Clarifications_002.pdf

Clarifications 002

Please note that answers to the posed questions are provided in the blue text of the below document.

1. Section C.17. Are the 10 hours of utility work required in this section the same as the 10 hours specified in section C.40.4 for miscellaneous hours?

C.17 and C.40.4 are requiring two separate 10 hour banks of hours for a cumulative of 20 hours. The definition of miscellaneous work is provided in Section C.2.35.

2. Section C.23.2 Are the callbacks for routine services related to the Fire Protection System occurring during other than normal operating hours reimbursable to the contractor?

Yes, this would be reimbursable at the line item cost.

3. Section C.35.2 requires the Contractor to perform maintenance using, as a minimum, the manufacturer’s recommended maintenance or the Public Buildings Services Operations and Maintenance Standards 2012 (PM Guide) or guides proposed by Contractor. The 2012 PM guides for many items of electrical equipment require annual and 3-year inspection/test/maintenance following the NETA Electrical Maintenance Test Specification and other national-level standards.

a. The Building Information Sheet as Exhibit 5 indicates that the 10-year test of the building switchgear was completed in 2013. The 2012 PM Guides require 3-year electrical testing of switchgear. What is the frequency of switchgear testing required for the Bean Center?

The preventative maintenance of electrical substation risers (1 through 9, and main) was completed in 2013, as per manufacturer requirements for this maintenance to be completed every 10 years. The PM guide requirement for 3-year electrical testing of the building switchgear components per the 2012 PM Guide is applicable and was last completed in 2015.

b. The 2012 PM Guides require annual Infrared scanning on selected items of switchgear and electrical distribution system. Does GSA want IR scanning in accordance with the Guide or on some other schedule? If so, what is the schedule for IR?

Thermographic surveys for all switchgear and electrical distribution systems should be completed in accordance with the 2012 PM Guide. Thermographic surveys for all switchgear and electrical distribution systems were completed in 2015.

c. Please designate the items the GSA understands to be covered by the term “switchgear”.

A switchgear or electrical switchgear is a generic term which includes all the switching devices associated with mainly power system protection. It also includes all devices associated with control, metering and regulating of electrical power system.

4. Section Para 8, Pg 200, Exhibit 5, indicates that Bibb Hose and Obstruction Tests 3 & 5 year are not applicable.

Will they be required under the new contract?

The 3 and 5 year Bibb Hose and Obstruction Tests are not applicable because there are no hoses.

5. In reference to C.41.5 -Fuel Storage Tanks-Is it “above ground or below ground”? When was the last tank cleaning performed on both the generator tank and the fire pump engine tank?

There are two above ground fuel storage tanks. Both the generator tank and fire pump engine tank were inspected within the last year. Neither of these tanks has been cleaned within the last year.

6. In reference to C.41.5 -Fuel Storage Tanks, will all the fuel tanks be full at the start of the contract? If not, will the contractor be responsible for filling them at the start of the contract?

The fuel storage tanks are anticipated to be full at the start of the contract. The awardee will not be responsible for filling the fuel tanks at the start of the contract.

7. In reference to C.42.8 Portable Fire Extinguishers, for each extinguisher, please provide the date of the last Hydro Testing of Fire extinguishers and the date of the last 6 year periodic maintenance or the current schedule for testing.

Hydro testing of applicable fire extinguishers is done as needed based upon the age of the particular fire extinguishers manufactured date. There are approximately 65 fire extinguishers. There is not a single date to provide for all Hydro testing and the 6 year periodic maintenance due to varying ages of fire extinguishers.

8. In reference to C.42.11- If trained by our generator subcontractor, will the contractor be allowed to perform the monthly generator run test?

Yes, if generator run testing is performed in a manner that is compliant with the requirements of C.42.11 and all other applicable codes/requirements described in the RFP. Please note the frequency for generator testing under C.1.1 as bi-weekly.

9. In reference to C.42.11 - If trained by our generator subcontractor, will the contractor be allowed to perform the monthly Automatic Transfer Switch (ATS) test if that is a requirement of the contract?

Yes, if testing is performed in a manner that is compliant with the requirements of C.42.11 and all other applicable codes/requirements described in the RFP.

10. In reference to C.42.13 Fire Alarm System Central Station Monitoring, does GSA provide the phone lines for this service?

GSA has the lines in place, but it is the contractor's responsibility to switch the call number programmed into the dialer if they change monitoring companies.

11. In reference to C.43 Vertical Transportation Systems - Who is responsible for the weekly elevator phone test and the phone line?

The elevator contractor is responsible for the weekly elevator phone test. The phone line is provided by the Government to the elevator contractor.

12. In reference to H.16. Government-Furnished Materials-Phone Lines/ISP’s – Does GSA provide any phone lines/ISP’s to the contractor project office or any of the locations?

One phone line is provided under H.16 as Government-furnished materials. An Internet Service Provider / Broadband connection is not furnished by the Government.

13. Is there any cafeteria/kitchen equipment that is the responsibility of the contractor such as Range Hood/Duct Cleaning and grease traps? If yes, please provide specifics on duct runs, etc. and the dimensions and locations of the traps.

Range Hood/Duct Cleaning is not included under the RFP in the cafeteria for the Emmett J. Bean Federal Center, but is included in the daycare facility. Please refer to the equipment list for for equipment that will be included under the RFP and the responsibility of the contractor.

There is one grease trap in the Cafe which is 30-40 gallons that is maintained outside of the O&M contract and not included as part of the contractor’s responsibility under this RFP. There is a daycare grease trap that is added to the equipment list by Amendment to this RFP and included as part of the contractor’s responsibility.

14. In Reference to H.15.3.1 and J.15.3.2 Qualifications of Fire Alarm and Fire Sprinkler System Technicians, specifically that only NICET level 2 technicians will be allowed to work on the Fire Alarm and Fire Suppression systems and related equipment:

a. Are NICET level 2 certifications required to be submitted to the COR before any work can be performed?

Certifications as described in the RFP will be required and necessary approvals obtained prior to a notice to proceed being issued.

b. What will the contractor be allowed to perform in regards to the Fire Alarm Panel?

The contractor may perform in regards to the Fire Alarm Panel in a manner that is compliant with the requirements of the RFP and all other applicable codes/requirements.

If trained by our Fire subcontractor, will we be able to reset the panel for minor trouble calls? Yes

Will the contractor be able to disable any alarms when subcontractor performs work and requires a temporary disabling of certain alarms? Yes

Or will the Government require the contractor to bring in a subcontractor every time we get an alarm? No

c. If trained by our Fire subcontractor, will the contractor be allowed to perform the weekly Fire Pump test? Yes

15. Introduction/Notice (page 3), License Requirements: Under License Requirements, evidence of having or having made application for all appropriate state permits and licenses must be submitted with the offer. Typically, applications for state permits and licenses occur after award when an awardee has a definitive contract. Nor is such evidence included among documents required to be submitted with the offer per Notice Concerning Completion of Solicitations on page 7 or Section L.6. Are we correct to understand then such evidence is not required with the offer or will GSA otherwise clarify what specific licenses and permits require evidence with the offer?

The submission of license requirements on page 3 of the RFP is amended and will not be a required submittal with the offer. Evidence of application for necessary State permits and licenses will be submitted prior to notice to proceed being issued.

16. B.1.0 (pages 24-26): The offer sheet does not include a column for Total Amount. Is the Unit Price column to reflect the price for only one Unit or the price for one unit multiplied by the Quantity?

The Unit Price should be provided as stated in the RFP. Per “M.3 Total Evaluated Price” in the RFP, the price will be evaluated as follows:

The total evaluated price will be determined by multiplying prices from Section B - SERVICES, ORDERING, AND PRICES by the quantities listed for each item (including monthly prices and line items inclusive of the BASE period and all OPTION periods). The summation of the resultant amounts will produce a total evaluated price.

17. C.1.1.h (page 28): States the frequency of generator testing is weekly for the fire pump generator, and bi-weekly (every two weeks) for the critical power generators. It also states, “The Contractor will provide the Diesel Fuel as necessary to maintain at full capacity.” How low may the fuel tanks get before they must be returned to “full capacity”?

The Contractor will provide Diesel Fuel as they deem necessary to maintain appropriate levels, however, there is not a requirement to maintain the fuel tank at full capacity at all times.

18. C.2.26 (page 33): Does the Government provide high-reach equipment to enable exterior maintenance parking area lights and flagpole, and interior maintenance of high equipment?

No.

19. C.2.29 (page 34): During the site tour, the PV switch room and generator room appear to have active, wet sprinkler systems overhead. Does the Government have a project programmed to replace the wet fire sprinkler systems in all high-energy areas/rooms with CO2 or compatible fire extinguisher systems?

20. C.8.1 (page 43): The government appears to require that the contractor provide both a project manager and an onsite supervisor.

Per C.8.1, this requirement is not intended to restrict the Contractor’s approach to successful performance of the contract work with maximum economy and effectiveness. This requirement is included strictly for the purpose of ensuring the Contractor will be available as specified at the site to respond to service calls.

21. Can these positions be one in the same?

Yes, C.8.1 does not specify the Project Manager must be a separate individual from the Onsite Supervisor.

22. Must either or both of these positions be separate from the productive workforce?

No, however, under C.8.1 (g) the contractor shall provide a staffing plan that should include a description of all staff positions, responsibilities, and work schedules.

23. C.8.5 (page 44) : The government states that if a government-furnished CMMS system is not available, then the contractor shall provide all hardware and software related to a CMMS:

Is the CMMS to be provided by the Government or contractor?

The CMMS will be provided by the Government.

Will the Government identify the current CMMS in use (e.g., N-CMMS, Maximo, MPulse, MP2, Bigfoot)?

The CMMS that is presently in use is MP2.

If the CMMS is to be contractor-provided, will the government provide data from incumbent CMMS or other source for electronic transfer to the awardee’s CMMS or will the awardee have to manually populate its

CMMS?

The CMMS will be provided by the Government.

24. C.8.5 (page 44): Contractor will be responsible for delivering all contractor-furnished CMMS data to GSA in an electronic format compatible with GSA's N-CMMS:

What type of system is N-CMMS (e.g., Maximo) so offerors can ensure compatibility of their provided CMMS?

The N-CMMS that will be used is Maximo. The presently used CMMS system is MP2.

25. Is the CMMS currently in use compatible with N-CMMS?

Specific compatibility questions should be researched by each individual bidder.

26. C.22.1 (page 54): The Contractor is responsible for upgrading software on control systems computers and controllers to keep current with manufacturer’s release levels. However, C.1.3.h (page 30) and C.35.4 (page 61) states the Contractor is not responsible for upgrading BAS and CMMS software. Will the Government clarify the contractors’ responsibility regarding software updates for control systems?

Clarification for the referenced sections is provided as follows: The building contractor is responsible for maintaining the Building’s Automation System and this would include replacement of control equipment, sensors, and regular verification and/or calibration of transducers and sensors to ensure that the system is operating as intended.

The building contractor is responsible for all updates and patches to the server for the BAS software running on the GSA Servers and downstream to the JACE’s. This responsibility would be for the BAS software current version. If an upgrade to the next higher BAS software version is available or recommended than GSA will determine which version upgrade is compatible with the buildings system. If the BAS software needs to be re-installed GSA will need to approve prior to re-installation. The building Contractor is responsible for regular backups of the BAS system’s database to ensure swift recovery from lightning damage, component failure or power fluctuations. Alarm logs are to be reviewed for anomalies and fault trends. The building contractor is responsible for BAS systems wiring including replacement of damaged or malfunctioning cabling.

Not included as part of the building contractor’s responsibility would be maintenance, software patches and or upgrades to any GSA supplied computer equipment and software. GSA IT department will maintain and or replace these items and any virus software needed. GSA Networking department will maintain the building system network infrastructure and upgrade or replace routers and switches as needed.

27. C.35.4.1.1 (page 61): All Contractor staff possessing a GSA ENT user credential must complete annual IT Security & Privacy training at no additional cost to the Government. Is this training provided by the Government or will the Government otherwise indicate what approved commercial courses meet this requirement?

IT Security & Privacy training is a GSA Online University course and is provided by GSA at no cost.

28. C.35.7 (page 63) Solar Hydronic and Photovoltaic Systems PM: PWS C.35.7 requires annual PM of photovoltaic equip to be done by Schneider Electric as per equip warranty. The site visit shows PV PM work being done by a different company.

Annual Preventative Maintenance Inspection of the 500 KW Inverters and Output Isolation Transformers (4) is scheduled through Schneider Electric per the 20 year warranty on the equipment. However, there may be other components of the system that are maintained by other contractors.

29. It Appears annual PM of at least part of system is covered by warranty, at no cost to offeror. We Request the Government clarify role(s) of the offeror regarding the Solar Hydronic and Photovoltaic Systems.

Please refer to C.35.7 in the RFP for contractor responsibility in regards to the solar photovoltaic System and preventative maintenance. Part of the system, as indicated, is covered by a 20 year warranty. This warranty is in effect for the 500 KW Inverters and Output Isolation Transformers (4).

30. The relationship and roles between Schneider and other companies working on the systems is not clear. Please clarify.

Other companies besides Schneider Electric have been used for maintenance needs as described within C.35.7 and were subcontracted by the existing operation and maintenance contractor.

31. C.39.1 (page 65) General. “The Contractor shall maintain, repair, replace, modify, and restore all of the architectural and structural components of the building.” The exterior parapet wall (from the roof line up) appears to be separating from the exterior wall at several locations.

GSA is aware of the existing deficiency.

32. Does the Government have a project programmed to repair the exterior wall?

Yes.

33. Is it the offeror’s responsibility to make these repairs?

No, please refer to the Existing Deficiency Inspection/Initial Deficiency List sections of the RFP.

34. C.41 (pages 69 through 74) Safety and Environmental Management. The Government requires employee certifications and licenses. Are incumbent employees currently meeting the Government’s certification and license requirements?

The current employees are currently meeting the Government’s certification and licensure requirements under the existing contract.

35. C.41.17.3 (page 74): Is there a local requirement for backflow prevention devices to be inspected more frequently than annually and, if so, how frequently?

No, the requirement is annually.

36. C.41.19 (page 74): Contractor is required to provide an annual inspection of roof anchorage points but J.5 (Building Information Sheet) on page 200 states “N/A” and none were noted during the site visit Does this contract include roof anchorage points and, if so, what is the quantity to be inspected?

There are no roof anchorage points on the buildings covered under this RFP.

37. C.41.19 (page 74): Roof Anchorage Points. During the site visit, no roof anchors were seen. Will the Government remove this section or call it out as “Reserved”?

This section is marked “Reserved” via amendment.

38. C.42.11 (page 77): Is the building normal electrical load sufficient for generator testing or is outside load bank required?

The normal electrical load is sufficient for generator testing; an outside load bank is not required.

39. C.42.13 (page 78): Are the phone lines for the fire alarm system central station monitoring government or contractor provided? If contractor provided, how many lines are required for each building?

GSA has the phone lines in place, but it is the contractor's responsibility to switch the call number programmed into the dialer if they change monitoring companies.

40. C.44 (page 82): According to the Submittals Chart, the Quality Control Plan (QCP) is to be submitted for approval before contract start and the Strike Contingency Plan (SCP) must be submitted 5 calendar days prior to contract start date (as also stated in H.20 & J.2). Per L.6.A on page 236, a complete QCP to include an SCP is due with the initial offer. Will the Government clarify its submission requirements for these documents?

A Quality Control Plan, inclusive of an SCP, is to be submitted with the initial offer per L.6 and C.8.6 of the RFP.

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a contract. The QCP will be specific to the contract specification and location(s) in accordance with the provisions and requirements of the solicitation.

Re-submission of contract deliverables after award should still be made within the time-frames specified within the other referenced requirements of the RFP.

41. H.15.3.3 (page 108): Do incumbent HVAC Mechanics have one of the required certifications? If not, will the government allow adequate time after contract start to obtain one of the required certifications?

The exact requirements of H.15.3.3 are not reflected in the existing incumbent O&M contract and the current staff do not hold the prescribed certifications. The offeror should be prepared to meet the RFP requirements once the contract performance period begins. The existing contract may be extended per FAR 52.217-8. Therefore, this would allow for additional time between the award of this solicitation, and the start of performance of the newly awarded contract.

42. H.16 (page 110): Will the government furnish all necessary computers/printers for use with systems such BAS and/or other systems?

Yes all necessary computers/printers used to provide GSA network Connectivity will be provided by GSA Per C.2.30 of the RFP. There are currently three GSA issued computers and two BAS computers.

Currently provided equipment is listed as follows:

-Three computers, including two for the BAS and one computer for the lighting matrix, chillers and boilers.

-There are currently two printers, one is located in the maintenance shop and one in the boiler room.

- There is currently one phone line provided.

43. H.16 (page 110): Does the government provide Man-Lifts to reach high areas?

44. H.16 (page 110): Will the government provide telephones and phone service for official business by contractor employees?

One phone line is provided under H.16 as Government-furnished materials. A telephone is not provided.

45. Wage Determination (page 175): Is there a requirement for any or all HVAC Mechanics to be categorized as 23411 – HVAC Mechanic (Research Facility)?

The RFP does not require a specific categorization for the HVAC Mechanic. However, other requirements under the Service Contract Act or through other applicable regulations for classification of employees based upon job function may apply and should be adhered to as appropriate.

46. J.5, Building Information Sheets (page 200). UPS System. Item #6 lists the UPS as agency-owned. Yet Exhibit 16, Bean Equipment Inventory does not list a UPS in the Agency-Owned Inventory.

The RFP does not require the maintenance of agency-owned UPS equipment, nor any equipment other than that specified in the equipment inventory. In this instance, the agency-owned UPS in question is simply listed as a location guide for A/C equipment. There is no expectation of the contractor to maintain any agency-owned equipment other than A/C-specific equipment.

47. UPS is listed in association with AC system but doesn’t seem to specifically call out an UPS. What is the offeror’s responsibility regarding UPS equipment at the Bean Federal Center?

See response to question 46.

48. J.5, Building Information Sheet (page 200): According to Item #8, Infrared Testing is blank and switchgear testing is 10 years. Will the Government provide how often electrical and infrared testing is to be done?

The preventative maintenance of electrical substation risers (1 through 9, and main) was completed in 2013, as per manufacturer requirements for this maintenance to be completed every 10 years. The PM guide requirement for 3-year electrical testing of the building switchgear components per the 2012 PM Guide is applicable and was last completed in 2015.

Thermographic surveys for all switchgear and electrical distribution systems should be completed in accordance with the 2012 PM Guide. Thermographic surveys for all switchgear and electrical distribution systems were completed in 2015.

49. J.5, Building Information Sheet (page 200): According to Item #8, Hydro Testing of Fire Extinguishers is marked “N/A.” Is this not a requirement or will Government otherwise clarify why it’s not applicable?

Per C.42.8 Hydro testing of applicable fire extinguishers is done as needed based upon the age of the particular fire extinguishers manufactured date. There are approximately 65 fire extinguishers. There is not a single date to provide for all Hydro testing and the 6 year periodic maintenance, due to varying ages of fire extinguishers.

50. J.5, Building Information Sheet (page 200): According to Item #8, Bib Hose and Obstruction Tests is marked “N/A.” Is this not a requirement or will Government otherwise clarify why it’s not applicable?

The 3 and 5 year Bibb Hose and Obstruction Tests are not applicable because there are no hoses.

51. J.5, Building Information Sheets (pages 200 and 202). Item #10 mentions cafeteria/concessions area in the Bean Building and a small kitchen is in the child care center, yet the PWS is silent on cleaning grease traps.

Are grease traps present on the property? Yes

If so, how many (and what capacity) of them are on property? Is the offeror responsible for their cleaning and maintenance?

There is one grease trap in the Cafe which is 30-40 gallons that is maintained outside of the O&M contract and not included as part of the contractor’s responsibility under this RFP and is maintained by the food service provider on a semi-annual maintenance plan. There is a daycare grease trap that is added to the equipment list by Amendment to this RFP and included as part of the contractor’s responsibility.

Is this considered to be part of C.1.1.p?

Yes, for the grease trap at the Daycare Facility.

52. L.6 (page 236): Will the government clarify how they would like to receive this proposal, whether as separate volumes or as one volume with tabbed sections? If separate volumes, what should go in each volume? Is there a font requirement or binder requirement?

There are not additional submission requirements (structure of volumes, binders etc..) in regards to how to submit the proposal outside of what is already described within the RFP. Please note the SF33 requests 1 (one) copy and original offer be submitted.

53. L.6, FAR 52.252-1 (page 238): The offer is cautioned that listed provisions may include blocks that must be completed by the Offeror and submitted with its offer. Additionally, the Notice Concerning Completion of Solicitations in the Introduction on page 7 states “Fill-ins should be properly completed and verified.” Furthermore, the Notice Concerning Completion of Solicitations 7 only cites 52.209-7. There are other clauses/provisions throughout the solicitation (e.g., 52.219-1 on pages 4-6, 52.223-3 on page 137, 52.204-8 on page 225) that require fill-in by the Offeror. Will the Government clarify:

The information for 52.209-7 is available in an offeror’s SAM registration in the Entity Record under Core Data (Proceedings Questions). If this information has been completed electronically in an offeror’s SAM registration and is current, complete, and accurate, is an offeror exempt from filling this in and submitting it with the offer?

Information completed in SAM may not need to be resubmitted with the offer. Please refer to Section K of the RFP.

The offeror may choose to use paragraph (d) of Section K to verify by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation, are incorporated into the offer by reference (See FAR 4.1201).

Are all other clauses/provisions requiring fill-in to be completed and submitted?

Yes, the listing of FAR 52.209-7 in the “Notice Concerning Completion of Solicitations” on page 7 of the RFP should not be interpreted to limit fill-in requirements to only FAR 52.209-7 if other fill-in’s are applicable to the offeror as indicated throughout the RFP.

If Yes to “b,” may Offerors exclude those clauses/provisions that are current, accurate, and complete in the Reps and Certs section of the Entity Record in their SAM registration?

Yes, if submitted appropriately as described in the RFP. Please refer to the above answer regarding Section K and incorporation of Representations and Certifications by reference as per FAR 4.1201.

54. L.6, FAR 52.219-4 (page 242): Is it the Government’s intent not to evaluate all small businesses equally by providing a 10 percent advantage to HUBZone small business concerns?

As indicated in the note for the clause, this solicitation is a 100% Total Small Business set-aside, therefore there will not be a large business concern available for use of the stated price evaluation preference. This clause has also been removed via Amendment since it is not applicable.

55. L.6, GSAR 552.219-73 (page 243): Requires offerors to submit a subcontracting plan pursuant to FAR 52.219-9.

FAR 52.219-9(a) states this clause does not apply to small business concerns. Considering FAR 52.219-9(a), that this is a small business set-aside procurement, and such subcontracting plan is not addressed in Section L.6, are we correct to understand that GSAR 552.219-73 is not applicable to this solicitation and that a subcontracting plan is not required?

FAR 52.219-9 is not included in the RFP as this is a 100% Total Small Business set-aside and a subcontracting plan is not required from small business concerns per FAR 19.702. GSAR 552.219-73 is also not applicable and is removed via amendment.

56. L.6, FAR 52.222-46 (page 244): Paragraph (a) requires offerors to submit a total compensation plan for professional employees who will work under this contract. Considering this is not addressed in Section L.6, are we correct to understand that such a plan is not required to be submitted with the proposal?

FAR 52.222-46 is removed via Amendment. The offeror is therefore not required to submit a total compensation plan for professional employees.

57. M.1, Basis of Award (page 249): The evaluation factors are total evaluated price and past performance. Since a QCP is required with the offer, will GSA clarify how the QCP factors into the evaluation process?

The Quality Control Plan (QCP) is not an evaluation factor for award. The evaluation factors under this RFP are total evaluated price and past performance as is stated under M.1 of the RFP. A QCP must be accepted prior to award, and submitted with the proposal.

58. Exhibit 16, Bean Equipment Inventory. Energy Management System (EMS) Subpanel is listed as being manufactured by “Launworks.” LONWorks is the networking protocol. Will the Government identify the manufacturer of the EMS and the EMS subpanels?

The manufacturer is Invensys and the equipment inventory list has been changed via Amendment accordingly.

59. What is the monthly contract value?

The current monthly contract value is correctly listed in the RFP as $86,348.26 per month.

60. What is being done currently to maintain Solar Panels other than inverters by Schneider Electric?

The following is being done currently to maintain Photovoltaic Equipment:

- High Efficiency PV Panels (6,152) – Weekly Visual Inspection, Annual Cleaning

- Combiner Boxes for High Efficiency Panels and Lab Arrays (49) – Weekly Visual Inspection, Cleaning (as needed), Re-Torqueing of Connections (as needed)

- Sub-Combiner Boxes (8) - Weekly Visual Inspection, Cleaning (as needed), Re-Torqueing of Connections (as needed)

- DOE Metering Equipment – Weekly Visual Inspection, Cleaning (as needed)

- 500 kW Inverters and Output Isolation Transformers (4) – Weekly Visual Inspection, Cleaning (as needed), Annual Preventative

Maintenance Inspection (to be scheduled through Schneider Electric per 20-year warranty)

- Disconnect Switches (22) – Weekly Visual Inspection, Cleaning and Lubricating (as needed), Re-Torqueing of Connections (as needed)

- Thin Film Panels (48) – Weekly Visual Inspection, Annual Cleaning

- Thin Film Laminate Panels (24) – Weekly Visual Inspection, Annual Cleaning

- Cylindrical Panels (16) – Weekly Visual Inspection, Annual Cleaning

- Medium Efficiency Panels (15) - Weekly Visual Inspection, Annual Cleaning

- 3kW Inverters (4) – Weekly Visual Inspection, Re-Torqueing of Connections (as needed)

- Lab Aggregation Panel (1) – Weekly Visual Inspection, Cleaning (as needed), Re-Torqueing of Connections (as needed)

- Weather Station (1) – Weekly Visual Inspection, Cleaning (as needed), Replace Dessicant Bi-Annually

- PV System Electrical Components - Infrared Scan Every 3 Years

Solar Hydronic Equipment

- Flat Plate Solar Collectors (24) – Weekly Visual Inspection, Cleaning (as needed)

- Evacuated Tube Solar Collectors (8) – Weekly Visual Inspection, Cleaning (as needed)

- Drainback Tanks (3) – Weekly Visual Inspection

- Expansion Tank (1) – Weekly Visual Inspection, Annual Pressure Vessel Certification

- Glycol Tank – 50% Propylene Glycol (1) – Weekly Visual Inspection, Glycol Addition (as needed)

- Heater Exchangers (4) – Weekly Visual Inspection, Cleaning (as needed)

- In-Line Pumps (8) – Weekly Visual Inspection, Semi-Annual Preventative Maintenance

- Chemical Shot Feeder (3) – Weekly Visual Inspection, Chemical Addition (as needed)

- Solar Storage Tanks (9) – Weekly Visual Inspection, Annual Drainage and Cleaning

- Backflow Preventers (4) – Weekly Visual Inspection, Semi-Annual Backflow Certification

- System Control Instruments – Weekly Visual Inspection

- Check Valves (4) – Weekly Visual Inspection, Semi-Annual Preventative Maintenance

- Roof Hydrant (1) – Weekly Visual Inspection, Semi-Annual Preventative Maintenance

- Anti-Syphon (1) – Weekly Visual Inspection, Semi-Annual Preventative Maintenance

- Pressure Reducing Valves (3) – Weekly Visual Inspection

- Piping and Sight Glasses (4) – Weekly Visual Inspection

61. Is the contractor responsible for the Key Card System or is this considered a part of the Security system and excluded from Equipment List?

The contractor is not responsible for the Key Card System.

62. How much fuel is being used each Month/Year for Testing of generators?

Approximately 1800 gallons of fuel are used per year.

63. Is all Labeling of the electrical circuits up to date per the N/A on the Building Information Sheet??

Yes, the electrical labeling is up to date.

64. Historically has the Fire Alarm, Sprinkler testing been done during normal or after hours?

Historically, this test has been done after hours.

65. Is the current contractor using the 2012 PBS PM Guide or another version?

The current contractor is not using the 2012 PBS PM Guide. The version used prior to the 2012 PBS PM Guide was dated 1995.

66. Is there is a Load Bank installed with the generator?

67. Please confirm that there are no Roof Anchorage Points per the Building Information sheet?

There are no roof anchorage points.

68. Please confirm that there is no Underground Fuel Storage Tank?

There are no underground fuel storage tanks.

69. Are there Advanced Meters currently operating in the building, and if so how many?

Yes, there are four meters.

70. Please confirm what office equipment is to be provided for the contractor staff, computer, printer, fax?

Equipment provided under C.2.30 is in regards to equipment used for GSA network connectivity and is relevant for use on systems such as the BAS or other systems requiring network connectivity. General office equipment such as a computer, printer, and fax outside of the existing description within the RFP is not provided by GSA to the contractor staff.

71. Are there any coupon racks already in the building? If so, how many?

Yes, approximately three.

72. Please provide the name of the Vendor providing service and maintenance for Gates, Sally Port and Arms.

Maintenance is done by the existing O&M contractor.

73. Please confirm if Arc Flash Analysis is a requirement of this contract.

Arc Flash analysis has not been performed onsite. The RFP does not require that the Arc Flash Analysis be conducted by the awardee of this RFP. The cost for an Arc Flash Analysis should not be included in the basic monthly price submitted by the offeror. Appropriate precautions should be taken when performing work. The awardee should adhere to applicable regulations as described in the RFP.

74. Is there an ADMIN Assistant for the Project Manager currently?

No, there is not currently an administrative assistant. There is also not currently an onsite project manager.

75. Per the Minimum Man Hour Requirement- “the Contractor is required to have one (1) journeyman mechanic on-site each Saturday, excluding federal holidays, at a minimum of four (4) hours to verify weekend overtime utility services and update changes as needed, “ what is the population of the building on Saturdays?

Building population can vary but is approximately 200 people on Saturdays.

76. Please confirm that elevator maintenance is not the responsibility of the Contractor?

Correct, elevator maintenance is currently performed under a separate contract.

77. Fire Alarm System Central Station Monitoring- a) Does GSA provide the telephone lines for this service?, b) If not and it is a contractor responsibility, how many telephone lines are required?

GSA has the lines in place, but it is the contractor's responsibility to switch the call number programmed into the dialer if they change monitoring companies.

78. In section B- Services, Ordering and Prices, under B.1 Description of Services, it states,“If there are multiple locations, offerors must submit offers for all locations in order to be considered for award.”

Please clarify whether the requirement is to have separate pricing for the Day Care Center? There is only one (1) CLIN for monthly pricing which indicates that the Day Care Center pricing would be included with the pricing for the BEAN FC as an overall price.

Monthly pricing for the Day Care Center and Major General Emmett J. Bean Federal Center should be provided together as one monthly price within your offer under “Item No. 1” of Section B.1.0. Separate pricing for each facility is not requested.

79. How close can we get the service truck to the exterior door of the generator room?

Typically, service trucks can get within approximately 5 feet of the exterior door. This may depend on the exact size of the service truck.

80. What information is available in the RFP for in regards to the past contract that is shared with potential bidders?

Information regarding the current contract's monthly price and contractor is provided to all bidders in the RFP.

The existing contract is for substantially the same services, however bids should be based exclusively on the contents of the RFP and applicable clarifications and amendments.

81. Will electrical one line drawings be provided?

No, currently electrical one line drawings are not being provided as part of the RFP.

82. Will control drawings be provided?

No, currently control drawings will not be provided as part of the RFP.

83. Based on our past experience for GSA we typically see a need of manpower of 8 full time employees. I do not see in this RFP any specific manpower needed on a daily basis. Does this RFP call out for quantity of manpower based on labor categories or is this decision left up to us to decide?

The RFP has different minimum man-hour requirements than the existing contract. Please note this is a performance based contract. Each offeror may decide how to appropriately staff the contract and associated labor categories to best meet the requirements of the RFP.

84. If trained by our subcontractor, can in house staff perform the weekly and monthly visual inspections of fire systems such as dry system, hose connections, control valves, etc.?

Yes, the contractor may perform these tasks as long as the necessary requirements of the RFP and applicable codes are met.

85. Does the man lift reach all exterior light poles?

No, there is not a GSA Provided man lift.

86. Will GSA provide a tax exempt certificate for the successful contractor?

Please note that Under H.10 of the RFP, the contractor will be liable for all applicable Federal, State and local taxes and shall obtain and pay for all permits and licenses governing performance under this contract.

Please refer to FAR 52.229-4 in the RFP and all other applicable FAR clauses for additional information regarding exemption from Federal, State, or local tax.

88. Is onsite parking provided for the maintenance staff?

Yes, there is open parking available in the building service parking lots. However, there is no specifically reserved parking provided for maintenance staff. Parking in the building service parking lots may be used as available.

89. C.4, Will the existing deficiency list of the current contract be provided to the incoming O&M contractor to add their own findings or will a new list be created at the start of the new contract?

An initial inspection will be conducted per C.4.1 with the Contractor and the CO or Designee to make a complete and systematic initial inspection together. To the extent information from a prior existing deficiency list of the current contract is necessary for successful completion of the initial inspection, it will be provided on an as needed basis.

90. C.8.5 Use of CMMS. Is there an existing CMMS currently in use at this facility?

Yes, there is currently an existing CMMS.

91. C.8.5.1 Use of Government Furnished NCMMS. Is the contractor expected in include the cost of start-up and transition to the new NCMMS with the initial monthly price quoted at B.1.0, item number 1 or will GSA pay for this on a separate task order?

NCMMS costs should be included as part of the basic monthly price as per the RFP.

93. C.10, Is the current Equipment Inventory provided in the solicitation complete and up to date?

Yes, as is reasonably practicable unless otherwise changed via amendment.

94. C.10, Was the last Equipment Inventory update completed on 8/19/15 as indicated on the spreadsheet?

95. C.17 Building Management Support Services (miscellaneous and utility escort hours). Paragraph requires the contractor to provide escort for investigatory personnel and assistance

“explaining the operation and condition of equipment and systems to investigatory personnel, and providing access to trend data,maintenance records, reference library materials, and other pertinent building technical data to investigatory personnel.”

Most of the above description would be best provided by contractor supervisory/management personnel. Yet the paragraph states that the contractor “shall include 10 hours of utility time per month (hours are not cumulative to succeeding months) for the aforementioned services to be used at the discretion of the COR.” This seems to be inconsistent with the intended use of miscellaneous hours as described at C.2.35 Miscellaneous Work. Description of work states

“minor tasks related to routine, day to- day operational requirements requested by the CO or designee which will consist of, but not be limited to: making door keys; changing locks; hanging pictures, maps and bulletin boards;

trimming door bases; and other similar functions as directed.”

The type of work described under the definitions is clearly general maintenance type work and not work which requires supervisory/management personnel. Please confirm that the Building Management Support Services can all be performed by a General Maintenance Worker and does not require supervisory/management personnel.

Each offeror may develop their own staffing plan using their own discretion as to how assignments of supervisory and management personnel are made where appropriate, in order to meet the requirements of the RFP.

96. C.18 Inspection Assistance for Space Build Outs. Will GSA consider compensating the contractor to provide this function as additional services? It is impossible to know how much time will be involved in providing these services or how often they will be required.

C.18 is changed via Amendment. C.18 will be ordered as an additional service on an as needed basis. The Contractor will be compensated for the actual time required spent at the Additional Services hourly rate specified in Section B of this contract.

97. C.18 Inspection Assistance for Space Build Outs. Please identify if the contractor has any liability and the extent of such, for items missed during any of these inspections.

The inspections should be performed per the requirements of the RFP and relevant industry standards. Each offeror should address specific questions regarding their legal liability with qualified legal counsel as appropriate.

98. C.18 Will the contractor be allowed to perform this service prior to GSA’s final payment to the installing contractor?

Yes.

99. C.18 Will the contractor be required to correct any of the deficiencies found during the inspection under the basic services of this contract?

100. C.20 Labeling of Electrical Circuits. Please clarify the contractors’ responsibility for updating changes to electrical circuits made by others.

The O&M Contractor’s responsibility is limited to informing the CO or their designee with appropriate guidance in regards to the other Contractor’s compliance for annotating the changes to the panel and for updating the single line diagrams using the original electronic file format. The O&M Contractor is not responsible for the other Contractor’s actual compliance. The O&M Contractor is not responsible for updating the drawings and panel labels due to the non-compliance of another contractor.

101. C.22.1 Control Systems, states that the contractor will be responsible for upgrading/reinstalling software for BAS/BMS systems. Please confirm that the upgrades referenced are the free upgrades that do not require the purchase of a new version of the software as stated in C.1.3 exclusions item h. which states that the contractor is excluded from upgrading software and software licenses including BAS.

Upgrades such as security or maintenance patches within the software version are at no cost to the contractor and provided from the manufacture.

102. C.22.2 Emergency Service Request. Paragraph states “The Contractor shall respond to emergency service request immediately during normal working hours and within 30 minutes during other than normal operating hours, service calls related to the Fire Protection System requires a within 30 minutes response during other than normal operating hours to requests for routine service. The normal working hours are listed at C.8.1 as 6:00am to 5:00pm, MF. The normal operating hours are listed in Exhibit J.5 as 7:00am to 5:00pm. Please clarify which set of hours (normal working or normal operating) are to be used in this paragraph.

C.23.2 is the relevant section regarding Emergency Service Request. The hours to be referenced in regards to C.23.3 are 6:00 am to 5:00 pm as listed under C.8.1. These hours are defined as normal working hours under C.2.40.

The hours listed in Exhibit J.5 are correct, however these are the hours the building is open for tenant occupancy and defined under C.2.39.

103. C.22.2 Emergency Service Request provides for response after normal operating hours. Is this different than an Emergency Call Back (C.22.3)?

C.23.2 Emergency Call Back (after hours). This paragraph states “The Contractor shall respond to emergency call back service request immediately. After working hours within 30 minutes.” Please clarify if there are two standards for response for an Emergency Call Back after hours. Paragraph states both immediately and 30 minutes.

C.22.2 and C.22.3 seem to both have a response time of 30 minutes for after hours responses. A response of 30 minutes is almost impossible in many circumstances. Please consider a more customary response time of 1 hour, as used in most GSA contracts.

C.23.2 is the relevant section regarding Emergency Service Request. C.23.3 is the relevant section regarding Emergency Call Back (after hours).

The differences between these two sections are contained within the RFP. Please note that C.23.3 is in regards to after hours responses and the contractor will be paid at the hourly rate specified in Section B of the RFP.

Per Amendment 005, The Contractor shall respond to the emergency service request immediately but no more than thirty (30) minutes from the time of notification. A response time of 30 minutes for this location is deemed necessary and remains unchanged.

104. C.28.1, When was the last time the AMS were calibrated?

The Advanced Metering System (AMS) was last calibrated at time of installation, which was approximately three years ago.

105. C.28.1, Please provide manufacturer and PM information for the advanced meters.

Manufacturer information regarding the AMS is included in the “meter” tab of the Equipment Inventory List. If additional information regarding preventative maintenance is not available in the Preventative Maintenance Guide, the respective manufacturers should be consulted for additional information.

106. C.28.1, How often does the manufacturer recommend recalibration for the AMS devices?

Please refer to the Preventative Maintenance Guide and respective manufacturer for additional information on specific AMS devices.

107. C.40.10 Warranties. Other than the PV array system, are there any warranties currently in force for any of the equipment covered by this solicitation?

It may be possible that a small percentage of equipment components (i.e. compressor) are currently under warranty, however, the bidder should respond to the RFP as if no additional equipment is currently under warranty aside from the Photovoltaic system components noted.

108. C.41.4 Are there any AQMD operating permits required for this contract?

Air Quality Management District (AQMD) operating permits are not currently required at this building. However, the contractor will be responsible for compliance with applicable AQMD requirements as described under C.41., in the event AQMD operating permits are later required.

109. C.41.10 Electrical Safety, Has there been an Arc Flash analysis performed onsite and do all labels reflect this? If not, will the incoming O&M be required to have this analysis performed to come into compliance with C.41.10 and

NFPA 70, 70E?

Arc Flash analysis has not been performed onsite. The RFP does not require that the Arc Flash Analysis be conducted by the awardee of this RFP. The cost for an Arc Flash Analysis should not be included in the basic monthly price submitted by the offeror. Appropriate precautions should be taken when performing work. The awardee should adhere to applicable regulations as described in the RFP.

110. C.41.14 Are all the confined spaces identified and labeled at this facility?

There are currently no confined spaces that would be entered by an O&M contractor. Identification and labeling of all confined spaces in accordance with OSHA requirements is currently a requirement of the existing contract.

111. C.42.4 Fire Doors. Have the fire doors been maintained and tested in accordance with NFPA 101?

112. C.42.7. Smoke Dampers. The equipment inventory does not list any smoke dampers.