Amendment 001.pdf

9th Floor Courtroom & Hearing Room Renovation PBS Region 5 Federal Building & US Courthouse GS-05P-11-FB-C-0043 Dayton, OH

14. DESCRIPTION OF AMENDMENT/MODIFICATION

Amendment #001 is issued to make the following changes:

1. The attached section II.C Technical Proposal shall replace section II.C. in the Solicitation Agreement. The attached section updates the paragraph discussing FAR 15.305(a)(2)(iv) to reflect the minimum number of reference forms required, and corrects the chart describing the rating of the millwork fabricator:

2. Attachment C to the Solicitation Agreement- “Past Performance Questionnaire, Survey, and Sample Letter (Similar Work)” has been revised to reflect the length of time for consideration of completed projects and correct the due date of the survey. See attached revised questionnaire and sample letter.

3. The below is included in The Agreement:

APPROVED KEY PERSONNEL AND SUBCONTRACTORS

The Contractor must exclusively utilize the key personnel and/or subcontractors identified in the Contractors proposal to perform the corresponding services. In the event that any of the key personnel or subcontractors identified in the proposal, as accepted by the Government at contract award, are unable to perform their duties, the Contractor shall promptly (within 2 days) submit to the CO a detailed written explanation of the circumstances, and shall submit the name and qualifications of a proposed replacement with equal or superior qualifications. Upon request, the Contractor shall also submit any other information the CO deems pertinent to evaluate the substitution.

The Government reserves the right to approve or disapprove any changes in key personnel and/or subcontractors proposed by the Contractor after award. No substitution shall be made without prior approval of the CO. Any approved substitutions shall be made at no increase in contract price, delay in contract performance and/or decrease in capabilities.

All other solicitation terms and conditions remain unchanged.

II.C. Technical Proposal

II.C.1 Past Performance of the Offeror

i. Similar Work

Description:

This factor considers the quality of the offeror’s past performance and the relevance and complexity of the offeror’s past experience in successfully completing similar projects. References must be submitted for at least two (2), but no more than five (5) projects that meet the criteria stated below.

Standard for Evaluation:

Past Performance is defined as follows: Past performance is relevant information regarding an offeror’s actions under previously awarded contracts. The criteria which relevant past performance will be rated on includes the offeror’s compliance with the terms and conditions of the contract; overall quality of performance, record of conforming to contract requirements and to standards of good workmanship; the offeror’s adherence to contract schedules, including the administrative aspects of performance; the responsiveness and communication of managerial staff; over all contract performance; and a previous/current customer’s desire to contract with the firm again. The contracts submitted may have been Governmental (Federal, State, or Local) or private sector contracts.

Offerors are responsible for obtaining past performance information prior to submission of offers. The Past Performance Questionnaire and Survey Form (Attachment C) shall be completed by the references and submitted directly to the GSA Contract Specialist , Selena Haavig, via email to: selena.haavig@gsa.gov. Questionnaire and Survey forms received directly from the offeror will not be considered. The subject line of the email shall be “Past Performance Questionnaire – RFP GS05P11FBC0043. A “Past Performance Questionnaire/Survey” is included as Attachment C to the solicitation package and must be utilized for this purpose. An optional sample letter is also included to assist in requesting this information. Past Performance Questionnaire/Survey Forms must be received by the Contract Specialist by the time set for receipt of proposals.

Please note GSA prohibits the release of name of the persons providing the responses. Complete confidentially will be maintained. Reference is made to FAR 15.306(e)(4). The full text of this regulation may be found at http://www.arnet.gov/far/.

Past performance (Similar Work) will be considered relevant if it meets all of the following criteria:

1). The contract was for renovation in a commercial or government owned building with construction costs over $500,000 and a scope of work that included demolition, electrical work, HVAC, flooring, millwork installed pursuant to Architectural Woodwork Institute (AWI) standards, and selective demolition that included reconfiguration of existing structural elements (beams. Columns, etc.) to create a more flexible floor plan.

2). The offeror was the GC on the project and performed at least 12% of the work with its own organization under the contract.

3). If current, the contract is at least 90% complete.

4). If expired, the contract was completed within ten years of the closing date of this solicitation.

Past performance will be evaluated by analysis of information provided in the forms. The past performance references may be interviewed. The offeror cannot use the same reference/contact person or project more than once for this factor.

A minimum of two (but no more than five) references must be provided. The Government is not required to review more than two references, although it may choose to do so. Additionally, if more than two references are provided, the Government reserves the right to choose which references to include in its evaluation.

In addition to those references provided directly by the offeror, the Contracting Officer may identify and analyze the past performance of the offeror on any other contract that the offeror currently has or had, of which the Contracting Officer has knowledge or obtains knowledge, including but not limited to projects listed in the Past Performance Information Retrieval System (PPIRS). Because of the wide variety of past performance history of individual offerors, the Government is not required to ensure that an equal number of references be obtained for each offeror.

The relevant past performance references will be evaluated using an adjectival rating which corresponds to a numerical score as indicated in the chart below. For each form provided, the ratings will be totaled.

The totals from each form will then be averaged to provide an average score for this factor.

FAR 15.305(a)(2)(iv) states, “In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.” Therefore, failure of the offeror to provide a minimum of two relevant references that meet the criteria listed above, and/or the inability of the Government to complete a minimum of two reference checks, after making a reasonable effort to do so, will result in the offeror being rated as “neutral” on the past performance factor.

The Government will not consider past performance information submitted by the offeror regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement.

JOINT VENTURE (TEAM ARRANGEMENTS)

ADJECTIVAL

RATING

NUMERICAL

SCORE

Excellent 5 Very Good 4 Satisfactory 3

Marginal 2 Unsatisfactory 1

Neutral

An authorized representative of each entity of the joint venture must sign the proposal. All offers submitted by joint ventures must include: 1) a copy of the executed joint venture agreement (with original signatures) or; 2) an executed memorandum of agreement by all parties to the venture, notarized with original signatures, which fully discloses the proposed relationship between the venture entities and the form of ownership of each.

In the case of corporations that are venture entities, the corporation secretary must certify that the corporation is authorized to participate in the joint venture, either by so certifying in the joint venture agreement, or by submitting a separate certification to the Government. The joint venture must also provide a certificate that identifies a single point of contact, i.e., a principal representative (by name) of the joint venture for purposes of resolution of contractual matters and payment issues.

Failure to comply with the requirements above may render the offeror ineligible for award.

The Government will only consider past performance information submitted for work performed by the joint venture (including joint ventures established through the 8(a) Business Development Mentor- Protégé Program). The Government will not consider past performance information for work performed individually by each firm in the joint venture (including joint ventures established through the 8(a) Business Development Mentor-Protégé Program).

ii. Millwork Installation

Description:

This factor considers the quality of the offeror’s past performance and the relevance and complexity of the offeror’s past experience in successfully completing projects involving substantial millwork. The offeror will submit references for at least two (2), but no more than five (5) projects that meet the criteria stated below. Projects used to fulfill other experience requirements may also be used to fulfill this requirement.

Standard for Evaluation:

Past Performance is defined as follows: Past performance is relevant information regarding an offeror’s actions under previously awarded contracts. The criteria which relevant past performance will be rated on includes the offeror’s compliance with the terms and conditions of the contract; overall quality of performance, record of conforming to contract requirements and to standards of good workmanship; the offeror’s adherence to contract schedules, including the administrative aspects of performance; the responsiveness and communication of managerial staff; over all contract performance; and a previous/current customer’s desire to contract with the firm again. The contracts submitted may have been Governmental (Federal, State, or Local) or private sector contracts.

Offerors are responsible for obtaining past performance information prior to submission of offers. The Past Performance Questionnaire and Survey Form (Attachment D) shall be completed by the references and submitted directly to the GSA Contract Specialist, Selena Haavig, via email to: selena.haavig@gsa.gov. Questionnaires or surveys received directly from the offeror will not be considered. The subject line shall be “Past Performance Questionnaire – RFP GS05P11FBC0043. A “Past Performance Questionnaire/Survey” is included as Attachment D to the solicitation package and must be utilized for this purpose. An optional sample letter is also included to assist in requesting this information. Past Performance Questionnaire/Survey Forms must be received by the Contract Specialist by the time set for receipt of proposals.

Please note GSA prohibits the release of name of the persons providing the responses. Complete confidentially will be maintained. Reference is made to FAR 15.306(e)(4). The full text of this regulation may be found at http://www.arnet.gov/far/.

Past performance will be considered relevant if it meets/addresses all of the following criteria:

1). The contract was for the installation of millwork installed pursuant to Architectural Woodwork Institute (AWI) standards in a commercial or government owned building with contract costs over $50,000.

2). The contractor performed at least 50% of the work with its own organization under the contract.

3). If current, the contract is at least 90% complete.

4). If expired, the contract was completed within ten years of the closing date of this solicitation.

The offeror cannot use the same reference/contact person or project more than once. Past performance will be evaluated by analysis of information provided.

A minimum of two (but no more than 5) references must be provided. The Government is not required to review more than two references, although it may choose to do so. Additionally, if more than two references are provided, the Government reserves the right to choose which references to include in its evaluation.

In addition to the above, the Contracting Officer may identify and analyze the past performance of the offeror on any other relevant contract that the offeror currently has or had of which the Contracting Officer has knowledge or obtains knowledge, including but not limited to projects listed in the Past Performance Information Retrieval System (PPIRS). Because of the wide variety of past performance history of individual offerors, the Government is not required to ensure that an equal number of references be obtained for each offeror.

The relevant past performance references will be evaluated using an adjectival rating which corresponds to a numerical score as indicated in the chart below. For each form provided, the ratings will be totaled.

The totals from each form will then be averaged to provide an average score for this factor.

ADJECTIVAL

RATING

NUMERICAL

SCORE

Excellent 5 Very Good 4 Satisfactory 3

Marginal 2 Unsatisfactory 1

Neutral

FAR 15.305(a)(2)(iv) states, “In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.” Therefore, failure of the offeror to provide a minimum of two relevant references that meet the criteria listed above, and/or the inability of the Government to complete a minimum of two reference checks, after making a reasonable effort to do so, will result in the offeror being rated as “neutral” on the past performance factor.

For this factor, the Government will consider past performance information submitted by the offeror regarding subcontractors who will perform major or critical aspects of the requirement. The Government will not consider past performance information submitted by the offeror regarding predecessor companies or key personnel.

JOINT VENTURE (TEAM ARRANGEMENTS)

An authorized representative of each entity of the joint venture must sign the proposal. All offers submitted by joint ventures must include 1) a copy of the executed joint venture agreement (with original signatures) or 2) an executed memorandum of agreement by all parties to the venture, notarized with original signatures, which fully discloses the proposed relationship between the venture entities and the form of ownership of each.

In the case of corporations that are venture entities, the corporation secretary must certify that the corporation is authorized to participate in the joint venture, either by so certifying in the joint venture agreement, or by submitting a separate certification to the Government. The joint venture must also provide a certificate that identifies a single point of contact, i.e., a principal representative (by name) of the joint venture for purposes of resolution of contractual matters and payment issues.

Failure to comply with the requirements above may render the offeror ineligible for award.

The Government will only consider past performance information submitted for work performed by the joint venture (including joint ventures established through the 8(a) Business Development Mentor- Protégé Program). The Government will not consider past performance information for work performed individually by each firm in the joint venture (including joint ventures established through the 8(a) Business Development Mentor-Protégé Program).

II.C.2 Qualifications and Experience of Millwork Fabricator

Description

This factor considers relevant experience, knowledge, and expertise of the firm that will be utilized to manufacture/fabricate the millwork required for this project. Education, technical qualifications, and awards are also evaluated.

Submittal Requirements

The Offeror must identify the firm that will manufacture/fabricate the millwork required for this project.

For the firm identified, the Offeror shall provide evidence of the capability, competency, qualifications, certifications and related experience. The Offeror shall state the work the firm will perform on this project, its qualifications, professional licensing, awards received, and work experience on similar projects (in terms of the work the firm will perform) over the last five (5) years. For each project, provide contact information for a reference who can provide thorough knowledge of the details of the firm’s experience (such as a General Contractor, Client, Project Manager, Building Owner, or Contracting Official associated with a project).

If the Offeror communicates in its proposal any qualifications, exclusions, or conditions, the Contracting Officer may reject the proposal and exclude the Offeror from further consideration.

Standard for Evaluation

The standard is met when:

The offeror has provided all the information specified above and the firm identified has supplied the millwork on at least one comparable project (in terms of the millwork required) in the past five years and has the appropriate education, training, experience and certification required to fulfill the millwork requirements for this project. Preference shall be given to those firms having experience on multiple projects.

The qualifications and experience will be evaluated using an adjectival rating which corresponds to a numerical score as indicated in the chart below.

ADJECTIVAL

RATING

NUMERICAL

SCORE

DESCRIPTION

Excellent 5 Proposal significantly exceeds the standard.

Very Good 4 Proposal exceeds, to varying degrees, the standard.

Good 3 Proposal meets, in all respects, the standard.

Fair 2 Proposal has few shortcomings when measured against the standard.

Poor 1 Proposal has major shortcomings when measured against the standard

Unrateable 0 Proposal has provided insufficient information to measure against the standard for evaluation, or no information was provided.

Past Performance Questionnaire and Survey (Similar Projects)

Past Performance Questionnaire

Contract Identification:

Contractor Name: _____________________________________________________________________

Contract Number: _____________________________________________________________________

Date of Performance: __________________________________________________________________

Building Name, Address, City, and State of space serviced:

Relevant Criteria: Yes or No

_______ 1. Was the contract was for renovation in a commercial or government owned building with construction costs over $500,000 and a scope of work that included demolition, electrical work, HVAC, flooring, millwork installed pursuant to Architectural Woodwork Institute (AWI) standards, and selective demolition that included reconfiguration of existing structural elements (beams, columns, etc.) to create a more flexible floor plan?

________2. Did the offeror perform at least 12% of the work with its own organization under the contract?

________3. If this is a completed contract, was the contract completed within the past ten years?

________4. If this is a current contract, is it a least 90% complete?

Description of the Work:

Respondent (Reference) Identification:

Name and Title:

Agency/Company:

Address:____________________________________________________________________________

Telephone:_____________________________________________________________________

The questionnaire and attached survey must be completed by the respondent identified above and emailed to GSA Contract Specialist at selena.haavig@gsa.gov on or before 4:00pm, Central Time, July 6, 2011.

The relevant past performance references will be evaluated with an adjectival rating that corresponds to a numerical score, as indicated in the survey.

Excellent Very Good Satisfactory Marginal Unsatisfactory N/A or No Response 5 4 3 2 1 0

(continued on next page)

Past Performance Survey

Please check the level of the Contractor’s overall performance in each of the business management factors listed as it pertains to the referenced project. Check “N/A” if the factor does not apply to the contract being rated. Please fill out in its entirety.

*Please comment on all Marginal and Unsatisfactory ratings given (or on any other ratings, if desired).

Would you hire this contractor again? Yes (5) or No (0)

Do you have any additional comments either negative or positive concerning the contractor’s performance under your contract?

Evaluation Factor Performance Level Excellent Very Good Satisfactory Marginal * Unsatisfactory * No Response (N/A)

1. Quality, accuracy, and timeliness of required documentation

2. Identification and reporting of problems and potential problems

3. Communicating with customer including responsiveness and level of cooperation

4. Compliance with technical requirements

5. Compliance with contract schedule

6. Contractor’s onsite management

7. Coordination of subcontractors

8. Handling of change orders

9. Overall performance on the contract

SAMPLE LETTER

Date

(Name) (Company Name) (Address) (City, State, and Zip Code)

RE: Reference for Past Performance

RFP #GS05P11FBC0043

Dear (Name):

We are preparing a proposal for the referenced solicitation. The solicitation requires submission of the attached Past Performance Questionnaire/Survey. In accordance with the instructions, the questionnaire should be filled out and emailed to: Selena Haavig, GSA Contract Specialist, at selena.haavig@gsa.gov.

Please note that GSA prohibits the release of the name of persons providing references. Complete confidentially will be maintained. (See Federal Acquisition Regulation 15.306(e)(4). The full text of this regulation may be found at http://www.arnet.gov/far.)

Please complete the questionnaire/survey and email it to ensure it is received by the GSA Contracting Officer on or before 4:00pm, Central Time, July 6, 2011.

Sincerely,