Synopsis.doc

SUPPLEMENTAL A/E CONTRACT FOR THE U.S. COURTS IN THE STATES OF IOWA, KANSAS, MISSOURI, AND NEBRASKA Category: C—Architect and Engineering Services

Date Published: August 8, 2007 Solicitation Number: GS06P07GYD0060 Proposals Due: September 13, 2007 Time: 3:00 p.m. local time

INFORMATION AND EVALUATION FACTORS

Synopsis:

Type of Contract:

Supplemental A/E Services for GSA courts related projects in the States of Iowa, Kansas, Missouri, and Nebraska (GSA Region 6). The Indefinite Delivery/Indefinite Quantity contract for A/E services will be for a period of one (1) year with four (4) additional 1-year option periods. Prior to exercising each option, the Government will review the A/E firm’s/joint venture’s performance to date, and award options consistent with applicable portions of FAR 17. The minimum contract amount to be awarded in the initial contract period (1-year) will be $5,000 and a minimum of $5,000 for each of the exercised option periods. The maximum amount payable under the contract shall not exceed $2,000,000 in the initial year or any exercised option period.

This procurement opportunity is full and open to large and small businesses.

Type of Work Under the Contract:

The major function of this contract will be professional services, including but not limited to, design and the preparation of construction documents for repair and alteration, and tenant finish projects for the General Services Administration and other government agencies in occupied federally owned or leased office buildings. Typical projects may include repair, improvement, remodeling of building interior space, and building systems and features, including but not limited to: interior and exterior finishes, landscaping, civil, mechanical, plumbing, electrical, structural, fire safety, elevators, environmental, and roofing components/systems. This contract will consist of projects with an estimated construction cost of $2,000,000 or less. The Government will use the fixed price amounts provided in the Supplemental Architect-Engineer Contract Lookup Table for pricing design work orders over the life of the contract. The Lookup Table will be incorporated as a mandatory pricing provision. However, the Government may award an individual work order based on level of effort and negotiated hourly rates for other services not provided under the Lookup Table.

Types of Services Required Under the Contract:

Services to be provided include, but are not limited to: architectural, landscaping, civil, structural, mechanical, electrical, and cost estimating. Other related services to be provided include: assisting GSA staff engaged in scope development, shop drawing review, master planning, feasibility studies, interior design, design review, construction administration and inspection, elevator evaluation/design, signage design, and various technical studies including, but not limited to: Building Engineering Reports, Historic Building Preservation Plans, seismic and structural evaluations, energy studies for design of energy upgrades, roof evaluations, fire safety reviews/studies, and handicapped accessibility (ADA/UFAS) reviews. Services may also include: acoustics, security, geotechnical testing, surveying (boundary & topographical), quality control testing, asbestos sampling, air monitoring, hazard assessment, abatement design, Courts design, preparation of environmental impact assessments, as well as, identification of acceptable design based solutions available for regulated items such as asbestos, PCBs, CFCs, radon, lead-based paint, underground storage tanks, mold investigations, and other various types of testing, monitoring, and quality checks as required to support services provided under this contract.

Submission Requirements:

Joint venture or firm/consultant arrangements will be considered and evaluated on a demonstrated interdependence of the members to provide a quality design effort. To be considered under this solicitation, firm/joint ventures must meet and show conformance to the following minimum requirements:

1) A completed, current Standard Form 330, “Architect-Engineer Qualifications”, and a completed, current Standard Form 330 for each proposed consultant. Interested firms with more than one (1) office must indicate on their SF 330 the staffing composition of the office in which the work will be performed. Indicate the solicitation number in block 3, on the SF 330. The completed SF 330 should indicate the specific personnel from the responding firm and all consultants expected to do the work on this contract, with resumes for each, professional registrations by state, and experience in this type of work over the past five (5) years.

2) Firms/joint ventures must be multi-disciplined or have a continuing service arrangement with pre-identified consultants.

3) Firm’s/joint venture’s and consultant’s design/production offices must be located within the four (4) state region (Iowa, Kansas, Missouri, and Nebraska). The Firm’s/joint venture’s and consultant’s offices must be in operation at the time of this solicitation.

4) Services shall be provided under the direction of an Architect or Engineer. The firm/joint venture and consultants must have Architects and Engineers that are currently licensed in the at least one of the four (4) states and must submit proof of being able to attain and maintain licenses in the other three (3) states. All construction documents, reports, construction cost estimates, etc. submitted under this contract will require the personal seal and signature of an Architect and/or Engineer.

5) The firm/joint venture must possess and clearly indicate in their proposal the following minimum staffing within the firm/joint venture: Two (2) Registered Architects, registered in at least one (1) of the states that this notice encompasses, and two (2) CAD/D Technicians.

6) The firm/joint venture and/or consulting firms, if any, must have at least one (1) registered Professional, in at least one (1) of the states that this notice encompasses, in each of the following disciplines: Structural, Mechanical, and Electrical Engineering.

7) Demonstrate the capability to design projects in both English and metric.

8) Demonstrate the ability to comply with the following requirements: Construction drawings shall be created and submitted in the latest version of AutoCAD. Construction drawings created in other CAD programs and then translated into AutoCAD are NOT acceptable. Construction drawings must conform to the latest GSA CAD standards. Construction specifications (current version of AIA MASTERSPEC), reports, databases, and similar items shall be submitted in the latest version of MS Word format. The firm/joint venture shall update software versions at their own expense at the request of the Government.

9) Proof of errors and omissions insurance, or the ability to obtain such must be included with the submittal.

Evaluation Criteria:

Selection of firms/joint ventures will be based on the following evaluation factors that are listed in descending order of importance:

1) Past Performance on Design a) Design Approach

Provide a narrative, maximum of one (1) page, detailing how the client’s program, function, image, mission, budget, schedule, and operational objectives have been satisfied on past projects.

b) Similar Projects

The firm/joint venture shall submit a narrative and graphics, maximum of three (3) pages per project, for five (5) similar projects of scope, size, and/or complexity completed during the past five (5) years. Submittal of less than five (5) projects will result in a lower score. If more than five (5) projects are submitted, only the five (5) most recently completed projects will be considered. “Similar” in scope is defined for this announcement as Courts related work, tenant finish, renovation, repair, or alteration projects. “Similar” in size relates to the cost of the project construction. The range of cost for a project to be considered similar is $2,500 to $2,000,000. The complexity of the project considers the degree of tenant and owner involvement in the design and any special phasing requirements. The most complex projects include Federal, State or Municipal courts space where the clients include court officials, security officials and prosecuting officials, hospital projects, and laboratory projects. The next most complex projects include corporate, institutional, or governmental office space where there are many organizational functions represented and/or there were special phasing requirements to keep the facility in operation. The least complex projects are those of minimal client involvement such as roof replacements, tuckpointing, and parking lots. Projects not completed within the last five (5) years will not be considered. Project data shall include, project name and location, description, initial and final construction cost, and design start, construction start, and completion dates. The narrative shall address the following factors; design approach with salient features for each project; and how the client’s program, function, image, mission, cost control, schedule and operational objectives were satisfied by the overall design/planning solution.

c) References

In addition to the three (3) pages referenced above, provide a client/owner reference contact and general contractor reference contact for each project, including name, title, address, phone, and fax numbers. Include evidence where possible such as certificates, awards, peer recognition, etc. demonstrating design excellence.

2) Design Management and Philosophy

Submit a narrative (maximum length of two (2) pages) addressing:

a) Composition of Design Team

Provide an organizational chart (separate page not counted as part of the two (2) page narrative) and a description of the background and qualifications of key team personnel indicated on the organizational chart. Describe the nature and extent of their technical capabilities and the extent of their Courts experience. Indicate by name and qualifications, the individual team member (s) that will be committed to this contract for the full term listed. Information of key team personnel is to be indicated on the resume pages of the Standard Form 330. The key team personnel indicated as part of SF 330 shall be the same as indicated on the organizational chart. Where applicable to the individuals that are part of the team, the resume information shall address the following evaluation factors: their ability to communicate effectively, orally and in writing; experience in preparing written reports and correspondence; experience in conducting meetings; ability to resolve problems; experience with the production of construction documents; familiarity with manufacturer’s products; experience in construction administration, and experience in the design of Courts and other similar type facilities as indicated in this solicitation. Extra points will be awarded for the types and amount of Courts experience listed and when the senior members of the team have Courts experience.

b) Methods

Indicate how project management, coordination, quality control, planning, scheduling, timeliness, problem resolution, and cost control measures are addressed by your firm/joint venture during design

c) Design Philosophy, Energy Consciousness, and Low Maintenance Features

Indicate the firm’s/joint venture’s design philosophy, and approach to public architecture; indicate how energy-conscious and low maintenance design features are incorporated into your designs.

3) Construction Management and Administration

Provide a narrative (maximum of two (2) pages) to address

a) Composition of Construction Team

Provide a description of the background and qualifications of key personnel, experience in construction management, and administration and list five (5) renovation projects where these services were provided within the past five (5) years.

b) Methods

Provide a description of methods used to monitor construction and keep the project on schedule and within scope and budget. Describe experience, understanding and ability to process changes, respond to Requests for Information (RFIs) and review submittals with the goal of limiting their impact on the project schedule. Describe the processes used to track, complete, and return RFIs, submittals, and proposal requests.

4) Specialized Design Expertise

Provide a narrative of a maximum two (2) pages to address:

a) Building Design Specialties The firms/joint ventures familiarity and experience with Courts design, roof replacement, interior design, elevator, childcare, building system evaluation, historic preservation, landscaping, laboratory, sustainable, and accessible design.

b) Building Design Basics

Mechanical, electrical, energy management system, structural design, and life cycle costing.

c) Life Safety/Security Issues

Fire protection, life safety, and security systems design.

d) Spatial Programming

Building Information Modeling (BIM) will be used on selected projects under this contract. The deliverables under BIM in this contract shall be a supplement to the PBS CAD Standard Requirements and be in accordance with the GSAs BIM Guide as detailed at www.gsa.gov/bim.

When responding to this announcement, offerors should fully address their capability with regard to each of the above stated minimum submission requirements and evaluation criteria. Interviews will be conducted with the most highly qualified A/E firms/joint venture teams, based on their written response to this announcement. The contract will be procured under the Brooks Act and FAR Part 36.

To be considered, responses to this notice must be received no later than 3:00 PM, central time, September 13, 2007, by the General Services Administration, Office of Business and Support Services (6ADB), Room 1161, 1500 East Bannister Road, Kansas City, Missouri 64131-3088. All packages shall be marked “TECHNICAL PROPOSAL RFP GS06P07GYD0060”. Proposal package is to contain one (1) original and two (2) copies of the technical proposal. Limit technical proposal to 8-1/2” x 11” size pages. Firms/joint ventures wishing to be considered must submit completed SF-330(s) and other pertinent information as required above. The contents of the technical proposal shall consist of the items in the order and format indicated under Submission Requirements and Evaluation Criteria. A follow-up announcement shall be placed in this publication containing the list of the firms considered to be the highly qualified. Firms desiring consideration shall submit appropriate data as described in this notice. This is not a request for fee proposal.

It is the vendor’s responsibility to monitor FedBizOpps for any changes and/or conditions. Any offeror submitting a proposal is required by the Federal Acquisition Regulations to use the Online Representation and Certifications Application (ORCA). ORCA is a web-based system that centralizes and standardizes the collection, storage and viewing of many of the FAR required representations and certifications previously found in solicitations. With ORCA you now have the ability to enter and maintain your representation and certification information, at your convenience, via the Internet at http://orca.bpn.gov. To register in ORCA, you will need to have two items: an active Central Contractor Registration (CCR) record and a Marketing Partner Identification Number (MPIN) identified in that CCR record. Your DUNS number and MPIN act as your company’s ID and password into ORCA. The basic information provided in your CCR record is used to pre-populate a number of fields in ORCA. Once in ORCA you will be asked to review pertinent information pre-populated from CCR, provide a point of contact, and answer a questionnaire that contains up to 26 questions. The questionnaire is to help you gather information that you need for your clauses. The questionnaire is not the official version. Be sure to read the provisions carefully. The answers you provide are then automatically entered into the actual FAR provisions. You are required to review your information, as inserted, in context of the full-text provisions for accuracy; acknowledge three additional read-only provisions; and click a time/date stamp before final submission. You will need to review and/or update your ORCA record when necessary, but at least annually in order to maintain active status. If you have any questions concerning this announcement, please contact Stephanie Witt at 816-823-5013 e-mail at Stephanie.Witt@gsa.gov.

All Proposals shall be received at following address by September 13, 2007 at 3:00 p.m. local time:

General Services Administration

Office of Business and Support Services (6ADB)

1500 E. Bannister Road, Room 1161

Kansas City, MO 64131-3088

All proposals shall be marked “TECHNICAL PROPOSAL” with the RFP#: GS06P07GYD0060.