GS05P14SVD0054_-_Solicitation_Package.pdf

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RREEQQUUEESSTT FFOORR PPRROOPPOOSSAALL

((RRFFPP))

U.S. GENERAL SERVICES

ADMINISTRATION

Northern Contracting Branch

6 Parklane Blvd., Ste 451

Dearborn, Michigan 48126

PPRROOJJEECCTT:: Elevator Maintenance Services Enterprise Computing Center Detroit, Michigan

SSOOLLIICCIITTAATTIIOONN NNOO:: GS-05P-14-SV-D-0054

IISSSSUUEE DDAATTEE:: November 7, 2014

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December 9, 2014 3:00 PM (Eastern Time)

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DDAATTEE OOFF AAWWAARRDD::

IISSSSUUEEDD BBYY::

U.S. General Services Administration Public Buildings Service Northern Contracting Branch 6 Parklane Blvd., Ste 451 Dearborn, Michigan 48126 Attn: Jerrud Parker

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PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE DRAWINGS, PLANS,

OR SPECIFICATIONS TO UNAUTHORIZED USERS IS PROHIBITED

Do not remove this notice Properly destroy documents when no longer needed

ELEVATOR MAINTENANCE SERVICES GS-05P-14-SV-D-0054

ENTERPRISE COMPUTING CENTER, DETROIT, MI

SOLICITATION - SUPPLEMENTARY INSTRUCTIONS TO OFFERORS

NEGOTIATED

GSA will award a contract with a one-year base plus four one-year options for elevator maintenance services starting on or about April 15, 2015, that complies with all terms and conditions in the scope of work. The applicable NAICS code is 238290 with a size standard of $14.0 Million. Small businesses are encouraged to apply.

Current Contract Information This is a new contract for the Government. The type of work contemplated by this solicitation for this building is currently being performed by Thyssen-Krupp Elevator, under a private contract.

The current contract value is unknown to GSA.

PLEASE NOTE

The work contemplated by this solicitation MAY NOT BE similar to standard private sector Elevator Service contracts in the following manners:

1) This contract is for FULL ELEVATOR MAINTENANCE SERVICE. Full maintenance service is de-fined as all services, repairs, inspections and testing necessary to maintain all elevators, appurtenances and accessories in a fully operational mode at all times except for prescheduled downtime including all la-bor, parts and materials. Contractors should take note of this requirement and price their proposal ac-cordingly. Please see Section C. for full description of maintenance services required by the contract con-templated by this solicitation.

2) This contract requires many reports, plans and submittals, many of which are not generally required under a typical private sector contract. The reports, plans and submittals required by the contract specifications contained in this solicitation are non-negotiable and must be provided in accordance with the specifica-tions. Please see Exhibit 6 for a listing of all submittal requirements and timeframes. Contractor payment is dependent upon the receipt of these documents as specified in the solicitation. Deviations from the re-port, plan and submittal requirements will not be permitted. Report content requirements specified in the solicitation are not negotiable. Contractors should take special note of these requirements and price their proposal accordingly.

3) This contract has a specified on-site requirement which may differ from the typical requirements found in a private sector elevator maintenance contract. The contractor is required by the contract to provide quali-fied personnel onsite for (2) consecutive hours for any two days each week, between 9 a.m. and 3 p.m., Monday through Friday, excluding Federal holidays, to monitor the operational status of the elevator sys-tem and respond to all types of service calls. This requirement is not negotiable. It is the responsibility of the contractor to schedule and perform all preventative maintenance (PM), repair and service work as re-quired by the contract. The Government does not propose to the contractor how to perform these ser-vices. However, the Government does require the contractor to provide personnel for the specified times listed in Section C10. It is the contractor’s discretion on how they use this time onsite and whether to use this time to perform any PM duties required by the contract, when not responding to a service call. The PM schedule will be submitted with the Quality Control Plan submission. Please see Section C10 of the solicitation for full on-premise requirements of the contract. Contractors should submit a proposal which adequately reflects the costs required to satisfy all the requirements of the solicitation.

These examples given are just a few of the requirements of this solicitation. Please review the entire solicitation documents carefully in order to ensure the Government receives the services required.

QUESTIONS

All questions shall be submitted in writing to Jerrud Parker at jerrud.parker@gsa.gov by close of business on December 1, 2014. All questions will be attempted to be answered by December 3, 2014 via FBO.gov.

FAR 52.237-1 SITE VISIT (APR 1984)

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

A site visit has been scheduled for November 18, 2014 at 1:00pm. Due to the security at the building, ALL CONTRACTORS MUST RSVP BY 1:00pm EST ON 11/14/2014 in order to attend. Contractors can RSVP with Jerrud Parker at jerrud.parker@gsa.gov or 313 317-9618. Contractors must report the names of each person planning to attend the site visit in the RSVP. Anyone whose name is not provided to GSA prior to 1:00pm EST on 11/14/2014 will not be permitted entry into the building. There will be no exceptions to this requirement. This building has very strict security. Please note that all visitors are subject to a security screening at the building entrance and should plan accordingly. Parking is available in metered spaces and in nearby parking lots.

Contractors are permitted to bring cell phones into the building. However, if any photos are taken while inside the building, security personnel are required to view the photos prior to the contractor exiting the building.

OFFER SUMISSION AND CONTENTS

Offers are due December 9, 2014 at 3:00PM (local time) and must be submitted in paper form with original signa-tures. ELECTRONIC SUBMISSIONS ARE NOT PERMITTED for this solicitation. Any change to the due date would be handled through a modification on FBO.gov.

A complete offer consists of the following:

1. Pricing (Properly completed SF1449 and fill in Section B of solicitation package)

2. Past Performance References (See Attachment A)

4. Quality Control Plan (See Section C.16.a)

The Quality Control Plan shall be separate from the pricing information.

In addition, the offeror should ensure that the following web-based records are active, accurate and complete based on the NAICS assigned to this procurement:

1. System for Award Management (SAM) [www.sam.gov]

The offeror should also ensure that company name and address information stated on any submitted document matches the information in the System for Award Management.

EVALUATION CRITERIA

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Past Performance (See Attachment A) Total Evaluated Price

Past performance is significantly more important than total evaluated price. As past performance becomes more equal, total evaluated price becomes more important.

1. Past Performance.

Past performance is relevant information regarding an offeror’s actions under previously awarded contracts (i.e., compliance with terms and conditions of the contract; quality, accuracy, and timeliness of required documentation (submittals/schedules etc); timeliness of completing the work in compliance with the contract; responsiveness to emergency situations; effectiveness of Quality Control Program; communication with Contract Administrators and tenants; effectiveness of managerial performance; quality of work; and overall performance).

This information will be obtained through feedback from the offeror’s customers. To be relevant, past perfor-mance information must be provided for contracts that are similar (or greater) in terms of the relevant past perfor-mance criteria listed below. The contracts submitted may have been governmental (federal, state, or local) or pri-vate sector contracts.

Past performance will be considered relevant if it meets all of the following criteria:

1) The contract was for elevator maintenance services in a commercial or government owned facility of similar size with similar systems.

2) The contract is/was in place for at least two consecutive years.

3) For previous contracts, the contract was completed within five years from the closing date of this solicitation.

Offerors shall complete attachment A–Past Performance Reference Sheet at the end of this section. This form must be completed for each reference submitted that meets the criteria identified above. The offeror cannot use the same reference (i.e., same project and same contact person) more than once. Past performance will be eval-uated by analysis of information provided by the offeror and by interviews with the offeror’s past and/or current customers. If the offeror submits as a joint venture, unless the references submitted are for the joint venture, each firm in the joint venture will be evaluated and the composite score will be the average of all the scores for each firm of the joint venture.

While offerors must submit evidence of a minimum of 3 customer references for past performance evaluations, they may provide more (but in no case shall they submit more than 5 references). The Government will consider two separate contracts as a single contract if they were consecutive and for the same location and services; e.g., two separate, but consecutive, one-year elevator maintenance service contracts for the same or similar work at ABC Federal Building, will be considered one contract.). The Government is not required to conduct or complete reference checks on more than three contracts, although it may choose to do so. Additionally, if more than three references are provided, the Government reserves the right to choose which references to include in its evalua-tion.

In addition to those references provided directly by the offeror, the Contracting Officer may identify and analyze the past performance of the offeror on any other relevant contract that the offeror currently has or had of which the Contracting Officer has knowledge or obtains knowledge, including but not limited to projects listed in the Past Performance Information Retrieval System (PPIRS). While the Government may elect to consider data obtained from other sources, the burden of providing current accurate and complete Past Performance information rests with the offeror. The Government reserves the rights to obtain and evaluate Past Performance information from any source it deems appropriate. Because of the wide variety of past performance history of individual offerors, the Government is not required to ensure that an equal number of references be obtained for each offeror.

The relevant past performance references contacted will be evaluated with an adjectival rating, which in turn will be translated into a numerical score, as indicated in the chart below. The ratings will then be averaged for a com-posite score. The composite score may fall anywhere along this scale, for example, a 4.5.

ADJECTIVAL

RATING

NUMERICAL

SCORE

DESCRIPTION

Excellent 5 Past performance significantly exceeds in all aspects of the re-quirements.

Very Good 4 Past performance exceeds, to varying degrees, one or more of the requirements.

Satisfactory 3 Past performance meets, in all aspects, the requirements.

Marginal 2 Past performance does not meet all requirements.

Unsatisfactory 1 Past performance does not meet any of the requirements.

Neutral Did not submit the minimum number of relevant past perfor-mance references and no other relevant references could be obtained by the contracting officer

FAR 15.305(a)(2)(iv) states, “In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.” Therefore, failure of the offeror to provide a minimum of three relevant references that meet the criteria listed above, and/or the inability of the Government to complete a minimum of three reference checks, after making a reasonable effort to do so, will result in the offeror being rated as “neutral” on the past performance factor.

The Government will not consider past performance information submitted by the offeror regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical as-pects of the requirement.

2. Total Evaluated Price

The Government will evaluate the reasonableness of the proposed pricing for the work to be accomplished.

This contract is for an eleven and a half month, firm fixed price base year with four one-year options. Pricing will include a monthly price for each location to cover all services, supplies, and submittals required by the statement of work. Offerors will also need to supply pricing for additional services or repairs not covered in the monthly service price that may be ordered separately and are within the scope of the statement of work.

The total evaluated price will be computed by multiplying the monthly service price submitted for both the base and option periods by the duration of each period of performance. The resultant amounts will then be combined to compute the total evaluated price. Prices for additional services, overtime services, emergency call-back service services during other than normal hours, traffic analysis, and markup for materials on additional service orders only will be accepted or rejected at the time of contract award.

ATTACHMENT A

PAST PERFORMANCE REFERENCE

Note: In accordance with the instructions contained in the paragraph entitled Past Performance of Offeror, the offeror shall complete this form and submit as part of their proposal. Make additional copies as necessary and complete one form for each reference. Please number each sheet (e.g. 1 of 3, 2 of 3) based on the number of references that you are submitting (minimum of 3, no more than 5).

1. OFFEROR (COMPANY NAME) 2. REFERENCE NO. OF

3. CONTRACT STATUS AND TYPE (MARK 2)

CURRENT GOVERNMENT

PREVIOUS NON-GOVERNMENT

4. PROJECT NAME AND LOCATION (BUILDING, CITY, STATE)

5. CONTRACT NUMBER (IF FEDERAL GOVERNMENT CONTRACT) 6. CUSTOMER (COMPANY NAME OR GOVERNMENT AGENCY)

7. CONTACT PERSON (NAME, TITLE AND PHONE NUMBER) 8. NUMBER OF ELEVATORS SERVICED UNDER THE CONTRACT

9. TYPE OF FACILITY (office building, courthouse, hospital, school, etc.) 10. IS THE PROJECT FOR OR SIMILAR TO ELEVATOR MAINTENANCE

SERVICES IN A COMMERICAL OR GOV’T FACILITY OF SIMILAR SIZE

WITH SIMILAR SYSTEMS? YES NO

11A. COMPLETED CONTRACT?

YES NO

11B. START DATE 11C. COMPLETION DATE (not more than 5 years from solicitation close date)

12A. CURRENT CONTRACT?

YES NO

12B. START DATE 12C. ESTIMATED COMPLETION DATE 12D. 24 CONSECUTIVE

MONTHS COMPLETED?

YES NO

15. DESCRIPTION OF CONTRACT – EXPLAIN HOW THE CONTRACT IS RELEVANT TO THE CONTRACT

CONTEMPLATED BY THIS SOLICITATION

16. LIST WHICH ELEMENTS OF THE CONTRACT WERE SUBCONTRACTED

17. PROBLEMS ENCOUNTERED AND CORRECTIVE ACTIONS TAKEN

TABLE OF CONTENTS

SECTION B - SUPPLIES OR SERVICES AND PRICES

B1. DESCRIPTION OF SERVICES

B2. TERM OF CONTRACT

B3. OPTION TO EXTEND THE TERM OF THE CONTRACT

B4. OFFER FOR SERVICES - BASE PERIOD – FIRST 15 DAYS

(a) April 15th, 2015 through April 30th, 2015

(b) Base Period continued - May 1st, 2015 through March 30th, 2016

(c) OPTION LOT I - FIRST ADDITIONAL 12 MONTHS

(d) OPTION LOT II - SECOND ADDITIONAL 12 MONTHS

(e) OPTION LOT III - THIRD ADDITIONAL 12 MONTHS

(f) OPTION LOT IV - FOURTH ADDITIONAL 12 MONTHS

(g) Traffic Analysis (See Section C, Paragraph 18)

(h) Markup for Materials, Additional Service Orders Only

B5. NOTE TO OFFERORS

SECTION C – DESCRIPTION, SPECIFICATIONS, AND STATEMENT OF WORK

C1. GENERAL NOTE

C2. SCOPE OF WORK

C3. SUBCONTRACTING

C4. PERSONNEL

C5. ITEMS TO BE SUPPLIED BY THE CONTRACTOR

C6. ITEMS TO BE SUPPLIED BY THE GOVERNMENT

C7. REFERENCE MATERIALS - DRAWINGS, WIRING DIAGRAMS, MANUALS

C8. INSPECTION AND TESTING SERVICES AND MAINTENANCE CONTROL PLAN

C9. UNIFORMS

C10. ON PREMISE REQUIREMENTS

C11. SERVICE CALLS

C12. EMERGENCY CALL-BACK SERVICE

C13. OVERTIME SERVICES

C14. ADDITIONAL SERVICES

C15. WORK SCHEDULING AND REPORTING ACCOMPLISHMENTS

C16. QUALITY CONTROL AND QUALITY ASSURANCE

C17. TESTING SCHEDULE (ALL ELEVATORS)

C18. TRAFFIC ANALYSIS (ADDITIONAL SERVICE)

C19. CONFINED SPACES

SECTION D PACKAGING AND MARKING

D1. PAYMENT OF POSTAGE AND FEES

D2. MARKING

SECTION E INSPECTION AND ACCEPTANCE

E1. FAILURE TO PERFORM

E2. FAR 52.246-4 INSPECTION OF SERVICES – FIXED PRICE (AUG 1996)

E3. ADDITIONAL REQUIREMENTS FOR INSPECTION OF SERVICES

E4. INSPECTION METHODS

E5. RESERVED

E6. DEDUCTIONS

E7. CONTRACT CLOSE-OUT EXAMINATION

SECTION F DELIVERIES OR PERFORMANCE

F1. PLACE OF PERFORMANCE

F2. TERM OF CONTRACT

F3. OPTIONS

F4. RECOGNIZED HOLIDAYS

SECTION G CONTRACT ADMINISTRATION DATA

G1. PAYMENT (GENERAL)

G2. RESERVED

G3. GSAR 552.232-77 PAYMENT BY GOVERNMENTWIDE COMMERCIAL PURCHASE CARD (NOV 2009)

G4. EVALUATING CONTRACTOR PERFORMANCE

G5. RESERVED

G6. RESERVED

G7. DESIGNATED ORDERING OFFICIALS

SECTION H SPECIAL CONTRACT REQUIREMENTS

H1. COMPLIANCE WITH SECURITY REQUIREMENTS

H2. IDENTIFICATION CREDENTIAL

H3. SUITABILITY DETERMINATIONS

H4. GSA CRITERIA FOR ADJUDICATION

H5. STANDARDS OF CONDUCT

H6. REMOVAL FROM CONTRACT WORK

H7. GSAR 552.237-71 QUALIFICATIONS OF EMPLOYEES (MAY 1989)

H8. RECORDING PRESENCE

H9. OTHER CONTRACTS

H10. AFFIRMATIVE PROCUREMENT PROGRAM

H11. ESCORT REQUIREMENTS

H12. SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

SECTION I CONTRACT CLAUSES

I1. FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (SEPT 2007)

I2. FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (MAY 2014)

I3. FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL ITEMS (JUL 2014)

I4. GSAR 552.212-71 CONTRACT TERMS AND CONDITIONS APPLICABLE TO GSA ACQUISITION OF

COMMERCIAL ITEMS (JUL 2003)

I5. GSAR 552.212-72 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS APPLICABLE TO GSA ACQUISITION OF COMMERCIAL ITEMS (SEPT 2003)

I6. FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

I7. FAR 52.216-18 ORDERING (OCT 1995)

I8. FAR 51.216-19 ORDER LIMITATIONS (OCT 1995)

I9. FAR 52.216-21 REQUIREMENTS (OCT 1995)

I10. FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I11. FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

I12. FAR 52.222-99 ESTABLISHING A MINIMUM WAGE FOR CONTRACTORS (JUL 2014) (DEVIATION)

I13. FAR 52.232-9 LIMITATION ON WITHHOLDING OF PAYMENTS (APR 1984)

I14. FAR 52.232-11 EXTRAS (APR 1984)

I15. FAR 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION

(APR 1984)

I16. FAR 52.253-1 COMPUTER GENERATED FORMS (JAN 1991)

I17. FAR 52.232-99, PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS

SUBCONTRACTORS (DEVIATION) (AUG 2012)

I18. GSAM 552.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (DEVIATION FAR 52.252-6) (SEP 1999)

I19. CLAUSES INCORPORATED BY REFERENCE:

I20. PER GSA ORDER PBS 3490.1A – DOCUMENT SECURITY FOR SENSITIVE BUT UNCLASSIFIED

BUILDING INFORMATION

SECTION J LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

EXHIBIT 1 - EQUIPMENT TO BE MAINTAINED AND REPAIRED

EXHIBIT 2 - PERFORMANCE STANDARDS

EXHIBIT 3 - KEY PERSONNEL RESUME

EXHIBIT 4 - DEFINITIONS

EXHIBIT 5 – APPLICABLE PUBLICATIONS

EXHIBIT 6 – REPORTING REQUIREMENTS

EXHIBIT 7 - ELEVATOR INSPECTION FORM

EXHIBIT 8

SECTION K REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS

K1. REMITTANCE ADDRESS

K2. SECURITY FORMS QUANTITY

K3. FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS (MAY 2014)

SECTION L INSTRUCTIONS, CONDITIONS AND NOTICE TO OFFERORS

L1. RESERVED

L2. RESERVED

L3. RESERVED

L4. INSPECTION OF FACILITY

L5. FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (APR 2014)

L6. INSURANCE REQUIREMENT

L7. INSTRUCTIONS FOR SUBMITTING PROPOSALS

(a) Quality Control Plan (QCP)

(b) Past Performance

(c) Price Proposal

L7. INCONSISTENCIES IN SPECIFICATIONS

L8. TYPE OF CONTRACT

L9. OFFERORS CHECKLIST

ATTACHMENT A

SECTION M EVALUATION FACTORS FOR AWARD

M1. FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS (JAN 1999)

M2. PAST PERFORMANCE

M3. TOTAL EVALUATED PRICE (TEP)

M4. SPECIAL STANDARD(S) OF RESPONSIBILITY

M5. RESERVED

RFQ IFB RFP

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODEFACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATE . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

17a CONTRACTOR/

OFFEROR.

CODE

8 (A)

SIZE STANDARD:

NAICS:

% FOR:SET ASIDE:UNRESTRICTED OR

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

10. THIS ACQUISITION IS

EDWOSB

SMALL BUSINESS PROGRAM

BCFA

SECTION B - SUPPLIES OR SERVICES AND PRICES

B1. Description of Services The contractor shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise provided), and shall plan, schedule, coordinate, and assure effective performance of all services described herein. The contractor will be required to provide elevator maintenance and related services in accordance with the requirements of this solicitation at the IRS ECC, 985 Michigan Avenue, Detroit Michigan 48226.

B2. Term of Contract After award, the successful offeror will be given a written Notice to Proceed, and shall provide contractual services for an eleven and a half month period commencing on the day specified in the Notice to Proceed. Work under this contract is expected to commence on or about April 15, 2015. It is the intent of the Government that the Notice to Proceed will provide for at least 30 working days preparation time before commencement of work. The base period shall be considered April 15, 2015 through March 30, 2016.

B3. Option to Extend the Term of the Contract The Government shall have the unilateral option of extending the term of this contract for four (4) consecutive additional periods of one (1) year each.

B4. Offer for Services - Base Period – First 15 days

(a) April 15 th , 2015 through April 30 th , 2015

ITEM

NO.

DESCRIPTION QUANTITY

UNIT

PRICE

UNIT

1.

Monthly Price for Preventive Maintenance, Repair, Service Call, and Related Services

15 days $_______ Lump Sum

2.

Hourly Price for Emergency Call- Back Services During Other Than Normal Working Hours.

1 Hour $_______ Per Hour

3.

Hourly Price for Additional Services 1 Hour $_______ Per Hour

4. Hourly Price for Overtime Services 1 Hour $_______ Per Hour

Prompt Payment Discount: ______% ______ Days

(b) Base Period continued - May 1 st

, 2015 through March 31 th

, 2016

ITEM

NO.

DESCRIPTION QUANTITY

UNIT

PRICE

UNIT

1.

Monthly Price for Preventive Maintenance, Repair, Service Call, and Related Services

11 Months $_______ Per Month

2.

Hourly Price for Emergency Call- Back Services During Other Than Normal Working Hours.

1 Hour $_______ Per Hour

3.

Hourly Price for Additional Services 1 Hour $_______ Per Hour

4. Hourly Price for Overtime Services 1 Hour $_______ Per Hour

Prompt Payment Discount: ______% ______ Days

(c) OPTION LOT I - FIRST ADDITIONAL 12 MONTHS - April 1 st

, 2016 through March 31 th

, 2017

ITEM

NO.

DESCRIPTION QUANTITY

UNIT

PRICE

UNIT

1.

Monthly Price for Preventive Maintenance, Repair, Service Call, and Related Services

12 Months $_______ Per Month

2.

Hourly Price for Emergency Call- Back Services During Other Than Normal Working Hours.

1 Hour $_______ Per Hour

3.

Hourly Price for Additional Services 1 Hour $_______ Per Hour

(d) OPTION LOT II - SECOND ADDITIONAL 12 MONTHS - April 1 st

, 2017 through March 31 th

, 2018

ITEM

NO.

DESCRIPTION QUANTITY

UNIT

PRICE

UNIT

1.

Monthly Price for Preventive Maintenance, Repair, Service Call, and Related Services

12 Months $_______ Per Month

2.

Hourly Price for Emergency Call- Back Services During Other Than Normal Working Hours.

1 Hour $_______ Per Hour

3.

Hourly Price for Additional Services 1 Hour $_______ Per Hour

4. Hourly Price for Overtime Services 1 Hour $_______ Per Hour

Prompt Payment Discount: ______% ______ Days

(e) OPTION LOT III - THIRD ADDITIONAL 12 MONTHS April 1 st

, 2018 through March 31 th

, 2019

ITEM

NO.

DESCRIPTION QUANTITY

UNIT

PRICE

UNIT

1.

Monthly Price for Preventive Maintenance, Repair, Service Call, and Related Services

12 Months $_______ Per Month

2.

Hourly Price for Emergency Call- Back Services During Other Than Normal Working Hours.

1 Hour $_______ Per Hour

3.

Hourly Price for Additional Services 1 Hour $_______ Per Hour

(f) OPTION LOT IV - FOURTH ADDITIONAL 12 MONTHS April 1 st

, 2019 through March 31 th

, 2020

ITEM

NO.

DESCRIPTION QUANTITY

UNIT

PRICE

UNIT

1.

Monthly Price for Preventive Maintenance, Repair, Service Call, and Related Services

12 Months $_______ Per Month

2.

Hourly Price for Emergency Call- Back Services During Other Than Normal Working Hours.

1 Hour $_______ Per Hour

3.

Hourly Price for Additional Services 1 Hour $_______ Per Hour

4. Hourly Price for Overtime Services 1 Hour $_______ Per Hour

Prompt Payment Discount: ______% ______ Days

(g) Traffic Analysis (See Section C, Paragraph 18)

(1) Base Period (One Year) $ ________________ per job

(2) Option Period I $ ________________ per job

(3) Option Period II $ ________________ per job

(4) Option Period III $ ________________ per job

(5) Option Period IV $ ________________ per job

(h) Markup for Materials, Additional Service Orders Only

Location Description Markup Percentage

985 Michigan Ave Standard Markup % for Materials ordered only under Additional Services*

*See note B5(b) regarding markup percentage for labor hours ordered as additional services

NOTE: The Contractor shall regularly prepare and submit documents as part of the performance of this contract (refer to Section J, Exhibit 6). Monthly invoices must be submitted after all required paperwork has been sent to the COR. Invoices received prior to the Government’s receipt of the required submittals will be rejected. Please refer to FAR 52.232-25.

B5. Note to Offerors

(a) Include all costs for emergency call-back service during normal working hours and maintenance and testing work specifically identified in the solicitation to be performed outside normal working hours, in the price per month for basic services.

(b) Quote hourly rate for emergency call-back during other-than-normal working hours, and additional services regardless of any commitments on the part of the offeror to pay varying salary rates or travel expenses to its employees. These hourly rates must include expenses for overhead, General and Administrative (G&A), and profit. Thus, no separate allowance for travel time, parking, overhead, G&A, or profit will be applied when hourly services are ordered.

(c) Offerors should visit the building and become familiar with existing conditions; examine all contract documents relating to this work, and become fully informed as to the extent and character of the work required. Offerors shall determine any conditions which affect the work and make a thorough site investigation before submitting an offer. Submittal of an offer shall be evidence that the offeror has complied with all of the foregoing. No allowances will be made for failure of the offerors to avail themselves of such information.

(d) RESERVED

(e) Offerors are cautioned not to confuse overtime services with additional services. Additional services are defined as any work requested by the Government that is within the scope of this contract but in addition to the contract requirements. Additional services will be computed and paid as specified in the DESCRIPTION/SPECIFICATIONS section of this solicitation. Overtime services are defined as work within the scope of the contract originally intended to be performed during normal working hours, where the Government requests the work be performed outside of normal working hours to expedite the return of an elevator to operating condition or to minimize disruption to tenants.

(f) The term elevator is used to mean all elevator, escalator, dumbwaiter, handicapped lift and wallglider equipment, if applicable, at the location(s).

(g) The offeror who is performing the semiannual elevator safety inspections on the elevators covered by this solicitation will not be considered for award of the maintenance contract if the inspection period extends over any portion of the awarded contract period.

(h) The GSA Form 300 will describe the service(s) (for orders of $2,500.00 or more) to be provided.

Orders of $2,500.00 or less may be processed using either direct pay procedures or the Government-wide commercial purchase card, which is the preferred method to purchase and to pay for micropurchases. Individual orders for additional services involving more than forty (40) hours will only be issued with the assent of the contractor.

END OF SECTION

Section C – Description, Specifications, and Statement of Work

C1. General Note The Contracting Officer and the Contracting Officer's Representative will hereafter be referred to as the CO and the COR, respectively.

C2. Scope of Work

(a) The Contractor shall provide full elevator maintenance service, in compliance with the ASME Safety Code requirements including Section 8.6, the manufacturer's recommendations, the Elevator Industry Field Employees’ Safety Handbook, National Electrical Code, and all other applicable laws, regulations, rules, ordinances, codes, etc. Full maintenance service is defined as all services, repairs, inspections and testing necessary to maintain all elevators, appurtenances and accessories in a fully operational mode at all times except for pre-scheduled downtime including all labor, parts and materials.

The maintenance contractor must provide all tools, equipment, supplies, and personnel necessary for safely performing all tests required by the ASME A17.1 Safety Code for Elevators and Escalators and the Authority Having Jurisdiction (AHJ – that would be GSA). This includes inspections and tests required at six month, one year, three year, and five year intervals, and any other tests determined as necessary by the COR.

(b) Measurements of elevator speed, door opening and closing times, performance time, door closing force, floor to floor performance times, mean times between service calls, ride quality, stopping accuracy, downtime, customer surveys, and review of preventive maintenance and inspection reports shall be the governing factors in determining the adequacy of the elevator maintenance. Any deviations shall be justified to and approved by the COR. No deviations to the performance measures can be made until the contract is modified by the Contracting Officer.

(c) The Contractor shall be responsible for all costs associated with accomplishing repairs and replacements, including labor, equipment, and supplies for all equipment and systems specified or recommended by the system manufacturer. The Contractor shall not be required to make renewals or repairs made necessary by negligence or misuse of the equipment by persons other than the Contractor, his/her representatives and employees, or by reason of any other cause beyond the control of the Contractor, except ordinary wear and tear. Other items excluded are stationary architectural features and underground piping for hydraulic elevators. This does not exempt deficiencies from coverage under this contract that developed or were caused prior to the contract effective date.

(d) The Contractor shall be fully responsible and accountable for the operation of all equipment beginning on the date specified in the Notice to Proceed.

(e) These specifications are a statement of the minimum level of work and services that are to be provided in certain areas under this contract. They are not intended to be, nor shall they be construed as, limiting specifications or requirements. At a minimum, the contractor will be required to take all steps and measures which would be taken by a prudent building owner to maximize the life expectancy of the elevators and related systems and ensure safe and reliable elevator operation.

(f) The Contractor shall develop and implement a preventive maintenance (PM) program acceptable to the COR. All equipment shall be maintained in accordance with the manufacturer's recommendations, the best practices of the industry, and applicable codes, standards, and regulations. If a conflict arises between these standards, the most stringent will prevail. Within five (5) days after award, a copy of the PM program will be provided to the COR for acceptance. The PM program must be acceptable to the COR prior to the commencement of the contract period. The PM program must show, at a minimum, what work will be done and when. For example, if electrical connections are being checked in May, your plans should indicate that. Also, a laminated copy of the approved maintenance program must be located in each mechanical room.

(g) All scheduled work that requires an elevator to be taken out of service shall be coordinated with the COR and the contractor shall report to the COR the status of elevator equipment or systems not operating by the close of each workday. Any equipment or system not operational by the official start time of the occupants shall be reported to the COR by 8:00 a.m. that day. The contractor is responsible for the installation of signs and/or barricades as related to equipment and/or systems as deemed necessary by the COR. In the event an elevator is shutdown, an "Out of Service" sign must be placed at each call button on all floors when the elevator is the only one servicing that area.

(h) The Contractor shall not change or alter the existing elevator equipment or any electrical circuits, wiring, controls, or sequencing without written authorization from the COR. If changes are authorized, the Contractor shall make appropriate revisions to the elevator drawings and/or specifications. All parts or components installed, or improvements made, by the Contractor during the term of this contract shall become and remain the property of the Government.

(i) The Government reserves the right to require the Contractor to make such tests as and when deemed advisable to ascertain that the requirements of this contract are being fulfilled. All tests shall be scheduled through the COR and the Government reserves the right to witness all testing.

(j) In order to provide for uninterrupted Government business and elevator service for the handicapped, unnecessary out-of-service periods for elevators cannot be tolerated. Therefore, it is essential that elevator repairs be affected immediately.

(k) The Contractor shall maintain the machinery spaces, shops and storage areas in a clean and orderly manner. When work is performed in these areas, the Contractor's personnel shall clean up all debris and leave the area in a presentable condition. The machinery room floors and the equipment located within the machinery rooms shall be painted as necessary or when requested by the contracting officer's representative (COR) to maintain the appearance of the room and equipment. When painting, the Contractor must comply with the ANSI color coding system outlined in the ANSI A13.1, Scheme for the Identification of Piping Systems, and maintain the identity (identification information) of the equipment.

The Contractor must obtain the approval of the COR before storing anything in machinery spaces.

Operating supplies such as lubricants, rags, cleaners, etc., shall be properly secured in containers approved by the COR. Storage shall not negatively impact the means of egress, fire protection systems, and emergency lighting; nor, shall it significantly increase the amount of combustible material in the machinery space, this only applies if acceptable by ASME A17.1 and .2 Safety Code. Clearances from electrical equipment shall be maintained as required by NFPA 70, the National Electrical Code.

(l) Each month the Contractor shall subject all elevators provided with firefighters’ emergency operation to Phase I recall by use of the key switch, and a minimum of one-floor operation on Phase II. The Contractor shall correct all deficiencies. The Contractor shall maintain a record of findings and make it available to the COR and elevator inspection personnel.

(m) Asbestos Containing Material may be present on the elevators. The contractor is responsible to maintain the existing asbestos containing material if present, in an intact and/or non-friable condition.

Locations of asbestos containing material may include the following:

(1) Floor tiles or resilient flooring material inside of the car.

(2) Adhesive flooring mastic inside of the car.

(3) Soundproofing and waterproofing application on the exterior of the car.

(4) Brakes and cable stops.

(5) Circuit boards

The COR shall inform the Contractor which materials in the building contain asbestos to the best of his/her knowledge.

(n) The Energy Policy Act of 2005 requires the General Services Administration to reduce energy consumption per gross square foot in Federal buildings by 2 percent per year in fiscal years 2006 through 2015 compared to fiscal year 2003.

When purchasing energy consuming products, procure an Energy Star product or a product that is designated under the Federal Energy Management Program (FEMP) of the Department of Energy as being among the highest 25 percent of equivalent products for energy efficiency, FEMP designated product; unless (A) an Energy Star product or FEMP designated product is not cost-effective over the life of the product taking energy cost savings into account; or (B) no Energy Star product or FEMP designated product is reasonably available that meets the functional requirements of the General Services Administration.

In the case of electric motors of 1 to 500 horsepower, only premium efficient motors shall be installed.

Take actions to maximize the efficiency of air conditioning and refrigeration equipment, including appropriate cleaning and maintenance, including the use of any system treatment or additive that will reduce the electricity consumed by air conditioning and refrigeration equipment. Any such treatment or additive must be—

‘‘(A) determined by the Secretary of Energy to be effective in increasing the efficiency of air conditioning and refrigeration equipment without having an adverse impact on air conditioning performance (including cooling capacity) or equipment useful life;

‘‘(B) determined by the Administrator of the Environmental Protection Agency to be environmentally safe; and ‘‘(C) shown to increase seasonal energy efficiency ratio (SEER) or energy efficiency ratio (EER) when tested by the H. R. 6—18 National Institute of Standards and Technology according to Department of Energy test procedures without causing any adverse impact on the system, system components, the refrigerant or lubricant, or other materials in the system. A hardware device or primary refrigerant shall not be considered an additive.

Comply with, all Federal, State, interstate, and local requirements, both substantive and procedural (including any requirement for permits or reporting or any provisions for injunctive relief and such sanctions as may be imposed by a court to enforce such relief), respecting underground storage tanks in the same manner, and to the same extent, as any person is subject to such requirements, including the payment of reasonable service charges. The reasonable service charges include, but are not limited to, fees or charges assessed in connection with the processing and issuance of permits, renewal of permits, amendments to permits, review of plans, studies, and other documents, and inspection and monitoring of facilities, as well as any other nondiscriminatory charges that are assessed in connection with a Federal underground storage tank regulatory program.

Contract employees shall ensure that lights are turned off when leaving elevator rooms and shafts.

C3. Subcontracting The Government reserves the right to approve or disapprove any subcontract and any subcontractor selected. NOTE: The maintenance contractor must subcontract for the performance of the safety inspections with individuals/firms independent of the maintenance contractor's organization, and he/she must complete all preventive maintenance and service calls with its in-house personnel.

C4. Personnel The contractor shall have in its employ at all times a sufficient number of capable and qualified employees to enable it to properly, adequately, and safely manage, operate, maintain and account for the elevator system. Any changes in the contractor personnel related to or working with this contract shall be provided to the CO and the COR in writing (on company letterhead or email address) within 5 days of such a change. Note that the Security Requirement still applies (refer to Section H1).

(a) Qualifications of the Contract Manager The contract manager responsible for the management and scheduling of work to be performed under this contract shall possess at least 5 years of recent (within the past 7 years) experience in managing personnel responsible for the operation and maintenance of elevator equipment of the approximate size, supervisory control systems and other characteristics of the elevators to be operated and maintained under this contract. A detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to assignment of the contract manager to the contract, but no later than five (5) days after award. Both new and replacement contract managers must meet these qualification standards.

(1) The full name of the proposed contract manager.

(2) A detailed description of the employment history of the proposed contract manager for the past 7 years.

(3) The name(s) and address(es) of the companies for whom the proposed manager worked for the past 7 years along with the name(s) and telephone number(s) of is or her immediate supervisor(s).

In Section J, LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS of this solicitation, Exhibit 3 contains a format for submitting key personnel resumes.

(b) Qualifications of the Supervisor The supervisor responsible for directing the work to be accomplished under this contract shall possess at least 5 years of recent (within the past 7 years) experience in directing operation and maintenance of elevator equipment in a supervisory capacity for elevators of the approximate size, supervisory control systems and other characteristics of the elevators to be operated and maintained under this contract. A detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to the assignment of any supervisor to the contract, but no later than five (5) days after award. Both new and replacement supervisors must meet these qualification standards.

(1) The full name of the proposed supervisor.

(2) A detailed description of the employment history of the proposed supervisor for the past 7 years.

(3) The name(s) and address(es) of the companies for whom the proposed supervisor worked for the past 7 years, along with the name(s) and telephone number(s) of his or her immediate supervisor(s).

(c) Qualifications of Journeyman Elevator Mechanics All elevator mechanics engaged in the contract activities specified herein must be of a journeyman status as recognized by the industry and be licensed by the state, local authority, and/or the city local authority in those trades, crafts or professions which require licensing by such jurisdictions. The license must be of a grade or other level consistent with the requirement of the work being performed and/or as established by the referenced jurisdictions. A copy of the license for each employee shall be furnished to the COR no later than five (5) days after award. Each license must be kept current during the life of the contract and a new copy must be provided to the COR within 5 days before the expiration of the license or at the request of the COR.

Each mechanic must possess at least 3 years (within the past 5 years), experience in the maintenance, repair, installation and/or inspection of elevators and equipment of equal or greater size, scope and complexity as those covered under this contract. A detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to the assignment of any mechanic to the contract, but no later than five (5) days after award. Both new and replacement mechanics must meet these qualification standards.

(1) The full name of the proposed mechanic.

(2) A detailed description of the employment history of the proposed mechanic for the past 5 years.

(3)The name(s) and address(es) of the companies for whom the proposed mechanic worked for the past 5years, along with the name(s) and telephone number(s) of his or her immediate supervisor(s).

Elevator Mechanic Helpers may perform work and/or repairs for which they are qualified. Elevator Mechanic Helper qualifications are determined by state, local and/or city requirements.

In the absence of any licensing requirement by state and local jurisdictions, the contractor shall certify, in writing, to the COR, that the elevator personnel involved in the performance of this contract are competent. This certification must be received no later than five (5) days after award. In the event that a state law becomes effective, the contractor shall supply the information within 5 days of the effective date of the law.

C5. Items to be supplied by the Contractor

(a) Parts installed on the elevators covered by this specification, shall be new and genuine parts supplied by, or certified by the Contractor as equivalent to, the original equipment manufacturer, or its successor prior to the installation of the part. The Contractor shall maintain a stock of applicable replacement parts to reduce to a minimum the interruption of elevator service. When replacing existing parts or installing new parts, the Contractor shall install energy efficient parts to the maximum extent possible.

(b) The Contractor shall supply a communication system(s), as approved by the COR, to enable the Government to communicate with the Contractor on a 24 hour a day, 7 days a week basis. The communication system must be approved by the COR within five (5) days after award.

(c) The Contractor shall provide approved metal waste containers for flammable and combustible waste associated with the performance of this contract. Flammable and combustible waste shall be removed from the premises daily. The Contractor shall provide approved metal storage cabinets for flammable materials associated with the performance of this contract. Storage of flammable and combustibles liquids shall be limited as much as possible and shall conform to the latest edition of NFPA 30, Flammable and Combustible Liquids Code.

(d) Materials, supplies and equipment should be selected and used in a manner that reduces exposures to building occupants and workers, and that reduces the impact on the environment as compared to other products and services used for the same purpose, in accordance with Executive Order 13423 and RCRA Section 6002: Comprehensive Procurement Guidelines (http://www.epa.gov/epawaste/conserve/tools/cpg/index.htm). The Contractor will furnish all supplies, materials, equipment, and employee training necessary for the performance of the work of this contract unless otherwise specified herein.