61

C.32.3 Application of Diagnostic Software 62

C.32.4 Control Systems 62

C.32.5. Energy Management Control Systems/BAS 63

C.32.6. Standard Operation Procedure 65

C.33. WATER TREATMENT 66

C.33.1. General Chemical Services Required 66

C.33.2. Initial Report and Development of Program 66

C.33.3. Monthly Testing 66

C.33.4. Daily and Weekly Testing 67

C.33.5. Corrosion Monitoring 67

C.33.6. Equipment, Material, and Labor Costs 67

C.33.7. Water Treatment Safety and Environmental Hazards 67

C.33.8. Tolerances and Contract Effort Required 67

C.33.9. Inspections and Notifications 68

C.33.10. Non-Chemical/Physical Water Treatment Technologies 68

C.34. OIL ANALYSIS AND OIL CHANGES 68

C.34.1. Periodic Oil Analysis 68

C.34.2. Reports 68

C.34.3. Corrective Action 68

C.34.4. Oil and Refrigerant Additives 69

C.35. LAMPS AND BALLASTS 69

C.35.1. Definitions 69

C.35.2. Lamp Replacement Work Classification 69

C.35.3. Lamping Records 69

C.35.4. Energy Efficiency 69

C.35.5. Handling and Disposal 69

C.35.6. Mercury Standards 69

C.36. REPAIRS 69

C.36.1. General 69

C.36.2. Repair Priority Index 69

C.36.3. Repair and Replacement Report 70

C.36.4. Repair and Replacement Cost Responsibilities 72

C.36.5. Disputes and Appeals 73

C.36.6. Contractor Negligence 73

C.36.7. In-House Contractor Personnel 74

C.36.8. Subcontracting 74

C.36.9. Quality of Materials and Replacement Parts 74

C.37. ARCHITECTURAL, STRUCTURAL, AND SPECIAL SYSTEMS MAINTENANCE 75

C.37.1. General 75

C.37.2. Routine Inspection, Maintenance, and Repair 75

C.37.3. Quality of Work 75

C.37.4. Finishes Maintenance and Touch-up Painting 75

C.37.5. Repair and Replacement Cost Responsibility 75

C.37.6. Interior Signage and Directories 76

C.37.7. Works of Art 76

C.37.8. Miscellaneous Labor Work 76

CHAPTER 4 – LIFE SAFETY, ENVIRONMENTAL, AND FIRE PROTECTION

(Sections C.38 – C.39)

C.38. SAFETY AND ENVIRONMENTAL MANAGEMENT 76

C.38.1. General Requirements 76

C.38.2. Scheduling and Recordkeeping 77

C.38.3. Refrigerant Control and Certification 77

C.38.4. Air Quality Management District (AQMD) Operating Permits 77

C.38.5. Polychlorinated Biphenyl (PCB) Control 78

C.38.6. Reserved 78

C.38.7. Facility Hazards 78

C.38.8. Workplace Safety 78

C.38.9. Electrical Safety 79

C.38.10. Fall Protection 79

C.38.11. Powered Platforms and Powered Industrial Vehicles 79

C.38.12. Control of Hazardous Energy (aka Lockout/Tagout; LOTO) 80

C.38.13. Confined Spaces 80

C.38.14. Asbestos Management 81

C.38.15. Hazardous Chemicals, Materials, and Wastes 81

C.38.16. Boiler/Pressure Vessel Operation and Inspection Standards 83

C.38.17. Backflow Prevention Devices 84

C.38.18. Potable Water Systems 84

C.38.19. Housekeeping, Labeling and Signage 85

C.38.20. Roof Anchorage Points 85

C.38.21. Lead Based Paint 85

C.38.22. Elevator Inspection Service 85

C.38.23. Emergency Plans 85

C.39. FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS 85

C.39.1. General 85

C.39.2. Fire Alarm Control, Detection, and Annunciation Systems 86

C.39.3. Fire Alarm System Central Station Monitoring 86

C.39.4. Water-Based Fire Suppression Systems 86

C.39.5. Fire Doors and Other Opening Protectives 87

C.39.6. Fire and Combination Fire/Smoke Dampers 87

C.39.7. Smoke Doors and Other Opening Devices 87

C.39.8. Smoke Dampers 87

C.39.9. Portable Fire Extinguishers 88

C.39.10. Non-Waterbased Fire Extinguishing Systems 88

C.39.11. Smoke Control Systems 88

C.39.12. Smoke Management Systems 88

C.39.13. Emergency and Standby Power Systems 89

C.39.14. Emergency Lighting and Exit Signage 89

C.39.15. Records 89

C.40. MAINTENANCE AND REPAIR OF VERTICAL TRANSPORTATION SYSTEMS 90

C.40.1. Contractor Responsibility for O&M 90

C.40.2. Annual and/or Five Year Full Load Safety Inspections 90

C.41. RESERVED 90

C.42. RESERVED 90

SECTION D – PACKING and MARKING 91

D.1. Payment of Postage and Fees 91

D.2. Marking 91

SECTION E – INSPECTION and ACCEPTANCE 92

E.1. Inspection Services 92

E.2 Contractor Responsibility 92

E.3. Quality Requirements/Quality Control Plan 92

E.4. Protection and Damage 93

E.5. GSA Quality Assurance 93

E.6. GSA Quality Assurance Plan 94

SECTION F – DELIVERIES or PERFORMANCE 96

F.1. Place of Performance 96

F.2. Term of Contract 96

F.3. Option to Extend the Term of Contract 96

F.4. Reporting Requirements 96

F.5. Failure to Provide Required Documentation 96

SECTION G – CONTRACT ADMINISTATION DATA 97

G.1. Role of Government Personnel in Contract Administration 97

G.2. Partnering for Quality 97

G.3. Payment 98

SECTION H - SPECIAL CONTRACT REQUIREMENTS 103

H.1. Security 103

H.2. Identification Credential 105

H.3. Escort Requirements 105

H.4. Standards of Conduct 106

H.5. Removal From Contract Work 106

H.6. Sensitive But Unclassified (SBU) Building Information 106

H.7. Recording Presence 106

H.8. Government Forms 106

H.9. Other Contractors 106

H.10. Ordinances, Taxes, Permits, and Licenses 106

H.11. Discrepancy in the Specifications 107

H.12. Affirmative Procurement Program (APP) 107

H.13. Asbestos Awareness Training 107

H.14. Uniforms 107

H.15. Personnel Qualifications 108

H.16. Government-Furnished Materials 113

H.17. Contractor-Furnished Materials 114

H.18. RESERVED 114

H.19. RESERVED 114

H.20. Strike Contingency Plan (SCP) 115

H.21. Occupancy Emergency Plan (OEP) 115

H.22. Contractor Pandemic Plan 115

H.23. Green Products and Services 115

PART II – CONTRACT CLAUSES

SECTION I – WAGE DETERMINATION & CONTRACT CLAUSES 119

I.1. Applicable Clauses 119

I.2. Full Text of Clauses 119

I.3. Clauses Incorporated by Reference 135

I.4. Interpretation of Contract Requirements 136

I.5. Evaluating Contract Performance 136

I.6. Performance Based Contracting 137

I.7. Statement of Equivalent Rates for Federal Hires 137

I.8. Wage Determination 137

PART III – LIST of DOCUMENTS, EXHIBITS and OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS - (DOCUMENTS, EXHIBITS, and OTHER ATTACHMENTS 148

EXHIBIT J.1. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) 149

J.1.A. Introduction 149

J.1.B. Purpose of the QASP 149

J.1.C. Roles and Responsibilities of Government Officials 149

J.1.D. Types of Work to be Performed 149

J.1.E. Methods of Surveillance 150

J.1.F. QASP Standards 151

EXHIBIT J.2. CONTRACT DELIVERABLES REFERENCE 159

EXHIBIT J.3. BUILDING INFORMATION SHEET 165

J.3.A. Building Location, Statistics, Hours of Operation 165

J.3.B. Known Building Environmental Issues 165

EXHIBIT J.4. MAINTAINED EQUIPMENT INVENTORY 166

J.4.A. General 166

J.4.B. Inventory Discrepancies 166

J.4.C. Maintained Equipment Inventory Annual Updates 166

J.4.D. Exclusions to Equipment Inventory 166

Attachments J.4.E.1 and J.4.E.2 167

EXHIBIT J.5. KNOWN BUILDING ENVIRONMENTAL CONDITIONS 186

J.5.A. Asbestos 186

J.5.B. Antennas 186

J.5.C. PCBs 186

J.5.D. Oil-Filled Electrical Inventory Report 186

J.5.E. Fluorescent Lamp 186

J.5.F. Confined Spaces Inventory report 186

J.5.G. Lead-Based Paint 186

J.5.H. Forklifts 186

J.5.I. Batteries and Battery Charging Systems 186

EXHIBIT J.6. FACILITY MODIFICATIONS 187

Attachment J.6.A. Procurement and Replacement of Electric Motors, Transformers, & VFDs 188

EXHIBIT J.7. REFRIGERANTS and REFRIGERANT APPLIANCES 191

J.7.A. Publications 191

J.7.B. Safety, Health and Environmental 191

J.7.C. Used Refrigerant Oil Disposal 192

J.7.D. Refrigerant Monitors 192

J.7.E. Certifications 193

J.7.F. Reporting and Recordkeeping Requirements 193

J.7.G. Miscellaneous General Provisions 193

J.7.H. Records Maintenance 194

J.7.I. Storage Containers/Cylinders 194

J.7.J. Refrigerant Ownership 195

J.7.K. Refrigerant Glossary/Definitions 195

EXHIBIT J.8. GOVERNMENT-OWNED EQUIPMENT 196

EXHIBIT J.9. GREEN PRODUCTS INTIAL REPORT 197

EXHIBIT J.10. GREEN PRODUCTS FINAL REPORT 198

EXHIBIT J.11. UNIVERSAL WASTE DISPOSAL REPORT 199

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS or

QUOTERS 200

K.1. Authorized Negotiators 200

K.2. Minimum Acceptance Period 200

K.3. Provisions 200

K.4. Certification of Required Insurance 214

SECTION L – INSTRUCTIONS, CONDITIONS and NOTICES to OFFERORS or QUOTERS

L.1. Instructions to Offerors 215

L.2. Submission of Proposals 217

L.3. Site Visit 217

L.4. Type of Contract 218

L.5. Advertising of Award 218

L.6. Service of Protest 218

L.7. Notice Regarding Options 218

L.8. Notice to Joint Ventures 218

SECTION M – EVALUATION FACTORS FOR AWARD 219

M.1. Evaluation, Commercial Items 219

M.2. Technical Evaluation Factors 219

M.3. Factors 219

M.4. Formula for Award 221

M.5. In the Event of an Emergency 222

M.6. Evaluation of Options 222

M.7. Special Standard of Responsibility 222

M.8. Offeror’s Checklist 223

M.9. Work Experience Survey 224

M.10. Past Performance Survey 225

SECTION B – SUPPLIES OR SERVICES, ORDERING AND PRICES/COSTS

B.1. Description of Services

The Contractor shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise provided), of all services described herein. The Contractor will be required to provide mechanical operation and maintenance and related services, architectural and structural maintenance, hazardous material inventory, service calls including miscellaneous labor, etc., in accordance with the requirements of this solicitation for the Federal Building, U.S. Post Office and Courthouse, 801 Broadway, Hannibal, MO 63401.

B.2. Notes To Bidders/Offerors:

A. Do not include any allowance for any contingency to cover increased costs for which adjustments are provided for under the price adjustment provisions.

B. Do not include any allowance for additional Government approved overtime or repair services, in the monthly price for basic services for Operations and Maintenance.

C. Refer to the Bid Sheet, Section B, to ensure you understand how each item will be computed and paid regardless of any commitments on the part of the Offeror to pay varying salary rates to its employees.

D. Offerors are requested to quote per month prices for providing miscellaneous work and repair services regardless of any commitments on the part of the Offeror to pay varying salary rates to its employees.

E. Offerors are cautioned that any bid/offer may be rejected as non-responsive if it is materially unbalanced as to prices for the basic services and the hourly rates for reimbursable operation and maintenance, repairs and miscellaneous labor services. A bid/offer is unbalanced when it is based on prices which are significantly less than cost for some work and prices which are significantly overstated for other work.

F. The non-reimbursable General Repair Responsibility (GRR) covers the first $500 in materials and labor costs for any Service Calls and all repairs or replacements, structural, architectural, electrical, and/or mechanical, per item, per instance, per location that the Contractor shall be financially responsible for in all circumstances as part of his monthly bid price.

G. The Maintenance Repair Responsibility (MRR) is the dollar level of repair or replacement the Contractor is responsible for as part of his monthly total bid price for the Annual Repair Responsibility and at no additional reimbursement from the Government for any materials and labor costs for any and all repairs or replacements, structural, architectural, electrical, and/or mechanical, per item, per instance, per location in all circumstances. In this contract the Maintenance

Repair Responsibility is $2,000.00 (including the non-reimbursable GRR) per item, per instance, per location.

H. The Annual Repair Responsibility (ARR) level is set at $8,000.04 for the base period and $7,000.08 for each Option

Period. Non-reimbursable GRR repairs do not count toward the ARR limit.

I. Offerors are cautioned that some building equipment systems may be under warranty. In the case of new buildings or renovated spaces, building equipment systems generally carry a one-year warranty period following acceptance. These warranties may or may not include maintenance. The Offeror is responsible for complying with all requirements of the warranties. The COR can provide this information to the Contractor.

J. Failure to quote a price on all line items for the Base Period and all Option Periods will render the bid as non-responsive

K. The period of performance for this contract will be a firm Base Period of 1 year with (9 one year) options. The

General Services Administration, through the Contracting Officer, has the unilateral right to exercise a six-month extension.

The price for the six-month extension will be evaluated as part of the overall bid. The contract shall not exceed 10 years inclusive of all options and extensions.

L. The Contractor must stand behind their proposal through the base contract period and option period(s) to avoid rejection of their bid. The Government will arrange for an inspection prior to the issuance of the Contractor’s final payment.

Any deficiencies or work not satisfactorily completed will be computed and a fair and reasonable amount will be deducted from the final payment.

M. The Offeror should visit the job site to verify the quantities and types of all systems to be maintained. The Offeror will be responsible for the entire systems reliability and maintenance requirements. It will be the responsibility of the Offeror to determine the quantity of service involved, to compare the specifications with the work to be done, to be informed as to all conditions, including other work, if any, being performed. Failure to do so will in no way relieve the Offeror from the obligation of furnishing any material or performing any work that may be required to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government (although this does not overrule H above).

THIS IS A TOTAL 100% SERVICE DISABLED VETERAN OWNED SMALL BUSINESS SET-ASIDE UNDER THE

NAICS 561210.

NOTICE: QUESTIONS MUST BE SUBMITTED IN WRITING TO STACIE.WELTE@GSA.GOV NO LATER

THAN 2 P.M. CENTRAL STANDARD TIME, ON OCTOBER 10, 2013. QUESTIONS RECEIVED AFTER THIS

TIME WILL NOT BE ANSWERED.

Proposals are due at the General Services Administration, Office of Business and Support Services, 1500 East Bannister Road, Room 1161, Kansas City, Missouri 64131-3088, no later than October 23, 2013 at 2:00 PM (Central Standard Time). Be aware that it is your responsibility to ensure your proposal is received in the Office of Business and Support Services on time. All

Offerors may be subject to a security checkpoint when entering the Federal Building, 1500 East Bannister Road, Kansas City, Missouri. If you hand carry your proposal, Security Officers at the check point will NOT hand carry your proposal to the

Office. All proposal modifications and withdrawals are subject to FAR 52.214-7 and 52.215-10. Late proposals will NOT be considered.

mailto:STACIE.WELTE@GSA.GOV

B.3 Bid Sheet

This additional services provision is intended to be used to satisfy the Government’s short-term nonrecurring needs for service.

Should a continuing need for additional service arise, a contract modification will be negotiated pursuant to Federal Acquisition

Regulation Clause 52.212-4 “Commercial Terms and Conditions-Commercial Items.”

Base Period: February 1, 2014 – January 31, 2015 (CLIN 0001-0007)

CLIN UNIT ITEM DESCRIPTION Unit Price/unit

0001 Base period price for O&M Services, Per MO $_______

Includes maintenance management, operation, direct maintenance, indirect maintenance, service calls and non-reimbursable General repairs, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs.

(Maintenance Repair Services are excluded, see CLIN 0002)

0002 Maintenance Repair Services for Per MO $_______

Providing Maintenance

Repair Services (not to Exceed the $8,000.04 ARR)up to the level indicated in Notes To Offerors, Note H

0003 Base period price per person, per hour Per HR $_______ for providing O&M Services after normal duty hours.

Used primarily for Reimbursable Work

Authorization (RWA) work.

0004 Base period price for Repair and Miscellaneous Per HR $_______

Labor Services; Normal Duty Hours.

(Applies to Contractor’s workforce only.)

For additional services and repairs that exceed Maintenance Repair and Replacement Cost

Thresholds. Normal Duty Hours; 6:00 AM to 6:00PM, M-F, excluding weekends and holidays.

0005 Base Period price for Repair and Miscellaneous Per HR $_______

Labor Services, Other Than Normal Duty Hours.

(Applies to Contractors workforce only.)

For additional services and repairs approved by the COR that exceed Maintenance Repair and

Replacement Cost Thresholds.

Other Than Normal Duty Hours; 6:00 PM to 6:00 AM, M-F, plus weekends & holidays

0006 Base period price for Parts/Materials Handling Fee NET, +, -% ________%

For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for materials handling.

0007 Base period price for Subcontractor Management Fee NET, +, -% ________% subcontract management.

Option 1 Period: February 1, 2015 – January 31, 2016 (CLINS 1001 – 1007)

1001 Option 1period price for O&M Services, Per MO $_______ direct maintenance, indirect maintenance, service calls and non-reimbursable General repairs, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs.

excluded, see CLIN 1002)

1002 Maintenance Repair Services for Per MO $_______

Repair Services (not to Exceed the $7,000.08 ARR)up to the level indicated in Notes To Offerors, Note H

1003 Option 1 period price per person, per hour Per HR $_______

1004 Option 1 period price for Repair and Miscellaneous Per HR $_______

(Applies to Contractor’s workforce only.)

For additional services and repairs that exceed Maintenance Repair and Replacement Cost

Thresholds. Normal Duty Hours; 6:00AM to 6:00PM, M-F, 1005 Option 1 Period price for Repair and Miscellaneous Per HR $_______

(Applies to Contractors workforce only.)

For additional services and repairs approved by the COR that exceed Maintenance Repair and

Replacement Cost Thresholds.

Other Than Normal Duty Hours; 6:00 PM to 6:00 AM, 1006 Option 1period price for Parts/Materials Handling Fee NET, +, - ________%

1007 Option 1 period price for Subcontractor Management Fee NET, +, - ________% subcontractor management.

Option 2 Period: February 1, 2016 – January 31, 2017 (CLINS 2001 – 2007)

2001 Option 2 period price for O&M Services, Per MO $_______ direct maintenance, indirect maintenance, service calls and non-reimbursable General repairs, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs.

excluded, see CLIN 2002)

2002 Maintenance Repair Services for Per MO $_______

Repair Services (not to Exceed the $7,000.08 ARR)up to the

Level indicated in Notes To Offerors, Note H

2003 Option 2 period price per person, per hour Per HR $_______

2004 Option 2 period price for Repair and Miscellaneous Per HR $_______

(Applies to Contractor’s workforce only.)

For additional services and repairs that exceed Maintenance Repair and Replacement Cost

Thresholds. Normal Duty Hours; , M-F, 6:00 AM to 6:00PM

2005 Option 2 Period price for Repair and Miscellaneous er HR $_______

(Applies to Contractors workforce only.)

For additional services and repairs approved by the COR that exceed Maintenance Repair and

Replacement Cost Thresholds. 6:00 PM to 6:00 AM, Other Than Normal Duty Hours; , 2006 Option 2 period price for Parts/Materials Handling Fee NET, +, - ________%

2007 Option 2 period price for Subcontractor Management Fee NET, +, - ________%

Option 3 Period: February 1, 2017 – January 31, 2018 (CLINS 3001 – 3007)

3001 Option 3 period price for O&M Services, Per MO $_______ direct maintenance, indirect maintenance, service calls and non-reimbursable General repairs, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs.

excluded, see CLIN 3002)

3002 Maintenance Repair Services for Per MO $_______

3003 Option 3 period price per person, per hour Per HR $_______

3004 Option 3 period price for Repair and Miscellaneous Per HR $_______

(Applies to Contractor’s workforce only.)

For additional services and repairs that exceed Maintenance Repair and Replacement Cost

Thresholds. Normal Duty Hours; 6:00 AM to 6:00 PM, M-F, 3005 Option 3 Period price for Repair and Miscellaneous Per HR $_______

(Applies to Contractors workforce only.)

For additional services and repairs approved by the COR that exceed Maintenance Repair and

Replacement Cost Thresholds.

Other Than Normal Duty Hours;6:00 PM to 6:00 AM, 3006 Option 3 period price for Parts/Materials Handling Fee NET, +, - ________%

3007 Option 3 period price for Subcontractor Management Fee NET, +, - ________%

Option 4 Period: February 1, 2018 – January 31, 2019 (CLINS 4001 – 4007)

4001 Option 4 period price for O&M Services, Per MO $_______ direct maintenance, indirect maintenance, service calls and non-reimbursable General repairs, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs.

excluded, see CLIN 4002)

4002 Maintenance Repair Services for Per MO $_______

4003 Option 4 period price per person, per hour Per HR $_______

4004 Option 4 period price for Repair and Miscellaneous Per HR $_______

(Applies to Contractor’s workforce only.)

For additional services and repairs that exceed Maintenance Repair and Replacement Cost

4005 Option 4 Period price for Repair and Miscellaneous Per HR $_______

(Applies to Contractors workforce only.)

For additional services and repairs approved by the COR that exceed Maintenance Repair and

Replacement Cost Thresholds.

4006 Option 4 period price for Parts/Materials Handling Fee NET, +, - ________%

4007 Option 4 period price for Subcontractor Management Fee NET, +, - ________%

Option 5 Period: February 1, 2019 – January 31, 2020 (CLINS 5001 – 5007)

5001 Option 5 period price for O&M Services, Per MO $_______ direct maintenance, indirect maintenance, service calls and non-reimbursable General repairs, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs.

excluded, see CLIN 5002)

5002 Maintenance Repair Services for Per MO $_______

Repair Services (not to Exceed the $7,000.08 ARR) up to the

5003 Option 5 period price per person, per hour Per HR $_______

5004 Option 5 period price for Repair and Miscellaneous Per HR $_______

(Applies to Contractor’s workforce only.)

For additional services and repairs that exceed Maintenance Repair and Replacement Cost

5005 Option 5 Period price for Repair and Miscellaneous Per HR $_______

(Applies to Contractors workforce only.)

For additional services and repairs approved by the COR that exceed Maintenance Repair and

Replacement Cost Thresholds.

5006 Option 5 period price for Parts/Materials Handling Fee NET, +, - ________%

5007 Option 5 period price for Subcontractor Management Fee NET, +, - ________%

Option 6 Period: February 1, 2020 – January 31, 2021 (CLINS 6001 – 6007)

6001 Option 6 period price for O&M Services, Per MO $_______ direct maintenance, indirect maintenance, service calls and non-reimbursable General repairs, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs.

excluded, see CLIN 6002)

6002 Maintenance Repair Services for Per MO $_______

Repair Services (not to Exceed the $7,000.08 ARR) up to the

6003 Option 6 period price per person, per hour Per HR $_______

6004 Option 6 period price for Repair and Miscellaneous Per HR $_______

(Applies to Contractor’s workforce only.)

For additional services and repairs that exceed Maintenance Repair and Replacement Cost

6005 Option 6 Period price for Repair and Miscellaneous Per HR $_______

(Applies to Contractors workforce only.)

For additional services and repairs approved by the COR that exceed Maintenance Repair and

Replacement Cost Thresholds.

6006 Option 6 period price for Parts/Materials Handling Fee NET, +, - ________%

6007 Option 6 period price for Subcontractor Management Fee NET, +, - ________%

Option 7 Period: February 1, 2021 – January 31, 2022 (CLINS 7001 – 7007)

7001 Option 7 period price for O&M Services, Per MO $_______ direct maintenance, indirect maintenance, service calls and non-reimbursable General repairs, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs.

excluded, see CLIN 7002)

7002 Maintenance Repair Services for Per MO $_______

7003 Option 7 period price per person, per hour Per HR $_______

7004 Option 7 period price for Repair and Miscellaneous Per HR $_______

(Applies to Contractor’s workforce only.)

For additional services and repairs that exceed Maintenance Repair and Replacement Cost

7005 Option 7 Period price for Repair and Miscellaneous Per HR $_______

(Applies to Contractors workforce only.)

For additional services and repairs approved by the COR that exceed Maintenance Repair and

Replacement Cost Thresholds.

7006 Option 7 period price for Parts/Materials Handling Fee NET, +, - ________%

7007 Option 7 period price for Subcontractor Management Fee NET, +, - ________%

Option 8 Period: February 1, 2022 – January 31, 2023 (CLINS 8001 – 8007)

8001 Option 8 period price for O&M Services, Per MO $_______ direct maintenance, indirect maintenance, service calls and non-reimbursable General repairs, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs.

excluded, see CLIN 8002)

8002 Maintenance Repair Services for Per MO $_______

8003 Option 8 period price per person, per hour Per HR $_______

8004 Option 8 period price for Repair and Miscellaneous Per HR $_______

(Applies to Contractor’s workforce only.)

For additional services and repairs that exceed Maintenance Repair and Replacement Cost

8005 Option 8 Period price for Repair and Miscellaneous Per HR $_______

(Applies to Contractors workforce only.)

For additional services and repairs approved by the COR that exceed Maintenance Repair and

Replacement Cost Thresholds.

8006 Option 8 period price for Parts/Materials Handling Fee NET, +, - ________%

8007 Option 8 period price for Subcontractor Management Fee NET, +, - ________%

Option 9 Period: February 1, 2023 – January 31, 2024 (CLINS 9001 – 9007)

9001 Option 9 period price for O&M Services, Per MO $_______ direct maintenance, indirect maintenance, service calls and non-reimbursable General repairs, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs.

excluded, see CLIN 9002)

9002 Maintenance Repair Services for Per MO $_______

9003 Option 9 period price per person, per hour Per HR $_______

9004 Option 9 period price for Repair and Miscellaneous Per HR $_______

(Applies to Contractor’s workforce only.)

For additional services and repairs that exceed Maintenance Repair and Replacement Cost

9005 Option 9 Period price for Repair and Miscellaneous Per HR $_______

(Applies to Contractors workforce only.)

For additional services and repairs approved by the COR that exceed Maintenance Repair and

Replacement Cost Thresholds.

9006 Option 9 period price for Parts/Materials Handling Fee NET, +, - ________%

9007 Option 9 period price for Subcontractor Management Fee NET, +, - ________%

B.4 Cost Classification

Offerors are required to classify the cost per month of their proposal for Operations, Maintenance, and Repairs as indicated below and defined in this contract’s specifications. This is not to be considered as an alternative proposal! The following costs are required for the Government evaluation purposes only. The aggregate total of such costs must be the same as the respective dollar amounts in CLINs 0001 and 0002 and the corresponding CLINs for the Option Period(s).

Contract Period Base Period Option I Option II Option III Option IV

12 months 12 months 12 months 12 months 12 months

Cost/month Cost/month Cost/month Cost/month Cost/month

I. From CLIN 0001, 1001, 2001 etc. Operations & Maintenance (O&M) Services

A. O&M In-House _________ __________ __________ __________ _________

B. General Repair

Responsibility (GRR) __________ __________ __________ __________ _________

C. Administrative Costs

1. Management _________ __________ __________ __________ _________

2. Clerical/Admin

Support _________ __________ __________ __________ _________

3. Overhead _________ __________ __________ __________ _________

D. O&M Subcontracts (list type; Ex: Water Treatment; Switchgear, etc. (add more lines if needed.))

1. _________ __________ __________ __________ _________

2. _________ __________ __________ __________ _________

3. _________ __________ __________ __________ _________

4. _________ __________ __________ __________ _________

5. _________ __________ __________ __________ _________

E. EMCS

1. Dedicated personnel _________ __________ __________ __________ _________

2. EMCS related O&M _________ __________ __________ __________ _________

3. Specific Training _________ __________ __________ __________ _________

F. CMMS

2. Specific Training _________ __________ __________ __________ _________

II. From CLIN 0002, 1002, 2002 etc. Annual Repair Services (May not exceed $666.67 per month for Base Period and

$583.34 per month for Option Periods)

G. Annual Repair

Responsibility (ARR) __________ __________ __________ _________ _________

H. Profit __________ __________ __________ _________ _________

Total Monthly Bid (A-H): __________ __________ __________ _________ _________

Contract Period Option V Option VI Option VII Option VIII Option IX

12 months 12 months 12 months 12 months 12 months

Cost/month Cost/month Cost/month Cost/month Cost/month

I. From CLIN 0001, 1001, 2001 etc. Operations & Maintenance (O&M) Services

A. O&M In-House _________ __________ __________ __________ _________

B. General Repair

Responsibility (GRR) __________ __________ __________ __________ _________

C. Administrative Costs

1. Management _________ __________ __________ __________ _________

2. Clerical/Admin

Support _________ __________ __________ __________ _________

3. Overhead _________ __________ __________ __________ _________

D. O&M Subcontracts (list type; Ex: Water Treatment; Switchgear, etc. (add more lines if needed.))

1. _________ __________ __________ __________ _________

2. _________ __________ __________ __________ _________

3. _________ __________ __________ __________ _________

4. _________ __________ __________ __________ _________

5. _________ __________ __________ __________ _________

E. EMCS

2. EMCS related O&M _________ __________ __________ __________ _________

3. Specific Training _________ __________ __________ __________ _________

F. CMMS

2. Specific Training _________ __________ __________ __________ _________

II. From CLIN 0002, 1002, 2002 etc. Annual Repair Services (May not exceed $666.67 per month for Base Period and

$583.34 per month for Option Periods)

G. Annual Repair

Responsibility (ARR) __________ __________ __________ _________ _________

H. Profit __________ __________ __________ _________ _________

Total Monthly Bid (A-H): __________ __________ __________ _________ _________

SECTION C - DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

CHAPTER 1. GENERAL FACILITIES MANAGEMENT (Sections C.1 – C.7)

SECTION C.1. - SCOPE OF WORK

C.1.1. General: The Contractor shall provide all administration, management, supervision, labor, materials, supplies, repair parts, tools and equipment (except as otherwise provided); and shall plan, schedule, coordinate, inspect and ensure effective and economical completion of all mechanical and related services herein. The Contractor shall provide all operational, mechanical and related services, all preventive maintenance, and repairs in accordance with the requirements of this solicitation at the

Federal Office Building, US Post Office and Courthouse, 801 Broadway, Hannibal, Missouri for all equipment, electrical and mechanical systems, structures, architectural finishes, and utilities, located on, within, or beneath, this facility’s interior and exterior extending to the legal property line. The Government may, at any time, add other building(s), equipment, or work to this contract. All changes will be negotiated. [Note: Elevator Maintenance and Repair

Services and Remote Monitoring Services are excluded from the scope of work. Maintenance and repair of Fire Alarm

Control, Detection, and Annunciation Systems are also included from the scope of work. Operation of the Fire Alarm Control, Detection, and Annunciation Systems is included in the scope of work. Remote Monitoring Service is excluded from the scope of work.]

C.1.1.A Contractor General Duties and Services:

The Contractor shall have personnel available on-site to perform the contract requirements Monday - Friday, 7:00 a.m. to

4:00 p.m., excluding Federal Holidays unless specifically approved or requested by the COR. Some of the work will be completed during working hours and the remainder will be accomplished after normal working hours of building occupants.

Agency overtime utilities requirements are subject to change. The COR will notify the Contractor of changes. All schedules must be approved by the COR or his designee. The Contractor shall provide the following duties/services:

Operation and maintenance for all electrical and mechanical equipment and systems, daily tours and data logging, inspections, and documentation.

Equipment repair and replacement, and preventive maintenance service

Architectural and structural maintenance and repairs

Service request desk operations, to include record keeping using a Computerized Maintenance Management System

(CMMS) as well as other administrative functions.

Maintaining and updating Equipment Inventory lists.

Daily tours/inspections and documentation

Quality Control program

Service calls (24 hours a day, 7 days a week) and overtime services as required

Water treatment

Knowledgeable Operation of Fire Alarm System such as: operation and programming (enabling and disabling system points, resetting, etc.)

Knowledgeable Operation of Building Security Alarm System such as: operation and programming (enabling and disabling system points, resetting, etc.)

Assist GSA contractors (i.e. opening locked doors, roof access, COR requests, Fire etc.) during normal business hours.

C.1.1.B Building Equipment and Systems:

The equipment and systems to be operated, maintained, and repaired include all mechanical, electrical, plumbing, and utility systems which are installed in the building including, if present, but not limited to the following, are:

All electrical systems and equipment; electrical lines from and including the main breaker in; lighting systems; high, medium, and low voltage switchgear, transformers, and supervisory systems; emergency and standby generators;

automatic transfer switching devices, and associated equipment including uninterruptible power source (UPS) systems.

Mechanical; plumbing; domestic water equipment and systems, booster and/or hydro-pneumatic domestic water pressurization system, sanitary sewage equipment and systems, storm drainage equipment and systems, and heating, ventilation, and air conditioning (HVAC) systems and equipment.

Fire Suppression Systems and associated equipment

Fire Alarm System Operation.

Life Safety Systems and equipment.

All Building Automation Systems (BAS), Energy Management Control Systems (EMCS), Public Address Systems, and Digital Addressable Lighting Interface (DALI) that are within the scope of this contract. [BAS, EMCS, and DALI software maintenance is also included.]

Architectural and structural systems, fixtures, and equipment within the site (to the legal property line).

Mechanical & Electric Electronic Locks, GSA-owned keycard systems, static and dynamic bollard and other security barrier systems, including parking lot access control systems and gate arms.

Maintenance of exterior decorative fountains and landscape irrigation systems.

Maintenance of interior decorative fountains.

Loading dock lifting equipment and levelers.

All underground utility systems, visible or hidden.

Mechanical equipment for window washing (wall glider, tracks, and associated equipment).

Additional services may be ordered at the discretion of the Government for work relating to the operations, maintenance and repair of the covered facilities, but not covered in the basic services of the contract, as described in this document. The

Government may, at any time, add other building(s), equipment, or work to this contract. All changes will be negotiated.

C.1.2. Quality Performance Standard: The Contractor will operate and maintain the facility throughout the contract period, with the outcome of ensuring that the physical and capital assets are economically operated, maintained and preserved in the same, or better, condition than they were in when the Contractor first started the contract, with normal operating wear taken into account.

C.1.3 Excluded from this scope are:

1. Security systems (other than operational responsibilities as indicated).

2. Telecommunication systems.

3. Equipment owned and operated by tenant agencies.

4. Furnishings (not installed as fixtures).

5. Paper and soap dispensing equipment in restrooms.

6. Equipment owned by servicing public utilities.

7. Elevator and vertical transportation system maintenance (other than supplying ballasts and bulbs for lighting).

8. Fire Alarm Control Remote Monitoring Services.

9. Fire Alarm Control remote monitoring services.

10. Mechanical equipment for window washing (wall glider, tracks and associated equipment).

C.1.4 RESERVED

C.1.5 Miscellaneous Requirements:

Turn off unnecessary lights.

Water faucets or valves shall be turned off after the required usage has been accomplished and hoses disconnected.

Windows shall be closed and lights and fans turned off when not in use.

Organize and train Contractor’s employees to participate in building fire, weather, and civil defense drills.

Report fires, hazardous conditions, and items in need of repair to the COR.

Lock rooms in security areas after entering and return keys to designated office.

Turn in lost and found articles to the COR or designee.

Notify the building manager, or DHS Megacenter (after hours) when an unauthorized or suspicious person is seen on the premises.

Notify the building manager, within 30 minutes, identifying any situation that affects the building, grounds, agencies, etc. (fire alarm system building-on-hold, roof leak, gas smells, other water leaks, etc.)

Any items in need of repair that are discovered during performance of duties are to be reported and recorded appropriately.

Maintain all electrical and mechanical spaces and work sites in an organized, clean, and debris free environment.

Contractor will have staff available to be responsive to daytime tenant complaints and needed contractor escorts.

Raise, lower, and change flags.

C.1.6 Scheduling Work: The Contractor shall notify the COR 48 hours in advance of any work that is to be performed that would be disruptive to building occupants or normal building operations. The Contractor shall provide the COR a schedule for any maintenance or repair that requires coordination with tenants. The Contractor and COR (or his representative) shall coordinate a plan of action for maintenance and repair services.

C.1.7 Emergencies and Special Events: In case an emergency exists during the Contractor’s employees’ normal working hours (such as flooding of a particular section of the building) or a special event is being held, the Contractor shall divert his force as directed by the COR to meet the emergency/special event. When these employees are no longer needed, they shall return to their normal duties. The Contractor and COR shall agree on what work, if any, shall be foregone that day, or delayed, due to the emergency or special event.

SECTION C.2 - DEFINITIONS AND GLOSSARY

C.2.1 Acceptance

“Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

C.2.2 Acceptable Level of Maintenance and Repair

The level of maintenance and repair which will preserve the facility/building(s), equipment and systems in unimpaired operating condition; i.e., above the point where deterioration will begin - thereby increasing the normal life expectancy of the buildings, systems and equipment.

C.2.3 Acceptable Level of Operation

Is the level at which equipment will operate in an unimpaired condition (i.e., above the point at which deterioration would begin).

C.2.4 Acts of God

These are an unanticipated grave natural disaster or other natural phenomenon of an exceptional, inevitable, and irresistible character; the effects of which could not have been prevented or avoided by the exercise of due care or foresight.

C.2.5 Additional Services

“Additional services” are services that the Contractor will provide at an additional cost to the Government, to include all labor, supervision, supplies and materials specifically identified as being outside the provisions of the basic services and included in the offeror’s overall pricing. These services may be provided during or after normal working hours. The Contracting Officer

(CO) will issue a separate delivery order before work may proceed.

C.2.6 Approval

“Approval” means the Government has reviewed submittals, deliverables, and administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) and has determined the documents conform to contract requirements.

C.2.7 Architectural and Structural

“Architectural and Structural” systems include all building structure, envelope, roofs, building improvements and finishes, and site improvements (e.g., paving, walkways, asphalt, etc.) to the property line.

C.2.8 Basic Services

The “basic services” of the contract consist of the recurring contract requirements for which the Contractor is paid as a base price, i.e., the requirements established by the contract statement of work and related general and administrative requirements that do not contain provisions for separate reimbursement.

C.2.9 Building Automation System (BAS)

The “building automation system” is a system controlling and monitoring building HVAC, and possibly other systems, to include all device, field, and global…